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Presenters at business conferences often are not so experienced speakers and don't stick to the timing of their plenary. As soon as hierarchy comes into play it gets tricky to enforce time keeping. This is a collection of tricks that can enable time-keeping and session-ending in a smart & appreciative way.
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CLOSING �A PLENARY
Ways to end a presentation or panel during a business conference in time. Collected by Anja Kantowsky �
Why bother on ways to close a plenary?
NEEDS BENEFITS
Presenters at business conferences are often not so experienced
Hierarchy: Hard to stop a leader with poor time keeping
Audience
needs appealing
flow
in order to
engage
Good time keeping caters for a good overall experience of
the program
Releases conference team / moderator
Needs to be smart & appreciative - not rude
Creates a good
spirit if done
properly
Have a time-element as back-drop element screened visible for everybody. Could be connected to overall conference topic or classic devices like a count-down or a hourglass
Visible time element
Needs to b
e not
too distrac
ting
Works only if visible for all
Could be a conversation starter
Use known rituals to thank presenter(s)/panelists like a flower bouquet or present. As soon as present is within sight of presenters and audience, everybody will understand that it has come to an end.
Ritual
Needs to b
e
“learned” –
done in all
sessions
Needs to be iconic (e.g. with
ribbon)
Hand over an award, certificate or any other accolade to interrupt presenter and come to an end.
Finish
Ideally hand
ed
over from
top
management
Presenters need to know beforehand
Introduce/do something completely different from the running presentation.
Interruption
Needs to be smart & funny
A variation of the interruption: �
Arrange a video message or call from a leader for the end of the presentation. You don’t let an important person wait so presenters have to finish in time.
Call from a leader
Can be pre-recorded but don’t tell them ;-)
During the moderation, educate the audience to do something on a given sign.
Use them to end the session.
Use the audience
Needs a strong moderator
Great for engagement and overall attention
About this document
>12 years experience
facilitating conferences
>20 years profession
al
experience
Passionate
for people
& working
together
Bad conferences are a drag
Improving
is easy and
fun! Good practice -> results -> ☺
Collection of
practices to
end a plenary
in time
Complete Scientific
