Vendor Rebate process and settingsAbstract -This document covers
-Overview of SAP Vendor Rebates and Process FlowMaster data,
Transaction data and Configuration settingsWhat are the inputs
required to setup vendor rebate functionalityOptions we can
leverage through SAP Vendor RebateDetails -Vendor rebate
overview
Rebate Arrangement is contract that is made between the vendor
& the buyer for giving certainpercentage/value of discounts by
vendor on purchase over a particular value/quantity of
material.These discounts are stored in the system as Rebate
arrangementsThese Rebates arrangements are having validity and we
can extend the validity of such an arrangement tocover a longer
time-span or "until further notice". For example, an arrangement
created for one calendar yearcan be automatically replaced by a
new, identical one that is valid for the following calendar
year.Levels for Vendor RebatesPurchasing Organization based rebates
In this case rebate arrangements are created based on
purchasingorganization/vendor/material/company code combination.
But Purchasing organization shouldbe assigned to company code.Plant
based rebates In this case rebate arrangements are created based on
purchasingorganization/vendor/material/company code combination. In
this case it is not required to havePurchasing organization
assigned to company code. We need to use this rebate type as in
ELpurchasing organizations are assigned to plant.Conditions and
DiscountsValue based conditions (Scales) During a certain period if
purchase value of certain materials exceeds the defined limit then
discounts willcome into picture.Quantity based conditions (Scales)
During a certain period if purchase quantity of certain material
exceeds the defined limit then discount willcome into picture.These
discounts are in the form of percentage, quantity or fixed value
etc. depending onCalculation type in condition type and business
requirementsNote: Apart from Value and quantity scales there are
other options as well e.g. Gross weight, Net weight,volume,
distance etc.Process Flow
Inputs for Vendor Rebate Arrangement
Master data change Vendor Master Update
Vendor Master update Every Vendor rebate relevant vendor needs
to be marked with Subsequentsettlement indicators
Master data New Rebate Arrangement - Overview(Screen 1)
(MEB1)Rebate Arrangement Condition record Similar to info record we
need to maintain Rebate arrangementcondition record for vendor and
material/material group with purchasing organization
combination.
Master data New Rebate Arrangement - Condition record(Screen
2)Condition record for rebate condition types (A001)
Transactional data Business volume comparison (MEU2)User can
compare business data with vendor and make changes in business
volume figures before settlement.
Transactional data Rebate settlement (MEB4)
Vendor rebate options -Rebate Arrangement at Vendor/Material
group levelIf a vendor is supplying range of materials
belongingtosamematerial group for different plant then only one
rebate arrangement needs to maintained for onematerial group.Rebate
Arrangement at Vendor/multiple materials- If a vendor is supplying
range of materials belonging todifferentmaterial group for
different plant then only one rebate condition record needs to
maintained forrange of materials.Option of quantity scale vs. value
scale Option to have rebate scales based on quantity procured
duringspecified period.AP payment procedure to vendor in case of
rebates Payments to the vendors are made by deductingrebate amount
from total due.Message to vendor about settlement1. Rebate
Arrangement creation2. Rebate settlement runRebate partner
assignment (Different invoicing party for main vendor)If ordering
vendor is different than invoicing party and payments are going to
invoicing party. Then rebateamount has to be debited to invoicing
party. This scenario we can map in SAP
Required Configuration data
If P.Orgs assigned to plant not to company code. Then we can not
use standard Rebate agreement type. Weneed to create custom
agreement type.
We also need other configuration that is linked to custom rebate
agreement type.1.Assign rebate condition type to rebate agreement
type
2. Number range assignment to rebate agreement type
3.Controls of subsequent settlement for rebate agreement
type
4.Condition type marked with Accruals This is required to get
rebate condition type with value in PO as statisticalcondition
type.
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