Greetings & Introduction

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Greetings & Introduction

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  • 1. INTRODUCTION
    • 1. THE CORRECT FORM.
    • 2. THE PREVAILING
    • INTRODUCTION AND INFLECTION.
    • 3. OTHER FORMS OF INTRODUCTION
    • 4. FORMS OF INTRODUCTION TO AVOID.
    • 5. HAIL AND FAREWELL.
  • 2. THE FOUR ESSENTIALS
    • STAND UP .- Applies to men & women alike. If you are seated, failing to rise could suggest that you think the other person is unimportant.
    • SMILE AND MAKE EYE CONTACT . Your smiles conveys warmth, openness, and interest in the person you are meeting. Making eye contact shows that you are focussed.
    • STATE YOUR GREETINGS . The direct How do you do? or Hello have long been regarded as standard. Save Its so nice (great) to meet you for those you have heard something positive about.
    • SHAKE HANDS . A proper hand shake lasts about three seconds; the clasped hands are pumped once or twice and then unclasped, even if the introduction drags on. Leaning in slightly expresses more enthusiasm.
  • 3. WHEN YOU ARE THE INTRODUCER
    • When you have to make an introduction , remember two things :
    • ONE. Offer snippets of information about the people you are introducing ( their professions, perhaps, or where they are from) .
    • SECOND . State their names in full.
    • For example : Ms. Mehta, this is Aditya Singh our marketing assistant. Aditya, meet Suruchi Mehta, from RIL.
    • Your choice of words when making an introduction is flexible. I would like you to meet or May I introduce. or any other reasonably gracious phrase you feel comfortable with is fine.
  • 4. THE ALL IMPORTANT HANDSHAKE
    • THE GENDER QUESTION . Until recently it was considered polite for a man to wait for a woman to extend her hand, but this is no longer customary especially in business.
    • THE PROPER GRIP . Your grip speaks volume. A limp one suggests hesitance or mousiness, & a bone cruncher can seem overly enthusiastic or domineering not to mention painful. A medium - firm grip conveys confidence and authority.
    • THE TWO-HAND SHAKE . This kind of handshake signals warmth, it can seem presumptuous or insincere when used in a first meeting . Take care : Some people consider the two hand shake too intimate for business, while others see it as a power move, intended to subtly intimidate the recipient.
  • 5.
    • GLOVED HANDSHAKES . When winter gloves are worn out doors, common sense prevails: You need not take them off to shake someones hands.
    • AN OFFER REFUSED . If you extend your hand to an able bodied person and he or she does not respond in kind, simply withdraw your hand and continue your greetings. Unless there is a extenuating circumstance, your behavior is correct and the other persons is not.
  • 6. WHITE DOMINATES WHITE GIVING CONTROL PROPER HANDSHAKE HANDSHAKES
  • 7. THE GLOVE HANDSHAKE THE DEAD FISH HANDSHAKE
  • 8. THE POLITICIANS HANDSHAKE
  • 9. THE WRIST HOLD THE ELBOW GRASP
  • 10. THE UPPER ARM GRIP THE SHOULDER HOLD
  • 11.
    • HUGS AND KISSES . In the entertainment & fashion fields, greetings with hugs and kisses is positively de rigueur .In more traditional business settings, greetings should be less demonstrative , with kissing & hugging generally avoided.
    • THE KISS . Kisses on the cheek are better left to social situations. In business it is mostly avoided.
    • THE AIR KISS . The habit of air kissing often looks artificial in a business meeting
    • BEAR HUG . For old friends - have not seen for a long time.
    • SEMI HUG . Among businesspeople of the same sex. Each person placing his or her arms briefly around the other persons shoulders.
    • THE SHOULDER CLUTCH . This involves grabbing each others right upper arm or shoulder with the free hand while shaking hands.
  • 12. THE BASIC RULES OF INTRODUCTION
    • One person is always introduced to another. This is achieved in two ways.
    • FIRST . By actual use of the word to : Ms. Rupa , I would like to introduce you to Mrs. Chopra.
    • SECOND. By saying the name of the person to whom the other is being introduced first without using the preposition to : Mrs. Chopra , may I introduce Ms. Rupa.
    • THREE BASIC RULES:
    • A man is always introduced to a woman.
    • A young person is always introduced to an older person.
    • A less important, or prominent person is always introduced to a more important person.
  • 13.
    • This is often complicated, since it is sometimes difficult to decide who is more important. Except for members of your family , no woman is ever presented to a man unless he is :
    • The head of a country
    • A member of a royal family
    • A church official , or
    • An older man in high position , such as governor.
    • Members of your family, even though they may be the more prominent , are introduced to other person as a matter of courtesy.
  • 14. WHAT NOT TO SAY
    • Never phrase your introduction as a command. Mr. Jones, shake hands with Mr. Brown.
    • When introducing two acquaintances dont call one of the people you are introducing my friend. You may say my aunt or my sister.
    • Do not repeat Mrs. Jones Mrs. Smith. Mrs. Smith Mrs. Jones. To say each name once is enough except when one is foreign or difficult to pronounce.
    • Do not speak of your spouse as Mr. Mehta or Mrs. Chitle unless you are speaking to a child. To another adult, this is very rude. Refer to him or her as my husband, Ratan, or my wife, Elaine
  • 15.
    • SELF INTRODUCTION - NO RANK & NO STATUS.
    • TOAST MASTERS / CHAIRMAN AT FORMAL FUNCTION.
    • NAME SYMBOL OF IDENTITY - TAKING FIRST NAMES NORMALLY IMPLIES SUPERIOR , EQUAL OR FRIENDS.
    • BEST START FORMALLY
    • NECESSARY INTRODUCTION - GUEST OF HONOUR - DEBUTANTE - BRIDE GROOM
    • LIVING TOGETHER PARTNERS : - ELLTEE - A MIABLE CONSORT - POSSLQ
    • A GOOD INTRODUCTION ALERTS PEOPLE TO POTENTIAL AREAS OF CONFLICTS
  • 16.
    • UNMARRIED TO MARRIED COUPLE
    • NO DISTINCTION IS MADE LADY TO LADY OR GENTLEMAN TO GENTLEMAN.
    • MEMBERS OF THE FAMILY TO THOSE OUTSIDE
    • IMPORTANT PERSON MIGHT NOT SHAKE THE HAND BUT ACKNOWLEDGE WITH A BOW OR NOD.
    • LADY INTRODUCES HER DAUGHTER MY DAUGHTER NEHA; IF MARRIED GIVES SURNAME.
    • PEOPLE IN LARGE GROUPS ARE NOT INTRODUCED.
    • TITLES ARE USED SPARINGLY, DUKE OR LORD . NEVER HIS GRACE OR HIS LORD SHIP, ONLY FOR Dr., JUDGE , BISHOPS.
  • 17. INVITATIONS
    • The paper upon which we write , like the clothes we wear, tells the tale of whether or no we are capable of exercising good taste or whether we are overdressed, as it were.
    • ETHEL FREY CUSHING, 1930
    • Invitations can be by phone, letter or any home made hard paper.
    • The classic writing paper is unlined with matching envelopes.
    • Colours can be white, light blue & cream.
    • Usage of Engraving, Thermography and ordinary printing.
    • Standard size of standard white card is 4 x 6 3/4 inches. Acceptable size of paper 5 1/4 x 7 inches.
  • 18.
    • 6. Invitations are advanced :
    • Major party - 6 weeks
    • Dinner - 2 to3 weeks
    • Informal Events - 7 to10 days
    • 7. Invitations with RSVP to be replied at the earliest.
    • 8. Factors which determine inviting people:
    • - Number which can mix together.
    • - Size of room (inside).
    • - Size of table (outside)
    • - Depth of your pocket
  • 19. INVITATION -`WHITE TIE OR FULL DRESS
    • 1. Special occasion - A debutante , dance, a diplomatic ball or reception, a Mardi Gras ball; an important fund raising dinner.
    • 2. Traditional full dress :
    • a) White wing collar pique shirt.
    • b) Crisp white pique vest.