PRICING OUTYour

SCANNING PROJECT

A S t e p - by - S t e p G u i d eRecord Nations

WHERE TO BEGIN?Getting Organized

Deciding whether or not you want to scan is one thing, but figuring out the best way to do it–and how much it costs–might not be as easy. Our how-to guide for pricing out your scanning projects can help you to answer those very questions.

We’ll cover:

• How the scanning process works

• Steps for preparing documents for scanning

• How and where to store documents after they’re scanned

• What to do with documents once you finish scanning

PAPERLESS INDUSTRIES Benefit by Digital Documents

Top Industries for Scanning

Healthcare

Financial

HRLegal

Construction/Real Estate

Education

Government

WHAT TO SCAN?Types of Documents to Take Digital

Ideal Documents

for Scanning

Client Records Tax Returns & Financial Records

Employee Records

SCANNING’S ADVANTAGESBenefits Around Every Corner

Prepare yourself for future digital formats and systems

Boost your security

Collaborate with your teams and employees with ease

Improve your company workflow

Save valuable office space

Easily distribute and retrieve documents and information

HOW TO SCANWhich Strategy Suits You?

Scan it all:A catchall option for new and archived files — ensuring nothing gets missed

Scan on demand:Request scanning as you need it — avoiding the chaos of major transitions

Day - forward scanning:Pick a date in the future — from that point on, every new document is immediately scanned

HOW MUCH TO SCAN?How Many Documents Do You Have?

Document scanning is usually priced by the page. Typically there are two ways to estimate the number of records you have to scan:

By the Box

Standard Bankers Boxes(15.5”D x 12.5”W x 10.5”H):

2,000–2,500 sheets

Large File Boxes(24”D x 15”W x 10.5”H):

4,000–4,500 sheets

By Shelf Space

Avg. Sheets per inch:

150–200 pages

Avg. Shelf Space per Bankers Box(2,000—2,500 sheets):

10”–16”

PRICING YOUR PROJECTGetting Down to Business

The typical scanning job averages about 7—12 cents per page, but can still vary depending on a few factors, including:

Cost Factors to Consider

How much prep-work?Staples, pictures, and paper clips have to be separated

Double or single-sided?Double-sided papers means double the number of sheets per box

Lots of files to scan?More papers means lower price per page for most projects

Where do you want to scan?Scanning on-site is always an option —but also means your cost will increase

When do you want to scan?Time is money — the longer the scanning project takes, the more it costs

THE FINISHING TOUCHESWhere to Store Your Newly Scanned Files

Benefits ofDocument Management Systems (DMS)

Easily distribute work documents

Limit time for record retrieval

Secure information with useraccess restrictions

Simplify retention policy compliance

File indexing and OCR conversion

Benefits ofCloud Storage

Remotely access documents

Affordable subscription-basedservice

External backups

Ease of use

Storage scalability

NEED TO START A SCANNING PROJECT? LOOKING FOR MORE INFO?

C o m e V i s i t U s a t R e c o r d N a t i o n s

Get Started Today