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Technical Writing for Instructors
By Pam Rose
Objective and Overview
For instructors to know and understand the basics of technical writing.
To be able to construct and write, enhance, and develop your own training material without pulling your hair out, or throwing the computer!
To competently write documentation that includes basic understanding of style, and grammar and will require minimal edit and instruction from the technical writing group.
Objective and Overview
Copy and Paste Templates and Styles Page Breaks Save me Doc!
Copying from Other Sources
This is not Plagiarism!This is not Plagiarism!
Step 1Verify the content: Check that there are no hyperlinks, incorrect grammar, misspelled words or references to
items that should not be there.
Step 2Copy the document in segments or pages.
You will less likely bring in hidden HTML formats if you do a section at a time.
What’s Wrong with this Picture?
By turning on the Paragraph Marks you can see the
HTML you brought with you from the web site.
Step 3Paste special and select the Unformatted Text option.
This will clear the formatting and allow you to apply the correct styles.
Templates and Styles
Add the Template to Your Favorites
You Got Style!To activate Styles, Within the Home tab, click the small
box in the bottom right hand corner of Styles box.
You should also activate the Paragraph Marks!
Page Breaks
To Separate a Page Within the Topic
Click the Insert Tab and click the Page break icon.
Simple Page Break
It puts in a simple page break as you see used to separate page 6 and 7 in this document.
You Want to Add a Report?You need to show the report between two portrait
pages. How do I make the report page landscape?
Columns or Tabs
Columns move when trying to edit pages. Don’t use columns.
Instead use a table
Save Me Doc!
Doc or Docx?
When saving your document as Word 97-2003 you should save it as a .doc
If you want to save it as a Word 2007 document, save it as a .docx.
This is where you can make your default settings.
You Have Mastered Technical Writing 101!
Good Luck Instructors!