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Challenges of BYOD and Mobile File Management (MFM)

• Sergey Malgin, Acronis Country Manager in RU&CIS

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Enterprises adopt Mobility at blistering pace driven by Bring Your Own Device (BYOD) trend.

Only in Q4 2012 Apple® Inc. sold

Enterprise users demand a simple way to access, share & collaborate on files on multiple devices including the mobile devices they purchase for personal use.

By 2017 Gartner predicts that half of all companies will actually require employees to use their own mobile devices for work

Mobility in the Enterprise

Source: Apple Reports Fourth Quarter Results, Press Release 10/25/2012

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BYOD Benefits and Challenges• Significant benefits for the Enterprise

‒ Greater productivity‒ Faster, more informed decision-making‒ Business process improvements‒ Improved employee morale and flexibility

• Significant challenges for IT ‒ Satisfying end-user demands‒ Managing complex, modern infrastructure‒ Maintaining required levels of security‒ Doing all of this with limited budget & staff

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Mobility terminology

• Mobile Device Management (MDM) is a software that secures, monitors, manages and supports mobile devices and typically includes over-the-air distribution of applications, data and configuration settings

• Mobile File Management (MFM) is a software that allows businesses to manage transfers and storage of corporate files and other related items on a mobile device, and allows to oversee user access

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Challenges and Mobile File Access problemWhile being easy to use and improving performance, popular tablets and smartphones:•Are powered by platforms not traditionally deployed in the Enterprise.•Lack the ability to natively communicate with IT infrastructure.•Do not meet all the critical enterprise requirements, such as management, security or compliance.•Mobile devices have no native method to retrieve files from corporate servers, SharePoint and NAS devices, or store files on the device. •Many solutions do not adequately meet the needs of both the end-user and enterprise IT.

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BYOD security is a problem*

Source: Acronis 2013 Data Protection Trends Research. 2013

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Customer needs

Sharing and collaborating on files with both internal and external

constituents.

Sharing and collaborating on files with both internal and external

constituents.

Accessing and syncing files between devices – laptops, desktops, smart

phones and tablets.

Accessing and syncing files between devices – laptops, desktops, smart

phones and tablets.

Desktop Laptop Tablet Smartphone

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Use cases – what is needed?• Senior Executives are early adopters of Tablets and Smartphones in

the Enterprise, looking for access to corporate files for review, presenting, decision-making.

• Sales people are frequently on-the-go from one Partner & Customer meeting to another, looking at Tablet as valuable tool to present the product.

• Employees have high demand for “paperless” meetings, looking at Tablet as valuable tool to work together and replace paper documents.

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Challenge• No native iOS/Android solution for

managing corporate documents and distribute files.

• Rely on workaround solutions by moving corporate files outside of corporate environment or another unsecure consumer cloud-based solutions.

• Require access to the most up-to-date collateral. No native ability to keep files updated once document changes on corporate servers.

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The solution – MFM system• Documents on mobile devices are secured through the

corporate file servers. Mobility power and freedom is maximized.

• Sales reps get central automated content delivery and access to the most up-to-date information anytime, anywhere. Documents on the mobile devices are secure.

• Employees use shared folders on corporate server to collaborate on files, which can be copied to the mobile device, edited and saved back, so that everyone has latest version.

• Users can create meeting folders to upload meeting materials, while corporate data remains secure.

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Ability to share and collaborate on files

Ability to share and collaborate on files

Ability to access and sync files between devices

Ability to access and sync files between devices

Laptop Desktop Tablet Smartphone

File Sharing and Syncing• Enterprise File Sharing and Syncing delivers significant benefits to

the Enterprise – improved security, greater information access, increased teamwork and more collaborative employees.

• Enterprise users demand:

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5 tips to practice safe BYOD in your organisation• Create a mobile device security strategy• Stop making exceptions to your policy• Make “safe BYOD” everyone’s responsibility• Prepare for the coming of Apple• Don’t underestimate the dangers of public clouds

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www.acronis.com

@acronis

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WHAT DOES THE BYOD POLICY REQUIRE?

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Additional slides