How To

Interpret Data

By Using Pivot

Tables In

Excel joycekpacis.wordpress.com 1

Do you

want to

analyze a

data?joycekpacis.wordpress.com 2

But you

don’t know

how.joycekpacis.wordpress.com 3

Do you

wish that

you can do

it?joycekpacis.wordpress.com 4

But you don’t

know what

software to

use.joycekpacis.wordpress.com 5

Don’t

FRET!joycekpacis.wordpress.com 6

You can do

it by Using

Pivot Tables

in Exceljoycekpacis.wordpress.com 7

What is

Pivot

Tables?joycekpacis.wordpress.com 8

It

summarizes

and

interprets

excel datajoycekpacis.wordpress.com 9

Advantages

of using

Pivot Tables

joycekpacis.wordpress.com 10

Easy to

usejoycekpacis.wordpress.com 11

Easy data

analysis

joycekpacis.wordpress.com 12

Easy

summary

of datajoycekpacis.wordpress.com 13

Quick

report

creationjoycekpacis.wordpress.com 14

Helps in

quick

decision

makingjoycekpacis.wordpress.com 15

Let’s start

joycekpacis.wordpress.com 16

Export your

source data

to exceljoycekpacis.wordpress.com 17

It will

open as

excel filejoycekpacis.wordpress.com 18

joycekpacis.wordpress.com 19

Save the

excel file to

your

computer joycekpacis.wordpress.com 20

Go to Data and

click PivotTable

and PivotChart

Wizard (for 2007 excel version)

joycekpacis.wordpress.com 21

joycekpacis.wordpress.com 22

Click thisjoycekpacis.wordpress.com 23

It

automatically

select the data

range of the

sheetjoycekpacis.wordpress.com 24

But you can

choose the

data range

you wantjoycekpacis.wordpress.com 25

After

thatjoycekpacis.wordpress.com 26

Click thisjoycekpacis.wordpress.com 27

You can select new

or existing

worksheetjoycekpacis.wordpress.com 28

Then

click

Finishjoycekpacis.wordpress.com 29

If you

choose

existing

worksheetjoycekpacis.wordpress.com 30

It will open

to another

sheetjoycekpacis.wordpress.com 31

joycekpacis.wordpress.com 32

Let’s make

a sample

reportjoycekpacis.wordpress.com 33

Know the

revenue of

each

salesperson joycekpacis.wordpress.com 34

Drag the

Salesperson

and place it

on

Row Labels joycekpacis.wordpress.com 35

joycekpacis.wordpress.com 36

It will list the

salesperson

joycekpacis.wordpress.com 37

Drag the

Revenue and

place it on

Valuesjoycekpacis.wordpress.com 38

joycekpacis.wordpress.com 39

It will show the

sum of revenue

joycekpacis.wordpress.com 40

Format the

values of

revenue joycekpacis.wordpress.com 41

Select the

values and

right clickjoycekpacis.wordpress.com 42

Choose

Format Cells

and pick

currencyjoycekpacis.wordpress.com 43

joycekpacis.wordpress.com 44

joycekpacis.wordpress.com 45

You can

also sort

the valuesjoycekpacis.wordpress.com 46

From

smallest to

largest and

vice versajoycekpacis.wordpress.com 47

joycekpacis.wordpress.com 48

joycekpacis.wordpress.com 49

To check if

the values

are correctjoycekpacis.wordpress.com 50

Go to the

source data

joycekpacis.wordpress.com 51

Click Nancy

Freehafer

joycekpacis.wordpress.com 52

Highlight her

revenue

joycekpacis.wordpress.com 53

Compare the sum

joycekpacis.wordpress.com 54

The values

are the

samejoycekpacis.wordpress.com 55

It was just

rounded off

when we format

it to 0 decimal

placesjoycekpacis.wordpress.com 56

If you want to

show your

values to

percentagejoycekpacis.wordpress.com 57

Click the

value of the

revenue and

right clickjoycekpacis.wordpress.com 58

Choose Value

Field Settings

joycekpacis.wordpress.com 59

joycekpacis.wordpress.com 60

Go to

Show values as

joycekpacis.wordpress.com 61

Choose

% of total

and click

OKjoycekpacis.wordpress.com 62

joycekpacis.wordpress.com 63

joycekpacis.wordpress.com 64

You can

also add

chart for

the datajoycekpacis.wordpress.com 65

Click Optionsjoycekpacis.wordpress.com 66

Click Pivot Chartjoycekpacis.wordpress.com 67

Choose

what kind

of chart you

wantjoycekpacis.wordpress.com 68

joycekpacis.wordpress.com 69

For

example

you choose

barjoycekpacis.wordpress.com 70

Click OKjoycekpacis.wordpress.com 71

joycekpacis.wordpress.com 72

You can

arrange

the chartjoycekpacis.wordpress.com 73

Highlight the

Salesperson

and right

clickjoycekpacis.wordpress.com 74

Choose

Format

Axisjoycekpacis.wordpress.com 75

joycekpacis.wordpress.com 76

Arrange the

values from

highest to

lowestjoycekpacis.wordpress.com 77

Check Categories

in reverse order

joycekpacis.wordpress.com 78

Click Close

joycekpacis.wordpress.com 79

joycekpacis.wordpress.com 80

You can

also change

the title of

the chartjoycekpacis.wordpress.com 81

Click the

title

joycekpacis.wordpress.com 82

Then type

the new

title joycekpacis.wordpress.com 83

joycekpacis.wordpress.com 84

The chart shows

that Nancy

Freehafer has the

highest revenue

joycekpacis.wordpress.com 85

While Jan

Kotas has the

lowest

revenuejoycekpacis.wordpress.com 86

You can also

add other

factors to the

reportjoycekpacis.wordpress.com 87

Let’s say you

want to filter

the report by

Regionjoycekpacis.wordpress.com 88

Drag region to

report filter

joycekpacis.wordpress.com 89

Filter the report

by region

joycekpacis.wordpress.com 90

Select which

region you want

to showjoycekpacis.wordpress.com 91

Let’s choose East

and South

joycekpacis.wordpress.com 92

It will show this

joycekpacis.wordpress.com 93

If you want to

add the

category of

the product

soldjoycekpacis.wordpress.com 94

Drag the Category to

Column Labels

joycekpacis.wordpress.com 95

It will show this

report

joycekpacis.wordpress.com 96

If you want

to erase the

fields joycekpacis.wordpress.com 97

Just drag it

outside the

boxjoycekpacis.wordpress.com 98

joycekpacis.wordpress.com 99

Pivot Tables

really

interprets

datajoycekpacis.wordpress.com 100