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LEAN LENS is a game developed by Andrea Darabos and Bazil Arden, and shared under Creative Commons license (attribution, non-commerial re-use). The purpose of the game is to help organizations internalize different types of lean office wastes, that are there in their operations but not value-adding to their customers. The game helps to build skills in recognizing different types of wastes, to share and track waste visually and to get teams into a problem-solving mode to reduce waste eventually.
Lean Lens GameFacilitator Notes
Andrea Darabos Lean Agile Coach, Director
[email protected]: +44 793 604 1196
LEAN ADVANTAGE Ltd.
Bazil ArdenLean Agile Coach, Director
[email protected]: +44 777 591 3932
The Game is shared under Creative Commons. Non-commercial re-use, please attribute toAndrea Darabos, Bazil Arden
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What is the Lean Lens Game?
A Simulation,
A Role-play,
A Gamified Learning Experience
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Lean Lens Game for Software Development – under Creative Commons licenseby Andrea Darabos and Bazil Arden
What is the Lean Lens Game?
To help organizations internalize different types of lean wastes, that are there in their operations butare not value-adding to their customers.
The game helps to build skills to recognize different types of wastes, to track waste visually and to get teams into a problem-solving mode to start reducing waste.
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Lean Lens Game for Software Development – under Creative Commons licenseby Andrea Darabos and Bazil Arden
What is the Purpose of the Game?
To introduce the underlying lean conceptsTo share rules of the game and the purpose of playing itTo make sure everyone is engagedTo keep timeTo facilitate creation of a Lean Waste Grid on the WallTo help teams reflect on the learning experience
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Lean Lens Game for Software Development – under Creative Commons licenseby Andrea Darabos and Bazil Arden
The Role of the Facilitator?
Marker pens (at least one per team, i.e. 9)Yellow Post-it notes (many many)Blue Tack for the big Waste GridA4 envelopes (18) Printed Instructions, Scenes, „Hint page”, Lean Waste Grid, Lean Crib Sheet, Lego Character PicturesBrown paper for the big Waste GridBlue or Black tape for the big Waste GridA4 for each type of waste – for the big Waste Grid
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Lean Lens Game for Software Development – under Creative Commons licenseby Andrea Darabos and Bazil Arden
Checklist of PROPs for the Game:
DeploymentDevelopment
Visual Management - Lean Waste Grid Wall
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Customer CustomerProduct Planning
1, Partially DoneWork
Scene 1 Scene 2 Scene 3
Act A
Scene 1 Scene 2 Scene 3
Act B
Scene 1 Scene 2 Scene 3
Act C
2, Extra Features
3, Extra Processes
4, Handoffs
5, Delays
6, Task-Switching
7, Defects
8, Unused Skills
Purpose:You would like to create a wall in an open space, visually collecting different types of lean waste instances found in your value stream.
Howto:1, Take a large brown paper & stick it to the wall2, Print out the headers of the value stream and attach them above the brown paper3, Attach the different types of wastes in the rows on the left hand side4, Draw a grid or use tape to mark it out--- PLAY THE GAME---5, Encourage participants to bring their observed waste instances to the Lean WasteGrid on the wall, placing each post-it to the corresponding scene and row
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Lean Lens Game for Software Development – under Creative Commons licenseby Andrea Darabos and Bazil Arden
Constructing the Lean Waste Grid - on the Wall
DeploymentDevelopment
Large Lean Waste Grid on the Wall @ the end
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Concept CustomerProduct Planning
1, Partially DoneWork
Scene 1 Scene 2 Scene 3
Act A
Scene 1 Scene 2 Scene 3
Act B
Scene 1 Scene 2 Scene 3
Act C
2, Extra Features
3, Extra Processes
4, Handoffs
5, Delays
6, Task-Switching
7, Defects
8, Unused Skills
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0, Select a nice, relaxed enviroment and set up the Lean Waste Grid ona large wall, with plenty of space around it.1, Introduce the lean concepts of value streams, 8 types of lean waste2, Share the rules of the Lean Lens Game and the purpose of playing3, Leave time for questions!4, Ask teams to self-organize around the 9 scenes to play the game5, Suggest a time-box
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Lean Lens Game for Software Development – under Creative Commons licenseby Andrea Darabos and Bazil Arden
Facilitation Leading to the Game
Rules of the Game
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Lean Lens Game for Software Development – under Creative Commons licenseby Andrea Darabos and Bazil Arden
Your Software Company
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You work in software development in a large retailer. The systems have been there for many years and working practices are ‘traditional’. Your bosses regard Agile as a bit of a fad that might work for start-ups, but certainly doesn’t in this world..
Some of you have experienced Agile at other companies with mostly positive results.
A Typical Value Stream & Game Scenes
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DeploymentDevelopmentConcept CustomerProduct Planning
1:1 - Budgeting
1:2 – Stakeholders who can’t agree
1:3 – Large batch sizes of features
2:2 – Developers and testers working separately
2:3 – Finding bugs manually, work queuing for tester
2:1 – Delegating to the development team
3:1 – Batching up a release
3:2 – The release process
3:3 – Unpredictable support demand
In your team, discuss who will take acting roles in the game and choose characters.The rest of the team will play active observer roles, which are equally important.
The actors should read the script of the act and discuss the scene before they play it out. You have free hand to improvise and add to the scene, just have fun!...
The observers should read the 8 types of software wastes and discuss what it means to them with regards to the act. Your role is to observe the act, and identify the instances waste you see as one of the 8 types on the “Waste Grid”.
Write a post-it for each waste instance and place it below the relevant type. It can be, that a waste instance will belong to several types, it is OK.
Facilitators – refer the team to the Instructions handout in their envelope.
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How to Play - Instructions
Actors
Observers
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Etc
How to Play?
Etc
„Scenario Script”
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Lean ”Waste Grid” Act: __ Scene: __
1, PartiallyDone Work
2, Extra Features
3, Extra Processes
4, Handoffs
5, Delays 6, TaskSwitching
7, Defects 8, UnusedSkills*
* The 8th waste added by Andrea & Bazil, based on the traditional lean
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Lean ”Waste Grid” Act: __ Scene: __
1, PartiallyDone Work
2, Extra Features
3, Extra Processes
4, Handoffs
5, Delays 6, TaskSwitching
7, Defects 8, UnusedSkills*
* The 8th waste added by Andrea & Bazil, based on the traditional lean
B 1
Code notdeployed
PM not avail.for demoduring sprint
Etc.
Suggested Timebox
• 10 mins reading and prep for actors, observers• 10 mins playout of the act• 15 mins debrief in your team
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Goal: Find the 8 Waste in the System & Discuss Improvements!
1. Encourage Actors to have fun and play out the Scene2. Encourage Observers to mark waste on their Lean Waste GridHandouts using post-its3. Encourage team discussion on the found waste4. Ask teams to move on to discuss improvements5. At the end, ask Observers in each team to move theirpost-its to the Large Lean Waste Grid on the wall.
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Lean Lens Game for Software Development – under Creative Commons licenseby Andrea Darabos and Bazil Arden
Facilitation During the Game
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Lean ”Waste Grid” Act: __ Scene: __
1, PartiallyDone Work
2, Extra Features
3, Extra Processes
4, Handoffs
5, Delays 6, TaskSwitching
7, Defects 8, UnusedSkills*
* The 8th waste added by Andrea & Bazil, based on the traditional lean
B 1
Code notdeployed
PM not avail.for demoduring sprint
Etc.
DeploymentDevelopment
Large Lean Waste Grid on the Wall @ the end
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Concept CustomerProduct Planning
1, Partially DoneWork
Scene 1 Scene 2 Scene 3
Act A
Scene 1 Scene 2 Scene 3
Act B
Scene 1 Scene 2 Scene 3
Act C
2, Extra Features
3, Extra Processes
4, Handoffs
5, Delays
6, Task-Switching
7, Defects
8, Unused Skills
Etc.
Etc.
Etc.
Etc.Etc.
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`To Print` Slides
for the Lean Lens GameNon-commercial re-use, please attribute to
Andrea Darabos, Bazil Arden
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DeploymentDevelopment
Printouts for the Wall: Lean Waste Grid
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Customer CustomerProduct Planning
1, Partially DoneWork
Scene 1 Scene 2 Scene 3
Act A
Scene 1 Scene 2 Scene 3
Act B
Scene 1 Scene 2 Scene 3
Act C
2, Extra Features
3, Extra Processes
4, Handoffs
5, Delays
6, Task-Switching
7, Defects
8, Unused Skills
Scene 1 Scene 2 Scene 3
Scene 1 Scene 2 Scene 3
Scene 1 Scene 2 Scene 3
Product Planning
Development
Deployment
Concept
Customer
Waste in theValue Stream
1. Partially Done
Work
2. Extra Features
3. Extra Processes
4. Handoffs
5. Delays
6. Task-switching
7. Defects
8. Unused Skills
Game Character Printouts
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Observer
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Observer Observer
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CTO
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
CMO CFO
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Product Mgr
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Product Mgr Product Mgr
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Product Mgr
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Product Mgr Product Mgr
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Project Mgr
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Project Mgr Project Mgr
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Project Mgr
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Project Mgr Project Mgr
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Developer
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Developer Developer
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Developer
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Developer Developer
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Developer
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Tester Tester
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OperationsManager
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
ReleaseManager
Stakeholder
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ConfigurationManager
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
OperationsLead
DeploymentEngineer
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ConfigurationManager
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
OperationsLead
DeploymentEngineer
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SupportEngineer
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
SupportEngineer
Tester
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TechnicalLead
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
Lean Lens Game byAndrea Darabos, Bazil Arden, 2014
SolutionsArchitect
TechnicalLead
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