Embed Size (px)
Citation preview
Asset InventoryCount Services and
Asset Tagging
• Conduct an inventory count of assets
• Affix barcode or RFID labels to assets
• Reconcile Fixed Asset Register– Identify; Additions, Updates/Changes, Deltas (missing items)
• Asset Appraisal/Valuation
• Implement tools and processes needed to effectively track and manage assets upon completion of inventory count– Asset Management Software– Barcode/RFID Systems
• Implement a process to track additions, moves, and disposals
– Conduct Periodic Cycle Inventory Counts
Identify Project Goals
• What is in scope?
– Capital Assets
– Non-capital, but are;
• Susceptible to being misplaced or stolen due to size and/or portability• IT Assets- need to be supported and refreshed, contain sensitive data• Owned or funded by a 3rd party and therefore are required to be
accounted for– Items purchased from grants, leases, on loan, etc.
• Required for organization to function
Establish Scope of Work
• Asset Quantity– How much equipment will be inventoried and tracked?
• Locations– List of facilities
• Square footage• Employee Count
• Identify Problem Areas– Access/Scheduling Restrictions– Sensitive Areas– Inaccessible Areas
Establish Scope of Work
• Information– Review of all asset inventory databases• Fixed Asset Register• IT Database• Operational Databases• CIP• Other
– Utilize Maps/Floor Plans (when available)
Establish Scope of Work
• Planning
– Verasset creates a detailed project plan and submits to customer for approval
– Once approved, the Plan is used to perform the inventory count
Physical Inventory
• Identify Data Collection Requirements
– Customizable data collection software is configured to record asset information based on customer requirements
Physical Inventory
• Inventory Teams– Inventory Controllers
• Onsite project management of; personnel, communications, data management, QA, maintaining schedules, overcoming problems/obstacles
– Team Leader• Oversight of designated inventory team
– Inventory Specialists • Timely and accurate inventory data capture and asset tag
application
Physical Inventory
• Remote Support Team– Project Manager
– Data Manager
– Administrator
– Finance and Accounting
Physical Inventory
• Inventory Count Process
– Inventory personnel split into teams and disperse as dictated by the project schedule• Teams are responsible for completing the inventory
count in their designated areas
– Teams work progressively through each floor/building when possible
Physical Inventory
• Inventory Count Process
– Data is captured using mobile computers and customizable software• Collected in accordance with requirements from plan
and stored in handheld
– Asset tags are affixed to items during inventory
Physical Inventory
• Inventory Count Process
– Each area is spot checked by the inventory team upon completion
– Data is synched and reviewed at logical intervals each day
Physical Inventory
• Inventory Count Process
– Items in question are isolated and rechecked/updated as needed• Comparison/reconciliation to existing data sources
– Progress is tracked on map/floor plans• Detailed tracking of completed and missed areas
Physical Inventory
• Completion of physical inventory count at all locations per the project schedule
• Labeling of all equipment in scope of the project
• Progress Reports (as needed)
• Electronic File containing Inventory Results in the desired format
– Suitable for import in legacy systems
Deliverables
Verasset Corporation25 Constitution Drive, Bedford, NH 03110
Toll Free: 877.220.0315Fax: 603.471.3839
www.verasset.com
