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Delivering Transformation. Together.
USING PROPERTY RATIONALISATION TOACHIEVE FLEXIBLE WORKING ANDBUSINESS SAVINGSOctober 2015
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THE CHALLENGE
Where we were: A property portfolio that no longer matched the needs of the business Too many buildings Under utilisation Heavy property costs
The Challenge: To reduce the size of the property portfolio To cut costs To improve the working environment
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WHY DID WE CHOOSE TO IMPLEMENT FLEXIBLE WORKING?
2 floors in London
Low utilisation rates
Staff ‘owning’ desks, even empty ones
Work styles out of date for our business
Dated image
Expensive accommodation costs‐ Opportunity to break a lease
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UTILISATION DESKING
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UTILISATION ROOMS
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APPROACH TO IMPLEMENTATION, BENEFITS?
Analysis of occupations Internal External (Steelcase workscan project)
‐ General staff‐ Leadership workshop
Identify ‘art of the possible’
Business case
Staff consultation
Fit out
Survey
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WORK SETTINGS
Fixed desks; Reduced allocation i.e. Account 1: 59 to 30
Flexible desks
Meeting rooms; Large, Small, Focus
No offices
Drop down areas
Technology areas
Break out areas
Print hubs
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EQUIPMENT
Video conferencing
Room wizards
Kiosks
Smart boards
Eno boards
Interactive technology areas Multi user
IPT telephony
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TOOLS
Resource Scheduler Set up
‐ Rules or work settings‐ Security groups‐ Administrations
Using‐ Linked to Lotus‐ Linked to Notes‐ Intranet‐ Kiosk‐ Room wizards
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THE RESULTS
A modern new work space with great flexibility
Reduction in the London footprint
Reduction in overhead costs
A template to roll out elsewhere
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QUESTIONS
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Delivering Transformation. Together.