Presentation on Administration

- by group 10

1. What is SIMSREE?

2. How SIMSREE works?

3. What students feel?

4. What we analyzed?

Sydenham Institute of Management Studies, Research and Entrepreneurship Education

SIMSREE was established by the Government of Maharashtra in the year 1983 to impart management education.

The selection process is through a nation wide 3 tier process of MH-CET which consist of written test, GD & PI.

It is the second most preferred institution for management studies after JBIM.

This year amongst 98000 aspirants, SIMSREE has admitted the students amongst within top 200 in the merit list.

Courses offered are MMS and PGDBM (2 years each). MMS is AICTE approved & PGDBM is Government of

Maharashtra affiliated.

Results of MMS and PGDBM Courses are 100%. Institute provides the facility of Summer Projects that

helps the students acquire good placements. Placement is 100% with 42 companies visiting the

campus giving average salary of Rs. 8 lakhs p.a. Maximum salary is Rs. 13 lakhs p.a. while minimum is Rs.

5 lakhs p.a. Biometric recognition system for attendance and bar

coded examination system. Credit based point system based on student co-curricular

participation and attendance for placement scheduling .

SIMSREE building

The whole institute is covered under CCTV surveillance. There are seven classrooms, a seminar hall, two computer

labs equipped with fixed LCD projectors and collar mike sound systems.

Air Conditioned Seminar hall with a capacity of 120 fitted with the latest AV Systems

Each computer lab has 60 computers with Wi-Fi internet facilities, dual core P IV and internal LAN .

A plush Cafeteria and Gymkhana with pool , TT tables, Carom and Chess boards and a 49’’ inch Plasma TV.

Computer lab

Conference room

Cafeteria

Class room

Seminar hall

The SIMSREE library contains More than 10500 books available for all subjects and topics

related to MMS&PGDBM courses. Around 50 data based magazines including 21 nationals & 7

international issues. Online magazines including 35 national & 1185 international

issues. 150 CD’s, 100 Video cassettes and 50 Audio cassettes for

reference. 8 daily newspapers in English & Hindi languages.

Library

Library

In SIMSREE, there are 20 people administrating over 242 students.

They have the common objective of transformation of students to globally acceptable managers and leaders of good quality.

SIMSREE being government institute, the selection of staff and payment of salary is done by Government of Maharashtra.

The management body comprises of One Director Four teaching staff Sixteen non-teaching staff

The SIMSREE teaching staff has 4 full time faculty More than 80 visiting faculty Around 150 guest lecturers

The non-teaching staff comprises of One P.A. to Director Two Research assistants One Sr. Clerk and two Jr. Clerks One Cashier One Purchase department incharge One Librarian and one Assistant librarian One library attendant Supporting & cleaning staff (four peons and one sweeper)

He is the head of the institution. Responsible for the overall functioning of institute. Responsible for providing best teaching & learning facilities. Academic & administrative control. Providing facilities & infrastructures for sustainable

environment of studies. Interacting with the industry interface. Providing freedom and environment for all round personality

development of students.

The faculty members at SIMSREE are highly accomplished and proficient people from the industry.

They provide guidance to set the students on their way to unraveling the intricacies of the business world.

They encourage the students to go beyond the curriculum, and question what is being taught to them.

Avid and on-going interactions between students and the guest faculty ensure that the students not only get exposure to the actual business scenario vis-à-vis the curriculum, but it also brings in a fresh and innovative outlook from the corporate world.

P.A.DirectorShe is the helper hand of director. Her job includes making proposals, paying institute bills, making salary statements, dictation work, handling telephone, meetings and appointments of director. Research assistantsThey handle all computer related work i.e. maintaining computer labs, monitor functioning of all computers, printers etc.They also handle the examination work which includes scheduling and conducting exams, handling them to concerned faculty for correction, making results etc.LibrarianHer work includes maintaining library books, newspapers and magazine, helping students, issuing books to them etc.

Assistant librarianShe is the helper hand of librarian.Library attendantShe looks after the cleanliness of library. Sr. ClerkHe maintains cashbook, government PLA, budget, GPF account of all employees.Jr. Clerk 1She handles salary account of employees, scholarship and freeship of students, distribution of certificates and mark sheets to students.Jr. Clerk 2He handles inward and outward of institution. He also handles railway concession of students.SweeperShe looks after the cleanliness of institute.

CashierShe maintains the cash department which includes issuing cheque, payment of bills etc. from institute funds.Purchase department inchargeHe maintains all DPDC work. He handles the account of all purchases made for improvement of infrastructure of institution.Peon 1He has cabin duty of director’s office. He handles visitors, arrange for appointments etc.Peon 2 He has office duty. Peon 3He deals with pay and account matter.Peon 4He handles the maintenance of library books.

Advisory board There is an advisory board of six people formed for giving

suggestions and advices for the benefit and well being of SIMSREE.

This board thinks on how the work can be carried out in more efficient way and on how to give quality education to students.

House-keeping company The responsibility of cleanliness of the institute is given to a

private house-keeping company. This co. takes care of frequent cleaning of entire campus

round the clock.

SIMSREE is known as a student driven institute with entrepreneur spirit imbibed in each and every student.

Students work under off-summer & summer projects to gain industrial experience.

During their course in SIMSREE, they also undergo various training programs and certification courses.

Class Representatives: The CR’s coordinate the faculty and schedule lectures. They are the interface between the students and the Faculty.

Placement committee

It deals with placement’s of student’s in various companies after completion of their studies.

Their work includes presenting SIMSREE in front of many big companies, getting appointments, arranging for meeting, calling them in institute, arranging for GD PI etc.

It is responsible to place all students in their final year.

Sydenham management association- SMA It’s a student’s body dealing with the overall functioning of all

committees, organization of events, elections of chairperson and secretaries etc.

Chairperson: Head of the SMA Treasurer: The Financial head of the SMA and manages the

expenses of the SMA and the student body over the year There are various committees working under SMA.

Infrastructure committee It maintains the infrastructure of institute. The work includes monitor the functioning of projectors,

LCD’s etc.

Alumni committee It deals with getting in touch with the alumina of the institute. The work includes updating and maintaining alumni database. Alumni support them in teaching & training, getting summer

projects and executive placements.

Guest lecture committee It deals with arrangement of guest lectures. The work includes identifying excellent speakers from

industry, contacting them, taking appointments and arranging their lecture.

Thus students gets an opportunity to interact with the bests in industry.

Clubs These are clubs made to handle the functioning of subjects

finance, marketing, operations, system & HR. This includes arrangement of subject lectures, career

sessions, providing materials required by subject. Meant to assist the students with respect to the various

specializations, assist in student development activities to prepare them for the corporate world

Media committee It deals connects SIMSREE to outer world. It updates the institute website www.simsree.org regularly. Their work also includes publishing seminars and coverage

of events in newspapers.

Students at an event

While dealing with training, working in different committees of SMA and placement, Interfacing with Industry, Involving in Industry through off summer and summer projects, etc, the students deviate from basic learning of different subjects in the sense of absentees and irregularities.

To stop this absenteeism, the management decided to have a Fine scheme.

According to this scheme, every student has to pay Rs.100 fine on absenteeism in one lecture compulsorily.

This fine system has improved attendance & is running successfully.

To know how SIMSREE students view their administration, we did a survey comprising 60 students from which we got following results.

The students suggested following improvements in library. Books

Most students were with the complain that the books available are of old edition and they require new editions

Online library

Students feel this should improve as there their speed is not up to mark.

Infrastructure

Students feel that ventilation should improve. They want large space and AC’s in library.

Most of the students suggested following ranking.

1st : Director

2nd : Library staff

3rd : Supporting & cleaning staff

4th : Students supporting bodies

5th : Faculty

6th : P.A.

7th : Office staff: students section

8th : Office staff: accounts section

9th : Office staff: computer section

1st : Placement committee

2nd : Guest lecture committee

3rd : Alumni committee

4th : Subject clubs

5th : SMA

6th : Others

Students feel that following are the aspects that make SIMSREE a better place.

Being a student driven institute Majority of students feel that assigning responsibilities and

work to them and giving them freedom to fulfill those responsibilities in their own way gives them a platform to explore their managerial skills. This improves their ability to work under constraints.

Co-operative director Students feel that their director is supportive and guides

them effectively.

Administration

They feel that the administration is helpful, democratic, goal oriented and is focused towards improvement of ranking.

Library

Most students feel that the usage of library helps them efficiently in their studies.

Culture

Students are pleased with culture followed in SIMSREE. They feel that their fellows and seniors are helpful in nature and it feels good to work with them.

Students feel following aspects as obstacles in making SIMSREE a well managed institute.

Permanent Faculty

Majority of students feel that the in-house faculty is not up to the mark, they are less in number, not involved in institute improvement, not easily approachable for students.

Infrastructure

Many students are not happy with the infrastructure. They need lift facility as the institute is situated on third floor, they demand much better class room facilities.

Schedules

Many students are not satisfied with tight lecture timings and wants it to be more flexible.

Library & computer lab

They feel that the library & computer lab facilities should be their for longer hours, presently it is 8a.m. to 8p.m.

Cafeteria

Students feel the need of improvement of canteen facilities and quality of food served.

Hostel facilities

Many students are from outside and are facing the problem of accommodation as the hostel capacity is less.

During our study, we came to know about the following problems faced by the institute in recent times.

Loafing by employees

Some employees are inactive and do not work, as SIMSREE is a government institute, salary comes in their hands for free, thus the burden comes on dedicated and loyal employees.

Our suggestion

Close monitoring of employees should be done by higher authorities and work should be assigned to them regularly to improve their skills and stamina.

SIMSREE is a government institution but it appears and functions like the corporate office.

SIMSREE management follows Theory Y laid down by Douglas McGregor. Functioning of SIMSREE involves a lot of students involvement through their different committees.

Facilities provided are good but still needs improvement in some areas like library, cafeteria etc.

It appears that students are dedicated and concerned about their issues.

Students are not restricted to curriculum studies but they are found eager to acquire knowledge of the field by all means.