How to Find and Utilize Minority and Women’s Business

EnterprisesIndiana Department of Administration

Minority and Women’s Business Enterprises Division

Finding Minority and Women’s

Business Enterprises

Access the most recent Listing of Certified Business

Enterprises

• http://www.in.gov/idoa/2867.htm

Find M/WBE’s

The Listing of Certified Business Enterprises is:

• An Excel spreadsheet

• Updated each Tuesday & Thursday

• Can be downloaded and saved to your computer

• Has filters in the column headers to search for firms you want to solicit bids from

Find M/WBE’s

The Listing of Certified Business Enterprises includes:

• Phone / Fax numbers

• E-mail addresses

To assist in soliciting M/WBE’s

Find M/WBE’s

MWBE Contracting Opportunities Website

• http://www.in.gov/idoa/2988.htm

The Minority and Women’s Business Enterprise Division will post solicitation

requests from Primes

Send to: mwbe@idoa.in.gov

Find M/WBE’s

MWBE Contracting Opportunities Website

Solicitation Requests should include:

• Name of the Project

• Location of the Project

• Contact Information (name/phone/fax/email)

• Subcontracting Opportunities

• Quotation due Date & Time

• For Construction Projects – How to obtain Specs and Bid Documents

Find M/WBE’s

OrganizationsCertification recognized for meeting goals:

• IDOA MWBE Division

Through Memorandum of Understanding (MOU)

• INDOT DBE

• IMSDC – Indiana Minority Supplier Development Council

Find M/WBE’s

Other Organizations• Black Chamber of Commerce

• Chamber of Commerce

• City of Indianapolis

• Hispanic Chamber of Commerce

• ISBDC – Indiana Small Business Development Center

• NAWBO – National Association of Women Business Owners

Find M/WBE’s

Networking Events

• Minority and Women’s Business Enterprises Division – February and July

• ISCBA – Indiana Stadium and Convention Building Authority

• University Events

• City Events

Find M/WBE’s

Pre-Proposal Meeting

• Opportunity for Prime Contractors and Sub-contractors to ask questions of the Agency as well as of each other

• Attendee Contact information is available if you are unable to make a session

• Check appropriate website where solicitation is posted

Find M/WBE’s

Plan Holder’s List

• Who has requested Spec and Bidding Documents for construction projects

• Check appropriate website where solicitation is posted

Find M/WBE’s

Utilizing Minority and Women’s

Business Enterprises

WHY?

• We encourage the use of Minority and Women’s Business Enterprises on State of Indiana Contracts to bridge the gap between Capacity and Utilization

• The Commission on Minority and Women’s Business Enterprises is required to submit a semi-annual report of committed utilization to the Governor and the Legislature

Utilizing M/WBE’s

• Procurement Professionals are encouraged to solicit at least one of the three required quotes from MWBEs

• Example: Indiana Department of Homeland Security has it built into their metrics• Probe Procurement Department Metric, Soliciting

Quotations from Indiana and MBE/WBE vendors

Utilizing M/WBE’sGovernment Agencies

Participation expectations are outlined in the

following:

• Within the Request for Proposal or Request for Service (RFP / RFS), sec. 1.20 and 1.21

• Attachment A – MWBE Subcontractor Commitment Form

• Attachment B – Sample Contract / Boilerplate Language

• http://www.in.gov/cgi-bin/idoa/cgi-bin/bidad.pl

Utilizing M/WBE’sProfessional Services

Required from Prime with proposal submission

• MWBE Subcontractor Commitment Form

• Letter of Commitment from each M/WBE• On MWBE company letterhead

• Dollar amount of subcontracted work to be performed

• Scope of work to be performed

• Expected start and end date

• Signature

Utilizing M/WBE’sProfessional Services

RFP / RFS Evaluation Criteria

1. Adherence to Mandatory Requirements Pass/

Fail

2. Management Assessment/Quality (Business and Technical Proposal)

* 25 points

3. Cost (Cost Proposal) •30 points

(* Agency can fix these + or – 10 points)

4. Indiana Economic Impact 15 points

5. Buy Indiana 10 points

6. MBE participation 10 points

7. WBE participation 10 points

Participation expectations are outlined:• For Public Works:

• Indiana Department of Administration M/WBE Participation Policy for Construction Projects

• Project Detail

• For INDOT• Indiana Department of Administration M/WBE

Participation Policy for Indiana Department of Transportation State-Funded Construction Projects

• Letting Detail

• http://www.in.gov/idoa/2964.htm

Utilizing M/WBE’sConstruction

Required from Prime with bid submission

• MWBE Participation Plan

• Letter of Commitment from each M/WBE*• On MWBE company letterhead

• Dollar amount of subcontracted work to be performed

• Scope of work to be performed

• Expected start and end date

• Signature

• Good Faith Efforts Worksheet• Include ALL supporting documentation

*INDOT = submitted within 24 hours of posting of unofficial bid results

Public Works = submitted within 24 hours of bid opening

Utilizing M/WBE’sConstruction

Construction Good Faith Effort Evaluation CriteriaA. Notice to MBE and WBEs

B. Economically Feasible Subcontract

C. Consideration of all MBE and WBE quotes

D. MBE and WBE Barrier Assistance

E. Advertisement

F. Agency Assistance

G. Research participation Area - “think out of the box”

H. Response Time

I. Documentation of Statements from M/WBEs

J. Availability of M/WBEs

K. Other criteria

IDOA Contract Boilerplate Language for Professional Services on RFP/RFS:

“The Contractor agrees to submit a copy of the agreement entered into between the Contractor and each MBE / WBE subcontractor where the

State took the selection of the MBE / WBE by the Contractor into consideration when issuing the

procurement award”.

Post Contract Award

IDOA Contract Boilerplate Language for Professional Services on RFP/RFS and IDOA M/WBE

Participation Policies for Construction:

Proposes MBE and WBE Contract Goals become incorporated into and a requirement of the

Contract.

Contractors shall not substitute, replace or terminate any MBE and WBE without prior written

authorization from MWBED and the M/WBE

Post Contract Award

• Prime Contractors are required to honor the Participation Plan or Subcontractor Commitment Form as part of the Contract

• MWBED Compliance Team analyzes the Committed Spend on the Participation Plan against Actual Spend

• Primes in non-compliance may face sanctions

Monitoring Compliance

Sanctions:

• Withholding of payments

• Adjustment to payments

• Termination of Contract

• Suspension or Revocation of ability to bid on State Contracts for up to 36 months

Contact the Minority and Women’s Business

Enterprise Division with compliance questions

Monitoring Compliance

Contact Us

Minority and Women Business Enterprise

402 W. Washington Street, Room W469

Indianapolis, IN 46204

• mwbe@idoa.in.gov

• http://www.in.gov/idoa

• 317-232-3061

http://www.unspsc.org/Search.asp

UNSPSCUnited Nations Standard Products and

Services Code