Embed Size (px)
Citation preview
Propel Your Company to
Profitability with Better
Project Accounting
Presented by
Austin Mayse, Account Executive
Brian Maxin, Director of Sales
Journyx
Austin Mayse
Brian Maxin
About Journyx
• Based in Austin, TX
• Over 1,200 customers
• 20 years helping companies track time
and expense and manage resources
• Experienced team that can assess
needs, recommend best practices, and
deliver the solution
Our GP Customers
• Survey of Dynamics GP users
• Analyzed their use of
Dynamics GP, time and
expense software, and
challenges with collecting
time and expense data within
their companies
Dynamics GP feature usage
31% use payroll
time entry
50% use project
time entry
81% use time
entry in GP
Why?
Why companies track time
• Reasons depend on who
you are talking to
• How does time tracking
help each type of
employee?
Who: CEO and Executives
• What they do• Set Strategic goals
• Drive Growth
• Optimize Limited resources
• Mitigate Risk
• What they need:• Intimate understanding of
company across all divisions,
departments, and locations
Allow them to be “power users” of
their own company’s data.
Who: Payroll & HR
• What they do• Ensure on-time payment of
wages to employees
• Reimburse out-of-pocket
expenses
• Ensure adherence to
company policies and
procedures
• What they need:• Accurate data in a timely
manner
Who: Billing
• What they do• Bill customers properly
• Provide supporting
documentation for invoices
• Speed up the AR Process
• What they need:• Accurate data in a timely
manner
• Access to detailed supporting
documentation
Who: Accounting
• What they do• Financial analysis and
reporting
• Communicate with financial
institutions & 3rd parties
• Budget preparation and
analysis
• What they need:• Flexible reporting
• Highly-delineated data
Who: End users
• What they do• Daily responsibilities
• Project & non-project work
• Special projects
• Meetings, training, and other
duties
• What they need:• A simple interface that allows
them to spend less time
tracking and more time working
• To feel like this information
matters
Companies need to make decisions based on real-world insight
Without Insight you are just guessing
Sometimes that’s okay…
Guess what you’re getting for Christmas
Guess which hand
Guess which cup the marble is under
Guess which chore you’re doing today
Guess what the weather will be like
Sometimes you’d rather people not guess
After all when you assume…
I guess they need surgery
This shouldn’t be too much anesthesia
I’m thinking BOY
I’m just going to put down 75mph
I think it might be time to turn
Would you guess about your job?
You’re much more thorough and calculated
Time tracking challengesCorrecting bad
data
Fixing broken timesheets
Getting timesheets on time
Inaccurate reporting
Web-based software only
Locally installed software only
Difficult to use
Doesn’t sync with other
applications
Other
End user Challenges
• Time tracking is difficult and
confusing
• Often, Time Off, Project work,
and expenses are tracked in
multiple systems
• Seen as an obstacle to getting
work done (Cultural)
• Inconvenient
End user Solutions
• Simple user interface
• Central system for Time,
Expense, and time-off tracking
• Options for input (Web & Mobile
App)
• Understanding of role and how it
affects the company
Payroll & HR Challenges
• Getting users to submit
timesheets on time
• Correcting Bad Data – Broken
Sheets
• Manual entry of data into
different systems
Payroll & HR Solutions
• Automated timesheet and
expense sheet reminders
• Compliance reports to show status
of timesheets and reduce time
spent “time sheet hunting”
• Data validation engine to help
collect accurate data on the front
end, which saves time making
corrections
• Seamless integration with payroll
solutions
Billing & Accounting Challenges
• Can’t get good reports on Bad
Data (Junk-In-Junk-Out)
• Invoices go unpaid when
supporting data isn’t delivered in
timely manner
• Manual entry of data into
Billing/Payroll/GL
Billing & Accounting Solutions
• Data that has been validated
and approved by managers and
supervisors
• Highly-delineated data for more
granular insight
• Robust reporting that can be
sorted, filtered, and exported in
different formats
CEO and Executive Challenges
Without quick access to relevant
data, executives have difficulty:
• Prioritizing Focus
• Setting relevant goals and
expectations
• Optimizing pricing/estimates
• Optimizing Resources
CEO and Executive Solutions
• Dashboard views of
comprehensive data from all
parts of the organization
• Breakdown of actuals vs.
estimates
• Detailed profitability and cost
reports
• Visibility into resource allocation
and bandwidth
Accounting
Billing
Payroll
HR
End Users
CEO / Executive
Team
Vision
Validation
Clients
How Journyx Works
Simple time entry interface makes it easy for team members to track all time in one place
Data entry validation tools allow you to catch data entry mistakes on the front end
Accrual balances let users know how much time they have available
Leave calendar allows users to request time off and see the status of their requests
Expense entry interface is just as easy-to-use as the time interface
Conversion rates make it easier to track mileage and foreign currencies
Timesheet compliance tools reduce “timesheet hunting” time
Prior period corrections provide the ability to make changes to records after they have gone over to GP
Screenshot of Modify Report
Customizable reports allow you to sort and look at data from many different perspectives
So you can learn about project specifics and potential pitfalls, for example
Profitability reporting helps you prioritize focus
Resource availability reporting helps understand bandwidth while helping optimize limited resources
Reportlink for Excel allows users to create reports using data streams directly from Journyx
As well as create dashboards based on the most important data
Journyx Accountlink for MSDGP pulls data directly from Dynamics GP and pushes time & expense data back over to it
• GP and GPPA• MS Project• ADP, Paychex, Paycor, etc• GP Canadian Payroll• CRM Systems• HRIS Systems• Off the shelf integration framework and
robust web-services/API
Journyx Also integrates with many other business applications
Mobile app gives users different options for access
Screenshot of Expense receipts, etc.
Back up invoices with supporting documentation including receipt images for expenses
COMPANY NAME
facebook.com/journyx @JournyxInc
7600 Burnet Road, Ste. 300Austin, TX 78757
Thank you!
Austin Mayse
linkedin.com/company/journyx-inc
Brian Maxin
