Increase your supply chain visibility withIncrease your supply chain visibility with Purchase to Pay Automation

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Basware in Brief• D l ft f t d• Develops software for procurement and

financial process automation

• Founded in 1985, publicly listed

• Headquarters in Finland with 10 subsidiaries in Europe, US, Asia-Pacific and Australia

• 800 employees (150 full time R&D)

• 18% net sales re-invested in R&D

• Double digit growth despite GFC

• Accredited ISO 9001 provider

• 1,000,000 software users worldwide• 1,500 customers• 200 Shared Service Centre (SSC)( )

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Some of our worldwide SSC Customers…

More than 30 Australian companies chose Basware to streamline their Procure-to-PayBasware to streamline their Procure to Pay process…

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Basware EPP Solution PortfolioBasware Connectivity

CatalogExchange

Purchase Message Exchange e-Invoicing Supplier ActivationScan and Capture

Basware Invoice AutomationBasware Procurement

Invoice Processing

Invoice Processing

Contract MatchingContract MatchingRFxManagement

Contract LifecycleManagement

Order MatchingOrder Matching

ProcessingProcessing

Purchase Management

KPI Tool and Monitor

Travel & Expense Management

KPI Tool and Monitor

Document Archiving

Travel & Expense Management

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What is Connectivity?Basware Connectivity

CatalogExchange

Purchase Message Exchange e-Invoicing Supplier ActivationScan and Capture

No more paper

Enables electronic delivery of purchase messages and invoices from day 1

O ‘ fOnly one ‘pipe’ for all invoices

Efficient and easy supplier activation

Global coverage through Open Inter-operator Network

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Business Transactions

• Monitored transfer and conversion service for electronic invoices

• Supports also purchase message and the exchange of electronic catalogs

• More than 3 500 organizations directlyMore than 3,500 organizations directly connected to the service

• Global interoperability network reaches over 160,000 electronic invoice senders and

ireceivers • In operation since year 2000.• Transferred almost 9 million e-invoices in

20092009

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Basware Connectivity: Sending optionsBaswareSupplierPortal

Invoices < 10

BT SenderEmail

Invoices 10-100

SupplierBaswareBusiness

TransactionsBuyer

BT SenderVirtualPrinter

Invoices 100-500

BT Sender

Invoices > 500

BaswareScan and Capture

All remaining invoices

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Supplier Activation Service

Operator Interoperability – What is it about?

Sender

Sender

Sender- Buyers have usually a large supplier

base (up to 30 000 suppliers). Still the b l ki f i l i

Receiver

E-invoiceoperator

Sender buyers are looking for a single service provider in the area of e-invoicing

- Connecting all of the suppliers by one e-invoice service provider is a major

Receiver

Receiver

Receiver Receiver

challenge

- Some suppliers are already connected to e-invoice service providers with existing investments and processes in

Sender

Operator g pplace

- These issues will drive interoperability to become a market standard

ReceiverSender

Operator

Receiver

Basware Open Network

Posten Den, Progrator, WM Data,

Denmark

Liaison Tech, Elemica, Softshare

USA

Crossgate, Burns, Liaison Tech, Asite, Causeway Certipost

UK Germany

LogAgency, Itella, TietoEnator, C t T

BASWARE

PBS

SwedenNetherland / Belgium

NetworkCauseway, Certipost, TietoEnator

Crossgate, Teccom

OPENNETWORKEDB, Nordea, Swe,

Infodata /Itella, Posten/Strålfors, WM Data, Expertsystems,

Certiport, Crossgate, Softshare Network, SupplierDNA

Netherland / Belgium

Pri handel, TietoEnator

NorwayFinland

TietoEnator Itella Enfo

pp

Span

Iceland

EDISoft Baltic

Baltic countries

Over 60 operational inter-operability contracts + in addition alliances like HUB Alliance

EDB, Itella, BBS, Euronova, Emetro

TietoEnator, Itella, Enfo, Nordea, Sampo, Samlink, OKO, Anilinker, TeliaSonera, WMD, Ålandsbanken, Handelsbanken, Tapiola-bank

SpanEDISoft Baltic

APAC + in addition alliances like HUB Alliance, Verkkolaskuforum, NEA, B2B Forum and

partners like OB10

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HSN, LeadTec

Receiving e-invoices

Internal CaptureBaswareMonitor

Sending organization

Fastscan ProFastscan Freeform

BaswareBusiness

TransactionsReceiving

organizationSending

organization

Fastscan ProFastscan Freeform

Received data:BaswareSupplier Received data:

• Invoice data, invoice image and attachments• Easily loaded into Invoice Processing• Line item information (enables order matching)

Supplier Portal

BaswareScan &

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Scan & Capture

Benefits of receiving invoices electronically

• Increases A/P efficiency and reduces costs- Eliminates data entry, scanning and handlingy g g- Reduces error handling

• Speeds up invoice processing timeSpeeds up invoice processing time- Allows for early settlement negotiations

• Increases invoice data accuracyIncreases invoice data accuracy- Enables Automated order matching

• Improves overall return on investment of current• Improves overall return on investment of current data systems

Sending ALL invoices (inc outbound paper)g ( p p )

BaswareReceiving

organization

B

BaswareMonitor

organization

PDF/email

Sending organization

BaswareBusiness

TransactionsReceiving

organization

Printingservices

Printing partner

• Receiving invoice files

VIRTUAL PRINTER

Receiving invoice files

• Printing

• Placing invoices to envelopes

- Can also include attachements/inserts

• Delivery to the postal service

Benefits of sending e-invoices

• Decreases manual workDecreases manual work- No more printing, processing or mailing of invoices

• Invoices delivered reliably and quickly to correct recipients- Invoice data and image- Invoices can be stored/archived

• Sender receives an acknowledgement of successfully sent invoice

• No changes required for Sender AR personnelNo changes required for Sender AR personnel• Quick implementation time• Solution provided as a servicep

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Business Transactions Monitor• Monitors all inbound and outbound invoice activity in in real-time…

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Invoice Traffic Statistics• Traffic statistics generation through BT Monitor• Can be used for generating reports

- Connection reports- Communication reports

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Supplier Portal

• The Basware Supplier Portal can be used by all sizes of suppliers, including the smaller and more ad-hoc suppliers

• A supplier can quickly and easily key in his invoice for the recipient party

• The supplier can even add attachments (such as worksheets) to the keyed in invoice

• These typed invoices and attachments are delivered to the buyer’s Basware system via the e-invoice network

• Rights can be given to allow key suppliers to track their own invoice delivery status reduces customertheir own invoice delivery status, reduces customer effort spent on answering inquiries

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Supplier Portal Screenshot - Invoice Entry

Supplier Portal screenshot – Accept Order

Basware Supplier Activation- Basware collects Supplier data to identify

suppliers capable of sending e-invoices + immediate activation of these suppliersimmediate activation of these suppliers

- Appropriate tools offered to activate suppliers not yet capable of sending e-invoices

- Extensive reporting of activation results

• As a result- More and more e-invoices, less paper

invoices- Average cost per invoice in constant g p

decrease

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Controlled Performance

[ ]

Controlled Performance

– from Purchase to Pay

Thank you!

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