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An updated version of my popular time management seminar with an brand new powerful tool for those that use calendars like Outlook.
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Time Management and Goal Setting
Keeping the Plates Spinning without losing your sanity
Marc A. Pitman, The Fundraising Coach, www.fundraisingcoach.com
Does you day seem a raging fire?
Does your world feel perpetually on fire?
And you’re running around putting them out?
And that your day is spent constantly putting those fires out?
What do you do when everything’s an alarm?
How do you navigate your day when everything is an alarm?
My wife once told me, “Marc, no where is it written ‘Thou shalt not
drop any balls’”My wife once told me< Marc, no where is it written ‘Thou shalt not drop any balls’”
Who am I?• Certified FranklinCovey Coach
• Chosen for Seth Godin’s BullMarket Guide as a person “will shake things up”
• Creator of the Extreme Fundraising Ezine (http://fundraisingcoach.com)
• Author of Ask Without Fear! and Creating Donor Evangelists
Your Goals?
Tools for Today• The 4Q's• Your Report Card• Managing Up• Pareto Principle• MagnetGoals• Forest & Trees
Perspectives
I want to overwhelm you with practical tools
I want to overwhelm
you with practical
tools.
TOOL #1 :: Q2 PlanningUrgent Not Urgent
Impo
rtan
tN
ot Im
port
ant
7 Habits of Highly Effective People
Q2 PlanningUrgent Not Urgent
CrisesDeadlinesProblems
Impo
rtan
tN
ot Im
port
ant
7 Habits of Highly Effective People
Q2 PlanningUrgent Not Urgent
CrisesDeadlinesProblems
ProximatePressingPopular
Impo
rtan
tN
ot Im
port
ant
7 Habits of Highly Effective People
Q2 PlanningUrgent Not Urgent
CrisesDeadlinesProblems
ProximatePressingPopular
PleasantWater Cooler
Solitaire
Impo
rtan
tN
ot Im
port
ant
7 Habits of Highly Effective People
Q2 PlanningUrgent Not Urgent
CrisesDeadlinesProblems
PreventionOpportunities
ProximatePressingPopular
PleasantWater Cooler
Solitaire
Impo
rtan
tN
ot Im
port
ant
7 Habits of Highly Effective People
Q2 PlanningUrgent Not Urgent
CrisesDeadlinesProblems
PreventionOpportunities
ProximatePressingPopular
PleasantWater Cooler
Solitaire
Impo
rtan
tN
ot Im
port
ant
7 Habits of Highly Effective People
How Do You Move Into Q2?Interactive
To-do Lists are so 1900’s
• Task List scrapped,
• All tasks take…time!!
• So schedule them on your calendar!
Do You Ever Feel Like This?
Insert Video
TOOL #2 :: Pareto – The 80/20 Rule
• Italian economyColumn1
Pareto – The 80/20 Rule
• Italian economy• Your clothes
Column1
Pareto – The 80/20 Rule
• Italian economy• Your clothes• Your donors
Column1
Pareto – The 80/20 Rule
• Italian economy• Your clothes• Your donors• Your time
Column1
Pareto Principle Exercise
•What’s in your 20% piece of the pie?–Lunch with
media–Getting out from
behind the desk?
Column1
Interactive
The Myth of Time Management• Time management –Task lists–Usually urgencies
only
TIME KEEPS MARCHING ON
The Myth of Time Management
Stimulus Response
The Myth of Time Management
Stimulus Response
SPACE
The Myth of Time Management
Stimulus Response
SPACE
We really do get to choose
TOOL #3 :: Managing Up
When all priorities are top priorities… what do you do?
TOOL #3 :: Managing Up• List current tasks• List all new tasks
Individually, all of them look “top” priority, don’t they?
TOOL #3 :: Managing Up• List current tasks• List all new tasks
Individually, all of them look “top” priority, don’t they?
• Ask for guidance
Don’t let the simplicity fool you!
TOOL #4 :: Report Card• List tasks• Rank A, B, C• Refine rank 1, 2, 3
• BUT when all priorities are top priorities…what do you do?
Exercise: Personal
1. Choose “Managing Up” or “Report Card”
2. List out “top” priorities
3. Prepare for your boss or circle what you’re “graded” on
Tool #5 :: MagnetGoals• List 100 things to do–Goals–Dreams–Wishes
• History of the Future• IDENTIFY
MagnetGoals
MagnetGoals• List 100 things to do–Health–Money–Relationships–Travel–Life-long Learning
• History of Future
MagnetGoals• Let rest for 2-3 days
• Re-read and identify for “MagnetGoals”
These are your 20%!
MagnetGoals• Road Map–Goal–What?–When?–Allies & Resources–Obstacles?–Who can help?–Coach or
Accountability
Tool #6 :: Get Above the Trees• Easy to neglect
• Easy to miss the forest for all the trees
Get Above the Trees• Block out time–Monthly check in• (like at Starbucks)
–Block out WEEKLY time• Particularly Sunday
& late Friday
COMMIT TO IT!
FREEBIE Tool #7 :: Scotty Technique
Under promise over deliver
FREEBIE Tool #8 :: Unplug Your PC
Incredibly increases
focus
Marc A. Pitman, CFCCwww.FundraisingCoach.com
Give me your cards for a free copy of my “Guide to Email
Solicitation” and bi-weekly ezine!