Gavilan College

GAVILAN COLLEGE

5055 Santa Teresa Blvd., Gilroy, CA 95020 www.gavilan.edu

Steven M. Kinsella, DBA, CPA, Superintendent/President

GAVILAN JOINT COMMUNITY COLLEGE DISTRICT REGULAR MEETING, BOARD OF TRUSTEES

Tuesday, December 9, 2014 5055 Santa Teresa Blvd., Gilroy, CA 95020

Student Center, North/South Lounge CLOSED SESSION- 6:00 p.m. OPEN SESSION-7:00p.m.

AGENDA

I. CALL TO ORDER 6:00P.M. 1. Roll Call 2. Oath of Office

(408) 848-4800

3. Comments from the Public- This is a time for the public to address the Board. 4. Recess to Closed Session (A maximum of 5 minutes will be allotted to each speaker.)

CLOSED SESSION 6:00p.m. Notice is hereby given that a closed session of the Board will be held under the general provisions listed as follows:

PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/COMPLAINT- Closed Session Pursuant to Government Code 54957

CONFERENCE WITH LABOR NEGOTIATORS- Closed Session Pursuant to Government Code 54957.6 Agency Negotiators: Dr. Kathleen Rose/Or. Steven Kinsella Employee Organization: GCFA

CONFERENCE WITH LABOR NEGOTIATORS- Closed Session Pursuant to Government Code 54957.6 Agency Negotiators: Dr. Steven Kinsella/Eric Ramones Employee Organization: CSEA

CONFERENCE WITH LABOR NEGOTIATORS- Closed Session Pursuant to Government Code Section 54957.6 Agency Negotiator: Dr. Steven M. Kinsella Employee Organization: Unrepresented Employees

II. CALL TO ORDER OPEN SESSION 7:00p.m. 1. Call to Order 2. Oath of Office 3. Roll Call 4. Pledge of Allegiance

Board of Trustees: Tom Breen Laura A. Perry, Esq.

Kent Child Tony Ruiz

Jonathan Brusco Mark Dover Walt Glines

Gabriel Sawyer, Student Trustee

5. Organizational Meeting (a) Election of Officers (President, Vice President, Clerk) (b) Set Meeting Dates/Location (c) Board Committee Membership

6. Report of any Action Taken in Closed Session 7. ConsentAgenda

a) Regular Board Meeting Minutes, November 10, 2014, Ad Hoc Committee on Athletics Minutes, November 10, 2014

b) Personnel Actions c) Warrants and Electronic Transfers Drawn on District Funds d) Payroll Warrants Drawn on District Funds e) Ratification of Agreements f) Budget Adjustments g) Monthly Financial Report h) Santa Clara County Treasury Investment Portfolio Status as of September 30, 2014 i) Disability Resource Center Advisory Committee j) Disability Resource Center Workability Ill Advisory Committee

8. Approval of Agenda 9. Comments from the Public • This is a time for the public to address the Board.

(A maximum of 5 minutes will be allotted to each speaker.) 1 0 Officers' Reports

(a) Vice Presidents (b) College President (c) Academic Senate (d) Professional Support Staff (e) Student Representative (f) Board Member Comments (g) Board President

11. Board Committee Reports 12. Information/Staff Reports

(a) Recognition of the Employee of the Month (b) Contract and Community Education 2013-2014 Annual Report (c) Draft 2015 Board Goals (d) Schedule for Annual Board Workshop

Ill. ACTION ITEMS 1. Old Business

(a) Approval of an increased Parking Fine 2. New Business

(a) Curriculum (b) Approve Acquisition and Expenditure of $169,505 in Career Technical Education (GTE)

Enhancement Funds (c) Approve agreement with Santa Clara County Office of Education (d) Capital Project Change Order (e) Approve Technology Audit & Payroll Module Implementation Agreement (f) Extension of an Option to Purchase an Open Space/Conservation Easement at Mariposa Peak

Ranch * (g) Consideration and Action to Eliminate One Classified Position, Employee Organization: CSEA,

Resolution #982 (h) Agreement with GCFA

IV. CLOSING ITEMS 1. The next regularly scheduled Board meeting is January 13, 2015 Gilroy Campus, North/South

Lounge.

2

2. Adjournment

• Roll Call Vote GA VILAN COLLEGE MISSION

Gavilan College cultivates learning and personal gwwth in students of all backgrounds and abilities through innovative practices in both traditional and emerging learning environments; transfer pathways, career and technical education, developmental education, and support

services prepare students for success in a dynamic and multicultural world.

PUBLIC COMMENTS - Individuals wishing to address the Board on a non-agenda item may do so during the Comments from the Public. However, no action may be taken on an item, which is not on the agenda. The public is welcomed to address the Board on particular agenda items and may do so at the time it is presented. Guidelines for Comments from the Public will be as follows:

A maximum of 5 minutes will be allotted to each speaker with a maximum of 20 minutes to a subject area. No disruptive conduct will be permitted at any Gavilan College Board of Trustees meeting.

AGENDA ITEMS -Individuals wishing to have an item appear on the agenda must submit the request in writing to the Superintendent/President two weeks prior to the regularly scheduled meeting. The Board President and Superintendent/President will determine what items will be included in the agendas. Regular meetings are held the second Tuesday of each month.

Items listed under the Consent Agenda are considered to be routine and are acted on by the Board of Trustees as one motion. There is no discussion of these items prior to Board vote unless a member of the Board, staff, or public requests that specific items be discussed and/or removed from the Consent Agenda. It is understood that the Administration recommends approval on all consent items. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.

In compliance with the Americans with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate at this meeting, including auxiliary aids or services, please contact Nancy Bailey at 408-848-4711. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Please help keep Gavilan College a litter-free campus and preserve its park-like setting. Thank you. http://www.gavilan.edu

3

Gavilan Joint Community College District Governing Board Agenda

December 9, 2014

II. 4. Organizational Meeting (a) Election of Officers (President, Vice President, Clerk) (b) Set Meeting Dates/Location (c) Board Committee Membership

JANUARY13

FEBRUARY10

MARCH10

APRIL 14

*MAY 12

JUNE 9

JULY 14

*AUGUST 11

SEPTEMBER 8

OCTOBER13

NOVEMBER 10

DECEMBERS

*Off Site

c:lboard\mtgdates nb

GAVILAN COLLEGE BOARD OF TRUSTEES MEETING SCHEDULE

2015

GAVILAN COLLEGE, STUDENT CENTER, NORTH LOUNGE



GAVILAN COLLEGE, STUDENT CENTER. NORTH LOUNGE

HOLLISTER

GAVILAN COLLEGE, SOCIAL SCIENCE 206

GAVILAN COLLEGE, SOCIAL SCIENCE 206

GAVILAN COLLEGE, MORGAN HILL SITE, ROOMS 10 & 11





BOARD OF TRUSTEES COMMITTEES OF THE BOARD

2015

+ATHLETIC Mark Dover Tom Breen Walt Glines

The Athletic sub-comm. is a three board member committee charged with ensuring the athletic department is Title IX compliant, recruiting district athletes, and planning for future athletic facilities and programs. The comm. is responsible for maintaining athletic opportunities for the district and meets as needed with the Dean of Athletics, and SuperintendenUPresident.

*BOARD POLICY Kent Child

Laura Perry -:-:-:--:--(vacant)

Board Policy subcommittee consists of three board members, the President-Superintendent of the college, and the vice-President of Instruction. The subcommittee meets as necessary to review current policy and update policy in accordance with recommendations from board members, students, faculty, and/or staff, as well as recommendations from the Community College League of California, to ensure Gavilan's policies reflect its current needs while complying with state law.

*BUDGET Kent Child Mark Dover

Jonathan Brusco The Board Budget subcommittee meets as needed with the President-Superintendent, and the Vice President of Business Services to discuss and review current budget items.

+COMMUNITY EDUCATION Mark Dover Tom Breen Laura Perry

Student Trustee Once a year, or as needed, the Board Subcommittee for Community Education meets with the Director of Community Education and Contract Education, the President- Superintendent, and the Vice President of Student Services to discuss not-for-credit educational offerings for the communities served within the district, as well as educational/vocational training opportunities for our local businesses.

*FACILITIES DEVELOPMENT AND UTILIZATION Tom Breen Mark Dover Walt Glines

Student Trustee Three board members represent the board on the facilities development and utilization subcommittee. The subcommittee meets with the president-superintendent, Vice President of Business Services and other representatives to review, comment, and make recommendations to the full Board on those issues affecting District facilities that are consistent with current and new strategies as outlined in the Districts Strategic Plan.

Subcommittee meets as needed. Over the past few years, the committee has met on an average of four to six times per year to discuss: 1) status, timelines, and budgets of Measure E Facility, landscaping, and other site improvements; 2) status, timelines, and budgets of Measure

E land acquisition agreements and environmental impact reports; 3) status, timelines, and budgets of State funded facility projects, load capacity ratios, and documentation; and 4) facility lease agreements for the main campus and off-site instructional facilities.

+EVALUATION OF COLLEGE PRESIDENT Kent Child Mark Dover Laura Perry

The subcommittee meets to discuss, review, and develop the evaluation to be used on campus. All board members actively participate in interviewing assigned Gavilan employees who have completed the evaluation form. The subcommittee reviews and comments on the President's goals and objectives, the College Strategic Plan, and Education Master Plan and using the evaluation tool that was approved by the Board several years ago, an evaluation is completed utilizing the Board's evaluation comments and Gavilan employees' comments. A separate meeting is held with the President to review the evaluation, and the Board's recommendations and comments are submitted.

*STRATEGIC PLANNING STEERING Jonathan Brusco

--,---·(vacant) Laura Perry

The subcommittee meets as needed to review the Strategic Plan and to prepare for full board workshops involving the Strategic Plan Review.

+BOARD SELF EVALUATION COMMITTEE Kent Child

Jonathan Brusco Walt Glines

Utilizing the evaluation instrument and this year's Annual Board Goals, all board members review goals, reflect on issues, concerns, efforts and actions in filling out the evaluation form.

The Board Self-Evaluation Sub Committee reviews the composite evaluation and the current Board Goals, and prepares a draft of potential goals for the next cycle. This information is shared with the full board at a special scheduled meeting each year.

OFF SITE EDUCATIONAL CENTERS+ Kent Child Tom Breen

____ (vacant) c-:--=-----:::(vacant)

The Off Site Educational Centers Ad Hoc Committee to the Board of Trustees is set up to review constituent concerns, desires, and recommendations regarding new educational centers in the Hollister/San Benito County and Morgan Hill areas. This committee is set up with four Trustees, not the usual three, to allow the three San Benito County Trustees to be present, as well as one Trustee from a different area.

RETIREMENT BOARD ----,.-----:' Clerk of the Board

Steven Kinsella Frederick E. Harris, Vice President of Administrative Services

PROPOSED AD-HOC COMMITTEE ON SCHOOL DISTRICT COLLABORATION (OUTREACH)

Jonathan Brusco

*Standing Committees +Ad hoc Committees

Tom Breen Mark Dover

CONSENT


December 9, 2014

Consent Agenda Item No. 7 (a) Information/Staff Reports No. Discussion Item No. Old Business Agenda Item No. New Business Agenda Item No.

Office of the President

SUBJECT: Regular Board of Trustees Meeting Minutes, November 10, 2014 and Athletics Ad Hoc Committee to the Board of Trustees Minutes, November 10, 2014

D Resolution: BE IT RESOLVED,

D Information Only

~ Action Item

Proposal: That the Board approve the Regular Board of Trustees Meeting Minutes, November 10, 2014 and the Athletics Ad Hoc Committee to the Board of Trustees Minutes, November 10, 2014.

Background:

Budgetary Implications:

Follow Up/Outcome:

Recommended By: Dr. Steven M. Kinsella, SuperintendenUPresident

Prepared By:

GAVILAN liJ COLLEGE

5055 Santa Teresa Blvd., Gilroy, CA 95020 www.gavilan.edu (408) 848-4800

Dr. Steven M. Kinsella, DBA, CPA, Superintendent/President

GAVILAN JOINT COMMUNITY COLLEGE DISTRICT REGULAR MEETING, BOARD OF TRUSTEES

Monday, November 10, 2014 Gavilan College

5055 Santa Teresa Blvd., Gilroy, CA 95020 Student Center, North/South Lounges

CLOSED SESSION-6:00p.m. OPEN SESSION-7:00p.m.

MINUTES

I. CALL TO ORDER 6:00 p.m. Kent Child called the meeting to order at 6:00 p.m.

1. RollCall Trustees: Kent Child, Mark Dover, Walt Glines, Laura Perry, Tony Ruiz Trustees Absent: Tom Breen and Jonathan Brusco

2. Comments from the Public No Comments from the public.

3. Recess to Closed Session The Board recessed to closed session at 6:04p.m.

II. OPEN SESSION 7:00p.m. 1. Call to Order

Kent Child called the meeting to order at 7:00 p.m.

2. Roll Call Trustees: Kent Child, Mark Dover, Walt Glines, Laura Perry, Tony Ruiz Trustees Absent: Tom Breen (late arrival) and Jonathan Brusco

Dr. Steven M. Kinsella, SuperintendenUPresident Dr. Kathleen Rose, Executive Vice President, Instructional Services Kathleen Moberg, Vice President, Student Services Frederick E. Harris, Vice President, Administrative Services Bea Lawn, Academic Senate Diana Seelie, Professional Staff Nancy Bailey, Recorder Others in Attendance: Colette Marie Mclaughlin, Judy Breza, Fran Lopez, Fran Lozano, Anne Ratto, Dr. Randy Brown, Ron Hannon, Sherrean Carr, Susan Alonzo, Jan Chargin, Shawn Mulcare, Lois Locci, Karen Warren, Elena Dachkova, Adrian Lopez, David Didenti, David Delfin, Joceline Gutierrez Guzman, Anthony Chavarria, and Eric Ramones

3. Pledge of Allegiance The Pledge of Allegiance was led by Tony Ruiz.

Board of Trustees: Tom Breen Walt Glines

Kent Child Tony Ruiz

Mark Dover Jonathan Brusco laura A. Perry, Esq.

4. Report of any Action Taken in Closed Session President Kent Child reported that the board voted in closed session to accept the resignation agreement with employee# 011687. MSC (L.Perry/M. Dover) 5 ayes, 0 nays, (Absent: T. Breen and J. Brusco)

5. Approval of Agenda MSC (L. Perry/M. Dover) 5 ayes, 0 nays, Student Trustee, aye to approve.

6. ConsentAgenda (a) Regular Board Meeting Minutes October 14, 2014, Special Meeting of the Board of

Trustees, Board Self Evaluation, October 13, 2014 (b) Personnel Actions (c) Warrants and Electronic Transfers Drawn on District Funds (d) Ratification of Agreements (e) Payroll Warrants Drawn on District Funds (f) Quarterly Financial Status Report, CCFS 3110 at September 30, 2014 (g) Measure E Bond Quarterly Financial Status Report at September 30, 2014 (h) Retiree Health Benefit Trust Investment Portfolio Status as of September 30, 2014 (i) Budget Adjustments U) Monthly Financial Report (k) EOPS/CaiWORKs/CARE Advisory Committee (I) Career Technical Education Advisory Boards (m) Ratification of Asset Management Upgrade of FUSION MSC (T. Ruiz/L. Perry) 5 ayes, 0 nays, Student Trustee, aye to approve

7. Comments from the Public- This is a time for the public to address the Board. A maximum of 5 minutes is allotted to each speaker. Colette Mclaughlin a faculty member in computer graphics and design, shared her respect for veterans. She said she has family members who have served and demonstrated to her what it means to do service for our nation, display leadership and also how to treat people with respect. Her father displayed leadership in the Philippines and she felt that Gavilan needs to show the leadership he did. As a teacher she has concerns that her program is not getting the support it needs. She said she'd been threatened and harassed about speaking out. She said that the Accreditation Commission has asked that the college work with faculty and that is not happening. She pleaded for support for her program and for the board to do what's right. She requested that they ask the President and the administration to start working with her program in a reasonable way. She concluded by saying she looks forward to thanking the board for doing what's right for the students. David Dolfin a student asked the members to reconsider their decision to remove all nonstudent tutors at the end of the semester. He said they are a great resource and can accommodate students' schedules. He said he comes from a military background where leaders do all they can to help younger soldiers; he feels the same about students and their tutors. He felt tutors work more for the gratitude of helping others then for the pay. He likes Gavilan for its small environment and contact with instructors and tutors. He felt that student tutors may be struggling with their own schedules and classes. He asked that they please think about students and not lose the tutors. David Didenti, on behalf of ASB, gave Trustee Mark Dover condolences on the passing of his mother.

8. Officers' Reports (a) Vice Presidents

Page 12

Fred Harris reported that the water distribution replacement project is 90% complete with completion at the end of December. The water tank replacement is on schedule for completion in March. He also reported on two (2) STEM projects. The Pond Overlook project will be completed in November and the Native Garden project is complete. He said the walkway lights are being replaced with LED fixtures with Prop 39, Year 2 funds for energy efficiency and less maintenance. Fred Harris said they met with the Santa Clara Valley Habitat agency to discuss the denied application and to develop a plan for moving forward with an addendum to the EIR. In addition, communication has been received from the State Chancellor's Office that the application for center status at Coyote Valley has been delayed a year. Kathleen Moberg reported on the successful ASB Halloween event. She said the grand opening of the Veteran's Resource Center took place on November 4. In addition, transfer day took place on campus. Dr. Kathleen Rose read a press release from the State Chancellor's office. "The number of community college students who earned an associate degree through the California Community Colleges and California State University "A Degree with a Guarantee" transfer program more than doubled to 11,673 in 2013-14, the two college systems announced today. Students who earn an Associate in Arts for Transfer (AA-T) or Associate in Science for Transfer (AS-T) are guaranteed admission to the California State University. Of the 11 ,673 students who earned an associate's degree for transfer, 6,905 went on to transfer to a CSU campus. Dr. Rose said that Gavilan will have 12+ degrees that will satisfy the requirements. She commended the faculty and everyone involved in developing the curriculum changes. She said they look forward to sharing the information with the students and promoting their opportunities through Gavilan.

(b) College President- Dr. Kinsella thanked Fran Lopez for everything she did to create and promote the Veteran's Resource Center. He said he was a veteran with 23 years of service and acknowledged all veterans. He extended his condolences to Mark Dover. He said eventually some funds will trickle down from the state; it may not be until next year.

(c) Academic Senate Bea Lawn offered her condolences to Mark Dover. Bea Lawn referred to the Accelerated Learning Group and said that they are actively designing and implementing acceleration pathways for students in English and math with the goal of increasing student success and retention. She said Senate received a subcommittee report on Faculty Staff Development. She reviewed that this group is in charge of approving conferences, track advancement, and flex and co-curricular forms. She said sabbatical leave requests are due December 1; with 2 being funded for the upcoming academic year. She also said the issue of using non-Gavilan students as tutors was discussed. Bea reported that the tutoring center serves over 27 difference academic programs; 16 tutors of which 9 are Gavilan enrolled students. She added that President Kinsella has stated that Gavilan must comply with state regulations that peer tutoring be provided by currently enrolled students. More instructor referrals are needed for tutors. Bea said conversations will continue on this topic to ensure that the tutoring center and students do not suffer for this change. Bea sent an email to faculty calling them to action to increase participation in shared governance. She said she spoke to department chairs reminding them of the important role they play in participation and providing a flow of information to faculty.

(d) Professional Support Staff Diana Seelie is seeking nominations for 2015 officers. Elections take place in December. She reported that the holiday party is scheduled for December 16.

Page 13

(e) Student Representative Gabriel Sawyer reported that the by-laws are being revised. He said the grade point average for executive cabinet members has been increased from 2.0 to 2.5 and for senate cabinet from 2.0 to 2.3. He said they are recommending that senate positions have titles for a total of 16. They are keeping in mind the growth of Gavilan to educational centers as they make recommendations. Gabriel said they will be holding a toy, blankets, and jacket drive with more information to come. Portable building 1 will be a drop off point.

(f) Board Member Comments Walt Glines - reported that he couldn't attend the Veteran's Resource Center opening because he was serving all day at a polling site in Morgan Hill. He suggested that the Santa Clara County Registrar's Office not be paid for election services due to the numerous mistakes that occurred. He acknowledged Lorraine Welk's retirement in November and said she was a good representative for the college. He said he received a good hair cut at the cosmetology department. He also attended an event organized by the communication department in which recent communication graduates spoke about their progress since Gavilan and also career opportunities. Laura Perry- thanked veterans for their service to our country and commented on family members who served. She said she enjoyed the football game and congratulated both the team, Ron and his staff for a successful season. Laura Perry said she was a tutor while attending Gavilan and felt it was extremely valuable to everyone involved. She added a thank you to Lorraine Welk for her amazing work at the Morgan Hill Chamber of Commerce and at Gavilan. In addition, Laura Perry thanked Tony Ruiz for his four (4) years of service on the Gavilan Board of Trustees. Mark Dover- agreed with Walt Glines on his concern regarding errors made by the Santa Clara County Registrar's Office. He felt Gavilan should send a strong message to that office. Mark Dover said Lorraine Welk will be missed at Gavilan College and Morgan Hill. He acknowledged ASB for making revisions in identifying job descriptions for their senators. Mark Dover thanked everyone for the support and kindness he and his family received in the passing of his mother. Tony Ruiz- congratulated Dr. Lois Locci as a new Gavilan trustee. He stated his experience is that tutoring is most successful when instructors are involved. He said he always found his own tutors and had tutors for every class he taught during his 30 years of teaching. Tony Ruiz said that a former Gavilan student and employee Frank Valadez passed away. He said he had the honor of participating in 2 classes last week. Tony Ruiz concluded by saying that his term had been enjoyable but not always easy. He added that change is not easy and that it is time for him to move on.

(g) Board President Kent Child expressed his sincere appreciation for Tony Ruiz serving on the board and his contributions. Kent Child said Tony has expressed his care and concern for students. He also congratulated Dr. Locci. He added that his thoughts on Veteran's day will be of those who served and made sacrifices. He acknowledged Lorraine Welk's contributions to the college.

10. Board Committee Reports - no reports.

11. Information/Staff Reports (a) Acceleration Report

Instructors Karen Warren and Elena Dachkova provided a presentation on "Acceleration; Pathways to Success at Gavilan College". Karen Warren reported that 90% of Gavilan students are not ready to start a degree program. She said that faculty, administration, and

Page 14

staff have worked hard to develop and provide accelerated course offerings that make a difference for these students. Karen reported that the classes have demonstrated high rates of success in moving students along from remedial level to transfer level courses. Elena Dachkova explained that remediation courses are "painful" for students. Accelerated courses allow the students to immerse themselves in the subject. For example, a boot camp may last 2 weeks/7 hours each day. She reported that students gain confidence. They explained that a new program, JumpStart, is collaboration between English, math, and counseling along with tutoring support. In this program students can complete prerequisites in one year. This allows students the highest possible chance to succeed.

(b) Emergency Communication Manual Jan Bernstein-Chargin explained that the Emergency Communication Manual was a working manual for staff in the event of an emergency. It identifies people who are trained in communicating the information to staff and the public. Kent Child suggested two edits.

(c) 2014-2015 Budget Plan: Student Success and Support Program (SSSP) Kathleen Moberg presented the SSSP budget as an information item. Kathleen explained that the district's matching funds were mostly existing salary expenses.

Ill. ACTION ITEM 1. Old Business

(a) Board Policies; second reading MSC (L. Perry/T. Ruiz) 6 ayes, 0 nays, 1 absent (J. Brusco), Student Trustee, aye to approve

2. New Business (a) Curriculum

MSC (L. Perry/W. Glines) 6 ayes, 0 nays, 1 absent (J. Brusco), Student Trustee, aye to approve

(b) Approval to Certify the Appointment of Representatives to Joint Powers Authority for Retiree Health Benefit Program; Resolution No. 979 MSC (T. Breen/M. Dover) roll call vote: 6 ayes: Tom Breen, Kent Child, Mark Dover, Walt Glines, Laura Perry, Tony Ruiz, 0 nays, 1 absent (Jonathan Brusco), Student Trustee, aye to approve

(c) Approval to Certify the Appointment of a Representative to Joint Powers Authority for Liability and Property Protection; Resolution No. 980 MSC (W. Glines/T. Ruiz) roll call vote: 6 ayes: Tom Breen, Kent Child, Mark Dover, Walt Glines, Laura Perry, Tony Ruiz, 0 nays, 1 absent (Jonathan Brusco), Student Trustee, aye to approve

(d) Approval to Certify the Appointment of a Representative to Joint Powers Authority for SelfFunded Workers' Compensation Insurance; Resolution No. 981 MSC (L. Perry/W. Glines) roll call vote: 6 ayes: Tom Breen, Kent Child, Mark Dover, Walt Glines, Laura Perry, Tony Ruiz, 0 nays, 1 absent (Jonathan Brusco), Student Trustee, aye to approve)

(e) 2014 Student Equity Plan MSC (W. Glines/L. Perry) 6 ayes, 0 nays, 1 absent (Jonathan Brusco), Student Trustee, aye to approve

Page 15

(f) Budget Planning Calendar MSC (W. Glines/L. Perry) 6 ayes, 0 nays, 1 absent (Jonathan Brusco), Student Trustee, aye to approve

(g) Approval of New Parking Fee & Fine Schedule MS (M. Dover/L. Perry) Discussion: Gabriel Sawyer expressed concerns from the students related to the increase of parking fines from $25 to $50. He felt the expense of the new parking equipment was going to coming out of the students' pockets. Walt Glines suggested that the increase of fines be raised incrementally over time. Dr. Kinsella said the expenses related to parking exceed the revenue generated resulting in the general fund supplementing it in FY 2014-15 by $50,000. The current fee structure is not adequate. The parking fund is not selfsufficient and it needs to be in balance as the general fund cannot subsidize it any longer. He said the other option is to eliminate the employee costs associated with parking. He added that these charges are not exclusive to students. Laura Perry asked for a breakdown of charges related to parking fines to determine what amount would allow the district to breakeven. Sea Lawn added that Academic Senate did not support the increase out of concern for the students. Kent Child summarized the comments by saying that the concerns were related to the increased parking fine not with the semester permit fee, the daily parking fee, or the processing fee. Vote: 0 ayes, 6 nays, 1 absent (Jonathan Brusco), Student Trustee, nay. Motion failed.

Mark Dover made a motion (seconded by Tony Ruiz) to approve the recommended increases for the semester permit fee, the daily parking fee, and the processing fee. The parking fine increase will be tabled for a later date. Vote: 6 ayes, 0 nays, 1 absent (Jonathan Brusco), Student Trustee, aye to approve.

(h) Disposal of Surplus Property MSC (W. Glines/M. Dover) Vote: 6 ayes, 0 nays, 1 absent (Jonathan Brusco), Student Trustee, aye to approve.

(i) Notice of Completion for Native Garden Project MSC (W. Glines/L. Perry) Vote: 6 ayes, 0 nays, 1 absent (Jonathan Brusco), Student Trustee, aye to approve.

IV. CLOSING ITEMS 1. The next regularly scheduled Board meeting is Tuesday, December 9, 2014, Gilroy Campus,

North/South Lounge.

2. Adjournment The meeting was adjourned by consensus at 8:41 p.m.

Page 16

GAVILAN JOINT COMMUNITY COLLEGE DISTRICT AD HOC COMMITTEE (ATHLETICS) TO THE BOARD OF TRUSTEES

November 10,2014,8:48 p.m. 5055 Santa Teresa Blvd., Gilroy, CA 95020

Student Center, North/South Lounge

MINUTES

I. OPEN SESSION 8:48 p.m. 1. Call to Order

Tom Breen called the meeting to order at 8:48p.m.

2. Roll Call Tom Breen, Mark Dover, Walt Glines

Also in attendance: Dr. Steven Kinsella, Frederick Harris, Ron Hannon, Spencer Gilford and, Nancy Bailey (recorder)

3. Comments from the Public: This is a time for the public to address the committee None.

4. Approval of Minutes: April 15, 2014 MSC (W.Giines/M.Dover) 3 ayes, 0 nays to approve

II. DISCUSSION ITEM 1. Physical Education Building renovations

Frederick Harris reported that the architects are reviewing renovation items for the Physical Education building and costing out those identified as priority repairs and improvements. He said the process is taking longer than expected as the architects are working on several Gavilan projects.

Mark Dover stated the funds available for the Physical Education renovations should be used wisely to benefit both Gavilan's athletes and students. He said the athletic program provides full time students to the college. However, the college competes with surrounding colleges for those students. He said our facilities have fallen into disrepair and improvements to the fields would benefit both athletics and kinesiology. Mark Dover said he would like to hear from the athletic and kinesiology programs.

Dean of Kinesiology Ron Hannon and football Coach Spencer Gilford reported on behalf of the program. They both reported that the condition of the athletic facilities does impact the ability to recruit and keep students. Ron Hannon noted that 68 other community colleges have their own football facilities. Only 3 do not; Gavilan does not. Coach Gilford added that athletic field improvements would reduce injuries.

Several areas of improvement were discussed including: • Track, football and baseball fields and irrigation • Weight room and equipment • Lobby • Bleachers, lighting and flooring in gymnasium • Pool • Men's locker room

Mark Dover noted that funds would not cover all the needed repairs. Walt Glines reviewed that $600,000 was available through scheduled maintenance funding and $6.5 million from Measure E.

Frederick Harris added that repair and renovation items considered as priority would be structural, fire, and life safety. That would include items such as the bleachers, roof, fire alarms and other regulatory considerations. Frederick said once the list is compiled, repairs will be made until funds are exhausted.

The use of portables and CJ500 was discussed as interim housing.

Trustee Breen requested that a committee meeting be held in December to review the list of repair items and the associated costs.

Ill. CLOSING ITEMS 1. Adjournment

The meeting was adjourned by consensus at 9:20 p.m.

2


December 9, 2014

Consent Agenda Item No. 7 (b)

Information/Staff Reports No. Discussion Item No. Old Business Agenda Item No. New Business Agenda Item No.

SUBJECT: Personnel Actions


D Information Only

C!J Action Item

Proposal:

Human Resources

That the Board of Trustees approve personnel actions the District is entering into during the period of November 10, 2014 thru December 9, 2014.

Background: Board of Trustees approval is required for all personnel actions. The attached items have been prepared in accordance with existing Board policies and laws related to employees within the California Community College system.

Budgetary Implications: Funds to pay for salaries and benefits of the assignments are included in the final budget for FY 2014-2015.

Follow Up/Outcome: Human Resources will notify employees of the approved personnel actions and issue authorization to allow processing of payroll when due.

Recommended By: Eric Ramones, Human Resources Director

Prepared By:

Agenda Approval:

C:/Wor'KGroups/HR!BoardAgenda/12-09-14

A. Classified and Unclassified Personnel Actions- December 9, 2014

Unless otherwise, please refer to the Classified Salary Schedule for the following personnel actions:

I. APPOINTMENTS/PROMOTIONS/TRANSFERS/PERMANENT SCHEDULE CHANGES/WORKING OUT -OF-CLASS

Ana Rocha

Irma Banuelos

Jessica Fromm

Susan Peterson

Office Assistant Community Development and Grants Management December 9, 2014

Program Services Specialist Student Services Out of Class Pay November 17,2014 to January 31,2015

Departmental Assistant Liberal Arts and Sciences December 9, 2014

Executive Assistant to Vice President Administrative Services December 9, 2014

II. SHORT TERM AND SHORT TERM PEAK/TEMPORARY APPOINTMENTS

NONE

Ill. PROFESSIONAL EXPERTS

Carma Dreyfus

Elizabeth Pulcheon

Jan Shorr

Jose Morales

Small Group Participant AB 86 Consortium Grant September 1, 2014 to February 28,2015

Small Group Participant AB 86 Consortium Grant September 1, 2014 to February 28, 2015


Outreach Liaison Community Development and Grants Management November 1, 2014 to May 30, 2015

A. Classified and Unclassified Personnel Actions Page 1 of 3

Lucy Navarro

Luz Elena Cervantes

Mary McKenna

Pamela Goonetilleke

Adult Education Translator Community and Contract Education November 4, 2014 to June 30, 2015

Adult Education Instructor Community and Contract Education November 3, 2014 to June 30, 2015

Environmental Research Center Expert Liberal Arts and Sciences August 26, 2014 to May 30, 2015


IV. SUBSTITUTE AND/OR INTERSESSION APPOINTMENTS

Dana Scribner

Jacob Sanchez

V. REQUESTS FOR LEAVE

NONE

Theater Technician Liberal Arts and Sciences August 18, 2014 to December 20, 2014

Theater Technician Liberal Arts and Sciences November 17, 2014 to November 22, 2014

VI. PERMISSION TO ENROLUSTAFF DEVELOPMENT

NONE

VII. PERMISSION TO ENROLUPROFESSIONAL GROWTH

NONE

VIII. APPLICATION FOR AWARD/STAFF DEVELOPMENT

NONE

IX. APPLICATION FOR AWARD/PROFESSIONAL GROWTH

NONE

X. ADDITIONAL DUTY/STIPEND

NONE A. Classified and Unclassified Personnel Actions Page2 of3

XI. VOLUNTEERS

Cynthia Dayton Volunteer Worker Kinesiology and Athletics November 12, 2014 to May 22, 2014

XII. RESIGNATIONS AND RETIREMENTS

Gina Diaz Office Assistant Business Office Date of Hire: January 15, 2014 Retirement Effective: January 30, 2015

XIII. REQUEST FOR CATASTROPHIC LEAVE CREDITS

NONE

RECOMMENDATION: The Administration recommends approval of the above Classified & Unclassified Personnel Actions.

A. Classified and Unclassified Personnel Actions Page 3 of 3

B. Faculty Personnel Actions- December 9, 2014 Unless otherwise, please refer to the Faculty Salary Schedule for the following personnel actions:

I. APPOINTMENTS

NONE

II. FACULTY OVERLOAD/ADDITIONAL DUTY/STIPENDS

Arturo Rosette

Arturo Rosette

Christina Salvin

Debra Klein

Ellen Venable

Ellen Venable

Ellen Venable

Enrique Luna

Gilbert Ramirez

B. Faculty Personnel Actions

Art Gallery Coordinator Liberal Arts and Sciences August 26, 2014 to June 1, 2015

Fine Arts Department Chair Liberal Arts and Sciences August 25, 2014 to May 1, 2015

English Department Chair Liberal Arts and Sciences August 26, 2014 to May 1, 2015

Social Sciences Department Chair Liberal Arts and Sciences August 26, 2014 to May 1, 2015

Computer Sciences Information Systems Department Chair Career Technical Education August 26, 2014 to May 22, 2015

Title V Pathway Lead Career Technical Education October 1, 2014 to June 30, 2015

Title V Pathway Lead Career Technical Education July 1, 2015 to September 30,2015

Social Sciences Department Chair Liberal Arts and Sciences August 26, 2014 to May 1, 2015

Lead Cosmetology Faculty Career Technical Education August 26, 2014 to May 22, 2015

Page 1 of 5

Gilbert Ramirez

Herbert Spenner

John Lawton-Haehl

Karen Warren

Ken Wagman

Kevin Kramer

Nicole Cisneros

Nikki Dequin

Patricia Henrickson

Russell Lee

Susan Alonzo

Vocational and Technical Department Chair Career Technical Education August 26, 2014 to May 22, 2015

Lead Aviation Faculty Career Technical Education August 26, 2014 to May 22, 2015

Drama Advisor Liberal Arts and Sciences August 26, 2014 to May 1, 2015

English Department Chair Liberal Arts and Sciences August 26, 2014 to May 1, 2015

Natural Sciences Department Chair Liberal Arts and Sciences August 26, 2014 to May 1, 2015

Department Chair Kinesiology and Athletics August 26, 2014 to May 1, 2015

English as a Second Language Department Chair Liberal Arts and Sciences August 26, 2014 to May 1, 2015

Department Chair Kinesiology and Athletics August 26, 2014 to December 1, 2014

Lead Child Development Faculty Career Technical Education August 26, 2014 to May 22, 2015

Natural Sciences Department Chair Liberal Arts and Sciences August 26, 2014 to May 1, 2015

Child Development Instructor Meetings Career Technical Education August 23, 2014 to June 30, 2015

Ill. PART-TIME FACULTY (CREDIT & NON-CREDIT) ASSIGNMENTS/STIPENDS

B. Faculty Personnel Actions Page2 of5

Beatrice GonzalesRamirez

Beatrice GonzalesRamirez

Caroline Gane

Desiree Holguin

Edward Waggoner

Ellen Yu Costa

Holly Manson

Holly Manson

Jesus Villicana

Jesus Villicana

Judith Dunham

Kyle Hull


Steering Committee Meetings Participant AB 86 Consortium Grant November 1, 2014 to May 22, 2015




Wastewater Management Instructor Career Technical Education October 21, 2014 to June 30, 2015






Non-Credit Instructor Community Development and Grants Management January 26, 2015 to June 30, 2015

Professional Development Faculty Liaison Office of Instruction August 25, 2014 to December 30, 2014

Page 3 of 5

Lisa Rivoallon

Lisa Rivoallon

Louise Gaska-Pulido

Luis Barreto

Marcela Serrano

Marcela Serrano

Mari Garcia

Martin Rodriguez

Martin Rodriguez

Ross Albert

Roy Darr

Russell Malley




Child Development Instructor Meetings Career Technical Education August 23, 2014 to June 30, 2015

Title V Workshop Participant Career Technical Education October 1, 2014 to October 31, 2014



Counseling Overload Student Services September 1, 2014 to December 20, 2014



Wastewater Management Instructor Career Technical Education August 25, 2014 to June 30, 2015

Art Gallery Coordinator Liberal Arts and Sciences August 26, 2014 to June 1, 2015

Supplemental Instruction Faculty Advisor Liberal Arts and Sciences August 15, 2014 to May 21, 2015

Page4 of5

Susan Dodd Institutional Effectiveness Committee Liaison Career Technical Education October 1, 2014 to June 30, 2015

IV. SUBSTITUTE AND/OR INTERSESSION APPOINTMENTS

Edward Waggoner

Janet Cunningham

Joanne Howell

Marilyn Abad

V. REASSIGNMENTS

NONE

Wastewater Management Instructor Career Technical Education October 21,2014 to June 30,2015

Business Office Technologies Instructor Career Technical Education August 26, 2014 to June 30, 2015

Theater Instructor Liberal Arts and Sciences September 24, 2014 to October 3, 2014

Theater Instructor Liberal Arts and Sciences October 7, 2014 to October 29, 2014

VI. RESIGNATIONS AND RETIREMENTS

NONE

VII. REQUEST FOR LEAVE

NONE

VIII. REQUEST FOR CATASTROPHIC LEAVE CREDITS

NONE

IX. NEW FSA ASSIGNMENT

NONE

RECOMMENDATION: The Administration recommends approval of the above Faculty Personnel Actions.

B. Faculty Personnel Actions Page 5 of 5

C. Management/Confidentials Personnel Actions- December 9, 2014

Unless otherwise, please refer to the Unrepresented Employees Salary Schedule(s) for the following personnel actions:

I. APPOINTMENTS/CONTRACT RATIFICATION AND EXTENSIONS

NONE

II. ADDITIONAL DUTY/STIPEND

NONE

Ill. SUBSTITUTE AND/OR INTERSESSION APPOINTMENTS

NONE

IV. REQUEST FOR LEAVE

NONE

V. PERMISSION TO ENROLUPROFESSIONAL GROWTH

Lucy Alvarez BUS 330 - Human Resources Management CHHS 330 - Collaborative Community Leadership PA 432- Program Evaluation

VI. APPLICATION FOR AWARD/PROFESSIONAL GROWTH

NONE

VII. RESIGNATIONS AND RETIREMENTS

Lorraine Welk Instructional Site Director Student Services Date of Hire: September 30, 1998 Retirement Effective: December 30, 2014

RECOMMENDATION: The Administration recommends approval of the above Management/Confidential Personnel Actions.

C. ManagemenVConfidential Personnel Actions Page 1 of 1

D. Administration Personnel Actions- December 9, 2014

Unless otherwise, please refer to the Administrative Salary Schedule for the following personnel actions:

I. APPOINTMENTS

Randy Brown Interim Associate Dean Community Development and Grants Management September 1, 2014

II. ADDITIONAL DUTY/STIPENDS

NONE

Ill. BOARD MEMBER APPROVED ABSENCE

NONE

IV. BOARD MEMBER RESIGNATION

NONE

V. RESIGNATIONS AND RETIREMENTS

NONE

RECOMMENDATION: The Administration recommends approval of the above Administrative Personnel Actions.

D. Administration Personnel Actions Page 1 of 1


December 9, 2014

Consent Agenda Item No. 7 (c)


Administrative Services

SUBJECT: Warrants and electronic transfers drawn on District Funds


D Information Only

[!] Action Item

Proposal: That the Board of Trustees ratify warrants and electronic transfers drawn on district funds for the period of October 30, 2014- November 25, 2014.

Background: In accordance with Education Code Section 85266.5 the Board of Trustees will review for ratification of warrants issued.

Warrants: Dates Warrant Numbers Amount 10/30/14-11/25/14 18013851-18014414 $1,951,338.75

Electronic Transfers: j Dates

None to report I Description I Amount

The complete warrant and electronic transfer list is available for review in the President's Office.

Budgetary Implications: Expenditures are included in the budget for FY 2014-2015.

Follow Up/Outcome: No further action is required.

Recommended By: Frederick E. Harris, Vice President of Administrative Services

Prepared By: JiJiife~~~W,~f.B:usii1Bs!l&iiVk:6S


Consent Agenda Item No. 7 (d) Information/Staff Reports No. Discussion Item No. Old Business Agenda Item No. New Business Agenda Item No.

December 9, 2014

SUBJECT: Payroll Warrants drawn on District Funds


D Information Only

C!J Action Item

Proposal:


Ratification of payroll warrants drawn on district funds for the month of November 2014.

Background: In accordance with Education Code Section 85241 and 85260, the Board of Trustees may direct the County Office of Education to issue payroll warrants from district funds for the payment of salaries and wages for district employees. The following payrolls were processed by the Santa Clara County Office of Education for our district during the month of November 2014:

Payroll Period Pay Date Total Salaries/Wages November Regular (EOM) November 25, 2014 $1,728,515.53 November Supplemental 1 November 10, 2014 $337,350.75 November Supplemental 2 n/a TOTAL (684 Pay Warrants Issued) $2,065,866.28

Budgetary Implications: Expenditures are included in the Budget for FY 2014/15.



Prepared By: .,-,.~'::::j.~~4~#;::;--:----:::--.,----Judy Brez ,

C:/Board/Forms/Payroll Warrants


December 9, 2014

Consent Agenda Item No. 7 (e) Information/Staff Reports No. Discussion Item No. Old Business Agenda Item No. New Business Agenda Item No.

SUBJECT: Ratification of Agreements


D Information Only

C!J Action Item

Proposal:


That the Board of Trustees ratify agreements entered into pursuant to the Education Code. Attachment A is a list of agreements to be ratified.

Background: Education Code Section 81656 authorizes the Board of Trustees to delegate authority to enter into contracts up to $84,100 subject to ratification by the Board within 60 days of issuance of agreement.

Budgetary Implications: The contracts are funded by appropriations included in the Budget for FY 2014-2015.



Meeting Date: December 9, 2014

Agreement

Number

CONT9888

CONT9889

Amount

$ 8,820.00

$ 13,000.00

Vendor Articulate Solutions Inc

NCS Pearson Inc

Description

Development ofName, Tagline, and Logo Design

for AB86 Consot1ium

Period of Service:

11/3/14- 3/1/I5

On-Line Tutoring Services for Gavilan Students

Period of Service:

1/31115- 1/31/16


December 9, 2014

Consent Agenda Item No. 7 (f) Information/Staff Reports No. Discussion Item No. Old Business Agenda Item No. New Business Agenda Item No.

SUBJECT: Budget Adjustments


D Information Only

0 Action Item

Proposal:


That the Board of Trustees approve the attached budget adjustments for FY 2014-15.

Background: During the fiscal year various budget adjustments are needed to align revenues and expenditures. California Code of Regulations title 5 §58307 requires the Board of Trustees approve all changes in the budget.

Budgetary Implications: Changes to the Final Budget are needed to accommodate expenditure needs of various departments and to appropriate revenue for the general fund and categorical programs.



Date Prepared: 11/20/14

Fund 100

DECREASE Account Program

Organization # Code # Amount Budget changes within the same fund to accommodate

expenditure & revenue needs of various departments

940910 4310 (500.00) 600910 5300 (289.00) 600910 4510 (210.00) 713010 5545 710000 (2,080.00) 713010 5630 710000 (1,429.00) 713010 5831 710000 (102,000.00) 984210 4310 (575.00) 984210 5613 (100.00) 984210 5613 (125.00) 984210 5613 (375.00) 984310 4310 (1 ,300.00) 110810 3100 100700 (799.00) 120310 1110 123010 (138,867.00) 120310 1310 123010 (18,720.00) 120310 3100 123010 (23,971.00) 120310 3400 123010 (35,488.00) 120310 4310 123010 (7,294.00) 120310 5250 123010 (2,526.00) 120310 5300 123010 (255.00) 120310 5425 123010 (404.00) 120710 1310 120810 (22,029.00) 120710 3100 120810 (3,128.00) 120710 5250 120810 (200.00) 601010 1110 611000 (21 '181.00) 601010 1111 611000 (21,181.00) 601010 1910 611000 (86,628.00) 601010 3100 611000 (19,774.00) 601010 3400 611000 (20,193.00) 601010 5210 611000 (1,824.00) 601010 5843 611000 (126.00) 671810 5825 709000 (12,857.00) 940210 1310 040100 (20,124.00) 940210 3100 040100 (2,884.00) 940210 4310 040100 (835.00) 984210 4310 (315.00) 984310 4310 (14.00) 984310 5240 (420.00) 984310 5240 (415.00) 984610 4310 (600.00) 984610 4310 (100.00) 984610 4310 (126.00) 984410 5630 (126.00)

(572,387.00)

December 2014 Meeting ~Budget Adj (To Board).x!sx 11/21/2014

FY 2014-2015 BU1509 thru BU1512

INCREASE Program Budget

Organization# Account Code # Amount Entry

190510 5630 500.00 BU1506 600910 5831 289.00 643510 5150 210.00 713010 5545 699000 2,080.00 713010 5630 699000 1,429.00 713010 5831 699000 102,000.00 BU1509 984210 4711 575.00 984210 5130 100.00 984210 5240 125.00 984210 5300 375.00 984310 4711 1,300.00 BU1511 110410 3100 799.00 120310 1110 120310 138,867.00 120310 1310 120310 18,720.00 120310 3100 120310 23,971.00 120310 3400 120310 35,488.00 120310 4310 120310 7,294.00 120310 5250 120310 2,526.00 120310 5300 120310 255.00 120310 5425 120310 404.00 120710 1310 123030 22,029.00 120710 3100 123030 3,128.00 120710 5250 123030 200.00 601010 1110 603000 21,181.00 601010 1111 603000 21,181.00 601010 1910 603000 86,628.00 601010 3100 603000 19,774.00 601010 3400 603000 20,193.00 601010 5210 603000 1,824.00 601010 5843 603000 126.00 671810 5825 675000 12,857.00 940210 1310 040200 20,124.00 940210 3100 040200 2,884.00 940210 4310 040200 835.00 984210 5130 315.00 984310 5264 14.00 984310 5264 420.00 984310 5130 415.00 984610 4711 600.00 984610 5130 100.00 983610 5630 126.00 983610 5630 126.00 BU1512

572,387.00

Page 1 of 11

Final (Adopted) Estimated Beginning Fund Balance at 7/1114

Change to Actual Fund Balance at 7/1/14

Actual Beginning Balance at 7/1/14

Final (Adopted) Budget Net Change in Fund Balance

Budget adjustments from current year's previous months to increase (decrease)

net change to fund balance

Current decrease in budgeted expenditures Increases Fund Balance

Current Increase in budgeted expenditures decreases Fund Balance

Revised Net Change in Ending Fund Balance

Estimated Ending Fund Balance 6/30/15 for General Fund 100

($214, 157.00)

$572,387.00 ($572,387.00)

$2,920,017.00

$2,705,860.00 ($161 ,886.00)

$0.00

$0.00

$2,543,974.00

--F~dw-----------------------------------

INCOME - lncrease/(Decrease) EXPENSE - lncrease/(Decrease) Account Program Program

Organization # Code # Amount Organization # Account Code # Budget changes within the same fund to accommodate


643510 8895 984010 8891

Total Fund 10:

200.00 1,295.00 1,495.00

Final (Adopted) Estimated Beginning Fund Balance at 7/1/14

Change to Actual Fund Balance at 7/1114



643510 984010



Current increase in budgeted revenue increases Fund Balance

Current increase in budgeted expenditures decreases Fund Balance



Fund 270

DECREASE Account

Organization # Code Program

# Amount

Budget changes within the same fund to accommodate


125127 1112 2,327.00 BFAP

642827 2211 (29,423.00)

GAIN 631027 3100 (2, 167.00)

December 2014 Meeting -Budget Adj (To Board).xlsx 11/21/2014

INCREASE

Organization #

125127

642827 642827 642827 642827

631027 631027 631027

Page 2 of 11

4570 4317

($214, 157.00)

$0.00 $1,495.00

($1 ,495.00)

Account Code

5841

2210 5230 5260 5831

2210 2220 3400

Program #

Amount Budget Entry

200.00 BU1509 1,295.00 BU1512 1,495.00

$2,920,017.00

$2,705,860.00 ($161 ,886.00)

$0.00

$2,543,974.00

Amount Budget Entry

(2,327.00) BU1506

19,257.00 750.00

1,416.00 8,000.00 BU1510

1,566.00 11.00

590.00

San Benito County CaiWorks 641827 2310 641827 2317 641827 5831

Total Fund 270:

(20,000.00) (5,000.00) (2,085.00)

(56,348.00)

Final (Adopted) Estimated Beginning Fund Balance at 7/1/14 Change to Actual Fund Balance at 7/1114 Actual Beginning Balance at 7/1114


641827 641827 641827

Budget adjustments from current year's previous months to increase (decrease) net change to fund balance

Current decrease in budgeted expenditures increases Fund Balance

Current increase in budgeted expenditures decreases Fund Balance Revised Net Change In Ending Fund Balance

Estimated Ending Fund Balance 6/30115 for General Fund 270

2210 3100 3400

$0.00

$56,348.00 ($56,348.00)

17,078.00 1,357.00 8,650.00 BU1511

56,348.00

$0.00

$0.00

$0.00 $0.00

--~~2ro----------------------------------------

INCOME - lncrease/(Decrease) Account Program



126127 CTE Transitions 125127 8175 120100 756.00

125127 8175 50100 (756.00)

494127 Basic Skills 13/14 Carryover 494127 8608 61,583.00

601127 UC Access 501127 8895 (490.00)

December 2014 Meeting -Budget Adj {To Board).xlsx 11/21/2014

Budget EXPENSE - lncrease/(Decrease) Entry

Program Organization # Account Code # Amount

125127 2210 120100 (3,268.00) 125127 3100 120100 (2,367.00) 125127 3400 120100 1,368.00 125127 4310 120100 2,420.00 125127 4510 120100 (1 ,000.00) 125127 5210 120100 8,277.00 125127 5710 120100 (470.00) 125127 5841 120100 (6,606.00) 125127 2210 50100 3,268.00 125127 3100 50100 2,367.00 125127 3400 50100 (1 ,368.00) 125127 4310 50100 (2,420.00) 125127 4510 50100 1,000.00 125127 5210 50100 (8,277.00) 125127 5710 50100 470.00 125127 5841 50100 6,606.00

494127 1310 25,000.00 494127 2110 20,000.00 494127 2315 5,000.00 494127 3100 10,081.00 494127 5210 1,502.00

501127 2315 (480.00) 501127 3100 (1 0.00)

Page 3 of 11

600827 DRC 600827 8940 642000 1 '134,408.00 600827 1110 642000 604,915.00 600827 8612 642000 344,254.00 600827 1112 642000 2,760.00

600827 1190 642000 1,000.00 600827 1240 642000 121,051.00 600827 1270 642000 71,000.00 600827 1310 642000 15,000.00 600827 2110 642000 294,726.00 600827 2190 642000 3,500.00 600827 2210 642000 98,995.00 600827 2212 642000 3,000.00 600827 2310 642000 5,000.00 600827 3100 642000 163,403.00 600827 3400 642000 200,000.00 600827 4200 642000 1,000.00 600827 4310 642000 1,000.00 600827 4330 642000 1,000.00 600827 4510 642000 5,000.00 600827 4570 642000 100.00 600827 5100 642000 40,000.00 600827 5150 642000 500.00 600827 5155 642000 70.00 600827 5210 642000 500.00 600827 5230 642000 2,000.00 600827 5240 642000 300.00 600827 5250 642000 2,000.00 600827 5260 642000 500.00 600827 5300 642000 500.00 600827 5630 642000 5,000.00 600827 5636 642000 4,324.00 600827 6400 642000 3,000.00 600827 6405 642000 8,000.00 600827 6412 642000 3,000.00

600827 8940 643000 (1 '134,408.00) 600827 1110 643000 (604,915.00) 600827 8612 643000 (344,254.00) 600827 1112 643000 (2,760.00)

600827 1190 643000 (1 ,000.00) 600827 1240 643000 (121 ,051.00) 600827 1270 643000 (71 ,000.00) 600827 1310 643000 (15,000.00) 600827 2110 643000 (294,726.00) 600827 2190 643000 (3,500.00) 600827 2210 643000 (98, 995. 00) 600827 2212 643000 (3,000.00) 600827 2310 643000 (5,000.00) 600827 3100 643000 (163,403.00) 600827 3400 643000 (200,000.00) 600827 4200 643000 (1 ,000.00) 600827 4310 643000 (1 ,000.00) 600827 4330 643000 (1 ,000.00) 600827 4510 643000 (5,000.00) 600827 4570 643000 (100.00) 600827 5100 643000 (40,000.00) 600827 5150 643000 (500.00) 600827 5155 643000 (70.00) 600827 5210 643000 (500.00) 600827 5230 643000 (2,000.00) 600827 5240 643000 (300.00) 600827 5250 643000 (2,000.00)

December 2014 Meeting -Budget Adj {To Board).xlsx 11/21/2014 Page 4 of 11

746227 VTEA Child Development 746227 8110 699000 (1 ,016.00) 746227 1310 699000 (6,000.00)

746227 3100 699000 (920.00) 746227 4310 699000 8,604.00 746227 5210 699000 (2,700.00)

746227 8110 120100 1,016.00 746227 1310 120100 6,000.00 746227 3100 120100 920.00 746227 4310 120100 (8,604.00) 746227 5210 120100 2,700.00

746727 VTEA Administration 746727 8110 (4,970.00) 746727 1310 500.00

746727 1312 3,000.00 746727 2210 3,327.00 746727 3100 1,066.00 746727 4510 (1 ,500.00) 746727 5210 2,000.00 746727 5230 (1 ,250.00) 746727 5250 500.00 746727 5260 (1 ,500.00) 746727 5710 (237.00) 746727 5823 (3,576.00) 746727 6400 (7,300.00)

746727 VTEA Administration 746727 6400 50100 (7,300.00) 746727 6400 95200 7,300.00

746827 VTEA Computer Graphics 746827 8110 61460 (600.00) 746827 4310 61460 600.00

746827 4510 61460 200.00 746827 6400 61460 8,600.00 746827 6412 61460 (1 0,000.00)

746827 8110 120100 600.00 746827 4310 120100 (600.00) 746827 4510 120100 (200.00) 746827 6400 120100 (8,600.00) 746827 6412 120100 10,000.00

7 46927 VTEA Cosmetology 746927 8110 300700 (1 ,016.00) 746927 1190 300700 3,500.00

746927 1310 300700 1,000.00 746927 3100 300700 100.00 746927 4310 300700 316.00 746927 5210 300700 (500.00) 746927 6405 300700 (5,432.00)

746927 8110 120100 1,016.00 746927 1190 120100 (3,500.00) 746927 1310 120100 (1 ,000.00) 746927 3100 120100 (1 00.00) 746927 4310 120100 (316.00) 746927 5210 120100 500.00 746927 6405 120100 5,432.00

748127 VTEA Aviation 748127 8110 93000 (1 ,016.00) 748127 1310 93000 1,000.00

748127 3100 93000 500.00 748127 4510 93000 (3,500.00) 748127 5250 93000 300.00 748127 5823 93000 (4,500.00) 748127 6400 93000 5,184.00

748127 8110 120100 1,016.00 748127 1310 120100 (1 ,000.00) 748127 3100 120100 (500.00) 748127 4510 120100 3,500.00 748127 5250 120100 (300.00)

December 2014 Meeting -Budget Adj {To Board).x!sx 11/21/2014 Page 6 of 11

748127 5823 120100 4,500.00 748127 6400 120100 (5, 184.00} BU1506

749327 Title V CTE Gavilan Hartnell YR 3 749327 8195 775,000.00 749327 1110 30,000.00

749327 1240 34,900.00 749327 1270 59,000.00 749327 1312 24,000.00 749327 2310 112,436.00 749327 3100 58,000.00 749327 3400 58,008.00 749327 4310 77,398.00 749327 5100 300,694.00 749327 5210 5,500.00 749327 5230 5,500.00 749327 5250 1,000.00 749327 6405 8,564.00

749227 Title V CTE Gavilan Hartnell YR 2 749227 8195 (775,000.00} 749227 1110 (30,000.00}

749227 1240 (34,900.00} 749227 1270 (59,000.00} 749227 1312 (24,000.00} 749227 2310 (112,436.00} 749227 3100 (58,000.00} 749227 3400 (58,008.00} 749227 4310 (77,398.00} 749227 5100 (300,694.00} 749227 5210 (5,500.00} 749227 5230 (5,500.00} 749227 5250 (1 ,000.00} 749227 6405 (8,564.00}

749227 Title V CTE Gavilan Hartnell YR 2 749227 8190 (3,325.00} 749227 5831 (3,325.00} BU1507

Nursing Kaiser 501727 8895 741.00 501727 4310 741.00

Nursing Nova 501927 8895 509.00 501927 4310 509.00

MESA Carryover 502027 8946 4,236.00 502027 1310 3,705.00

502027 3100 531.00 Lockheed

502327 8895 14,000.00 502327 4310 14,000.00 RUPE Foundation

506627 8895 60,863.00 506627 1310 36,091.00 506627 3120 5,172.00 506627 5250 600.00 506627 5550 600.00 506627 5834 2,000.00 506627 6405 15,000.00 506627 4310 1,400.00

21st Century Afterschool Program 680827 8190 61,218.00 680827 2310 70,000.00 680827 8121 60,000.00 680827 3000 11,500.00

680827 4310 4,000.00 680827 4710 2,500.00 680827 5000 6,818.00 680827 5636 5,400.00 680827 6412 21,000.00

GUSD I Gavilan College Adult Education

December 2014 Meeting -Budget Adj (To Board).xlsx 11121/2014 Page 7 of 11

680927 8190 25,948.00 680927 2220 12,000.00 680927 8121 120,000.00 680927 2210 12,000.00

680927 2310 50,000.00 680927 3000 16,000.00 680927 4000 15,000.00 680927 5000 7,948.00 680927 6412 33,000.00

AB 86 681027 8690 111,956.00 681027 1310 10,000.00

681027 3100 5,000.00 681027 4510 1,656.00 681027 5140 60,000.00 681027 5250 1,000.00 681027 1110 20,000.00 681027 2210 10,000.00 681027 7000 4,300.00

Apprenticeship Apportionment Excess 10/11 996727 8690 11,912.00 996727 6405 11,912.00

Apprenticeship Apportionment Excess 11/12 996827 8690 58,986.00 996827 6405 58,986.00

Apprenticeship Apportionment Excess 12/13 996927 8690 4,114.00 996927 6405 4,114.00 BU1508

BFAP 642827 8624 1,573.00 642827 2210 1,127.00

642827 3100 269.00 642827 3400 177.00

STEM 780327 8193 937,585.00 780327 1110 75,060.00

780327 2310 23,155.00 780327 3100 17,625.00 780327 4310 117,745.00 780327 5140 50,000.00 780327 5210 9,000.00 780327 5240 15,000.00 780327 5831 630,000.00 BU1510

Athletics Gate Receipts 985227 8895 500.00 985227 4310 500.00 985227 8895 900.00 985227 4510 900.00 985227 8895 2,500.00 985227 4711 2,500.00 985227 8895 184.00 985227 4712 184.00 985227 8895 100.00 985227 5823 100.00 985227 8895 2,000.00 985227 6400 2,000.00

CaiWorks 640027 8629 (25,853.00) 640027 1270 21,517.00

640027 1310 (4, 150.00) 640027 2210 (24,572.00) 640027 2317 34,757.00 640027 3100 (4,877.00) 640027 3400 (3,391 .00) 640027 4310 (7,881.00) 640027 4510 (4,000.00) 640027 5230 (663.00) 640027 5260 (241 .00) 640027 5831 (29,352.00) 640027 6400 (1 ,000.00) 640027 6412 (2,000.00)

TANF 640127 8630 17,852.00 640127 1270 (21 ,279.00)

December 2014 Meeting -Budget Adj (To Board).xlsx 1112112014 Page 8 of 11

GAIN 631027 8837 (173,255.00) 631027 8137 173,255.00

TRIO July-August 501627 8190 (29,339.00) 501627 8188 29,339.00

SCC - CaiWorks 640227 8629 50,000.00

BFAP 642827 8623 2,134.00

8879-CTE Comm Collab 675227 8690 (19,576.00)

21st Century Afterschool Program 680827 8190 (61,218.00) 680827 8122 61,218.00

AB 86 Adult Education 681027 8690 (111,956.00) 681027 8686 111,956.00

Title V Gavilan 704027 8190 (116,924.00) 704027 8191 116,924.00

Title V GTE Gavllan -Hartnell 749227 8190 (425,388.00) 749227 8191 425,388.00

Apprenticeship 995727 8613 134,643.00 996727 8614 11,912.00 996827 8614 58,986.00 996827 8614 4,114.00 995727 8690 (134,643.00) 996727 8690 (11,912.00) 996827 8690 (58, 986. 00) 996927 8690 (4,114.00)

Total Fund 270: $2,269,419.00

December 2014 Meeting -Budget Adj (To Board).xlsx 11/21/2014

640127 2210 14,531.00 640127 3100 287.00 640127 3400 (8,870.00) 640127 4310 22,396.00 640127 4510 (12,856.00) 640127 4570 3,000.00 640127 5150 43.00 640127 5210 1,000.00 640127 5230 3,000.00 640127 5240 1,400.00 640127 5250 2,000.00 640127 5260 2,000.00 640127 5630 600.00 640127 5823 10,000.00 640127 7620 600.00 BU1511

640227 2317 50,000.00

642827 5150 2,134.00

675227 2210 (6,401.00) 675227 3100 (925.00) 675227 5210 (8,750.00) 675227 5823 (3,500.00)

BU1512 $2,269,419.00

Page 9 of 11




Final (Adopted} Budget Net Change in Fund Balance

Budget adjustments from current year's previous months to increase (decrease}




Revised Net Change In Ending Fund Balance

Estimated Ending Fund Balance 6/30115 for General Fund 270

$0.00

$0.00 $2,269,419.00

($2,269,419.00)

$0.00

$0.00

$0.00

$0.00 $0.00

--F~dM----------------------------------------

INCOME - lncrease/(Decrease) EXPENSE - lncrease/(Decrease) Account Program Program

Organization # Code # Amount Organization # Account Code # Budget changes within the same fund to accommodate


999934 999934

8690 8651

Total Fund 34:

(607.760.00) 607,760.00

0.00





Budget adjustments from current year's previous months to increase {decrease)


Current increase In budgeted revenue increases Fund Balance



Estimated Ending Fund Balance 6130/15 for Genera! Fund 340

$0.00

$0.00 $0.00 $0.00

Amount

0.00

$0.00

$0.00

$0.00 $0.00

----------------------------------------------· Fund 47

INCOME - lncrease/(Decrease) Account Program



931447 8895 $800.00 931447 8867 $600.00 931447 8867 $500.00 931447 8867 $1,620.00 931447 8867 $954.00 931447 8867 $6,580.00 930547 8867 $87.00 930547 8867 $957.00 930547 8895 $13.00 931947 8867 $621.00 931947 8867 $267.00 931947 8867 $2,837.00

December 2014 Meeting ~Budget Adj (To Board).xlsx 11/21/2014

EXPENSE - lncrease/(Decrease) Program

Organization # Account Code # Amount

931447 4711 $800.00 931447 4310 $600.00 931447 4711 $500.00 931447 4712 $1,620.00 931447 5264 $954.00 931447 5831 $6,580.00 930547 4710 $87.00 930547 5831 $957.00 930547 5831 $13.00 931947 4310 $621.00 931947 4510 $267.00 931947 4710 $2,837.00

Page 10 of 11

Budget Entry

BU1512

Budget Entry

BU1511

931947 8867 $2,975.00 931947 931947 8867 $11,000.00 931947 931947 8867 $360.00 931947 931947 8867 $300.00 931947 931947 8867 $5,658.00 931947 930647 8867 $100.00 930647 930647 8867 $3,052.00 930647 930647 8895 $388.00 930647 930647 8895 $200.00 930647 930647 8895 $368.00 930647

930647 930647 930647 930647

Total Fund 47: $35,763.00








Current Increase In budgeted expenditures decreases Fund Balance



December 2014 Meeting -Budget Adj (To Board).xlsx 1112112014 Page 11 of 11

4711 $2,975.00 4712 $11,000.00 5613 $360.00 6400 $300.00 6405 $5,658.00 4310 $100.00 4711 $3,052.00 4711 $388.00 5240 $200.00 5264 $368.00 5264 $948.00 6400 $750.00 5831 ($948.00) 5831 ($750.00) BU1512

$35,763.00

$0.00 $0.00

$0.00

$35,763.00 ($35,763.00)

$0.00 $0.00


December 9, 2014

Consent Agenda Item No. 7 (g)


SUBJECT: Monthly Financial Report


D Information Only

C!J Action Item

Proposal:


That the Board of Trustees consider the FY 2014/15 Monthly Financial Report

Background: The attached Monthly Financial Report compares the FY 2014/15 Revised Budget as of September 15,2014 to actual revenue and expenditures as of November 15,2014.

Follow Up/Outcome: The Administration will continue to review the FY 2014/15 budget and will submit budget adjustments as necessary for consideration by the Board.


Beginning Fund Balance

Fund# Fund Description 7/1/2014 General Fund

10 General -Unrestricted $2,705,860

1000- Certificated Salaries

2000 -Classified Salaries

3000- Burdens & Benefits

4000 - Books & Supplies

5000 - Other Operating Expenses

6000 -Capital Outlay

7000- Other

Total GeneraJ.Unrestricted S2,705,860

24 Instructional Equipment $2,674

26 Parking so 27 General • Restricted $0

Total General Fund $2,708,535

21 Measure E • Debt Service $3,564,500

34 Capital Project $55,012

60 Measure E $25,454,859

72 Child Development so 92 Long Term Debt $5,010,570

Fiduciary Funds

47 Associated Student Body $413,154

48 Financial Aid $0

66 Student Center Fund $0

Total Fiduciary Funds $413,154 Totals $37,206,630

Instructors salaries are paid August through May (1 0 months)

GAVILAN JOINT COMMUNITY COLLEGE DISTRICT Monthly Financial Report

Summary of All Funds Fiscal Year 2014-15

As of November 15 2014

Ending Fund Revised Budgets Balance

Revenue Expense 613012015 Revenue

$29,640,320 $6,246,847

$10,850,917

$5,536,203

$6,016,772

$505,020

$5,030,400

$115,269

$1,747,625

$29,640,320 $29,802,206 $2,543,974 $6,246,847

S100,000 $100,000 $2,674 $100,000

$164,620 $164,620 $0 $64,826

$11,733,141 $11,733,141 $0 $2,871,848

$41,638,081 $41,799,967 $2,546,649 $9,283,522

$5,292,579 $5,292,579 $3,564,500 $191,732

$5,707,760 $5,707,760 $55,012 $523,065

$3,816,000 $21,638,859 $30,135

$338,322 $338,322 so $98,577

$800,000 $1,000 $5,809,570 ($34,058)

$88,217 $191,690 $309,681 $134,245

$8,682,454 $8,682,454 $0 $2,906,500

$130,354 $130,354 $0 $27,943

$8,901,025 $9,004,498 $309,681 $3,068,688 $62,6n,7G7 $65,960,126 $33,924,271 $13,161,660

Some obligations, such as rent and contracted services, have been encumbered for the entire fiscal year Fund 34 Capita! Project= State Funded Projects

p..,ponoc~ by Uwrel Blai<loy Mor"lthly F""'ncml R"!>>rtl<>r 1'\oord • -bof2014.xl""

Year to Date Actual % Actual to Budget Expense Encumbrance Revenue Expense

21.1%

$3,385,613 $0 31.2%

$1,752,049 $0 31.6%

$1,754,168 $0 29.2%

$140,700 $175,866 62.7%

$1,995,945 $1,638,752 72.3%

$63,785 $39,618 89.7%

$141,785 so 8.1%

$9,234,045 $1,854,237 21.1% 37.2%

$32,978 $4,809 100.0% 37.8%

$57,534 $12,536 39.4% 42.6%

$2,788,172 $837,604 24.5% 30.9%

$12,112,729 $2,709,186 22.3% 35.5%

$3,570,213 3.6% 67.5%

$1,053,841 $3,824,019 9.2% 85.5%

$713,935 $1,414,988 - 55.8%

$109,454 $16,350 29.1% 37.2%

$125 -4.3% 12.5%

$52,991 $14,242 152.2% 35.1%

$2,973,032 33.5% 34.2%

$45,819 $6,650 21.4% 40.3%

$3,071,842 $20,892 34.5% 34.3% $20,632,138 $7,985,436 21.0% 43.4%


December 9, 2014

Consent Agenda Item No. 7 (h)



SUBJECT: Santa Clara County Treasury Investment Portfolio Status as of September 30, 2014


D Information Only

C!J Action Item

Proposal: That the Board of Trustees review the Santa Clara County Treasury Investment Portfolio Summary.

Background: The District's funds are invested in the County Treasury. Attached is their report. Government Code Section 53646 makes it permissive that the Board of Trustees review District investments on a quarterly basis. The complete portfolio is on file in the Superintendent/President's Office and available for review upon request.

Budgetary Implications: For information purposes only.

Follow Up/Outcome: None needed.


County of Santa Clara

Finance Agency Con t I'O II er .. Trcas urcr Dep a rtm en t

County Government Center 70 W. Hedding Street, East Wing, 2nd Floor· San Jose, California 95110-1705 (408) 299-5200 FAX (408) 288-9237

November 10,2014

~ / -

Submitted by: ·- Q Irene Lm, ontroller- Treasurer

TO: BOARD OF TRUSTEES, SANTA CLARA COUNTY SCHOOL DJSTRI .S--_ BOARDS OF DIRECTORS, SANTA CLARA COUNTY SPECIAL P POSE DJS'f CTS

r PROM: EMILY HARRISON, DIRECTOR OF FINANCE-..... - __..

SUBJECT:

RECOMMENDATION Receive and file the September 30,2014 Detailed Investment Portfolio Listing.

DISCUSSION In compliance with the State of California Government Code as amended by Chapters 783 and 784, Statutes of 1995 and in compliance with County Policy, the Santa Clara County Treasury Investment Portfolio Report as of September 30, 2014 is submitted for yom review and acceptance.

The attached detailed investment reports list each investment of the County Treasury Pool as well as individual reports for specific investment funds that each school district or special district has in the Cotmty Treasury. The reports include the respective purchase and maturity dates, par value, amortized cost, market value, and yield to maturity for each investment.

A summmy of market value versus cost is provided below for Commingled Investments of the County Pool.

Cost Market Value

Commingled Investments $4,096,575,855 $4,099,281,543

Increase (Decrease)

$2,705,687

Board of Supervisors: Mike \Vasserman, Cindy Chavez, Dave Corte5e, Ken Yeager, Joe Simitian County Executive: Jcl1i'cy Smith

Percent

0.07%

TO: SANTA CLARA COUNTY SCHOOL DISTRICTS AND SPECIAL PURPOSE DISTRICT Page2

The yield of the pool on September 30,2014 was 0.48%. As a comparison, on September 30,2014 the yield of a 6-month Treasury Bill was 0.03%. A two-year Treasury Note was .57%. The State of California Local Agency Investment Fund (LAIF) yield was 0.25%.

Attached with the current investment strategy is a schedule that lists the average maturities and yield for the commingled funds over the past six months. A chart of investment concentration and maturity is provided for the Treasury Pool. Also included is a chat1 showing the one-year history of the pool and selected interest rates.

Securities are purchased with the expectation that they will be held to maturity, so unrealized gains or losses are not reflected in the yield calculations.

The market values of securities were taken from pricing services provided by Bank of New York, Bloomberg Analytics, dealer quotes, and an independent pricing service.

The investment portfolio is in compliance with the cnrrent investment policy as indicated in the attached report from the Cotmly Auditor. A combination of securities maturing, new revenues, and lax receipts will adequately cover the anticipated cash flow needs for the next six months. Cash flows are contimmlly monitored and are considered paramount in the selection of secnrities purchased for the Pool.

If any Board member would like further information on this report, please let me know.

Attachments

Bonrd of Supervisors: Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, Joe Simitinn County Executive: Jcnl-ey Smith

Quarterly Investment Report

September 30, 2014

)> 0 0 (I)

'"0 -(I) 0.. ..

Quarterly Investment Review Table of Contents

Quarterly Investment Report Table of Contents

Summary of Cost Values versus Market Values and Yields

Portfolio Strategy, Compliance, Review and Monitoring

Commingled Pool: Allocation by Security Types

Commingled Pool: Allocation by Ratings Commingled Pool: Holdings by Issuer

Commingled Pool: Historical Month End Book Values

Commingled Pool: Distribution by Maturity

Commingled Pool: Yield to Maturity and Weighted Average Maturity

Approved Issuers and Broker/Dealers Commingled Pool: Compliance with Investment Policy

Holdings Report: Commingled Pool

Holdings Report: Retiree Health Fixed Income

Holdings Report: Worker's Compensation

Holdings Report: Mountain View-Los Altos

Holdings Report: Palo Alto Unified

Holdings Report: Park Charter Fund

Holdings Report: San Jose-Evergreen

Holdings Report: West Valley Mission-ceo Building Fund

Transaction Activity Report

Board of Supervisors: Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, S. Joseph Simitian

County Executive: Jeffrey V. Smith

1

2 4

5

6

7

8

9

10 11

12 20 21 22

23 24

25 27 28

A w

Santa Clara County Commingled Pool and Segregated Investments

Fund Commingled Investment Pool Retiree Health Fixed Income Worker's Compensation Mountain View-Los Altos Palo Alto Unified Park Charter Fund San Jose-Evergreen West Valley Mission CCD- Building Fund Medical Malpractice Insurance Fund (1)

Total

(1) Managed by Chandler Asset Management, Inc.

September 30, 2014

Cost Value** $4,096,575,855

$13,325 $26,915,593

$2,017,971 $597,808

$11,353,443 $19,657,241 $11,860,705 $14,204,209

$4,183,196,149

Market Value $4,099,281,543

$13,325 $26,986,443 $2,018,966

$599,971 $11,334,669 $19,735,840 $11,880,374 $14,207,464

$4,186,058,594

Variance $2,705,687

$0 $70,850

$996 $2,162

-$18,773

$78,600 $19,669

$3,255 $2,862,445

Summary of Yields* for Select Santa Clara County Investment Funds Fund 2014

Jul31 Aug31 Sep30 Commingled Investment Pool 0.49% 0.48% 0.48% Retiree Health Fixed Income 0.66% 0.03% 0.03% Worker's Compensation 1.22% 1.22% 1.22% Weighted Yield 0.50% 0.48% 0.48%

%Variance

0.07% 0.00% 0.26% 0.05% 0.36%

-0.17% 0.40% 0.17% 0.02% 0.07%

2013 Sep30 0.54% 3.32%

NA 0.65%

*Yield to maturity (YTM) ·~s the rate of return paid on a bond, note, or other fixed income security if the investor buys and holds it to its maturity date and ·,fthe coupon interest paid over the life of the bond is reinvested at the same rate as the coupon rate. The calculation for YTM is based on the coupon rate, length of time to maturity, and market price at time of purchase.

Yield is a snapshot measure of the yield of the portfolio on the day it was measured based on the current portfolio holdings on that day. This is not a measure of total return, and is not intended to be, since it does not factor in unrealized capital gains and losses and reinvestment rates are dependent upon interest rate changes

**Cost Value is the amortized book value of the securities as of the date of this report.


December 9, 2014

Consent Agenda Item No. 7 (i)


Disability Resource Center

SUBJECT: Disability Resource Center Advisory Committee


D Information Only

0 Action Item

Proposal:

The Disability Resource Center Advisory Committee is presented for approval by the Board of Trustees.

Background:

The Disability Resource Center Advisory Committee includes representation from the local area high schools and community agencies that provide services for people with disabilities. Representation includes DRC students as recommended by our regulations. The purpose of the committee is to advise and assist the college in providing students with disabilities accommodations and services that enable them to access higher education.

Budgetary Implications: None

Follow Up/Outcome: The Advisory committee shall meet a minimum of once during each academic year.

Recommended By: Dr. Steven M. Kinsella, Superintendent/President

C:/Board/Forms/ newcvrsheet sb

Gavilan College Disability Resource Center Advisory Board Members

2014~2015

Alarid, Kristi HOPE- South Valley District: Hollister & Morgan Hill 8855 Murray Ave.,7800 Arroyo Circle #A Gilroy, Ca 95020 (408) 846-1140 Ji£Lsli~JQrid@IJQJ2~§£IYk.~§.oJ:fl

Bradford, Duane Sr. Vocational Rehabilitation Counselor/QRP California Department of Rehabilitation 8060 Santa Teresa Blvd. Suite 200 Gilroy, Ca 95020 (408) 846-6135 9 u a !le~llL<!<.!forc!@_cjgL~il.ll ov

Britton, Felicia Job Developer, WA3 Program & ROC/P Morgan Hill Unified School District 15600 Concord Circle Morgan Hill, CA 95037 (408) 201-6100 Bri!lonf@rn_hus<lQifl

Cervantes, Eddie Gavilan College MESA, TRIO Director 5055 Santa Teresa Blvd. Gilroy, Ca 95022 ecerl!_@[email protected]

DuMond, Rose Director of Student Services Morgan Hill Unified School District 15600 Concord Circle Morgan Hill, CA 95037 dumon<[email protected]!g

Garcia, Mari Counselor, EOP&S Gavilan College 5055 Santa Teresa Blvd. Gilroy, Ca 95020 (408) 848-4853 m_garcia@gavi!an.ed1!

Marota, Cindy Director, Accessible Education Center San Jose State University One Washington Square Administration Building, RM 110 San Jose, CA 95192-0168 408-924-6000 [email protected]&<.!H

Mathews, Maria Sr. Vocational Rehabilitation Counselor/QRP; Blind Services California Department of Rehabilitation 928 E Blanco Rd. Suite 280 Salinas, Ca 93901 (831) 769-8059 mm£JJJlQYIJ!@JiQ!&il.llOY

Olson, Eric TPP Job Coach Gilroy Unified School District Gilroy High School 750 W. 1 O'" Street Gilroy, Ca 95020 £ric.Q!sPJl@<JlJs\Lk12"ca. lis

Rivera, Annette CaiWORKS-Gavilan College 5055 Santa Teresa Blvd. Gilroy, Ca 95020 (408) 848-4798 flJl'Lf':Ia@gavi!an.e.du

Sheftman, Lisa W. Stanford University Disability Advisor Office of Accessible Education 563 Salvatierra Walk Stanford, Ca 94305-8540 (650) 723-1066 911 eflma_IJ@s!a 11 ford . ed \!

Siino, Linda Director, Community Living HOPE Services 30 Las Colinas Lane San Jose, Ca 95119 408-761-5931 lsiino@HoQQQ;lrYl<ces.&aJ

Sweeney, Susan VP, City of Gilroy Physically Challenged Board of Appeals CaiWORKS-Gavilan College 5055 Santa Teresa Blvd. Gilroy, Ca 95020 408-848-4813 ss'[email protected]!

Yinger, Jim Workability 3 Program Coordinator, Morgan Hill Unified School District Live Oak/Sobrato High School 15600 Concord Circle Morgan Hill, Ca 95037 (408) 201-6100, Ext 40266 ifl'i n q e r@gm ail com

Zanella, Karen Job Developer, TPP San Benito High School District 1220 Monterey St. Hollister, CA 95023 (831) 637-5831 kZ.'l!lel@@sbhsd. k 11.SJ.Lull

Gavilan College Students: Joey Hayes io!lYll.iJYllli@ s bC9Lo!2JlLD.<'!I

Joel Manriquez Hannon io.9.LmJJm:isluezl:[email protected]

Disability Resource Center Faculty & Staff:

Fran Lopez Associate Dean (408) 848-4871 floP.'[email protected]

Jane Maringer-Cantu Department Chair, Alternate Media Instructor (408) 848-4722 [email protected]

Robert Overson Learning Disability Specialist (408) 848-4832 [email protected]

Lorraine Burgman Learning Disability Specialist (408) 848-4861 l!lm.rr.rolln@g_a vi I a JJ&d1J

Cheryl Brown Career Prep Instructor [email protected]:;!dU

Tamara Merrill Career Prep Instructor tlD.9Jiill@_<rnY.illl1L~d~

Karen Sato Adaptive PE and Career Prep Instructor (408) 848-4878 ks.llto@9o_yjlatt!l.d\!

Janet Krulee Division Assistant ( 408) 848-4865 iJ<s.u!sto@g a vita 11 &Clli

Disability Resource Center WA3 Faculty & Staff:

Brooke Boeding WA3 Supervisor/Counselor (408) 848-4851 !?.!lo.odjng@rul'[email protected]

Jacquelyn Richburg WA3 Job Developer (408) 848-4857 i!ichburn@gQYjJJJn,!l!!u


December 9, 2014

Consent Agenda Item No. 7 (j)


Disability Resource Center WA3

SUBJECT: Disability Resource Center Workability Ill Advisory Committee


D Information Only

[!] Action Item

Proposal: The attached Disability Resource Center Workability Ill Advisory Committee is presented for approval by the Board of Trustees.

Background: The Disability Resource Center Workability Ill Advisory Committee includes representation from the local area high schools, community agencies and the business sector. The purpose of the committee is to advise and assist the college in providing students enrolled in the Workability Ill program with accommodations and services that assist students in achieving their educational and employment goals.


Follow Up/Outcome:

The Advisory committee shall meet a minimum of once during each academic year.

Recommended By: Dr. Steven M. Kinsella, SuperintendenUPresident


WorkAbility Ill Advisory Board Membership List

Arias, Alex:

Borelli, John:

Williamson, Ruby:

DiTullio, Marysue:

Geraci, Rose:

Jimenez, Jesse Leal, Christina:

Eznaurnzar, Leticia:

2014-2015

Manpower 8401 Church St. Ste. B Gilroy, Ca 95020 (408) 846-1144 (831) 636-0550: Hollister Location

Work2Future South County One Stop 7800 Arroyo Circle Gilroy, CA. 95020 (408)369-3636 jQLm,J:!_QL<?l[~gg,g_f!QQ\1

Lowe's HIW Inc Human Resources Manager 7151 Camino Arroyo Gilroy, CA 95020 (408) 413-6004 [email protected]

Silicon Valley Independent Living Center Satellite Services Coordinator 7800 Arroyo Circle #A Gilroy, Ca 95020 (408) 842-6457 [email protected]

Santa Clara County Parks and Recreation Dept. 298 Garden Hills Dr. Los Gatos, Ca 95032-7669 Direct line:(408) 355-2228 Cell: 408) 438-8883 [email protected]_ov.org

KOHL'S 6765 Camino Arroyo Gilroy, CA 95020 408-848-2032 Jej>se~Jjmerez@KOH_LS.COM

TJ MAXX Manager 401 Vineyard Town Center Morgan Hill, CA 95037 408-782-1905

Lopez, Fran:

Naranjo, Jessica:

Trenberth, Eva:

Velasco, Lisa:

Pennisi, Carin:

Pena, Samuel:

Richburg, Jacquelyn:

Boeding, Brooke:

Gavilan College (DRC) Associate Dean 5055 Santa Teresa Blvd. Gilroy, Ca 95020 (408) 848-4871 fLQP~E;;z:@.Cl£!Yi Ian. ed u

BEST BUY 7011 Camino Arroyo St. Gilroy, CA 95020 JE;ssic£!,0£\Li!OJ9J@_l:LE>J>lbuy.com

Bonfante Gardens Human Resources Operations Manager 3050 Hecker Pass Hwy. Gilroy, CA. 95020 (408) 840-7140 or (408) 840-7110 Fax: (408) 847-2049 S'YactrenbE;Z._r!_l:l@._l:LQ.Dfantegardens.col1}

City of Morgan Hill Human Resources Coordinator 17555 Peak Ave. Morgan Hill, Ca 95037

Ralph Lauren General Manager 8300 Arroyo Circle #70

Gilroy, CA 95020 (408) 846-9978 9arir:LPennisi@RalphL§uren.com

Safeway Food Store Gilroy, CA 95020 samuei.PE>Ita@safE)}',I£\Y.com (831) 902-9463

Gavilan College Job Developer 5055 Santa Teresa Blvd. Gilroy, Ca 95020 (408) 848-4857 jrichburg@[_f:!_yilan&cl1!

Gavilan College Project Supervisor 5055 Santa Teresa Blvd. Gilroy, Ca 95020 ( 408) 848-4851 .bb0!'[email protected]

2

INFORMATION/STAFF REPORTS


December 9, 2014

Consent Agenda Item No. Information/Staff Reports No. 12 (a)

Discussion Item No. Old Business Agenda Item No. New Business Agenda Item No.

SUBJECT: Recognition of the Employees of the Month


0 Information Only

D Action Item


Proposal: That the Board of Trustees review recognition of the following Employees of the Month.

Background: The purpose of the Employee of the Month Award program is to encourage employee excellence and dedication and to let employees know that they are valued for their unique contributions.

Employee of the Month, October 2014- Irma Lopez Irma is a Mobility Aide with the Disability Resource Center and she is an employee who puts 100% of her effort into the job that she does every day. She goes above and beyond to provide quality service to our students. She is the person that you see driving the tram around campus transporting students with mobility challenges to and from their classes. Everything she does is with a smile and a great attitude. In between transporting students, Irma helps out in the DRC with a variety of clerical tasks. What I love about Irma is her willingness to learn. Every year she works at learning something new towards her professional development such as learning Banner and how to input data into ilearn. This has added to her bank of clerical skills and ability to contribute a broader range of service to our students and our department. She has been a huge contributor and supporter to the DRC as we go about revamping our entire student file system. Well loved by our students and all of the DRC staff, it is my pleasure to nominate Irma for the Employee of the Month.

Employee of the Month, November 2014- Rebecca Dayton Rebecca serves the college as the Head Athletic Trainer and adjunct faculty member. She is responsible for the health and welfare of approximately 200 student athletes from our 8 varsity sports. For the past three years, Rebecca has streamlined our tracking and

C:/WorkGroups/HR/BoardAgenda/12-09-14

monitoring systems; opened lines of communication amongst our head coaches, faculty and staff and local health care providers. Her work has resulted in a more efficient way of doing business, which ultimately has decreased expenses within our department. Her can do and team attitude has helped promote our Sports Medicine major into a thriving emphasis within our department. Her classroom is at capacity every semester with students banding down her door to enroll. The use of student trainers, a mentorship program that Rebecca created three years ago, consistently provides our students with hands on training within the athletic training room as well as on the field of competition. She works countless nights, weekends, and holidays to make sure our student athletes have the absolute best care available. She is a major component to the overall success of the Kinesiology and Athletics department and is very deserving of receiving the Employee of the Month award.


Follow Up/Outcome: 1. The Human Resources Director will contact the employee and let them know

that he/she was selected as the EMPLOYEE OF THE MONTH. 2. The Human Resources Director will send an announcement campus-wide. 3. The employee will be recognized by his/her department supervisor. 4. The employee will be recognized in the Campus Newsletter by the PIO. 5. The employee will be recognized at the district's annual Employee

Recognition Banquet held in May. 6. The employee's name will be placed on the wall plaque located in the

North/South Lounge. 7. The employee will receive a desktop award with his/her name engraved.

Recommended By: Dr. Steven M. Kinsella, SuperintendenUPresident -------)

Prepared By:

Agenda Approval:

Eric lanes, Human Resources Director

WL u.~; Dr. Steven M. Kinsella, SuperintendenUPresident

C:/WorkGroups/H R/BoardAgenda/12-09-14


December 9, 2014

Consent Agenda Item No. Information/Staff Reports No. 12 (b) Discussion Item No. Old Business Agenda Item No. New Business Agenda Item No.

Contract & Community Education

SUBJECT: Contract and Community Education 2013-2014 Annual Report


[!] Information Only

0 Action Item

Proposal: That the Board of Trustees review and comment as appropriate on the Contract and Community Education annual report for 2013-2014 and the update for July-November 2014.

Background: The Contract and Community Education annual report provides information and detail about the various programs that fall under the department. Fiscal year 2013-2014 financials and activities are included in this report. An update for July-November 2014 is included.

Budgetary Implications: Reporting on 2013-2014 income and expenses.

Follow Up/Outcome: None


;1 ' .·J J Prepared By: V"uvts 1 /c!t~vJ!Iti~~

Terry N@Nma~ Director, Contract & Community Education

Agenda Approval: .../~ "l/. ~-Dr. Steven M. Kinsella, Superintendent/President


Contract and Community Education Annual Report

July 1, 2013- June 30, 2014

This report reviews the activities and progress of the programs administered through the Contract and Community Education Department.

Enrollments & Class Offerings

Enrollments FY 08/09 FY 09/10 FY 10/11 FY 11112 FY 12/13 FY 13114 Community 1791 2,073 1826 1426 1406 '902 Education College For Youth 712 267 289 99 45 0

Online Classes 446 281 190 254 180 176

Contract Training 312 304 222 77 "469 '149 (Business & Other) Motorcycle Safety 1128 737 711 726 749 775 Training Total Enrollments 4 389 3 662 3238 2582 2849 2002

Class Sections FY 08/09 FY 09/10 FY 10/11 FY 11112 FY 12/13 FY 13/14 Offered Community 257 225 448 212 230 Education College For Youth 88 59 35 24 8

Online Classes 1395 1241 1178 1205 '146

Contract Training 44 75 32 14 441 (Business & Other) Motorcycle Safety 143 124 91 88 50 Training

' Actual number of classes run. 2 New contract developed with work2future/City of San Jose. 3 Drop in enrollments partially due to loss of two career training programs and to the focus on the Adult Ed and Non-Credit programs 4 Due to a process change during the middle of the FY, work2future had not been providing actual attendance counts for their classes. This is not an accurate number.

1

268

0

154

36

86

Contract & Community Education Income and Expenses- Comparative Report

FY08/09 FY09/10 FY 10/11 FY 11112 FY 12/13 FY 13/14 Community Ed I Revenues $144,614 $223,461 $239,645 $197,510 $213,106 $156,779 Direct Exp. $119,109 $142,564 $201,725 $126,404 $114,292 $140,666 Indirect Exp. $ 93,134 $98,997 $29,859 $ 80,367 $146,799 $90,263 Net Profit/Loss ($67,629) ($18,100) $ 8,061 ($ 9,261) ($47,985) ($75,150)

Contract Ed.' I I Revenues $113,558 $146,042 $91,963 $51,088 $117,891 $79,045 Direct Exp. $ 12,652 $ 41,296 $ 13,564 $ 5,431 $28,323 $20,659 Indirect Exp. $109,870 $104,746 $ 55,538 $38,277 $95,714 $61,342 Net Profit/Loss ($ 8,964) ($25,795) $22,861 $ 7,380 ($32,361) ($2,956)

College for Youth I I Revenues $33,141 $22,012 $25,990 $ 14,109 $1,057 0 DirectExp. $22,123 $18,033 $ 8,332 $ 6,958 ($ 217) 0 Indirect Exp. $30,817 $25,711 $26,548 $27,373 $3,357 0 Net Profit/Loss ($19,799) ($21732) ($ 8,890) ($20,222) ($2,083) 0

Dept Totals I I Revenues $291,313 $391,515 $357,598 $262,707 $332,054 $235,824 Direct Exp. $153,884 $201,893 $223,621 $138,793 $142,398 $161,325 Indirect Exp. $233,821 $229,454 $111,945 $146,017 $245,870 $151,605 Net Profit/Loss ($96,392) ($39,832) $ 22,032 ($ 22,103) ($56,214) ($77,106)

' Includes motmcycle p10gram.

2

Narrative for Annual Report to the Board of Trustees July 1, 2012- June 30, 2013

Community Education

The major emphasis continued to be workforce training programs. During the fiscal year, our partner, Boston Reed announced that it was closing down its Califomia operations. Staff focused on making sure that Pharmacy Technician and Veterinary Assistant classes were finished, extemships were assigned and completed and students received the certificates needed for Board of Phannacy registration. Due to timing of the closure, we had to cancel! section each ofPhatmacy Technician and Veterinary Assistant training. In the meantime, staffundettook a six-month project to research and choose a new pmtner for Pharmacy Technician and Veterinary Assistant classes. The new vendor provided pricing that was more attractive enabling us to reduce costs to students and making it easier for them to get the training needed for successful employment.

Water training classes were held on campus as well as in Pacific Grove, Hollister, Watsonville and Marina. Two water information sessions were held for around I 00 participants. Classes held in other college districts are done so with approvals fi·om those colleges. Working with our advismy group, we are hoping to branch out into different areas of water such as recycling and conservation. We have continued to collaborate with the Monterey Bay Water Works Association and the local California Water Environment Association chapter to make presentations at their events, attend vendor trade shows and provide and receive input on Gavilan College's Water Resources Management programs.

Through our partnerships with many water agencies, we have become the lead contact on campus for job openings in the water industry. We reached out to hundreds of our students with water career job openings. On a regular basis we hear from employees and former students that they are being hired by water agencies around the region. At a recent water industry vendor show, almost every attendee knew of our programs and dozens of workers stopped by our table to tell us how our programs had enabled them to start and advance their career in the field.

Staff continued its pattnership with the Workforce Investment Boards in San Benito County, Santa Cruz, and Silicon Valley. By working with these entities, they are able to satisfy their training requirements and we are able to provide training to clients who are prepared to enter the workforce. The Depmtment of Rehabilitation and some insurance companies also send their clients to us for training. Beginning in the Spring 2014, EDD regulations changed which have created baniers to students wishing to take our classes. We are working with them to solve the associated problems.

Our Business and Career category continues to be our strongest em·ollment area accounting for 75% of all enrollments, down from 80% in 12/13. Pmt of the drop was due to the temporary loss of Pharmacy Technician and Veterinary Assistant classes. In addition to our career training programs, this category includes software applications such as QuickBooks, Word and Excel as well as Notary Public, Auto Wholesale Dealer, and other business related courses. We have a number of online classes that provide career training. They are not heavily emolled but they fill gaps where students have a need for training.

Special Interest and Leisure classes account for 15% of income, slightly higher than the 2012-13 fiscal year. These classes include the very popular photography, cooking and dance classes as well as writing, outdoor activities and others.

3

Online class emollments are at 10% of the total, up from the previous fiscal year. The Ed2Go classes have seen a decline, probably because they haven't added a sufficient number of new classes. However, our partnership with LERN, which provides our UGotClass online courses, provides a number of new, up-to-the-minutes courses, especially in the area of social media, marketing, management and teaching. These classes are a higher level of leaming and more in-depth as well. They have a higher price point which accounts for some of the emollment percentage increases. During the Spring, Community Education partnered with the Gilroy Chamber of Commerce on a pilot program to offer cetiain online classes to their members. Now that the pilot program has completed, we have reassessed and revised the program, identifying best classes for chamber members and have begun to increase promotion. We hope to expand the program to Morgan Hill and San Benito County in the future.

Classes have not been offered regularly in Morgan Hill and Hollister as coordinating offsite classes and finding available classroom space is problematic. We continue to pursue other off-site facilities but have not been successful in finding free class locations other than those of regional water facilities.

Our brochure is still the most successful way of advertising our classes. Approximately 59% of our emollments come from the brochure distribution by mail, in the office and at community locations. This infonnation is based on the enrollment survey (7/112013-6/30/2014) taken at registration. Other methods of promotion are Face book posts, press releases, mass emails, directed emails, chamber newsletters, industry association contacts and promotions through partners.

Program staff keep current with program trends through webinars, meetings and communications with colleagues in other community colleges, researching on the web and through our partnerships with the Association of Community and Continuing Education (ACCE) and the Leaming Resources Network (LERN). Staff member, Rosie Armstrong, was recently appointed as the Northern Califomia Community Education Council Member for ACCE.

Contract Education

We maintained the previous level of training for the work2future, Gilroy One-Stop site providing classes in Microsoft applications and QuickBooks.

The motorcycle program is operated in patinership with Two Wheel Safety Training. Prices are dictated by the state contract from the California Motorcycle Safety Program and have not been increased since Spring of 2008. This has been a hardship on our partner as salaries, gas and bike maintenance keep rising for them. In turn, we are not able to increase our potiion of the emollment fees. Emollment had been flat for several years but it rose in 2013-14.

Adult Education

In response to AB86 and to fill a short tetm gap, Contract Education is providing the Adult Education program for Gilroy Unified School District (GUSD). Through two grants, we provide instmction, hire instructors and operate classes requested by GUSD. The courses offered include: ESL, California High School Exit Exam (CAHSEE) prep, Citizenship, GED and others, depending on need. This funding is expected to end in June 2015. It is anticipated that GUSD will revive their own former Adult Education program and implement the instruction themselves.

4

Partnerships

Our training partners included Ed2go, Boston Reed College (now closed), Center for Legal Studies, Gatlin Education, LERN and our new partner, The Leaming Oasis. We also partner with a number of water agencies for use of their facilities for training and field trips, for expettise provided by their staff and management, and for membership in our advisory board. Additionally, the local Workforce Investment Boards (work2future, San Benito County One Stop Career Center, Monterey and Santa Cruz County WIBs ), Department of Rehabilitation and various insurance companies covering workers compensation send clients to our career training programs to provide skills necessary to gain employment.

Future

Due to a change in the way the Workforce and Educational Development (WED) Department of the Chancellor's Office was reorganized, there has been a lack of grant funding for capacity building especially in not-for-credit programs. This will present a challenge in locating funds for home-grown career training programs to meet our local needs.

We are cunently building a consortium with Cabrillo and Hattnell Colleges, in the fee-based arena to be able to identify and gain access to funds to develop short-term training programs needed by regional manufacturing.

Additionally, we are looking at a Facilities Maintenance and an Electrical Maintenance program.

Job/career opportunities in health care continue to grow so we will continue to research short-term training programs to meet those needs. We are Cutl'ently reviewing Phlebotomy courses to add to our cunent offerings. Discussions are on-going with our colleagues at other colleges and possible new training partners.

The Employment Development Depmtment has changed the criteria of approved training programs and made it more difficult for providers to comply with that criteria. We are working diligently with work2future and San Benito County Workforce Development to make sure that their clients can still attend our training programs. Since we rely on having 1-3 of their clients in each of our classes, the outcome can often mean the difference between offering and cancelling a class.

5

Contract & Community Education Department FY13-14 Statement of Financial Activities

Community Motorcycle Contract Totals

Ed Classes Safet~ Education

Revenues Class Fees $156,779 $29,365 $49,680 Total Revenues $156,779 $29,365 $49,680 $235,824

Direct Expenses Instructors $10,050 $17,506 Instructor

Benefits/burdens $1,508 $2,625

Credit Card Fees $1,874 lnstr.Supplies $90 Office Supplies $260 Clothing/Uniforms Postage Printing $16,571 Motorcycle

MainURepair Fuel Consultants $110,313 $528 Mileage Contract Services Equip Purchases Advertisin

Total Direct Ex~. $140,666 $ 0 $20,659 $161,325

Operating Margin $16,113 $29,365 $29,021 $ 74,499

Indirect Expenses Ad min/Staff Salaries $58,765 $32,595 Staff Benefits/

Burdens $24,364 $22,005 Office Supplies $287 Other $74 Mileage/Travel $371 $69 Rental Fee Repair/Main! $6,103 $6,120 Memberships 586 $266 Software Equipment Indirect Fees Total Indirect Ex~. $90,263 $ 0 $61,342 $151,605

Net Profiti(Loss) ($74,150) $29,365 ($32,321) ($77, 1 06)

6

Contract & Community Education Update July 1 through November 30, 2014

Programming: • Repeat training programs include: Water Resources Management, Bookkeeping,

Pharmacy Technician, Veterinary Assistant. • Developing: Phlebotomy, Electrical and PLC (Programmable Logic Controller),

Certified SCUBA.

Career Training Program Data: Completers since 2011 • Pharmacy Technician- 81.3% • Veterinary Assistant- 88.6% • EKG- 92.9% • Water Distribution and Water Treatment Operator- 88%*

Activities:

o *A small number of students only take one or a small number of individual classes because they need contact hours for licensing purposes. Those students are not counted as completers.

• Attended a water industry trade show. Gave 2 presentations, worked a table at the show. o Anecdotal information: dozens of current water industry workers came to our

table to tell us how Gavilan's water training classes had gotten them into the industry and how they were already moving up in the industry.

• Regular meetings with the Gilroy Chamber and Gilroy Economic Development Corporation.

• Attended Association of Community and Continuing Education (ACCE) workshop in Sacramento. Senior Program Services Specialist gave a presentation.

• Worked with local/regional workforce investment boards to get our training programs on the new EDD approved program list.

• Held a Water Advisory Board meeting focusing on incumbent workers and providing daytime classes for the industry.

Partnerships/Collaborations • New partnerships for career training programs: The Leaming Oasis, HarperRand,

Calidivers. • Consortium of Gavilan, Cabrillo and Hartnell Colleges fee based and credit programs to

identify regional training needs, research possible funding sources and develop programming to meet those needs. Cu11'ently working on surveying employers and developing electrical and PLC training.

• Collaborated with Gilroy Chamber of Commerce to pilot a program to offer ce1iain online classes to their membership to include a small discount.

Board Memberships • Director: representing Gavilan on work2future Board, Gilroy Chamber of Commerce

Board, CMAP Board.

• Senior Program Services Specialist: ACCE Board.

Adult Education • Working on compliance with GUSD MOU to deliver adult education classes in terms of

enrollment numbers, classes offered and delivery methods. • Updated South Valley site with new computers, printers and software. • On-going communication with GUSD staff.

Other: • Served as a resource to the VP of Admin Services through Sept 30,2014. • Continued to handle Gavilan College Education Foundation financial transactions and

prepared for annual audit tlu·ough Sept 30,2014. • The CHP has just awarded a new company to take over management of the California

Motorcycle Safety Program which involves all approved motorcycle training programs in the state. We do not know what this means for our program. There most likely will be transition issues as the new contract is set to begin January I. The new company could also shut down all the current programs in California and run all the training themselves.

• Lack of grant funds to develop new training programs. The current state focus is on credit-bearing courses and transfer pathways with middle and high schools. Fee-based courses need seed money to develop shmt-term training programs that provide state, national or industry based certifications that can be delivered quickly yet with positive quality outcomes.


December 9, 2014

Consent Agenda Item No. Information/Staff Reports No. 12 (c)

Discussion Item No. Old Business Agenda Item No. New Business Agenda Item No.

SUBJECT: Draft 2015 Board Goals


0 Information Only

D Action Item

Proposal:

Board of Trustees

That the Board of Trustees review and comment as appropriate regarding the 2015 Board goals developed through their self-evaluation and October 13, 2014 Special Board Meeting.

Background:


Follow Up/Outcome: This item will be brought back for a second reading.


Prepared By: Dr. Steven M. Kinsella, Superintendent/President

Agenda Approval: ---::J-=--:::'£:-:'-'~-~'-'-':-"'~~C"-"'·7."'~--:-:----:---:c-;::-----:-;--;Dr. Steven M. Kinsella, Superintendent/President

Note- not in priority order

2 015 Board Goals DRAFT

1. Solidif'y joint efforts with K-12 districts that will enhance incoming students' preparation and readiness for college-level course work.

2. Secure a viable facility that will accommodate both the Public Safety Consortium and expanded academic course offerings in the Morgan Hill/Coyote Valley area of the District.

3. Clarif'y options and sequencing issues that must be resolved in order to expand course offerings in the Hollister area. As the development of a viable education center will take an indeterminate length of time, develop a realistic transition set of alternatives. Communicate the results to the community.

4. Ensure that remaining bond funds are utilized in the most strategic, efficient and timely manner.

5. Develop a magnet programming plan that will be phased in at both future education centers.

6. Assure that faculty, professional support and administrative staff all participate appropriately in planning and implementation endeavors.

7. Continue collaborative efforts with other local agencies to develop a adult education consortium.

8. Continue to integrate planning efforts and ongoing programing and endeavors with fiscal stability and solvency as an assured outcome.

9. Find a solution that will provide a stable and sustainable A.S.B. oversight, advocacy and directorial function.

10. Upgrade the Physical Education/ Athletics facilities as much as is fiscally achievable in a reasonable time frame.

11. Implement a trustee development process that will meet accreditation criteria, will clarif'y and enhance roles, policy and regulations understanding, decisionmaking and communication. The first phase should include a review of shared governance, the Brown act, board ethics and protocol at a workshop in early 2015.


December 9, 2014

Consent Agenda Item No. Information/Staff Reports No. 12 (d) Discussion Item No. Old Business Agenda Item No. New Business Agenda Item No.

SUBJECT: Schedule for Annual Board Workshop


0 Information Only

0 Action Item

Proposal:


That the Board schedule an Annual Board Workshop early in the 2015 calendar year.

Background:


Follow Up/Outcome:


Prepared By: D'Jl ""i_";:;;:_""v Pre•ldool

Agenda Approval: Dr. Steven M. Kinsella, Superintendent/ President

ACTION ITEMS

OLD BUSINESS


Consent Agenda Item No. Information/Staff Reports No. Discussion Item No. Old Business Agenda Item No. New Business Agenda Item No.

December 9, 2014

1 (a)

SUBJECT: Approval of an increased Parking Fine


D Information Only

0 Action Item

Proposal:


That the Board of Trustees approve a Parking Fine increase from $25 to $35 per ticket.

Background: District costs for parking services have increased over the years, and are now projected to exceed parking fee and fine revenues by $44,620 in 2014-15, an amount which is subsidized by the General Fund.

Parking fee and fine revenues for 2013-14 were approximately $138,000, with revenues from semester permits at approximately $96,000, daily permit revenues at $36,000, and net revenues (minus County, DMV and other processing fees) from fines at $6,000.

In order to reverse the $45,000 General Fund subsidy of the Parking Fund, the Board in November approved an increase in parking fees as follows:

Current Adopted Admin fee for dismissals $5.00 $10.00 Daily parking fee $1.00 $ 2.00 Semester permits $40.00 $50.00

However, also in November a proposal to raise parking fines from $25 to $45 was rejected by the Board. To address all concerns, the Health/Safety, Facilities & Grounds Committee and the President's Council have subsequently approved as a recommendation to the Board an increase in the cost of parking fines from $25 to $35. Gavilan currently has the lowest parking fine amongst Bay Area Community Colleges.

Budgetary Implications: Noted above.

Follow Up/Outcome: With Board approval, the changes will be implemented effective June 8, 2015.


Prepared By:

Agenda Approval: ~'.f-:!.,Jil&l!"'l-:-~1.--<-;~~,y,;~~~......,.-;,..-,-Dr. Steven M. Kinsella, SuperintendenUPresident

NEW BUSINESS


Consent Agenda Item No. Information/Staff Reports No. Discussion Item No. Old Business Agenda Item No.

December 9, 2014

New Business Agenda Item No. 2 (a)

SUBJECT: Curriculum

0 Resolution: BE IT RESOLVED,

0 Information Only

0 Action Item

Proposal:

Instruction Office

That the Board review and approve the recommendations of the curriculum committee as reflected in the attached curriculum summary.

Background: The curriculum summary lists courses and programs approved by the curriculum committee.

Budgetary Implications: None.

Follow Up/Outcome: Curriculum modifications are incorporated into the college schedule and catalog.

Recommended By: Dr. Kathleen Rose, Executive Vice President and Chief Instructional Officer

GA VILAN BOARD OF TRUSTEES Curriculum Summary

December 9, 2014

CONSENT AGENDA

Inactivation of existing Certificate

CAHSEE Preparation (Non Credit Certificate) The program is being deactivated since the courses that are required in the program are no longer offered and have been deactivated.

New Course ATH 23 Independent Study 1 -2 Units, 3 or 6 "Other" Lab hours Add Independent Study Option for Athletics.

NEW COURSE PROPOSAL- SECOND READING

CSIS 28 Computer Architecture and Organization 3 Units, 3 Lee, 0 Lab Introduction to the fundamentals of computer organization and architecture. Memory, the CPU, input/output devices, data representation, and numerical computing are examined, as well as the mapping of statements and constructs in a high-level language onto sequences of machine instructions.

MATH 413 Math Boot Camp 1- 2 Units, 1-2 Lee, 0 Lab A remedial mathematics course designed for those students who need to learn, or re-learn the fundamental concepts of math. The primary focus is on operations with whole numbers, fractions, decimals, percentage and real life problems. This is pass/no pass class. Units earned in this course do not count toward the associate degree and/or certain certificate requirements.

MODIFICATIONS TO EXISTING COURSES- FORM C

AH 793 Personal/Career Development 1 - 32 Lab Hours Update student learning outcomes.

ACCT 105 Payroll Accounting 3 Units, 3 Lee, 0 Lab General update: update textbook and student learning outcomes.

ANTH 1 Introduction to Physical Anthropology Update content and textbook to meet C-ID requirements.

ATH 90 Intercollegiate Sand V!!lleyball Change Units and Hours: From: 1-2 Units, 0 Lee, 5-10 Lab To: 2.5- 3 Units, 0 Lab, 7.5- 9.75 Lab

3 Units, 3 Lee, 0 Lab

2.5- 3 Units, 0 Lab, 7.5-9.75 Lab

BOT 112 Business Computations with Machines 0.5 Units, 0 Lee, 1.5 Lab General update: update textbook, student learning outcomes and methods of instruction.

BOT 180 Medical Terminology for the Office 3 Units, 3 Lee, 0 Lab General update: update textbook, student learning outcomes and methods of instruction.

1

BOT 182 Medical Office Procedures 3 Units, 2 Lee, 3 Lab General update: update textbook and student teaming outcomes.

CSIS 1 Computer Literacy- MS Office 2 Units, 2 Lee, 0 Lab General update: update textbook and student learning outcomes.

CSIS 78 Web Sites with SQL and PHP 4 Units, 3 Lee, 3 Lab General Update: update textbook, student learning outcomes and methods of evaluation.

CSIS 112 Keyboard Speed Building 0.5 Units, 0 Lee, 1.5 Lab General update: update textbook, student teaming outcomes, methods of instruction and methods of evaluation.

ESL 704A ESL for the Workplace 0 Units, 1 - 10 Hours Change course to "Program Applicable". Course is included in the VESL Certificate of Completion.

ESL704B Change hours: From: To:

ESL for the Workplace 0 Units, 1 - 10 Hours

10 hours I- 10 hours

Change course to "Program Applicable". Course is included in the VESL Certificate of Completion.

ESL 775 ESL Literacy I 0 Units, 5 hom·s Change course to "Program applicable" and change Classification to "K - Enhanced Funding". Update textbook and student learning outcomes.

ESL 776 ESL Literacy II 0 Units, 5 Hours Change course to "Program applicable" and change Classification to "K- Enhanced Funding". Update textbook and student learning outcomes.

JFT 8 Fire Fighter I Academy 13.5 Units, 6.8 Lee, 21 Lab Change units and hours From: JFT 8 Fire Fighter I Academy To: JFT I Fire Fighter I Academy Change description:

10-18 Units, 8.2-20.6 Lee, 19.2-20.6 Lab 13.5 Units, 6.8 Lee, 21 Lab

This academy includes instruction on basic fire fighting skills, laws and regulations affecting the fire service. The course will provide the student with knowledge and skills to safely perform, under minimal supervision, essential and advanced fire ground tasks, basic rescue, basic fire prevention and fire investigation task and to use, inspect, and maintain fire fighting and rescue equipment. Curriculum is intended to provide the minimum required training required by the State of Califomia Fire Marshal in the field of Fire technology as it relates to firefighters.

Update textbook and student teaming outcomes.

JLE 143 Basic Academy Modular Level II 7.5 Units, 4 Lee, 11.5 Lab From: 6.5 Units, 9.17 Lee, 6.11 Lab To: 7.5 Units, 4 Lee, 11.5 Lab Change description:

This course is certified by the Commission on Peace Officer Standards and Training (POST) and meets the content and hour requirements established by POST for Level II Reserve Peace

2

Officers. This course combined with Level I and Level III certificates meet the regular basic academy requirements. (280 hrs)

Update textbook and student learning outcomes.

JLE 144 Basic Academy Modular Level I 13.0 units, 4.5 Lee, 25.7 Lab Change units, hours: From: 13.0 units, 3.88 Lee, 26.74 Lab To: 13.0 units, 4.5 Lee, 25.7 Lab Change description:

This course is cettified by the Commission on Peace Officer Standards and Training (POST) and meets the content and hour requirements established by POST for Lever I Reserve Peace Officers. This course combined with Level III and Level II certificates meets the regular basic academy requirements. (544 hours).

Update textbook and student leaming outcomes.

MGMT 104 Leadership/Human Relations in Business 3 Units, 3 Lee, 0 Lab General Update: update textbook and student learning outcomes.

MGMT 120 Human Resource Management 3 Units, 3 Lee, 0 Lab General Update: update textbook and student learning outcomes.

DISTANCE EDUCATION- FORM D

CSIS 28 Computer Architecture and Organization Offer course as online and hybrid. Reason: To increase accessibility to students.

MODIFICATION TO EXISTING CERTIFICATE

Non Credit ESL Life skills Certificate Remove ESL 778, 779, 779, 780, 781 and 782 from Certificate. Add ESL 784, 785, 786, 787, 775 and 776.

Reason for Modification:

3 Units, 3 Lee, 0 Lab

Four new non-credit ESL courses will be created to replace six of the current noncredit ESL Life Skills courses: ESL 777, 778, 779, 780, 781, and 782. Creating these four courses will eliminate repetition between the Credit and Noncredit ESL programs. The first two courses will teach survival level English skills, while the other two courses will teach basic English grammar and study skills within the context of community-based themes. In addition, the latter two courses will prepare noncredit students for transfer into the credit program, thereby creating a smoother transition between the two programs.

Program Requirements:

Select 4 courses from the following list: (22 - 24 hours) ESL 784 NC ESL Lifeskills !A 6 hours ESL 785 NC ESL Lifeskills lB 6 hours ESL 786 NC ESL Fundamentals 2A 6 hours ESL 787 NC ESL Fundamentals 2B 6 hours

3

ESL 775 I ESL Literacy I I 5 hours ESL 776 I ESL Literacy II I 5 hours

Total Units for the Cetiificate: 22-24 Hours

Personal Trainer Certificate Remove AH 32 from list of requirements.

Reason: AH 32 has not been offered in a while and is not anticipated to be offered in the near future. It has already been removed from our KIN major and this cettificate was the last one to be revised. We are trying to 'clean up' our degree/certificate in preparation for the new catalog.

Program Requirements: Required: Proof of CPR Cetiification (Am Red Cross)

Required Courses: 1546 units BIO 15/ AH 15 - Survey of Anatomy & Physiology KIN 3 -Intra to Athletic Training AH32 CPR or outside eertifieatiea (Am Red Cross) KIN 85 -Concepts/Program Desigu of Strength/Cardiovascular Fitness KIN 84- Assessment of Fitness Techniques Total Core Courses

Choose one of the following: 3 units AH 11 -Nutrition HE I -Health Education

Total units for the certificate

MODIFICATION OF EXISTING DEGREE

Kinesiology

Unit Value 5.0 units 4.0 units Q 1. Q 1m its 3.0 units

3.0 units 15-±6

3.0 units 3.0 units

18-!9

The department is revising their A.A. Degree to include a set of Core Courses all students must take and then providing an emphasis in one of four areas. The major used to have separate required classes for each option.

Required Core: (10 Units) KIN2 Introduction to Kinesiology 3 BIO 15 Survey of Human Anatomy and Physiology 5 Kinesiology Activity Courses A minimum of 2 units from 2 different activities. 2

Choose One Area of Emphasis: (6 Units) Education: KIN5 Individual and Dual Sports 3 or or or KIN8 Introduction to Spmts Psychology 3 HE 1 Health Education 3 or or or KIN6 Games and Rhythms for Children 3

4

Sports Management: KIN? Themy of Sports Management 3 KIN8 Introduction to Sports Psychology 3 or or or KIN 15 Sports and Society 3

Sports Medicine: KIN3 Introduction to Athletic Training 4 KIN4A Athletic Training Practicum I 2

Personal Training/Fitness: KIN84 Assessment of Fitness Techniques 3 KIN85 Concepts/Program Design of 3

Strength/Cardiovascular Fitness

LIST B: (2-4 Units) .

Choose one (1) of the following if not used above: KIN3 Introduction to Athletic Training 4 KIN4A Athletic Training Practicum I 2 KIN4B Athletic Training Practicum II 2 KIN4C Athletic Training Practicum III 2 KIN5 Individual and Dual Sports 3 KIN6 Games and Rhythms for Children 3 KIN? Themy of Sports Management 3 KIN8 Introduction to Sports Psychology 3 KIN 15 Sports and Society 3 KIN84 Assessment of Fitness Techniques 3 KIN85 Concepts/Program Design of 3

Strength/Cardiovascular Fitness HE 1 Health Education 3 Bl07 Human Anatomy 4 BI09 Human Physiology 4 BIO II Nutrition 3 BUS 80 Business Law 3

Total Units for the Maior: 18-20

General Education (CSU GE or IGETC) Units Units varv

Electives (as needed to reach 60 units)

Total Degree Units (minimum) 60

5



December 9, 2014

New Business Agenda Item No. 2 (b)

Career Technical Education

SUBJECT: Approve Acquisition and Expenditure in Career Technical Education (CTE) Enhancement Funds


0 Information Only

0 Action Item

Proposal:

Approve acquisition and expenditure of $169,505 in CTE Enhancement Funds

Background: CTE Enhancement Funds

One time funds to develop, enhance, retool, and expand quality career technical education offerings that build upon existing community college regional capacity to respond to regional labor market needs.

60% allocated directly to colleges using a formula factoring in CTE FTES, All FTES, both credit and noncredit. Gavilan portion of 60%= $169,505 • Funds available January/Feb 15, must be spent by March 2016

40% allocated for applications from multiple colleges addressing

regional workforce development needs. Amount of funds to be determined.

• Timeline still under development. • Funds available mid-spring 2015, must be spent by March 2016

All applications (60% and 40%) must meet criteria spelled out in legislation, SB852, excerpted below:

The courses or programs of study for which the funds are requested shall meet all of the following criteria:

(A) Be for occupations and sectors that are demonstrated to be in demand in the regional labor market. (B) Be for occupations for which regional production of employees is insufficient to meet labor market demand. (C) Demonstrate regional alignment of program and curricula

Priority for funding shall go to programs that meet all of the criteria listed above and that meet one or more of the following criteria:

(A) Are in priority sectors identified by the region•. (B) Are in emerging sectors identified by the region*. (C) Are articulated with K-12 or four year institutions.

• Priority and emergent sectors for Bay Region: Advanced Manufacturing; Advanced Transportation & Renewables; Agriculture, Water, & Environmental Technologies; Energy (Efficiency) & Utilities; Global Trade and Logistics; Health; ICT/Digital Media; Life Sciences/Bio-Technology; Retail/Hospitality/Tourism; Small Business

Funds may be used for: • Equipment • Curriculum Development • Professional Development and • Other related costs necessary to develop, enhance, retool, and expand quality

GTE offerings.

Budgetary Implications: CTE Enhancement funding $169,505 to support eligible CTE programs

Follow Up/Outcome: None

Recommended By: Sherrean Carr

Prepared By: ~· ~ SlierreanC?, Dean of f==icarE'ducation

Agenda Approval: ~ /I( ~ Dr. Steven M. Kinsella, Superintendent/President



December 9, 2014

New Business Agenda Item No. 2 (c)

Career Technical Education

SUBJECT: Approve Agreement with Santa Clara County Office of Education


D Information Only

0 Action Item

Proposal Approve agreement with Santa Clara County Office of Education

Background: Continuing agreement is to enable the SCCOE to partner with Gavilan for the express purpose of providing on-site experience/ Student Teaching/ Practicum and/or Service Learning opportunities for Gavilan students. The SCCOE will provide the educational program throughout the Santa Clara County for students to complete hours toward their courses. The purpose of this MOU is to establish roles and responsibilities for Gavilan and the SCCOE and to establish procedures and guidelines for all to comply. The term of this agreement is set from October 1, 2014 to June 30,2017. Complete MOU attached.

Budgetary Implications: None.

Follow Up/Outcome: None.

Recommended By: Sherrean Carr, Dean of Career Technical Education

Prepared By: Sherrean Carr, Kn of Career Technical Education

~~~ Agenda Approval: Dr. Steven M. Kinsella, SuperintendenUPresident

Child Development Student Teaching/Practicum Memorandum of Understanding

Parties: This agreement is entered between the Gavilan Community College, hereinafter known as Gavilan,

and the Santa Clara County Office of Education Head Start hereinafter known as the "SCCOE."

Purposes: The purpose of this agreement is to enable the SCCOE to partner with Gavilan for the express

purpose of providing on-site experience/ Student Teaching/ Practicum and/or Service Learning opportunities

for Gavilan students. The SCCOE will provide the educational program throughout the Santa Clara County for

students to complete hours toward their courses.

The purpose of this MOU is to establish roles and responsibilities for Gavilan and the SCCOE and to establish

procedures and guidelines for all to comply.

Term: The term of this agreement is set forth from October 1, 2014 to June 30, 2017.

Scope: Students completing the requirements for on-site experience/ Student Teaching/ Practicum and/or

Service Learning in an early childhood development and/or pre-school setting under a California Child

Development credentialed/permitted teacher.

Insurance: a. Without in anyway limiting Consultant's liability pursuant to the "Indemnification" section of this

Agreement, Consultant shall procure and maintain during the full term of this Agreement the following insurance amounts and coverage:

1. Commercial General Liability Insurance with limits not less than $1,000,000 (one million dollars) each occurrence Combined Single Limit for Bodily Injury and Property Damage (including coverage for claims of sexual abuse and molestation).

2. Workers' Compensation Insurance, with Employer's Liability limits not less than $1,000,000 (one million dollars) each accident.

3. Professional Liability (E & O) Insurance with limits not less than $1,000,000.00 (one million dollars) each occurrence and in the aggregate. Coverage must at a minimum apply to negligent Errors and Omissions arising out of professional services, performed under the contract, with any deductible not to exceed $100,000 each claim.

b. Commercial General Liability policy must provide the following: 1. Name as Additional Insured the Santa Clara County Office of Education, its Board, officers and employees. 2. That such policy is primary insurance to any other insurance available to the Additional Insured, with respect

to any claims arising out of this Agreement and that such policies apply separately to each insured against who claim is made or suit is brought.

c. If any policies are written on a claims-made form, Consultant agrees to maintain such insurance continuously in effect for three years following completion of this Agreement or extend the period for reporting claims for three years following the completion of this Agreement, such that occurrences which take place during the Agreement period shall be insured for three years following completion of the Agreement.

d. The Consultant shall provide the SCCOE with the appropriate certificate(s) of insurance prior to commencing performance. The Consultant shall also be obligated to notify the SCCOE in writing at least 30 (thirty) days in advance of any cancellation, non-renewal or reduction of any of its insurance policies required under this Agreement.

Indemnification: a. With respect to professional services to be provided under this Agreement, the Consultant shall indemnify and hold

harmless the SCCOE, its Board, agents, and employees from and against any and all actions, claims, damages and

1

losses, including attorney's fees that may arise out of or in any way result from the negligent or intentional acts, errors, or omissions of Consultant.

b. With respect to claims arising under Consultant's general liability coverage, the Consultant shall indemnify and hold harmless the SCCOE, its agents, and employees from and against any actions, claims, damages or loss, including attorney's fees that may arise out of or in any way result from Consultant's activities in the performance of its services under this Agreement.

c. The Consultant will not, and will not permit its officers, employees and/or agents, to infringe on any patent right, copyright, trade secret or any other proprietary right or trademark of the SCCOE in the performance of services under this Agreement. The Consultant shall not disclose to third parties any details of its services for the SCCOE or the actions, inactions or decisions of the Agency, other than disclosure to third parties of the fact that the Consultant represented the SCCOE in the particular publicly known transactions on which the Consultant works on the SCCOE's, and to describe in general terms only, the Consultant's role, the services Consultant performed, and the nature of such transactions. Such disclosures may be made to current or prospective clients of the Consultant or to others, and may consist of announcements and advertisements placed at the Consultant's own expense in legal, business, financial and other periodicals and publications.

In order to participate each student must have a file that is kept on site and provides the following: 1. General student Information

2. TB clearance (that has been completed within the past year)

3. Brief description of the activities to be performed by and with the student under this agreement

4. Average number of hours each individual student will participate in the on-site experience

5. Projected period of on-site experience

Gavilan Community College will be responsible for: 1. Determining eligible students to participate in the on-site experience

2. Collaborating with SCCOE Head Start, to arrange for student placement and student expectations

before working in the classroom

3. Communicating to the student specific placement in the SCCOE classrooms.

4. Before student placement, submitting to SCCOE Managers course expectations/assignments to be

performed by the students placed in SCCOE classrooms

5. Ensuring that each student will make an appointment with SCCOE Human Resources, Talent Management at (408) 453-6574 or [email protected] to complete SCCOE guest forms (including

emergency form, agreement, and code of conduct), submit TB clearance and schedule a fingerprint

appointment 6. Taking appropriate actions if the placement is not suitable for a student (students may be removed

from on-site experience on a particular assignment or from the SCCOE Programs, either on their own

initiative or at the request of SCCOE)

SCCOE will be responsible for: 1. Ensuring that the student will not be left alone or in charge of children without the presence of a

SCCOE certificated/permitted staff. (Students are regarded as volunteers and are not to replace SCCOE

staff) 1. Assigning students to participate in classrooms with a SCCOE teacher possessing an appropriate

credential/permit 2. Working with the student to make sure that the activities and interactions implemented are

appropriate and follow SCCOE Head Start, procedures, expectations, curriculum requirements and

SCCOE conduct and ethical code including confidentiality of students

3. Providing necessary training, equipment, and instruction to the student in order to adequately

participate in on-site experience 4. Maintaining sign in log for hours spent on-site by each student

2

5. Establishing and maintaining the SCCOE non staff volunteer Licensing Folder for each student. 6. Arranging for and funding the fingerprinting services with SCCOE for each student even if students

have previously been fingerprinted from a different agency 7. Complying with the provisions of Education Code section 45125.1 regarding the submission of

fingerprints to the California Department of Justice and the completion of criminal background investigations of students who will have contact with students. SCCOE shall not permit any student to have any contact with SCCOE pupils until such time as SCCOE has verified that such student has not been convicted of a felony, as defined in Education Code Section 45125.1.

Both parties agree that: 1. No student will be denied work or subjected to different treatment under this agreement on the

grounds of race, color, or national origin, or gender. It further agrees that it will comply with the provisions of the Civil Rights Act of 1964 (Pub.l. 88-352; 78 Stat. 252) and Title IX of the Education Amendments of 1972 (Pub. l. 92-318) and the Regulations of the Department of Education which implement those Acts

2. When difficulties arise students will maintain confidentiality at all times and talk to program managers to resolve issues. Classroom experiences should not be discussed in the college classroom or with others

3. Neither Gavilan Community College nor SCCOE will provide transportation for students to and from their on-site assignments

4. Students will not be compensated by SCCOE for their participation in the on-site experience 5. Gavilan students will not discipline SCCOE Head Start students, be ultimately responsible for daily

lessons, feed or diaper children 6. Gavilan students will not have access to student files, confidential information, SCCOE passwords or

site keys 7. Gavilan Community College will provide on-site experience services to the SCCOE Programs at no cost. 8. Either the District or the Organization may terminate this agreement with mutual understanding and

proper authorization 9. Students will not photograph or videotape SCCOE Head Start children or staff 10. Classroom teachers and college students are familiar with the guidelines of volunteer activities and

agree to follow them

SCCOE Program Authorized Official of Organization

Signature: Date : ____ _ Ana M. Trujillo, Director Head Start Programs

Signature: Date : ____ _ Lisa Kaufman, Director Early Learning Services

Signature: Date : ____ _ Mary Ann Dewan, Chief Academic Officer

Signature: Date :---,----Philip Gordillo, Chief Human Resources Officer

Center for Employment Training Authorized Official of Organization

By (print name): ______________ _ Title: __________________ _ Signature:, ________________ _ Date: __________________ _

3


Consent Agenda Item No. Information/Staff Reports No. Discussion Item No.

December 9, 2014

Old Business Agenda Item No. New Business Agenda Item No. 2. (d)

SUBJECT: Capital Project Change Order


D Information Only

0 Action Item

Proposal:


That the Board of Trustees authorize a capital project change order request for the Water Tank, Distribution and Well Improvements Project.

Background: Public Contract Code § 20659 provides that if any change of a contract is ordered by the governing board of a community college district, such change shall be specified in writing and the cost agreed upon between the governing board and the contractor, and further provides that the board may authorize the contractor to proceed with performance of this change without the formality of securing bids, if the cost so agreed upon does not exceed ten percent of the original contract price. The following Change Order (CO) request has been submitted:

Water Tank Replacement Project Anderson Pacific Engineering, CO #2 for $39,026.00

A detailed Change Order Cover Page is attached for this project.

Budgetary Implications: The efficient use of Bond Program Funds.

Follow Up/Outcome: Upon Board approval, the change order will be issued to the contractor.

Recommended B : v.

Change Order Cover Sheet Water Tank Change Order #2 nb

Change Order for Water Tank, Distribution & Well Improvements Project

CHANGE ORDER #02 -Anderson Pacific Engineering

p ceo # 009

010

Description Electrical repairs due to unforseen electrical lighting conduit being damaged during excavation along loop road, Parking Lot A, Parking Lot C, Parking Lot H. Sycamore Lane, north and east of Student Center, east of Business, & Cosmetology buildings.

Pipe re-route due to unforeseen underground utilities along loop road going towards Native Garden, baseball field, softball field, Cosmetology building, Parking Lot E, Library, Theater, and relocation of water line at new well site due to unforseen farm field irrigation line within easement.

TOTAL

Contract Amount Net Change By Previously Authorized Change Orders Revised Contract Amount Prior to this Change Order Change Order #02 New Contract Amount Including this Change Order

Available Construction Contingency Change Orders #01 & 02 Remaining Construction Contingency

Contract Start Date Contract Substantial Completion Date New Contract Substantial Completion Date (By Previously Authorized Change Orders) New Contract Substantial Completion Date (Including this Change Order)

Page 1 of 1

Amount $ 17,400.00

$ 21,626.00

$ 39,026.00

$ 4,375,000.00 $ 118,335.00 $ 4,493,335.00 $ 39,026.00 $ 4,532,361.00

$ 366,400.00 $ 157,361.00 $ 209,039.00

Additional Days (C I d ) a en ar

0

0

0

April14, 2014 December 30, 2014 December 30, 2014

December 30, 2014


Consent Agenda Item No. Information/Staff Reports No. Discussion Item No. Old Business Agenda Item No. New Business Agenda Item No.

December 9, 2014


2 (e)

SUBJECT: Approval of Technology Audit & Payroll Module Implementation Agreement


D Information Only

0 Action Item

Proposal: That the Board of Trustees ratify an agreement with Angus-Hamer, Inc for $256,600 plus reimbursable expenses from Measure E funds to complete the Technology Audit & Application Project.

Background: Angus-Hamer Inc will provide Senior Project manager resources that will be responsible for initiating, planning, executing, monitoring and closing the Gavilan College Banner Application/Infrastructure Project based on the following scope:

1. High Level Technology Infrastructure Capabilities Assessment 2. Banner Application Functional Capabilities Assessment, including Workflow,

Procurement, Budget and Staffing Levels 3. Banner Payroll Module Implementation Project

Budgetary Implications: $256,600 from Measure E Technology, Phase 2 funds.



Prepared By:

Agenda Approval:

ick E.!ll:ri , ice President of Administrative Services

Dr. Steven M. Kinsella, SuperintendenU President



December 9, 2014

New Business Agenda Item No. 2 (f)


SUBJECT: Extension of an Option to Purchase an Open Space/Conservation Easement at Mariposa Peak Ranch


0 Information Only

C!J Action Item

Proposal: That the Board of Trustees approve a one year extension to December 31, 2015 of an option to purchase an open space/conservation easement on 165 acres at Mariposa Peak Ranch in Santa Clara County in exchange for a payment of $40,000 from Measure E.

Background: The development of the Coyote Valley Educational Center site requires habitat mitigation for impacts on endangered or protected species, including the Tiger Salamander. The district entered into an Option Agreement with Mariposa Peak, LLC on December 2, 2011 for such an open space/conservation easement or deed restriction at Mariposa Peak Ranch. That agreement included 3 annual $30,000 payments to extend the option until December 31, 2014.

This new extension of the Option Agreement until December 31, 2015 was negotiated at $40,000 because it deleted the option of Mariposa Peak, LLC to "call" the option before the expiration date.

Budgetary Implications: $40,000 from Measure E funds for the Coyote Valley Educational Center

Follow Up/Outcome: No further action is necessary.


Prep a red By: -.::--:--''-;'-;"~7"'':-'=-:-::-"'"-!:?~---:--:-::-:--:-:-:-::~::---:--Frederick E. arris, Vice PJ.(ident

11of Administrative Services

Agenda Approval: ~1--::':'"""""-":-:"'7::'--' -'~.;c.::.:."""'"'-""=""7---=:--:-:---:-Dr. Steven M. Kinsella, SuperintendenUPresident

SECOND AMENDMENT TO OPTION AGREEMENT BETWEEN MARIPOSA PEAK, LLC, AND GA VILAN

JOINT COMMUNITY COLLEGE DISTRICT

This Second Amendment to Option Agreement ("Second Amendment") is entered into this _ day of December, 2014, by and between Mariposa Peak, LLC, a Califomia limited liability company ("Grantor"), and Gavilan Joint Community College District, a Califomia public agency ("Gavilan" or "Grantee"). Grantor and Grantee are also referred to collectively as the "Parties," and each individually as a "Party." All capitalized terms used in this Second Amendment shall have the same meanings given to such terms in the Agreement and the First Amendment (as hereinafter defined), unless expressly superseded by the terms of this Second Amendment. The Parties agree as follows:

RECITALS

A. The Parties entered into a certain Option Agreement with an Effective Date of December 2, 2011 (the "Option Agreement" or "Agreement"), whereby the Grantor granted to Grantee an Option to encumber the Option Premises with the Conservation Easement. The purpose of the Conservation Easement is to provide habitat and open space required by the Service and mitigation for the anticipated loss of potential habitat for the Impacted Species which will result from Grantee's intended development of its Coyote Valley Land as part of the community college center campus and college-related facilities.

B. Section 9 of the Option Agreement states that if Grantee has not exercised the Option by December 31, 2012, Grantor shall thereafter have the right, on sixty days' prior written notice, and provided that certain conditions are met, to require Grantee to exercise the Option ("Call Option") or the Option will be automatically terminated and neither party shall have any futiher obligations under the Agreement.

C. As required by the Agreement, on April26, 2013, the Parties recorded a Memorandum of Option Agreement re: Conservation Easement ("Memorandum") to memorialize the terms of the Agreement.

D. On or about July 24,2014, the Parties entered into a First Amendment to Option Agreement between Mariposa Peak, LLC, and Gavilan Joint Community College District ("First Amendment"), pursuant to which the Parties amended the Agreement and Memorandum to reflect the specific location of the Option Premises, and released from the Memorandum the remainder of the Mariposa Peak Ranch previously encumbered by the Memorandum.

E. Grantee now wishes to extend the Option for one (1) year, and eliminate the Call Option, in exchange for payment of additional Option Consideration. Accordingly, Grantee has requested and Grantor has agreed to amend the Agreement and Memorandum as provided in this Second Amendment.

NOW, THEREFORE, the Parties agree to the following amendments to the Option Agreement.

1. Option Period. The termination date for the Option Period is hereby extended from December 31,2014, to December 31,2015.

{SR14808S}

2. Option Consideration. Section 4 of the Agreement is hereby deleted in its entirety and replaced with the following:

{SR148085}

In consideration of the granting of this Option, Grantee shall pay or has already paid directly to Grantor by check payable to Mariposa Peak. LLC. P.O. Box 1392, Hollister. CA 95024, the following sums of money for

consideration for this Option (collectively, the "Option Consideration"):

a. Year One (ending 12/31/2012): Thirty Thousand Dollars ($30,000) has been paid by Grantee directly to Grantor concurrent with

both parties' execution and delivery of the Agreement.

b. Year Two (ending 12/31/2013): Thirty Thousand Dollars

($30,000) has been paid by Grantee directly to Grantor on or prior to

December 31,2012.

c. Year Three (ending 12/31/2014): Thirty Thousand Dollars ($30,000) has been paid by Grantee directly to Grantor on or prior to

December 31, 2013.

d. Year Four (ending 12/31/2015): Forty Thousand Dollars ($40,000) to be paid by Grantee directly to Grantor on or prior to

December 31,2014.

The Option Consideration payment for Year One is fully applicable to the

Purchase Price if the Option is exercised; however, payments are not refundable if the Option is not exercised. The Option Consideration

payments made for Years Two, Three, and Four shall not be applied to the Purchase Price. Notwithstanding any provision of this Agreement to the contrary, if the Service does not approve a Conservation Easement which

includes the definition of "existing ranching activities" and "habitat

enhancements" acceptable to Grantor, and/or Grantor does not approve the fotm of the Conservation Easement as permitted under this Option

Agreement, then all of the Option Consideration payments will be refunded without interest by Grantor to Grantee.

All Option Consideration payments shall be delivered by Grantee directly

to Grantor on or before the date due. Remaining Option Consideration payments shall be made in immediately available funds by check, as

described above. Grantee may deliver to Escrow Holder (defined below) written evidence confirming its payment of each Option Consideration

payment to Grantor.

2

3. Elimination of Grantor's "Call" Option. Section 9 of the Agreement is hereby

eliminated in its entirety. As of the date upon which this Second Amendment becomes effective,

Grantor shall no longer have the right to require Grantee to exercise the Option prior to the termination

date of the Agreement.

4. Second Amended Memorandum of Agreement. The Parties shall concurrently with

the execution of this Amendment, execute, notarize and deliver to escrow a Second Amended

Memorandum of Option in the form attached hereto as Exhibit "E" along with their instruction to the

Escrow Holder to record the Second Amended Memorandum immediately.

5. Counterparts. This Second Amendment may be executed in counterparts, each of which

shall be deemed an original, but all of which, taken together, shall constitute one and the same

instrument. A facsimile or electronically-transmitted signature shall be sufficient to bind each party,

subject to the terms set forth herein.

6. Effect of Amendment. Except as expressly modified by this Second Amendment, the

Agreement and the First Amendment shall continue in full force and effect according to their terms. In

the event of any conflict between this Second Amendment and the Agreement, or this Second

Amendment and the First Amendment, this Second Amendment shall control.

7. Warranty of Authority. Each of the persons signing this Second Amendment

represents and warrants that such person has been duly authorized to sign this Second Amendment on

behalf of the Party indicated, and each of the Parties by signing this Second Amendment warrants and

represents that such Party is legally authorized and entitled to enter into this Second Amendment.

IN WITNESS WHEREOF, the parties hereto execute this Second Amendment as of the date set

forth above.

[SIGNATURES ON THE FOLLOWING PAGE]

{SR148085} 3

Grantor:

MARIPOSA PEAK, LLC, A California limited liability company

By: M & J French Ranch, LLC

Milton J. French, Manager Janet French, Manager

Grantee:

GAVILAN JOINT COMMUNITY COLLEGE DISTRICT, A California public agency

By: Dr. Steven Kinsella, Superintendent/President

(SR148085) 4

{SR148085)

Exhibit E

Second Amended Memorandum of Option

(Attached)

RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO:

Gavilan Joint Community College District 5055 Santa Teresa Blvd. Gilroy, CA 95020 Attn: Dr. Steven Kinsella

SPACE ABOVE THIS LINE FOR RECORDER'S USE

SECOND AMENDED MEMORANDUM OF OPTION AGREEMENT RE: CONSERVATION EASEMENT

This Second Amended Memorandum of Option Agreement Re: Conservation Easement ("Second Amended Memorandum") is entered into as of December_, 2014, by and between Mariposa Peak, LLC, a California limited liability company ("Grantor"), and Gavilan Joint Community College District, a California public agency ("Grantee").

Grantor and Grantee previously recorded a Memorandum of Option Agreement Re: Conservation Easement in Santa Clara County as Document No. 22192738 ("Memorandum"), to give notice of the existence of an Option Agreement between Grantor and Grantee dated December 2, 2011 ("Option Agreement"). Per the Option Agreement, Grantor has granted to Grantee the exclusive option ("Option") to create a permanent conservation easement or deed restriction (the "Conservation Easement") as defined in the Option Agreement on, over, across and under an approximately 165-acre area ofland located in Santa Clara County, California, APN Portion of 898-15-005 (the "Option Premises").

On or about July 24, 2014, Grantor and Grantee entered into a First Amendment to Option Agreement between Mariposa Peak, LLC, and Gavilan Joint Community College District ("First Amendment to Option Agreement"), pursuant to which the exact location and legal description of the Option Premises were confirmed and agreed upon by the Parties. The Parties thereafter executed and recorded a First Amended Memorandum of Option Agreement Re: Conservation Easement in Santa Clara County as Document No. 22673668 ("First Amended Memorandum").

On December_, 2014, Grantor and Grantee entered into a Second Amendment to Option Agreement Re: Conservation Easement ("Second Amendment to Option Agreement"), which extended the Option Period, as defined in the Option Agreement, from December 31, 2014, to December 31, 2015. This Second Amended Memorandum now replaces and supersedes the Memorandum and the First Amended Memorandum in their entirety.

The Option must be exercised, if at all, on or prior to December 31, 2015. This Second Amended Memorandum expires by its own terms at 11:59 p.m. on December 31,2015, and thereafter shall be of no further effect.

The terms and conditions of the Option (including the purchase price to be paid by Grantee) are set forth in full in the Option Agreement, as modified by the First Amendment to Option Agreement and

{SR14808S}

the Second Amendment to Option Agreement. The Option Agreement, First Amendment to Option Agreement, and Second Amendment to Option Agreement are hereby incorporated by reference with the same force and effect as though set forth herein.

The purpose of this Second Amended Memorandum is to give notice of the existence of such Option Agreement, First Amendment to Option Agreement, and Second Amendment to Option Agreement which, together with this Second Amended Memorandum, constitute the entire agreement between Grantee and Grantor concerning the Option affecting the Option Premises located on the Mariposa Peak Ranch property.

IN WITNESS WHEREOF, this Second Amended Memorandum of Option Agreement Re: Conservation Easement has been executed by the Parties on the date and year first written above.

Grantor:

MARIPOSA PEAK, LLC, A California limited liability company

By: M & J French Ranch, LLC

Milton J. French, Manager Janet French, Manager

Date: -----

Grantee:

GA VILAN JOINT COMMUNITY COLLEGE DISTRICT, A California public agency

By: ~~-~~~~~~-~

Dr. Steven Kinsella, Superintendent/President

Date: -----

{SR148085} 2

STATE OF CALIFORNIA

SANTA CLARA COUNTY

NOTARY ACKNOWLEDGEMENTS

On , 20_ before me, (here insert name and title of the officer), personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing

paragraph is true and correct.

WITNESS my hand and official seal.

Signature __________ _

(NOTARY SEAL)

{SR14808S} 3

STATE OF CALIFORNIA

SANTA CLARA COUNTY

On , 20_ before me, (here insett name and title of the officer), personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instmment and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instmment the person(s), or the entity upon behalf of which the person(s) acted, executed the instmment.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is tme and correct.

WITNESS my hand and official seal.

Signature __________ _

(NOTARY SEAL)

{SR14808S) 4

{SR148085}

EXHIBIT A

TO FIRST AMENDMENT TO

MEMORANDUM OF OPTION AGREEMENT

RE: CONSERVATION EASEMENT

5

•

EXH!Bl1' ';4 H

GA fi!LAN COLLEGE CONSERVATION EASEMENT

Lot:ATEO IN SECTION Jl, T.IO S;, R.7 E. AND SECTION~ r.IIS., R.7 £'. M.O.B.I<M., SANTA Ct.ARA COUNTY, CA,

CONCRCT! IIONWOIT

P.O.t:

LUIS SA~B gj15

,. IliON PIPC

GA VJLAN COLLEGE CONSERVATION

EASEMENT 185.00 ACRES

SJJ'J6'JO"E 708.78'

S8974'51"W 2811.52'

T.P.O.B.

MARIPOSA PEAK RANCH

..

LEGAL DESCRIPTION GAVII.AN COLLEGE

CONSERVATION WEMENT

BEING a COnservation Easement over, upon and across a parcel efland located In the COunty of Santa Clara, State of california, further being located In Secllon 31, Township 10 South, Range 7 East, M.D.B.&M. and Section 6, Township 11 South, Ranse 7 East, M.D.B.&M., and said parcel also' belns more particularly described as follovn: COMMENCING ata 6" diameter concrete monumentsat at the Intersection of the southerly line oflhe Rancho San Luis Gonup with the wait line of said Secllan 31 as shown on the Recond of Survey map flied Apr1118,1946 In Book 9 of Mall$ at Page 15 In the Ofllce of the COunty Reconder of said COunty; THENCE alons said southerly hne as shown on said map, North 79"35' East, 3278.44 feet (3273 feet as ducrlbed on said map! to a 1" pipe set on Crest of Divide" as described on said map; THENCE continuing along said southerly line, North 79'35' East, 164.24 feet to the TRUE POINT OF BEGINNING; THENCE Ieavins said southerly line, South 03'12'10" East, 1445,12 feet; THENCE South 33'36'30" East, 708.78 feet; THENCE South 73"47'29" East, 253.56 feet; THENCE South 36°56'55" East, 572.64 feet; THENCE South 21 "17'20" West, 489.35 feet; THENCE South 89"14'51" West, 2871.52 feet: THENCE North 06"10'24" West, 2652.68 feet, more or less to a point of Intersection with said southerly line: THENCE along said southerly line, North 79'35' East, 2311.55 feet to the TRUE POINT OF BEGINNING

CONTAINING 165.00 acres orland, more or less.

The above Legal Deocrlptlon Is shown on the attached Exhibit "A" and by reference hereto made a part hereof.

a, . .¢c.ct' k>'obl. L ( • J

Legal Description Prepared Under the Supervision of Andrew K. Holmes L.S. 4428 Ucense Eliplres 09/30/15



December 9, 2014

New Business Agenda Item No. 2 (g)


SUBJECT: Consideration and Action to Eliminate One Classified Position Employee Organization: CSEA


D Information Only

~ Action Item

Proposal: That the Board of Trustees review the Classified Layoff Resolution No. 982 to eliminate one Senior Program Specialist position in the Career Technical Education Division.

Background: The Senior Program Specialist position was primarily funded by the State Regional Occupational Program (ROP). The ROP funding ended effective June 30, 2014 which eliminates the need for a position at this classification level. This position is currently vacant. Attached is the Classified Layoff Resolution No. 982 for your consideration and action.

Budgetary Implications: Approximate savings of $100,850 annually for FY 14-15.

Follow Up/Outcome: Take appropriate action.

Recommended By: Eric Ramones, Director of Human Resources

BEFORE THE GOVERNING BOARD OF GA VILAN JOINT COMMUNITY COLLEGE DISTRICT

In the Matter of the Elimination of Classified Services for the 2014-2015 School Year

) ) ) )

RESOLUTION No. 982

WHEREAS, Education Code sections 88014, 88117, and 88127 authorize the District to layoff classified employees for lack of work and/or lack of funds upon sixty (60) days prior notice; and

WHEREAS due to a lack of work and/or a lack of funds, certain services now being provided by the district must be eliminated for the upcoming school year;

NOW, THEREFORE, BE IT RESOLVED that as of the 9TH day of December, 2014, the following positions be eliminated:

Senior Program Specialist (1) one (12) twelve month (40) forty-hour position

BE IT FURTHER RESOLVED that the District Superintendent/President or designee be authorized and directed to give notice of termination of employment to the affected employee(s) of this district pursuant to district rules and regulations and applicable provisions of the Education Code not later than sixty ( 60) days prior to the effective date of such reduction or discontinuance as set forth above.

BE IT FURTHER RESOLVED that the District Superintendent/President or designee be authorized and directed to take any other actions necessary to effectuate the intent of this resolution.

The foregoing Resolution was adopted at a regularly called meeting of the Governing Board of the GAVILAN JOINT COMMUNITY COLLEGE DISTRICT on the 91

b day of December, 2014 by the following vote:

AYES: NOES: ABSENT:

GA VILAN JOINT COMMUNITY COLLEGE DISTRICT GOVERNING BOARD



December 9, 2014

New Business Agenda Item No. 2 (h)

SUBJECT: Agreement with GCFA


0 Information Only

[!] Action Item

Proposal:

Instructional Services

That the Board of Trustees approve the Agreement between the District and the Gavilan College Faculty Association (GCFA).

Background: The District and GCFA Negotiating Teams have concluded negotiations for FY 2014-15. The GCFA membership voted to accept the Agreement with contract language modifications. The more significant changes are as follows:

• Compensation o 2% compensation increase (Full-time, Part-time and Non-credit); o 56% to 57% for Part-time faculty as of January 2015; o And, as of July 1, 2015, add step 6 to Credit Part-Time Faculty Salary Schedule

for lecture courses and a step 4 for Credit Part-time Faculty Schedule - lab courses;

o Step 4 is for 17+ terms. The lab Credit Part-lime faculty Salary Schedule rate for step 4 is 3.57% over step 3;

o Non-credit Part-Time Faculty Salary will have step 4 added for 17+ terms. The increase for step 4 is 3.57% over step 3.

• Article 16.4 (re-appointment offaculty). • Article 29 (election, evaluation and length of term). • FY2015-16 Academic Calendar. • Task force will convene in January 2015 to discuss benefits, Article 29 (roles,

responsibilities and stipend formula), Articles 22.3.3.1 and Articles 22.3.3.2, and Semester Load Factor and Writing Factor.

Budgetary Implications: Funds are included in the Budget for FY 2014-2015 to support these changes.

Follow Up/Outcome: Upon approval the changes will be implemented. The District and GCFA will start negotiations for the 2016 - 2017 contract year in January 2015.

Recommended By: Dr. Kathleen Rose, Executive Vice President and Chief Instructional Services Officer.

Prepared By: Dr. Kathleen Rose,

Agenda Approval:

Item

1. Article 1.3 and 1.4

2. Article 29 Department Chairperson

3. Article 22.3.3.1 Article 22.3.3.2 Semester Load Factor

4. Article 16.4, Re-appointment of Part-Time Faculty

5. Article 30.3 Retirement Incentive

GAVILAN JOINT COMMUNITY COLLEGE DISTRICT AND

GAVILAN COLLEGE FACULTY ASSOCIATION (GCFA) NEGOTIATIONS FOR THE 2014- 2015 SCHOOL YEAR

Tentative Agreement October 27, 2014 Meeting

Status

1.3 No change in language. The term ofthe current contract will run through June 30, 2016. 1.4 No change in language. Task force will convene to discuss benefits.

Article 29 -language attached (tracked and final versions). Task force will convene to discuss roles, responsibilities and stipend formula.

Article 22.3.3.1 and Article 22.3.3.2- no change in language. Semester load factor- task group will convene to discuss semester load factor and writing factor.

Article 16.4. Final language agreed to October 16, 2014. See attached.

Article 30.3- no change in language.

Initialed By

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Page 1 of 2

6. Compensation

7. Academic Calendar, FY15/16

8. Carry Over Items

-.. /)~CO" / / /

0;:;/ // President, GCFA

. ~1 (1 ctdA fA£~ !4:

Negotiator, GCFA

2% base increase of salary schedules and stipends (Full-time, Part-time and Non-credit; 56% to 57% for part-time faculty as of January, 2015; and, as of July 1, 2015, add step 6 to Credit Part-Time Faculty Salary Schedule for lecture courses and a step 4 for Credit Part-Time Faculty Schedule -lab courses; Step 4 is for 17+ terms. The lab Credit Part-Time Faculty Salary Schedule rate for

'~J step 4 is 3.57% over step 3; Non-Credit Part-Time Faculty Salary will have step 4 added for 17+ terms. The increase for step 4 is 3.57% over step 3. 'ikiL--AY15-16 agreement. Final language agreed to October 16, 2014 (see attached

~t~ calendar).

In addition to compensation, open Article 16.4. As stated earlier, task forces will be convened for the following areas:

~~j • Benefits .

• Department Chair roles, responsibilities and stipend formula .

• Semester load factor and writing factor . ~~

~.11!:::£~ /0 lz=rlt k-1 J Date Date

Chief Instructional Officer

Page 2 of2

ARTICLE 29

DEPARTMENT CHAIRPERSON 29.1

~ SELECTION

Article 29 Sherrean & Dana version Versiaa 8: 10Ld-.14/14

29M 29.1.1 The number of ins\ruslional and inslruslional su~porl departments and their composition shall be determined by the District, in consultation with the Academic Senate.

29.1-.2 29.1.2 Each department shall recommend a chairperson to the appropriate Supervising AdministratorQeaR selected from qualified full-time faculty assigned to the department. Final seleslion willlle made lly the super.<ising administrator. In the event a qualified full::-time faculty member cannot be identified, the department may recommend a qualified part:-time faculty assigned to the Supervising Administratordeparlmenl.

~ 29.1.3 Each department shall hold anile free to estalllisfl whatever election by secret ballot biannually Each bargaining unitprooeEiure il deems most appropriate so long as eash member of the department who is in the Bargaining Unit has one ftt-vote. The election will occur before the following semester. Election results will be forwarded to the appropriate Supervising Administrator with the signature of two (2) ,arul-voting members of theis lly sesretllallol. Eash department. Final selection shall be determined by the Supervising Administratorenoouraged to foiWard two (2) names to \he Dean for final selestion.

29.4.4 29.1.4 In the event that a department fails to elect a chairperson no later than April30 of the current work year, the 'listric! shall appoint a temporary chairperson for one semester from within the department, if possible.

~ 29.2 LENGTH OF TERM

29oM 29.2.1 The term of the Chairperson shall be two (2) years.

~ 29.2.3AIIhough a ourrent Chairperson may lle eleoteEI to ser.<e more tilan one (1) term, it is preferallle to rotate tile position every two (2) years. New Department Chairs will participate in a brief training to review the responsibilities of the position, create a problem solving agenda for the department and cultivate the leadership strengths necessary to successfully carry out the assigned duties. -The training will include tiRe-new chairsoAaif, the Vice President of Instruction, and the supervising administrator.

29.2.3 29.3 ChaiFf)erson seleslions silould be sonoluded during the spring as needed, so lhallile new Cllair is determined

prior to swflmer llreak.

29.3 DUTIES

The Department Chairperson shall act in a non-managerial and non-supervisory role.- Their job duties are delineated in the Responsibility Matrix Chart (Faculty Handbook C-18-21) and the Department Chair Job Description (3.23.82).

_W\ 29.4 WORKLOAD AND COMPENSATION

Article 29 Sherrean & Dana version Vel'sien 8: 10L.h14/14

The Department Chairperson shall be granted an additional stipend, according to the schedule below. -This stipend shall be added to the Chairperson's salary only while he/she holds the position of Chairperson. -When such Chairperson position is terminated, said termination shall be assumed to occur at the end of a regularly scheduled academic term, except in situations of mid-year resignation, recall or administrative termination (refer to Section 29.6).

2M 29.5 DEPARTMENT CHAIR STIPEND

29oM 29.5.1 Staff members designated as Department Chairs shall be members of the Faculty Bargaining Unit, shall be employed for the same number of days as the faculty, and shall be employed for the same scheduled days as the faculty, excepl as otherwise modified by mutual consent.

~ 29.5.2 Department Chairs shall be placed at their appropriate place on the Faculty Salary Schedule, and shall also receive a stipend computed from the following formula:

Article 29 Sherrean & Dana version Versien8: 10[d-.14/14

- ""VlLAN COLLEGE GCFA COLLECTIVE BARGAINING AGREEMENT 2013- 2014 EDITION

Stipend Base- 3% of Column IV, Step 14 of the Full-Time faculty Salary Schedule.

Size Factor- To the above base, add an additional percent(%) calculated by multiplying (.45)% x the FTE of full-time faculty assigned to the department, plus (.45)% x the total number of part-time faculty assigned to the department.

29.5.2.1 29.5.2.1 Department Chairs themselves and full-time faculty overload assignments will not be used in calculating stipends.

29.5.2.2 29.5.2.2 Clusters of departments include:

Stipend base + size (3% + .45%): Natural Science, English, Social Science, Counseling, Allied Health, Business/CSIS, Fine Arts, ESL Stipend Base only (3%): Voc/Tech. Library. DSP&S. PE/Athletics 1.5% of Salary Schedule Column 4, Step 14: Child Development

U% ef Salal)' Ssl9e€lwle CeiYfllR 1, Ste~ 14: Cl9il€l Qevelej3meRI29.5.3

29..5.3 Chairs who within their departments have classified or academic staff who are directly supervised by a District designated manager or supervisor shall not be entitled to count such staff within the stipend formula.

29.5.4 29.5.4 Stipends shall be calculated annually based upon full-time and part-time faculty at the first (1st) census of classes within each Fall Semester.

29.M 29.5.5 Department Chair stipends shall be considered part of the regular salary, and will be subject to retirement withholding0 unless prohibited by STRS (language to be negotiated)-.

29M 29.5.6 Stipend payment shall be in December and May.

~~••lll:~~~N 2-9.6 29.6 EVALUATION

29M- 29.6.1 Each Department Chair shall be evaluated by his/her departmental faculty and supervising administrator by the last dayw~ of FebruaryAjlfil each year, using forms and criteria collaboratively developed by the faculty and 'dministration. Results will be reviewed with Supervising Administrator by March 31.

Article 29 Sherrean & Dana version Versian 8: 1 0[.±.14/14

~ 29.6.2 Department Chairs may be evaluated earlier in the year if the Chair's pertormance of duties and responsibilities fail to meet a reasonable level of expectation by the department faculty and/or the supervising administrator. Relevant concerns regarding a Chair's pertormance may be submitted directly to the appropriate Supervising Administrator anonymously. The Supervising Administrator will follow up on these concerns, taking action if substantiated.

In the event that the department chair Tliis inciHdes failsHre!ail~re to schedule regular meetings, monitor budget requests, communicated to and from the department, the Curriculum Committee and the Administration, QLinvolve the faculty in departmental decision-making, etc. -(Refer to Section 29.3) the Supervising Administrator may elect to conduct the early evalutation.}.- The intent of the evaluation should be to clarify the problems and to encourage pertormance improvement. -In the event of sustained pertormance concerns, Section 29.6.3 or Section 29.7 rnay be pursued by the concerned individuals.

29.6.3 If a Department Chairperson is not fulfilling his/her obligations for the assignment as described in 29.3 (e.g., holding regular meetings of the department, submitting budget recommendations, monitoring the department budget, providing departmental leadership in developing student-centered class schedules, catalog and curriculum and participating in the Department Chair and Curriculum Committees), then the appropriate supervising administrator and Vice President will meet informally with the Chair to discuss the concerns and to mutually develop a plan of action. -A

Article 29 Sherrean & Dana version Versiea 8: 1 O[d-.14/14

GAVILAN COLLEGE GCFA COLLECTIVE BARGAINING AGREEMENT 2013- 2014 EDITION "4

~ follow-up meeting will be held in approximately thirty (30) calendar days to evaluate the Chair's performance. -The Chair may, at his/her discretion, share the plan of action and/or the follow-up evaluation with the department.

~ 29.6.4 Each Department Chair shall sign a Department Chair Contract annually, using forms developed by Human Resources in accordance with 29.3 .• If a Department Chair fails to meet his/her contractual obligations (as stated in Sections 29.3 and 29.6.3) then the Department Chair Contract may be cancelled at the discretion of the Supervising Administrator following procedures set out in Article 29.6.3.

29.7 29.7 RECALL

The faculty in any department may vote to remove the chairperson at a regularly scheduled meeting of the department. -A two-thirds (2/3) vote of departmental Bargaining Unit Members shall be required to recall a Department Chairperson. -Such removal shall be deemed effective at the end of the semester, or sooner if agreed to by the recalled Chairperson.

m 29.8 Should a Department Chair position become vacant for any reason during a semester, the Department Chair stipend shall be prorated.

29.9 29.9 Actions of a Department Chairperson are nongrievable under the terms of this Agreement.

'sna's Notes:

Global change- Dean now reads Supervising Administrator

May 9, 2014; revised June 19, 2014 by district Proposed Language in tracked form.

ARTICLE 16

APPOINTMENT OF FACULTY

16.1 APPOINTMENT OF FULL· TIME FACULTY

16.1.1 Full-time faculty members may be appointed as a contract (probationary), regular (tenured), temporary and other status of employee provided by law.

16.1.2 Provisions for appointment of contract and regular employees are set forth in Education Code 87600-87611 for informational purposes.

16.1.3 This Article shall not be interpreted to take away tenure rights provided regular employees.

16.2 Full-time Unit Members may submit resignations, to be accepted by the PresidenUSuperintendent or the Governing Board. A full-time faculty member who submits a written resignation may, up until the time of action by the Board, withdraw the resignation without prejudice.

16.3 Provisions of this Agreement apply to contract or regular employees, within provisions applicable to temporary employees specified as such.

16.4 RE-APPOINTMENT OF PART·TIME FACULTY

16.4.1. The following explains departmental re-appointment method.

16.4.2. Part-time faculty who have taught at Gavilan at least four (4) semesters and whose two (2) most recent evaluations have been positive, as described in Article 19.7, shall have the right of first refusal for assignment to at least one (1) class they have already taught at the college.

16.4.3. Department chairs shall have access to a re-appointment list of eligible classes and time served for each Part-time faculty.

16.4.4. In assigning classes, departments shall offer at least one (1) class to each faculty member from the re-appointment list that a faculty member qualifies to be on according to Article 16.4.2. If there are more faculty on the list than classes available, classes will be offered strictly on a seniority basis. Seniority is based on hire date and semesters completed. If a faculty member teaches in more than one FSA, each will be dealt with independently according to the provisions of this article.

16.4.5. After the offer of one (1) class to each qualifying member, additional offers for any classes the faculty member is qualified to teach shall be made through the dean or supervising administrator right of assignment

May 9, 2014; revised June 19, 2014 by district Proposed Language in tracked form.

16.4.6. In the case of two (2) or more faculty members with an identical hire date and semesters completed in teaching the same class per Article 16.4. 1, a one-time drawing of lots in the Office of Human Resources shall detemnine which employee will be ranked above the other.

16.4.7. Anyone who iR 201a or 2014 has been teaching at the college for more than five years or ten semesters must 5\lbmll have received oRe (1) satisfaetory eval~atioR two s at i sf acto r y e v a I u at i on s , a t I e as t on e of w h i c h must have been done according to article 19.7 aA~ oRe (1) satisfaetof)' eval~atioR plior to irnplerneRtatioR of 19.7 (began Spring 2012Fall 2011) sllail-lle eoAsi~ereEI to have two (2) positive eval~atioRs, aRe shall in order to be granted eligibility to be included on the re-appointment list.

16.4.8. Retiring full time faculty members will automatically be granted four (4) semesters credit to earn basic re-appointment rights and added to the relevant re-appointment list(s) based upon the retirement date and placed according to 16.4.4.

16.4.9. The re-appointment preference of a part-time faculty member should not be temninated if:

1. An assignment is cancelled by the District for any reason. 2. An assignment offered is then withdrawn by the District to fill the load of a full

time faculty member.

3. The faculty member is unable to accept or commence an assignment because of verifiable illness or disability in accordance with current federal law (Family Medical Leave Act) (FMLA), state law (California Family Rights Act) and Board Policy. Leaves for part-time faculty are discussed in detail in Article 10.15.

16.4. 10. The re-appointment preference of part-time faculty member shall be temninated and the faculty member removed from any relevant listls if the:

1. Faculty member fails to adhere to the initial notification acceptance timeline of 5 business days.

2. Faculty member refuses an assignment: or fails to complete an assignment after it has begun.

3. Faculty member receives a negative evaluation and fails to fulfill temns of an agreed- upon remediation or fulfills the remediation plan and then receives another negative evaluation (as specified in Article 19): the faculty will lose his or her re-appointment preference, but can re-qualify for it by receiving a subsequent positive evaluation.

4. Faculty member leaves the college for reasons other than outlined in 16.4.9 for one semester or more without obtaining prior Dean or supervising administrator approval to remain on the re-appointment list.

16.4. 1 0.1. A part time faculty member who has lost re-appointment preference may

May 9, 2014; revised June 19, 2014 by district Proposed Language In tracked form.

later re- qualify according to section 16.4.2.

16.4.11. The re-appointment preference process shall be implemented district-wide no later than the Spring 2014 semester for creation of the Fall2014 schedule.

Departments and their faculty who have participated in a re-appointment pilot semester shall henceforth be considered to have implemented re-appointment, subject to current contractual provisions.

The Union and the District shall, by mutual agreement, re-open Article 16.4 to make changes and improvements in the process as needed before full implementation in the Spring 2014 semester.

16.5 Part-time Unit Members may submit resignations, to be accepted by the President/Superintendent or the Governing Board. A part-time faculty member who submits a written resignation may, up until the time of action by the Board, withdraw the resignation without prejudice.

-----------------'D::..:r""aft.:..S::...Fc.=NL 10-27-2014

GA VILAN JOINT 1MMUNITY COLLEGE DISTRICT l-----------------------------~20~1=5_-~2~01~6~----------------------------------l

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175

Full-Time Faculty Salary Schedule FY 2014-2015

Effective July 1, 2014

2% COLA over FY 2013- 2014

Doctoral Stipend Included in TRACK V

0 21 0

22 84 319

Initial placement above step 6 requires administrative approval. Doctorate stipend of $3,007 added to each cell in Track IV to determine corresponding cell in Track V.

NON CREDIT PART-TIME FACULTY SALARY SCHEDULE FY 2014-2015


Includes 2% COLA over FY 2013-2014

Step Placement Hourly Rate

Step Intervals

BAIORAA) MAIORPh.D)

1 0-4 Terms $39.04 $42.57

2 5-10 Terms $42.57 $46.11

3 11+ Terms $46.11 $49.65

CREDIT PART-TIME FACULTY SALARY SCHEDULE

FY 2014-2015



LECTURE

30 Unit Lecture Load Per Year


FY 2014-2015



LAB

STEP PLACEMENT NEW HOURLY NEW SEMESTER Step INTERVALS RATE RATE

1 0-4 Terms 51.06 885.44

2 5-10 Terms 54.83 950.70

3 11+ Terms 58.71 1,018.09


FY 2014-2015

Effective January 1, 2015


LECTURE



FY 2014-2015



LAB

STEP PLACEMENT Step INTERVALS Hourly Rate Semester Rate

1 0-4 Terms 51.57 894.30

2 5-10 Terms 55.38 960.21

3 11+ Terms 59.30 1,028.27

NON CREDIT PART-TIME FACULTY SALARY SCHEDULE

FY 2014-2015



.


Step Intervals

BA (orAA) MA(or Ph. D)

1 0-4 Terms $39.43 $43.00

2 5-10 Terms $43.00 $46.58

3 11+ Terms $46.58 $50.15


FY 2014-2015



LECTURE


CREDIT PART -TIME FACULTY SALARY SCHEDULE FY 2014-2015

Effective July 1, 2015 Includes 2% COLA over FY 2013-2014

LAB

STEP PLACEMENT Step INTERVALS Hourly Rate Semester Rate

1 0-4 Terms 51.57 894.30

2 5-10 Terms 55.38 960.21

3 11C16 Terms 59.30 1,028.27

4 17+ Terms 61.42 1,064.98

NON CREDIT PART-TIME FACULTY SALARY SCHEDULE

FY 2014-2015




Step Intervals

BA (or AAl MA(or Ph. Dl

1 0-4 Terms $39.43 $43.00

2 5-10 Terms $43.00 $46.58

3 11-16 Terms $46.58 $50.15

4 17+ Terms $48.24 $51.94

Documents

Gavilan College