July 2013 functional plans review

Functional Monthly Report - July

Content:

Comm, OD, PR, ER, Fin

Comm Monthly Report July 2013

Comm – General Direction Communication area is supporting ELD programms effectiveness and works together in strong synergy ensuring that our communication is based on our services and supply we can offer. AIESEC brand as organization is positined in our products.

Our communication through showcasing our impact, authenticity is shaping desired attitudes of leadership and enterprnerialship in Poland.

Monthly Priorities Achievement

LC tracking& feedbacking rules and standarts

NST long term planning

Social media strategy

DONE

DONE

UNDONE


•  feedback rules DONE

•  NST planning DONE

•  commision partner DONE

•  International postioning DONE

•  MC Brand DONE

•  SumCo 50%

July – Results Overall

§  AIESEC Plad 1.07: 3424 2.08: 3483 Growth: 59

§  Global Citizen: 1.07: 3140 2.08: 3230 Growth: 90

§  AIESEC University 1.07: 4623 2.08: 4718 Growth: 95

§  Global Citizen: 82app convertion: 7.32% §  Global Talents Jun-July: 234 app

convertion: 74% §  AIESEC UNI: no data gathered

Communications in July 2013 Key Achievements:

§  Building commision

§  Pushing websites implementation

§  NST planning

§  resources gathering (graphics, materials, knowledge)

§  Getting to know MKT reality

Key Non-Achievements

§  Social media management and strategy creation

Communications in August 2013

Key strategies for next month:

§  Materials creation for GT, GC, TMP, @UNI

§  Preparation of LC VPs Comm for hottest season

Key challenges for next month:

§  Time and lack of knowledge about processes

§  Depending on many unstable factors: many ppl involved- from Poland and abroad, logistic, virtual work

§  Handling 3 big processes at the same time

OD Monthly Report July 2013

General Direction

Driving organiza+onal EFFECTIVENESS

Area based LC coaching implementa+on

LC planning redefini+on

Incien+ve system flexibility and automa+za+on

LCs MoS achievement progress management

Processes and structures op+miza+on (BOA)

Business Intelligence capitaliza+on

Increasing ELD REACH

Expansion in the city that LC exists

(SU)

Expansion outside the city that LC exists

(SU)

Expansion outside the city that LC exists

(ELD project)

Ensuring SUSTAINABILITY and HEALTH of organiza+on

Term shiK management

Data collec+on system upgrade

IGs/LCs transforma+on

En++es types diversifica+on

Development fund redefini+on

‚Begginers’ health development

‚Pioniers’ long-‐term plan recommenda+ons

Ensuring COHERENCY of organiza+onal direc+on at all

levels

Educa+onal plaQorms development

Conference cycle redefini+on

LCPs management

I K R


Iza

Conference Cycle BID Releasment SI & JD -‐ 100%

SumCo management and prepera+on JD -‐ 80%

Steering Team prepera+on SI and JD MCP 100%

Rubi

Coaching Booklet & applica+on releasment JD & SI MC 100%

SumCo prepara+on JD 100%

SONA prepara+on JD Filipe 35%

Krzysiek

Existance Criteria & Insen+ve system (quterly) JD OD 100%

Expan+on Strategy SI ELDs 100%

SumCo prepara+on (sessions and track for IGs) JD OD 100%

Organizational Development in July 2013

Key Achievements:

1.  Term shift decision process management

2.  Coaching strategy releasment & coaches allocation

3.  Incentive system finalisation 4.  Expansion strategy creation 5.  LCs tracking towards

expansion 6.  IGs direction establishment 7.  Entities diversification

strategy creation 8.  National Conference Cycle

creation 9.  Successful SumCo delivery


1.  SumCo evaluation

2.  Team Box

I love you!


•  To be revised on OD team meeting


•  OD Team Leader out of office

•  Half of the team out of office = coaching...

•  Half month less for work

Organizational Development in August 2013

Operations Monthly Report - July

Content:

TM, IM

PR Monthly Report July 2013

PR – General Direction 1) AIESEC as Youth Leadership Provider in Poland - This is a strategic initiative to position AIESEC as the primary organisation for youth leadership development, and to push youth leadership as a main issue in Poland. Through this initiative we are developing Youth to Business Forum and working on National Values Assesment. 2) B2B Marketing (support for ER and GIP) - Participating in and attending events, providing content and expertise, and showcasing our programmes towards the sectors our sub-products are being focused on, maintainig government and non-governmental accounts, allumni relations. 3) Showcasing our impact (overall organisation credibility) - Whether this is around our leadership development experiences, the impact our GCDP projects are making, or where our alumni are now, we need to be showcasing what our organisation is doing through multiple channels and partnerships.


1. SumCo (overall – Conference Managament, session preparation, delivering the conference) – done 2. Finilizaing Pland and MoS (projects planned and put into timeline) •  Y2B – done •  NVA – in progress •  Alumni projects – in progress •  Conferences – done

3. Partnerships with organizagtions – in progress (ongoing project)

Overall Factors (positive or negative factors that influenced the

performance)

•  SumCo engagement (positive and negative)

•  Feedback of plans (positive and negative)

•  Too little time and too much work

•  People are very open towards our initiatives – positive ! J

Public Relations in July 2013

Key Achievements:

•  New accounts and cooperation

•  Alumni managament started

•  Y2B frame prepared

•  EoY timeline planned, work started

•  NVA preparation


•  Alumni projects are not defined yet

•  Due to some changes not all of the MoS are defined yet

Public Relations in August 2013


•  Account Mangament, New Partnership Managament (Government, NGO)

•  Place for the conferences

•  Alumni projects definition


•  Only 30 days and vacation in the middle

•  Our organization is changing all the time J

ER Monthly Report July 2013

ER – General Direction

•  Quality management

•  Career Days changes

•  New products based on ELD

•  $$$

Monthly Priorities Achievement •  Product portfolio

–  Changes in products –  oGIP and oGCDP products added –  Career Days changes included

•  Sales meetings –  Meetings with Board of Partners

•  Vindication plan –  788 540.00 PLN to vindicate –  All companies have invoices / donation agreements –  Clear ates of transfer income

•  Career Days –  Autumn edition – dates, venue, changes, start work with OCPs, –  Spring edition – dates with partenrs feedback –  Meeting with website companies about changes

•  Ambasador Program –  Plan of recruitment –  LC support

•  Partners Gala with MC team 13.14


Plan Realizacja % Realizacji

Przychody przed redystrybucją

49.76%

Przychody po redystrybucji

49.23%

% Windykacji 12.13 32.50%

% Windykacji 13.14 100.00%

Overall Factors

NEGATIVE: –  SumCo (taking out working days for meeting) –  Too much meetings (no time for preparation and

operational work connected to account management)

–  HR – only 3 people in NET –  No MC CAR! L

POSITIVE: –  Good contact with NET 12-.13 –  Having 2-3 meetings per day to have it mostly

closed in July

External Relations in July 2013

Key Achievements:

•  Debt collection

•  Closing deal with PG

•  Meetings with key

patners (BoP)

•  Partners Gala

•  Board of Partners


•  No presentation about

AIESEC for companies

•  Program ambasador

(no applicants for some

positions)

External Relations in August 2013


•  Negotiations and closing

deals with BoP

•  BoP – career days

•  Career days marketing

strategy (including

website changes)

•  Program ambasador

recruitment


•  Time!!! 2 meetings per

day is too much L

•  No MC car

•  Debt collection

•  Lack of HR

•  Holidays

Finance Monthly Report July 2013

Finance – General Direction

•  We are not going to have any audit untill IC

•  Right now main priority of the area untill end of november is to gain unqualified audit of both assosiation and Ltd. for 12/13

•  Financial Model ending date will be most probably postponed untill April 2014


•  Main priority was to gain audit for Financial Statement 11/12, but unfortunetly it is not possible so this priority was skipped in the 3rd weak of July

•  Right now creation of Financial Statement 12/13 is in progres, audit company which was preparing previous audit will help us in correcting mistakes and preparing Financial Statement 12/13


•  Action Plan for regaining Full Membership status

•  Finished all of work left of previous FD, except MC-LC

•  Assosiation and Ltd. are registered in KRS

•  First steps of creation Financial Model were made

Overall Factors (positive or negative factors that influenced the

performance)

Negative

•  Not knowing true current state of the organisation

•  Lots of cases poping out during this month which should not have happened

Positive

•  Huge BoA support in both projects ( audit and Financial Model )

Finance in July 2013

Key Achievements:

•  Action Plan for regaining Full Membership status

•  Finished all of work left of previous FD, except MC-LC

•  Assosiation and Ltd. are registered in KRS

•  First steps of creation Financial Model were made


•  KRAP is still not registered

•  MC-LC •  @ Poland won’t regain

FM status on IC •  Pretty much most of

the tasks and projects were plan with the earliest possible date to finish, not the most possible one

Finance in August 2013


•  Recruting external help for correction of mistakes in accountancy in assosiation

•  FM WG and proper timeline creation

•  Have unqualified audit of financial statement 12/13 of Ltd.


•  No one ever looked in accountancy of Ltd.

•  Huge possibility of finding new mistakes in accountancy and our internal procedures which are nor coherent with polish law

•  Common understanding among @ PLAD of what Financial Model is. ( will be)