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Tim DelCotto – IT Delivery Manager (Finance)• Land O’Lakes - Minneapolis, Minnesota• LinkedIn
Dan Atwood – Software Solution Architect
• AVIO Consulting - Plano, Texas
About the Presenters
AVIOCONSULTING.COM 2
Company
• Founded in 2007
• Global delivery capabilities for projects in Americas, EMEA, and APAC
• Offshore capabilities in Buenos Aires
• Over 200 enterprise integration implementations
Product Focus
• Oracle Fusion Middleware
• Oracle Cloud
• Process Cloud, Document Cloud, Integration
Cloud, SOA Cloud, Java Cloud
• MuleSoft AnyPoint Platform
• Amazon AWS
AVIO Consulting Overview
AVIOCONSULTING.COM 3
One of America’s Premier Member-Owned Cooperatives
Second-Largest Cooperative in the Nation
• 10,000 employees
• 3,200 direct producer-members
• In all 50 states
• More than 50 countries
Net Sales for Land O’Lakes in 2015 were $13 billion
Three Business Units
• Dairy Products
• Seed/Crop Protection Products
• Animal Nutrition
Land O’Lakes Overview
AVIOCONSULTING.COM 4
AP Processing
Vendors
Accounts Payable
Payment
Archive
ERP
4 ERP SystemsJDE 8.1.2 (Dairy)
JDE 9 (Winfield)
JDE EnterpriseOne XE (Purina)
Fusion (Indirect spend)
AP Technician (~ 45)
Business Partner(1,000 +)
1,000,000+ invoices processed/year
60,000 vendors
50/50 electronic and paper invoices
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Work Management and Efficiency
• Automated recognition process was not effective
• No automated matching into the ERP systems
• Business Partner interaction via unstructured email
• Ineffective task prioritization
• Low SLA awareness
Work Visibility and Search
• Searching Ineffective and Slow
• Data for Sorting and Viewing Invoices Limited
AP Challenges
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Improve Conversion to Digital Format
• Decrease form recognition batch failure rate from 95% to 50%
Effective Integration to ERP Systems
Business Rules for System Driven Routing
Business Exceptions Resolved via Defined Process
Defined Prioritization Built into the Workflow
• Based on Discount, Due Date, Vendor Terms, Vendor Country
SLAs Defined and Leveraged to Drive Process Logic, Including Notifications
Enhance Communication with Internal Partners for Exception Resolution
Complete Audit Trail of Actions Performed
Goals
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“Gaps in the Apps”
Zero Modification of ERP(s)
• Modifications make ERP upgrades much more difficult
Multiple ERPs
• None at Land O’Lakes do auto 3-way match
Manual Effort is Still Required to Correct Scan Errors
• With Business Process Management (BPM) user interface,
the invoice and metadata are viewed simultaneously
Why Fusion Middleware?
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Phased Approach
• Phase 1
• Process Improvement
• Improved capture/business process management
• Key Success Measure – Discounts
• Key Success Measure – Productivity
• Integration with ERPs
• Phase 2
• Improved OFR/Pass through processing
• Improved integrations with ERP’s
Agile Development
• Team – AVIO + Land O’Lakes
The Solution
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Image Capture
• Scans batches of
documents
• Accepts from
incoming emails
• Monitors the file
system for
documents
Batch Splitting
• Split batches into
multiple documents
How are Invoices Captured?
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Optical Character
Recognition (OCR)
• Learn Sets
Classify the Images
OCR Verification
• Release to IPM
How is Invoice Data Captured?
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Stores Images and Metadata
Image Viewer
Image Search
Image Annotation
Initiates BPM Process
Where are Invoices and Data Stored?
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Business Activity Monitoring (BAM)
• Operational data store for collecting metrics
• Supports
• Operational needs
• Do the number of invoices input into the system reconcile with the number that have completed
processing ?
• How many invoices are at each activity in the process?
• Should people be reassigned to support a different queue?
• Analytical needs
• What proportion of invoices with discounts are paid promptly?
• What is the average processing time per invoice? Per AP Tech?
Reporting
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Fills “gaps in apps” with no ERP modification
Visibility
Flexibility to quickly add new lines of business
Time and cost reduction
• Discount achievement
• Labor efficiencies through reduced time per invoice
Benefits Achieved
AVIOCONSULTING.COM 24
AVIO Consulting
Online
www.avioconsulting.com
avioconsulting.com/blog
facebook.com/avioconsulting
linkedin.com/company/avio-consulting
@avioconsulting
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