Upload
ntust-isa
View
476
Download
4
Embed Size (px)
Citation preview
Accountability Report of NTUST-ISA 2012-2013
“All for ISA, ISA for All”
BRING PEACE OF MIND
VALUE TO STAKEHOLDERS
RESPECT FUN
Alumni
MemberExternalParties
StanPresidentIndie
Vice President 1
AnisaSecretary
RioTreasurer 2
VinaTreasurer 1
ElisaVice President 2
Board of Managements
Academic
Division Responsibilities:
• To facilitate all member activities related to academic affairs.
Staffs:
TriDivision Head
Neysa
Fera
Rieza
Argo
Activities Summary7 8 9 10 11 12 1 2 3 4 5 6
1 Mandarin course OK2 Seniors guidance and counseling OK3 Public speaking seminar OK4 Academic writing seminar OK5 Information sharing of scholarship &
conferencesOK
6 NTUST-ISA Library Book OK
Status
ACADEMIC DIVISION
2012 2013DIVISIONNo
Mandarin Course Fall 2012 and Spring 2013
Strong Points:The module contains a very good material and there were two small classes. Weaknesses:• The students keep on decreasing.• Three meetings were not
enough.• The place was not convenient
enough. Should be in a class room.
• Mandarin class should be start in the early semester.
Seminar of Public SpeakingStrong Points:Good speaker and materials.Weaknesses: • Time limit, so the speaker couldn’t cover all the materials
and there’s no time for question and answer.
Seminar of Academic WritingStrength Points:This event was being held smoothly and finish sooner than the schedule.Weaknesses:The duration length of searching speakers’ candidate is too short. Next time should start it earlier.
NTUST-ISA Library• It was not well informed. Information about available books is published on mailing
list, and NTUST-ISA Facebook. Yet it still not efficient enough for publication.• Limited storage space.
Information Sharing of Scholarships and ConferencesOccasionally posted on mailing list or facebook
Seniors Guidance Fall 2012 and Spring 2013• This activity went well and new students can get many information from seniors.• There was a difficulty in finding seniors from some department which did not have
current Indonesian student
Inputs and Suggestions
• Mandarin ClassParticipant cash deposit system.Appreciation to the instructors.
• Academic WritingThe committee should try to contact the speaker candidate as soon as possible, suggested 2 months before the event
• NTUST-ISA LibraryThus, the books especially textbooks could be sold to the new students with friendly price to reduce the inventory and at the same time to provide cash for NTUST-ISA.
Caring & H
ousehold D
ivision
Responsibilities:• To help new Indonesian
students of NTUST in managing all the requirements regarding to their arrival in Taiwan.
• To help and facilitate all problems of NTUST-ISA members, subject to household matters.
PratiwiDivision Head
Dhika
Beatrice
Felita
Sylvia
Leon
Meilani
Staffs:
Activities Summary7 8 9 10 11 12 1 2 3 4 5 6
1 Symphatic Action & Birthday Celebration OK2 Picking up and registration assisting for new
students Fall 2012 and Spring 2013OK
3 Welcome Party for Fall 2012 and Spring 2013 OK4 Flea Market for Fall 2012 and Spring 2013 Ok5 Satisfaction survey OK6 Farewell Party in Fall 2012 and Spring 2013 OK7 Assisting OIA in DIKTI's Bridging Program OK8 Winter Break Fellowship unrealized
Status
CARING & HOUSEHOLD DIVISION
2012 2013DIVISIONNo
Picking up and registration assisting for new students Fall 2012 and Spring 2013• Approaching via Facebook and make
schedule in detail via Google spreadsheet.
Welcome Party Fall 2012 and Spring 2013
Flea Market Fall 2012 and Spring 2013Alternative solution for second hand things from seniors who want to leave Taiwan
Farewell Party Spring 2012 and Fall 2013
Sympathy Action & Birthday CelebrationNeed some innovation
Assisting OIA for DIKTI’s Bridging ProgramWill be a regular events in the future
NTUST-ISA’s Membership SurveyThe result and winner will be describe dlater
Winter Break Fellowship:No right time. Everyone went off campus for their own holiday. And at that time winter break was too short, suddenly we have to prepare for picking new students & Welcome Party.Maybe this kind of program good after final exam of Spring semester is finished.
Inputs & Suggestions for CH
• Add new agenda cooperate with talent & interest: ISA Trip (Fall 2013) and BBQ Party (Spring)
• It will be a good way to break the ice within ISA’ers • Prepare for future regular agenda: Assisting OIA in Bridging DIKTI program.
INVENTORY & CULTURE DIVISION
Responsibilities:• To facilitate talent and
interest of members of NTUST-ISA in Indonesian culture.• To manage the
performance and promotion activities of Indonesian culture, either internal and external of NTUST.• To manage all
inventories of NTUST-ISA.
Staffs:
AyeshaDivision Head
Nina
Bayu
Taufik
Stephanie
Activities Summary7 8 9 10 11 12 1 2 3 4 5 6
1 Inventory Record & Control OK2 Cultural Activities: OK
Indonesian Independence Celebration OKInternational Conference on Industrial Bioprocess
OK
Learn a New Dance: Plate Dance OKAIA Welcome Party OKTaipei International Travel Fair OKFriendship Walk Soft Opening Taiwan OKInternational Muslim Culture Exhibition OKAIA Cultural Party Night OKAsian Culture Day OK2012 Higher Education Forum: Internationalization in Taiwan’s Universities
OK
Indonesia Year End Festive Season Fair 2012
OK
Nada Cinta di Kampung Halaman Event OK3 Indonesian Culture Exhibition 2013 OK4 School Exhibition (club & NTUST birthday) OK5 Culture catalogue unrealized
Status
INVENTORY & CULTURE DIVISION
2012 2013DIVISIONNo
67th Indonesian Independence Day Celebration (held by IETO)
School Club Exhibition 2012Many NTUST students can consider NTUST-ISA as part of NTUST as a media to make friends.
International Conference on Industrial Bioprocess
AIA Welcome Party
Taipei International Travel Fair
Friendship Walk Soft Opening Taiwan
International Muslim Culture Exhibition
AIA Cultural Party Night
Asian Culture Day
2012 Higher Education Forum: Internationalization in Taiwan’s Universities
Indonesia Year End Festive Season Fair 2012
Nada Cinta di Kampung Halaman Event
NTUST Anniversary Event
NTUST-ISA Culture Catalogue• Inventory & Culture division focused more on answering the high amount of
performances invitations.• A person that was assigned as the catalog designer, for some reasons can’t come back
to Taiwan during this period, so we can’t continue this project.• Since the amounts of performances in this period somehow were more than enough,
this project was decided to be stopped.
Inventory Record & ControlCommittees have been successfully recorded and managed all inventories on hand.
Every borrowing also has been recorded carefully.
Inputs & Suggestions for IC• Suggestions for the I&C team member:– Divide the job to the appropriate amount of people and people with high commitment is
in a great need.– Choose 1 person to be a Person in charge (PIC) in each dance.– Keep all the dances practice continuously with or without the performance request.– Always try to regenerate the dancers and schedule the regular practices.– Continue the making of NTUST-ISA culture catalog.
• Suggested activities to be an annual event: – Participating at NTUST Anniversary and NTUST Welcoming New Student (Club exhibition).– Participating at NTUST Welcoming New Student, AIA Welcoming New Student, and AISCT.– Visitation to IOCA (practicing traditional dance together) and invite them to participate in
our annual event (ICE).
• Give special attention in: – Managing people with full potential (dancers, make-up artist, etc.).– Managing culture event (performance request) carefully.– Managing culture inventory, pay attention with the items in and out, and the
maintenance.
MEDIA & RELATIONS DIVISION
DimitriDivision Head
Responsibilities:• To manage all matters
related to media and information technology (such as: website, social media, publications and documentation).
• To maintain the relationship between stakeholders of NTUST-ISA members, both internal and external parties, and also for the alumni.
Staffs:
Yesi
Tandika
Shofy
Samsul Satriya
Activities Summary7 8 9 10 11 12 1 2 3 4 5 6
1 Information sharing OKSocial media (FB, twitter, Mailist)Web maintenance & update
2 Maintain relationship with external parties OKMaintaining Relationship with IETOPartnership with PPI TaiwanCo-founded Indonesian Diaspora NetworkVisitation to IOCA
3 Maintain relationship with alumni OKAlumni databaseSharing Career and Working Experience with Alumni 2013
4 Documentation & publication OK
Status
MEDIA & RELATIONS
2012 2013DIVISIONNo
Information sharing via social media:The increase of social media usage among members of NTUST-ISA make our committees not only sharing information and communicating via mailing list, but also via Facebook, Twitter, Youtube, Slideshare, etc.
Indonesian version of NTUST’s website:Unfortunately, the access delegated to NTUST-ISA is no longer functioning. It was confirmed with OIA that there has been a new rule regarding the school’s site password usage and that the project has been suspended.NTUST-ISA’s website:It was truly unfortunate to have the site ravaged by an accident during the development of NTUST-ISA’s sub-site for Indonesian Culture Exhibition. We have been able to get the site back online, but the outdated contents need to be replenished.
Maintain Relationship with External Parties:
IETO IDN Taiwan IOCA
Alumni Sharing:&Database• The content was helpful for NTUST-ISA
members because gave many information about professional working experience and also research assistant.
• Need more focus of attention on alumni database.
Domain Extension:So, as long as the mail is regularly checked, there should not be any problem with this activity in the future.
Group maintenance:Ever since its establishment last year,
mailing list has been having some trouble with the member addition and
group’s calendar. Unfortunately, until the end of the year, there is no significant
response or reparation. Hence, a new group has been prepared.
Internal trials with the staffs have also been done. As soon as this new platform
has been communicated with the members and approved, NTUST-ISA’s
group mailing list can safely migrate to it.
Inputs & Suggestions for MR• Continue the development of new mailing list.• Establish an officer-independent server setup to avoid constant server
movement.• Build a cooperative relation with alumni, create more activities
with/for them.
Talent & Interest Division
WiraDivision Head
Responsibility:• To facilitate talent and
interest of members of NTUST-ISA (such as : sports, music, photography, travelling, etc)
Ester Muhyin
Ronny
Wega NaimRicky
Lukman
Adrian
Bondan
Rangga
Activities Summary7 8 9 10 11 12 1 2 3 4 5 6
1 Regular Sports & Music Practice Sessions OK2 Go Biking Fall 2012 OK3 Chinese Taipei Open Badminton Competition OK5 Sports Day Fall 2012 OK4 NTUST-ISA Trip to Jiufen OK
NTUST-ISA Trip to Pingxi6 Basketball game OK
Sports Day Spring 20137 Joining POP under name PPI Taiwan OK8 Dragon Boat Festival OK8 Futsal competition changed9 Badminton competition changed
10 Photo hunting changed11 NTUST-ISA T-shirt unrealized
TALENT & INTEREST DIVISION
Status2012 2013
DIVISIONNo
Go Biking:-Need more publication so that can increase number of participants.-Utilization of public bike service such U-bike is recommended.-Some alternative biking track and place around Taiwan is also recommended to try.
Chinese Taipei Open Badminton Competition :
Need more publication so that can increase number of participants.
Jiufen Trip:- It went well, but because of heavy rain, we cannot really enjoy the scenery at Jinguashi.- It is better if the accommodation can be facilitated by NTUST-ISA.
Sports Day Fall:The event went well, but after the
break, number of participants is decrease. Next event should
anticipate this outcome.
Sports Day Spring:-This activity is prepared to compensate the unrealized futsal and badminton competition activity.-It went well, but it was raining, so several outdoor activities were canceled.
Basketball Game:- The game went well, but we need more
publication to increase the number of participants.
Pingxi Trip:-This activity is held to compensate the unrealized photo hunting activity. -It went well, but It is better if the accommodation can be facilitated by NTUST-ISA.
Music Sharing
Dragon Boat Festival:- Need more practices
POP Participation:- Football: 2nd Winner
- Badminton: Silver medal (Men Double and Mix Double)
- Table Tennis: Bronze Medal (Men Double, Mix Double, and
Men Single)- Chess: Silver
Inputs & Suggestions for TI
• Talent and Interest’s activities in NTUST-ISA most likely about sports, but another type of activities is still needs to be more encouraged.
• Some of activities (NTUST-ISA T-Shirt and Photo hunting) cannot be realized in this period, maybe because of less of interests from the participants and committee so maybe in the next term it can be realized.
• Try to create activities which can makes all member of NTUST-ISA could be participated in it, by pulling demand from members.
• More publicity required to draw more attention from the members of NTUST-ISA.
Collaboration Projects with PPI Taiwan• Friendship Walk with Herman Wenas
• PPI Taiwan Student Congress 2012
BUDGET & BALANCE
No. Description Division Amount (NTD)
1 Membership fee NTUST ISA Period Fall 2012 @ NTD 200 (131 people)
26,200
2 Membership fee NTUST ISA Period Spring 2013 @ NTD 200 (71 orang)
14,200
3 Grant from NTUST member in Fall 2012
100
Sub Total
40,500
4 Dance Performance at KDEI for Indonesia Independence Day
Inventory and Culture
2,700
5 Dance Performance from IC 2011/2012
8,700
6 Performace at Travel Fair
5,178
7 Performace of IC Member
300
8 Performance at Asian Culture Day
5,074
9 Performance at Indonesia Year End Festive Fair 2012
1,680
10 Performance at Welcome Party AIA
200
11 Performance at Internal Conference
330
12 Contribution from participating at School Carnival
7,986
Sub Total
32,148
13 Flea Market Fall 2012 Caring and Household
142
14 Flea Market Spring 2013
50
Sub Total
192
15 Contribution from participating at Dragon Boat festival
Others
1,500
16 Interview ISA
260
17 Contribution from participating at Friendship Walk
2,500
Sub Total
4,260
Total
77,100
Income
Can be seen that Income are mainly from
Members and Performances, that it should enhance more
from members by modifying the
membership fee.
ExpensesNo. Description Division Amount (NTD)
1 Reimbursement for paper clips
Academic
56
2 Reimbursement for Seminar Public Speaking
5,489
3 Photocopy Material for Mandarin Course
88
Sub Total 5,633
4 Reimbursement School Club Exhibition
Inventory and Culture
700
5 Reimbursement School Club Exhibition
110
6 Piring Dance (Coach and Accessorize)
873
7 Make up
1,590
8 Make up
391
9 Farewell for School Carnival committee
3,000
10 Reimbursement for accessorize
790
11 Papua Dance accessorize
172
Sub Total
7,626
12 Reimbursement for printing Welcome Party Fall 2012 brochure
Caring and Household
275
13 Reimbursement for Welcome Party held in Fall 2012
10,924
14 Farewell Party held in Fall 2012
10,000
15 Pick-up new students of Spring 2013
500
16 Reimbursement for Welcome Party held in Spring 2013
9,281
Sub Total
30,980
17 Sport Day
Talent and Interest
1,000
18 Sport Day
960
19 Dragon Boat Festival
1,500
20 Shuttlecock
1,000
Sub Total
4,460
21 Procurement Monitor, etc Relation and Media
3,657
22 Budget for Seminar Sharing Alumni
2,500
Sub Total
6,157
23 Name card of President of NTUST- ISA
Others
360
24 Reimbursement for Dragon Boat
1,500
25 Survey Performance to Tainan
1,000
26 Lending for ICE preparation
2,500
Sub Total
5,360
Total
60,216
Balance SheetDescription Debits Credits Balance
Opening Balance 14,499 14,499
Total Income 77,100
91,599
Total Expenses 60,216
31,383
Current Balance
31,383
Account Receivable 1,300 32,683
Performance at Nada Cinta Kampung Halaman
1,300
Account Payable 21,268 11,415
Seminar Academic Writing
1,985
Budget for Farewell Party held in Spring 2013
13,500
The excess of budget of budget for Seminar Sharing Alumni
783
Budget for Election of General Meeting of NTUST-ISA
5,000
Projected Balance as per J une 30th, 2013 11,415 NTD
Membership SurveyResult
GENERAL INFORMATION• Survey date = 9 May – 1 June 2013 • Total Respondent = 41 persons• Lucky respondent= first 5th respondent
– Nieko– Bagus J. S– Willy– Alvaron P– Alexander Yohan
I. Member’s Recoqnition
Does respondent know about NTUST-ISA?
YesNo
73%
27%
When respondent knows about NTUST-ISA?
Before arrived at TaiwanAfter arrived at Taiwan
32%
20%7%
39%
2%
NTUST-ISA Background
Really knowKnowFew knowNeutralDon’t know
There is a room to improve the knowledge level of NTUST-ISA’s member by giving more explanation in the welcome party, or updating more novelty information in social media or websites.
INSIGHTS:
II. Event (Programs) and advantage NTUST-ISA
15%
54%
27%
5%External (Public) Relation NTUST
ISA
Very good
Good
Neutral
Don’t know
98%
3%
NTUST ISA's event
Know
Don’t know
12%
53%
30%
5%
Advantages of NTUST ISA's member
Vast/huge
A lot
Neutral
A few
61%
39%
Early exspectation
Have
Don’t have
7%
37%
46%
5% 5%
Fulfillment of expectations
Huge/vast A lot
Neutral A few
Never
95%
5%
NTUST ISA’s event participation
Yes No
27%
63%
10%
Event participation frequencies
< 3 times3-10 times>10 times
73%
17%
10%
NTUST ISA’s ”sense of belonging”
Ya Tidak tahu Tidak
87.80
7.32
4.88
Feeling part of NTUST ISA
Yes Don’t knowNo
Respondent who feel that they as a part of NTUST ISA usually follow NTUST ISA activities often and also feel that the activities give them many advantages.
• Member feel NTUST-ISA’s help when =– Before arrived => Pick up services.– After arrived => Event and friendship
• Generally respondent says that their early expectations as member are they have good information access about everything, gain their knowledge abut environment, friendship, and adaptation acceleration. • Doesn’t have early expectation is doesn’t make they
don’t have sense of belonging, from the survey, even they doesn’t have early expectation they still follow NTUST-ISA event and also still have sense of belonging.• Member update the information related with NTUST-
ISA mostly by social network and also from friends, few people use milist to update their information (but still several people use it).
INSIGHTS:
III. NTUST-ISA’s committee
95%
5%
NTUST ISA's committee
Know
Don’t know
8%
67%
26%
Committee services
Very good GoodNeutral
With the achievement of expectations or the fulfillment of a member’s needed, the respondent says that the committee was good in facilitating members.
There is a room to improve the committee services, such as defining the key performance index (KPI) in the beginning of the year service, regularly updating the
evaluation report to members of NTUST-ISA, etc.
INSIGHTS:
• Successfully of NTUST ISA’s event/programs is one of parameter from the respondent to have => sense of belonging/feeling, facilitated/feeling helped/other feeling, there for every program should spread out well by social net/media (include milist).
Conclusion from Survey
General InputsIntroducing NTUST-ISA more deeply to new members
Reviewing some regulations of NTUST-ISA
Optimizing website and FTP
Encountering some potential challenges
TERIMAKASIH