LETTER FOR NON PERFORMERS

By sujith BR

Purpose of the letter Inform employees about their under performance.

It’s a kind of warning.

A form of pressure in order to achieve the target.

CASE

XXX Life Insurance, an Indian Insurance company has given target to all its Sales Managers, for the monthof September 2008.But due to Economic slowdown,many of them can’t achieve it. So the company wasforced to inform them about the performance issue.

Poor Performance Termination Letter  Dear _____________(employees name)  We have repeatedly asked you to put more effort and passion into your work. We made the decision to give you repeated chances at performing you duties to the required standards of the company, but your recent work has not been complete or accurate and therefore is useless.  With this type of performance,_______________ (Insert Company Here) has decided to relieve you of your duties as a ________________(Insert Job Title). If you feel that this decision has been made without the knowledge of all pertinent information, please feel free to speak with me immediately. Any personal information that you provide will be reviewed as deemed necessary. I would like to wish you good luck in your future endeavours.  Sincerely,  

Letter for Non performers

FORMAL MEMODate:

To:

From:

Re: Performance warning (incident and date of incident)

On [Date] an informal memo regarding [Performance Issue] was given to you. [Outline all previous incidents — what, when, and where.] Since these performance issues continue to have negative effects on this company, I am reminding you of our employment policy regarding [Performance Issue].

This issue must be taken seriously. We have attempted over the past [Time Frame] to obtain your assistance with [Identify Problems]. If there are issues outside of work that are causing these performance problems that you wish to discuss, I again offer my assistance.

I will continue to monitor your performance over the next [Time Frame]. Should no improvement be shown, additional measures will be taken.

If you wish to discuss this memo and the incident please contact me.

Sign on the line below to acknowledge that you have received and read this memo.

Manager Signature:

Date:

I, [Employee’s Name], hereby acknowledge that I have read and understand the contents of this memo with regards to my job performance.

THANK YOU