Electronic Submission of Contractor Payrolls

Renee FrisingerConstruction Division

Labor & Contract Administration Branch Supervisor

Electronic Project Records System (EPRS)

System GoalFacilitate electronic submission of information and required reports to and from our contractors using a secure electronic data transmission

Phase I Contractor submission of electronic payrollsAutomated monitoring reports for TxDOT personnel

Electronic Project Records System (EPRS), Future Phases

Form 1391 (Federal-aid Highway Construction Contractors Annual EEO Report)Form 1392 (Summary of Employment Data for Federal-aid Highway Construction Contracts)Form 1494 (Semi-Annual Labor Compliance Reports)

Subcontract Approval RequestsMaterial on Hand ReportsDBE CommitmentsDBE Progress ReportsShop DrawingsEstimatesMiscellaneous CorrespondenceOther submissions as determined appropriate

EPRS, Phase I Functions

Create PayrollsNo digital certificate required

Sign PayrollsRequires use of a digital certificate

Submit PayrollsRequires use of a digital certificate

Digital Certificates

Issued by TxDOT through agreement with VerisignComposed of a very long string of charactersBased on Public/Private Key InfrastructureConstitutes a legal binding SignatureTied to:

A specific IndividualAuthorized roles

Digital Certificate “Pop Up” Message

Pop up box when no digital certificate is installed in browser

Pop up box when digital certificate is installed in

browser

Digital Certificate Password“Pop Up” Screen

Payroll Number field is optional

Check Info field is optional

Amount automatically calculated

“Edit” and “Delete” tools

“Save” Popup Screen

File name is auto populated – revise as deemed appropriate and save to desired location

Save Confirmation Popup

Uploading Payrolls Files

Payrolls created using EPRSUpload into EPRS

Payrolls created using contractor systems or software (i.e. Timberline, Peachtree, etc.)

Export from system/software to specified file format (in accordance with file specification)Upload into EPRS

Bottom of certification statement

Signed Payroll Download Popups

File name may be revised as desired

File download popup box to save the “zipped” files associated with

the payroll submission

Save popup box where you may navigate to and save the zipped folder to the desired

location

Saved “Zipped” File Folder

The signed payroll download file folder contains a viewable payroll file, information regarding the digital certificate used to

sign the payroll and a receipt for the payroll submission

Questions?

Renee Frisinger(512) 416-2482