Personal Kanban...controlling your task flow…

...improving efficiency AND effectiveness..

….de-stressing your life…

marian@mhwilleke.com /in/marianwilleke @mhwilleke

RULE ONEVisualization

RULE TWOLimiting WIP

@ourfounder

RULE ONEVisualization

RULE TWOLimiting WIP

@julialilly

Backlog

Categories

Week’s To Do

Priority

Projects

Pending@mhwilleke

…and DONE?

Prioritising

Pull from Backlog over

to “To Do” for the week

Pull from “To Do” over to “Priority” for

the day

Limiting WIP

• Leave space in “Doing” for only as much WIP as you assign

• Move anything incomplete but waiting on another stakeholder to Pending

• If the Pending gets resolved, simply move it back to To Do

• Distinguish tasks from project

Timebox your Projects• Use the Pomodoro Technique to visualize progress on

projects each week

• Figure out your attention span (20m, 25m, 30m, 45m)

• Turn off all distractions, including phone, email, & small children

• Set a timer for 100% focus on that project for one Pomodoro time span

• The end of each week tells you how long you’ve dedicated to that project

• Start over each week!

Your Turn!

• Reflect on the different areas of your life (include personal life!)

• Define the categories

• Decide your board’s flow

• Build the board!

Plan for Success

Self-Sabotage

• Ignoring your WIP limits

• Over-planning

• Sneaking in tasks without card representation

• Not writing down a task immediately upon recognizing the need for the task

Winning!

• Finding an accountability partner

• Using the board to recognize when “no” is needed

• Using the board to work with your boss on priorities

• Sharing a personal board with family

Inspect and Adapt

• Life changes – respect the dynamics

• The board should alwaysreflect change

• When you stop using the board, ask why

• Formally reflect monthly or quarterly – talk to your accountability partners

Stop Starting; Start Finishing