Project Management Framework

Project Management Framework

A GuideA Guide

Training guide for new project team member

Learning guide for Project management framework

Training guide to new team member for in-house project management procedure

Training guide for new project team member

Learning guide for Project management framework

Training guide to new team member for in-house project management procedure

Project DefinitionProject Definition

Temporary endeavor with beginning and end date

Creates unique product, service, or result

It is progressively elaborated

Temporary endeavor with beginning and end date

Creates unique product, service, or result

It is progressively elaborated

Operational WorkOperational Work

Ongoing work Repetitive Sustains the business Adopts a new set of objective to

continue the work

Ongoing work Repetitive Sustains the business Adopts a new set of objective to

continue the work

Project vs. OperationalProject vs. Operational

Title Project Operation

Organizational work Temporary Ongoing

Organizational work Unique Repetitive

Objective of business

Obtain and Terminate

Sustain

Objective Concludes when attained

Adopt new set of objective and continues

Project ManagementProject Management

A Profession Both Science and an Art Follows Systematic Process Having Professional and Social

Responsibility Iterative throughout the Project

Lifecycle Comprising of 5 Process Groups and 9

Knowledge Areas

A Profession Both Science and an Art Follows Systematic Process Having Professional and Social

Responsibility Iterative throughout the Project

Lifecycle Comprising of 5 Process Groups and 9

Knowledge Areas

Project ManagementProject Management

Monitoring &

Controlling

Planning

Executing

Closing

Initiating

Process GroupsProcess Groups

Project ManagementProject ManagementKnowledge AreasKnowledge Areas

Integration Management

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Program DefinitionProgram Definition

A Program is a Group of Projects Their management is coordinated to

provide decreased risk, economies of scale and improved management

Includes elements of related work outside of the project in the program

Eg. A new car model program can be broken up into projects for each component design and upgrade.

Involves series of repetitive or cyclical undertaking

Publishing a newspaper or magazine with each individual issue managed as a project

A Program is a Group of Projects Their management is coordinated to

provide decreased risk, economies of scale and improved management

Includes elements of related work outside of the project in the program

Eg. A new car model program can be broken up into projects for each component design and upgrade.

Involves series of repetitive or cyclical undertaking

Publishing a newspaper or magazine with each individual issue managed as a project

Project Management office


PMO or Program office A Department that centralizes

management of projects PMO is an organizational structure and

not a person All those who are in PMO must be PMP Oversees the management of project,

program or combination of both Existence of PMO provides more

benefit to an organization

PMO or Program office A Department that centralizes

management of projects PMO is an organizational structure and

not a person All those who are in PMO must be PMP Oversees the management of project,

program or combination of both Existence of PMO provides more

benefit to an organization



One or more of the followings Providing the policies, methodologies,

templates for managing project Providing supports and guidance to

others on managing projects, training others in the project, and assisting in the management tool

Providing PMs for different projects and being responsible for the result of those projects.

One or more of the followings Providing the policies, methodologies,

templates for managing project Providing supports and guidance to

others on managing projects, training others in the project, and assisting in the management tool

Providing PMs for different projects and being responsible for the result of those projects.

PMO’s RolesPMO’s Roles



Manage the independencies between the projects

Help to provide resources Terminate Projects Gather Lesson Learnt document to

avail other projects Provide Template and Guidance Provide EMP Software Involve heavily more on initiation than

the other phases

Manage the independencies between the projects

Help to provide resources Terminate Projects Gather Lesson Learnt document to

avail other projects Provide Template and Guidance Provide EMP Software Involve heavily more on initiation than

the other phases

PMO’s AuthoritiesPMO’s Authorities

ObjectivesObjectives

Project Objectives Contained in the Project Preliminary Scope

Statement and Scope Statement. Projects are considered complete when the

objective is being met. Considered terminating when it was not met the

objectives. PM’s role is to accomplish the project objectives

Management by Objective Establish unambiguous & realistic objectives Periodically evaluate if the objectives are being

met Implement Corrective Action

Project Objectives Contained in the Project Preliminary Scope

Statement and Scope Statement. Projects are considered complete when the

objective is being met. Considered terminating when it was not met the

objectives. PM’s role is to accomplish the project objectives

Management by Objective Establish unambiguous & realistic objectives Periodically evaluate if the objectives are being

met Implement Corrective Action

Triple ConstraintTriple Constraint

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Quality

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SCOPE

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New Triple Constraints

Old Triple Constraints

OPM3OPM3

Organizational Project Management Maturity Model Helps the organization to determine the level of maturity

model in the project management 3 - Interlocking elements

KNOWLEDGE ASSESSMENT IMPROVEMENT

Definition“ Organizational project management focuses on the clear correlation between an organization’s capabilities in the management of projects, programs and portfolios and its effectiveness in implementing strategy, which directly impacts on financial results.

The degree to which an organization practices this type of project management is

referred to as its OPM3”

Organizational Project Management Maturity Model Helps the organization to determine the level of maturity

model in the project management 3 - Interlocking elements

KNOWLEDGE ASSESSMENT IMPROVEMENT

Definition“ Organizational project management focuses on the clear correlation between an organization’s capabilities in the management of projects, programs and portfolios and its effectiveness in implementing strategy, which directly impacts on financial results.

The degree to which an organization practices this type of project management is

referred to as its OPM3”

Knowledge

Assessment

Improvement

Elements of OPM3

AOE-Area of expertiseAOE-Area of expertise

A Project Manager can successfully manage a project irrespective of his technical knowledge

Effective Project Management requires that the project management team understand and use the knowledge and skill from 5 AOE.

PMBOK PMBOK guide provides Project Life Cycle Definition, Project Management Process Groups(5)

and Knowledge Areas(9) Application Area Knowledge, Standards, and regulations

Application areas are, Functional department and supporting disciplines such as legal, production, inventory , marketing,logistics and personnel.

Technical Elements such as Software development or engineering or others(sanitation, water engineering…) Management Elements such as agreements, policy, etc. Industry Groups such as Automotive, chemical, financial, healthcare.

Understanding the project environment Physical, Cultural , social, international, political environments

General management knowledge and skill Financial, a/c, procurement, sales and marketing, logistics & supply chain, contracts…

Interpersonal skill Effective communication, Influencing the organization, Leadership, motivation, Negotiation, conflict management, problem solving

A Project Manager can successfully manage a project irrespective of his technical knowledge

Effective Project Management requires that the project management team understand and use the knowledge and skill from 5 AOE.

PMBOK PMBOK guide provides Project Life Cycle Definition, Project Management Process Groups(5)

and Knowledge Areas(9) Application Area Knowledge, Standards, and regulations

Application areas are, Functional department and supporting disciplines such as legal, production, inventory , marketing,logistics and personnel.

Technical Elements such as Software development or engineering or others(sanitation, water engineering…) Management Elements such as agreements, policy, etc. Industry Groups such as Automotive, chemical, financial, healthcare.

Understanding the project environment Physical, Cultural , social, international, political environments

General management knowledge and skill Financial, a/c, procurement, sales and marketing, logistics & supply chain, contracts…

Interpersonal skill Effective communication, Influencing the organization, Leadership, motivation, Negotiation, conflict management, problem solving

PMBOK

Application Area

knowledge

Understanding the project environment

General Management

Skill

Interpersonal Skill

Project Team’s AOE

Project Life CycleProject Life Cycle

Project Life Cycle defines What Technical work to do in each phase When the deliverables are to be generated in each phase How each deliverable is reviewed, verified and validated Who is involved in each phase How to control and approve each phaseCharacteristics

Phases are generally sequenced and defined in the form of technical handoff Cost and staffing level is low at the start and peak during the intermediate phase, and drop rapidly as the project draws to a conclusion The ability of the stakeholders to influence the final characteristics and final cost of the project is highest at the start and progressively

lower as project continues Cost of changes and correcting errors generally increases as the

project continues

Project Life Cycle defines What Technical work to do in each phase When the deliverables are to be generated in each phase How each deliverable is reviewed, verified and validated Who is involved in each phase How to control and approve each phaseCharacteristics

Phases are generally sequenced and defined in the form of technical handoff Cost and staffing level is low at the start and peak during the intermediate phase, and drop rapidly as the project draws to a conclusion The ability of the stakeholders to influence the final characteristics and final cost of the project is highest at the start and progressively

lower as project continues Cost of changes and correcting errors generally increases as the

project continues

Project Life CycleProject Life Cycle

Cost of

changes

Stakeholder’s influence

High

Low

Project time

Stakeholder ’s infl uence

Initial Phase Intermediate Phase

Final Phase

Project Cost & Staffi ng Level

Project time

Cost

& S

taffi

ng

level

Project PhasesProject Phases

Characteristics of Project phases are Initial Intermediate Final

Characteristics of Project phases are Initial Intermediate Final

Initial FinalIntermediate

IdeaProject Management Team

Charter

Scope Statement

PlanBaseline

Progress

Acceptance

ApprovalHandover

Product

Input

Phases

Project Management Outcome

Project Output

Project vs. Product Life Cycle

Project vs. Product Life Cycle

Initial FinalIntermediate

Idea

B u s i n e s s P l a n P ro d u c t

Operation

Divestment

Upgrade

Product Life Cycles

Project Life Cycles

Relationship between the Product and the Project Life Cycles

StakeholdersStakeholders

P r o j e c t S t a ke h o l d e rs

P r o j e c t Te a m

P r o j e c t M a n a g e m e n t Te a m

P r o j e c t M a n a g er

Pro ject Sponsor

Key Stakeholders Project Manager Customer / User Performing Organization Project Team Members Project Management Team Sponsors Influencers PMO

Key Stakeholders Project Manager Customer / User Performing Organization Project Team Members Project Management Team Sponsors Influencers PMO

Organizational InfluenceOrganizational Influence

Organizational Systems Organizational Cultures & Styles Organizational Structure Role of PMO in the Organizational Structure Project Management System

Organizational Systems Organizational Cultures & Styles Organizational Structure Role of PMO in the Organizational Structure Project Management System

Muthu Swamy SThank You !!!

[email protected]

Business

Project Management Framework