Modifications made on 21st April 2022 - iHRMS Punjab

Modifications made on 21st April 2022

1. Provision added to update Office Level Name even after Locking from department administrator.

2. Provision to Search Reporting Officer by Ihrms code added in Online Leave apply form.

3. Possession/Vacation of Government accommodation form updated on live history to record history

of all possessions of an employee.

Modifications made on 20th April 2022

1. Addition/updation of DDO Deduction form is given to bill clerk also.

2. Update Head of Account for ROP/Water Charges given to bill clerk also.

3. Provision to cancel expired leave also added in online leave apply form.

4. Option added in Search Employee form to view GPF/GIS/Leave Encashment final bill status and

current DDO.


1. New transactions added in service history (Change of Retirement due to court order temporary)

and its effect reflected on other forms.

2. New form given to Special user to allow specific transactions in service history for an employee

even after his/her retirement.

3. Provision to refund unutilized withdrawals given to AMA/Dealing assistant.


1. Updated Web API for Generating Mobile PIN with IP Address

2. Online Leave Apply Station Leave Issue resolved


1. Option to specify Timing of Leave while applying casual Leave (Not Full Day) given during online

Leave submission.

2. Option to specify Station Leave Period during online Leave Submission

3. Station Leave also gets processed along with the Leave Application in the process of Leave

Requests of subordinates.

4. Station Leave applied with Online Leave cannot be processed independently.

5. The Pendency List is shown while changing the Role of an Employee from a Verifying Officer.

6. Form to perform Employee Registration after Technical Resignation given to office admin user.

7. In APR Status Report, Name of Officer is shown with whom the ACR Report of an employee is

pending.

8. In the Online Leave Apply Form, if the employee posting/Establishment Office has not defined

Saturday/Sunday Working Status and Public Holiday Status, then the Status defined by head office

(office id :29997, Only for police department) will be taken into account.


1. Map APR Reporting Officer for multiple Employees at one go.

2. Map DDO With IFMS DDO

3. Update Head Details for All Deductions (Except deductions Fixed by IFMS as treasury/AG

Deductions)

4. Provision to Enter GIS Saving and GIS Insurance Amount Separately under Manage Deductions

Form.

Modifications made on 30th Mar 2022

1. In ACR module: Missing ACR Period Report, Report on ACR Adverse Remarks and ACR Officer

Pendency Report has been added.

2. The provision for assigning / delegating CCA Role to an Employee is enabled.

3. The ACR Proforma for Group D has been added.

4. Retirement Status Report has been added for ACR.

5. A New Form for MID TERM ACR has been added.

6. Creation of ACR Proforma for XEN and New ACR Proforma for Group ABC.

7. Few Changes like “Posting office during period “is added in NRC Report.

8. The Changes in Final ACR Grading for Individual Users has been done.


1. Pay Fixation Report updated to reflect PSU Joining/Notional Joining/Initial Joining Date (whichever is

applicable)

2. Income Tax Calculation sheet updated to include Medical Reimbursement, Children Education

Reimbursement and CM Security Reimbursement in new tax regime income.

3. Online Service transaction and Service Book Detail Form Corrected to display actual Event date

(Death/Retirement/Voluntary Retirement Date/Premature Date) entered in Service history.


1. Option to Submit GPF Subscription through Challan for Employees on deputation outside hrms/Govt.

Employees working in PSU added under ama and a dealing assistant account.

2. Prompt to update password after every 2 months removed on login

3. List of issues given while approving salary Bill. But DDO can ignore it and can continue with the

approval process

4. Option to do pay fixation from PSU Joining date added under Pay Fixation Notional/Drawn Form.


1. Block Ihrms-ID given to the finance department user and state admin

2. Notional Joining can be verified only if Employee Pay Fixation has not been initiated yet by

establishment data entry.

3. Notional Joining can be Reverted back after approval only if Employee Pay Fixation has not been done

as per notional joining.

4. Form to revert voucher on Salary Bills given to SUFIN.

5. Hide functionality of Update Password after every two month.

6. Show Distt.wise employee using tejes API to only STATEADMIN

7. Mapping of iHRMS Account Head With IFMS Account Head BY DDO

8. Provision Of Showing List of Issue Before approval of bill BY DDO


1. Prompt popup message for Update password after every 2 months on each login is shown.

2. Update Effective Date for Retirement after extension for exitted employees is allowed to specific user.


1. Last Salary/Arrear Paid Month’s drawn as per 6th Pay commission (before doing any rectification) saved

in the database. Rectified Data can be unverified only if no salary as per 6th pay commission is drawn

after the saved date.

2. While submitting salary bills for verification (Bills older than 6 month can be submitted) date check has

been removed for PSU.

3. Issue of Pending Leaves showing under the Forwarded Leaves filter resolved in the Process Leave

Requests of Subordinates Form.

4. Employee Service Book Shown in Search Employee Form.


1. Option to submit bills which were earlier verified and again rejected can now be submitted

without any check.

2. Option for updations of password after every 2 months has been enabled.

3. Employee dashboard has been enabled.

4. Leave Ledger updations method with auto correction feature has been enabled. (only for

earned leave and half pay leave)

5. Employees which are on Leave during Selected Period can now be viewed.

6. Medical Bill Reimbursement cases which are processed only through eoffice Status

will be shown.


1. Option to view employees under old ddo (Where their Pay fixation arrear has been made)

and added.


1. Option to give permission to an employee (of Pay fixation module) added where there is

no data entry operator (no employee is there whose establishment and posting both are

at same office)

Modifications made on 3th Mar 2022 1. Update Payment Date option given in Arrear Bill Approval (only for 6th Pay Commission

Arrear).

2. Delete option provided in GPF Advance Backlog Entry (if no action is taken by bill clerk).

Modifications made on 2th Mar 2022 1. Salary bill greater than 3 months old cannot be submitted for verification now.

Modifications made on 28th Feb 2022 1. GPF Ledger, interest calculation, complete GPF Ledger and Ledger on Second Payment

due to delayed Payment, updated to include GPF Withdrawal refunded through challan

after the 5th (due to non-utilization) (the refund submitted will be reflected in Next month)

2. Annual Salary Statement Updated to include NPS Govt. contribution too in the

statement.

3. Salary Bill Rejection for approved bills (Salary bills of the month before 31/03/2021) and

submitted for verification in 2022 is allowed even if a higher month salary has been

prepared and approved.

4. Salary bill of the previous month can be submitted for verification only upto 20th of next

month.

Modifications made on 25th Feb 2022 1. Updation of Salary Voucher Allowed even after verification from ddo account

2. Annual Salary Statement updated to show unverified salary in projected statement too

3. Projected Income tax calculation sheet updated to show unverified

salary(Previously only verified salary was considered)

4. Income Tax sheet approval (in Bulk) update to show unverified Salary details.

5. Employee Registration form changed to show only list of authorized banks

6. Employee Bank Branches form updated to show only list of authorized banks

Modifications made on 21st Feb 2022 1. Reversion of Voucher on Salary Bills has been removed.

Modifications made on 14th Feb 2022 1. Update Joining/Relieving Index card to show branch name along with posting office name

15/02/2022

2. Provision to download pay revision reports of multiple employees at a time (max 10

employees at a time is being allowed )

3. Optimized 6th pay commission bill submission sp.

Modifications made on 11th Feb 2022 1. Updated Form 16 to include Govt contribution NPS Rebate in new tax regime and showed

opted tax structure in report also. Removed various errors found in form 16 for the new tax

structure and optimized its sp.

2. Update Pay Bill Arrear, 6th Pay Fixation arrear report and arrear tax schedule to show

employees in the same sequence.

Modifications made on 10th Feb 2022 1. Updated GPF Final Settlement Sanction Report & Pay Bill Cover, GPF-Advance Sanction

Report & Pay Bill Cover to show account of State instead of center for GPF subscription For

IAS Officers promoted from IPS Cadre

2. Updated Service History update & Deletion sp to prevent updation/Deletion of

Promotion/transfer with Promotion entry used in Pay Fixation Module

Modifications made on 09st Feb 2022

1. Account head of Final EL Encashment in case of IPS Cadre has been updated after

approval received from treasury.

2. CM Security Allowance Menus were displaying in all departments. corrected the SP to

show only in chd000224

3. Updated GPF Ledger (Fin-year wise for single Employee & Register Wise) and GPF

Complete Ledger to exclude the gpf advance/withdrawal requests rejected/objected by

ama/DDO

Modifications made on 21st January 2021 1. Option to view exited employees (by ddo) details given under bill clerk employee registration

form .

Modifications made on 18th January 2021

1. Two checks have been imposed that while sending bill for verification:

Check 1: IF Employee is of Group-D, but gpf not deducted under group-D, but deducted under gpf-

subscription/gpf-ais, then cannot send bill (Same way, Group A/B/C subscription deducted under

group-D cannot be sent)

Check 2: After Retirement/Death/Premature retirement/ other such cases, Salary cannot be

generated for month higher than Event Month.


1. Provision to view slab-wise tax calculation given in income tax sheet.


1. An option to apply 2020 leaves in offline leave form given and leave ledger also corrected for

previous year.


1. For old cases, where entry has been deleted from service history by ecorretion user, entry can now be

made in service history only for that transaction against which final bill has been prepared. The effective date must be same as mentioned in final settlement respective bill.

Modifications made on 7th January 2021 1. Provision to verify the individual service book entry (as per request from treasury department) has

been given under verifying officer.

2. Addition/updation/deletion in Service history cannot be done if GPF Final Settlement bill has been sanctioned by AMA or Voucher had been applied on GIS Final Payment Bill or Final EL Encashment Bill.

3. DDO cannot delete the entry in Delete Wrong Stop/Revoke Entry Form if Voucher has been applied

on Any Final Settlement Bill. (For GPF Final Bill, voucher is not necessary, if it is sanctioned by AMA, but voucher not applied yet, in that case too, entry cannot be deleted).

4. Complete advance/withdrawal/final payment/additional payment reconciliation report required by

treasury uploaded on live server.

Modifications made on 6th January 2021 1. In Stop/Revoke entry we have imposed a check that if corresponding entry with same effective

order date does not exists in Service history, then entry cannot be made by bill clerk in salary side.

2. In delete wrong entry of stop/revoke at ddo side, entry cannot be deleted for exited employees.

3. Also entry is done by another ddo (other then Current DDO), ddo code will also display who has made the entry.

4. In Service Book Form (Entry and verification side), For transaction increment, ACP, transfer, transfer with promotion (Extra information according to transaction type) shown in grid.

Modifications made on 1st January 2021

1. External manpower certificate generation form is given at office admin and department admin level too. Department admin can generate certificate for all the offices under it (offices that had already generated the certificate).

Modifications made on 31st December 2020

1. GPF Final Payment DDO shown in search employee form. But it will display only before 6 month of Retirement Date (in case of GPF Employees Only) and his Final Settlement bill is not prepared by any ddo yet.

Modifications made on 30th December 2020 1. For withdrawal of gpf final payment request conditions are mentioned below.

Condition 1: GPF Final Settlement request will be sent by Current Salary DDO if employee is

registered in salary (already available).

Condition 2: If an employee is not currently under any ddo, GPF Final Settlement request will be

sent by will be sent by last ddo (already available).

Condition 3: If an employee was never registered by any ddo, GPF Final Settlement request will

be sent by employee establishment office's ddo (already available).

Condition 4: If Employee Establishment's office has not ddo, GPF Final Settlement request will be sent by employee's ama Office ddo (newly added).

Modifications made on 23rd December 2020

1. A new form to update IFSC code for multiple employees at once is given at bill clerk level. Bill clerk will send request and ddo will approve through same form (as done earlier).

Modifications made on 19th December 2020

1. A separate button has been given in arrear calculation and bill generation form to divide excel

sheet for nps employees before/after 31/03/2019. This button will visible only if employee is of nps and order period contains march 2019 month.

2. A new check has been imposed while sending the bill for verification that For Employees joined

on or after 16/07/2020 (Appointment date in initial joining form) having Punjab Government Pay Scale, their pay commission should be 7th Pay commission adopted by Punjab Government.


1. Income tax calculation sheet updated with new tax structure too.

Modifications made on 16th December 2020 1. Designations can be mapped with corresponding pay scale from department admin.

Modifications made on 15th December 2020 1. All employees where vouchers are applied on same month as salary month, income tax

tentative sheet corrected for those employee to reflect march salary too.

2. The logic has been introduced that if voucher month is same as salary month for all salary

prepared in financial year, then it will be considered, else not{Annual salary statement also corrected for these cases}.

Modifications made on 11th December 2020 1. Option to update DDO in GPF Advance/Withdrawal Sanction Order (if Employee has been transferred after/before issuance of Sanction Order) has been given in iHRMS Module.

Step1: Old DDO (On whose name sanctioned order is issued) will send the request to concerned AMA For change of DDO (Employee current DDO) in sanction order through form -->DDO updation in GPF Withdrawal Sanction Order (Available in ddo login).

Note: {Old DDO will search the employee based on unique reference no that is given in each form and sanction report too at the top. but this reference no will display only when sanction details has been updated by AMA}

Step2: AMA Will approve the request through online Withdrawal Requests/Approvals, (Submitted Request For Updation Of DDO In Sanction Order).

Step3: After Approval, ddo will update in Sanction order. now employee current ddo can make the bill.

Note: 1. DDO change request can be sent only once.

2. It can be sent only when old ddo bill clerk has not sent the bill for approval yet.

3. It cannot be sent for backlog entry cases.

4. In sanction order, a line will appear at last if ddo is updated after issuance of sanction order.


1. For easy use in special arrear rate form and calculation sheet from now onwards order name is also shown in rate entry form due to which rate entry is locked in grid. Also after bill is generated For special arrear calculation, then rate used can be changed.


1. Now designation entered during making the transaction "Intra Department Deputation for salary purpose" will be reflected while registering employee for salary.


1. A new module to prepare Due bill of GIS final Payment has been added in iHRMS. it contains 3 forms (Bill generation (at clerk level), bill approval(At ddo level) and voucher updation (at clerk level)).


1. Final EL encashment bill for employees who are on deputation or returned from deputation (i.e. Salary is not prepared in HRMS at all or Salary not prepared for complete dates in any month) can also be generated now.

Modifications made on 03rd December 2020

1. NPS & income tax deducted From Salary is also display in special arrear calculation sheet. but it will display only if there is only one employee in bill (or in calculation sheet).

Modifications made on 01st December 2020

1. An option has been added under verifying office to Select the transaction (Only for service verification transactions) to verify.

Modifications made on 27th November 2020 1. A new menu named Report on Leaves Request of Subordinates has been added under My Services-- >My Leave Services. It can be used to view the Leave requests submitted to concerned official or approved by concerned.

Modifications made on 24th November 2020 1. Annual salary statement is added in ama account .

2. GPF Advance/Withrawal Reconcilation Report and GPF Interest report added in GPF Module.

Modifications made on 20th November 2020

1. Print encashment dues report added in encashment dues bill.


1. In Module of GPF Dues after Final Payment, in case of delay payment, we have added a new report (Visible after sanctioned by AMA) in which detail of due amount calculation is shown. Also previously there was issue in interest calculation (Compound interest was calculated), now rectified it.

2. Removal of mandatory fields in gpf dues after settlement.

3. A new form named GPF Advance/Withdrawals For Printing in GPF Final Settlement Sanction Report is added Under Role assignment to dealing assistant for withdrawal entries.

4. Now bill clerk cannot save data in nomination percentage form. Bill clerk can just view (Cannot do any modifications).


1. A new form named GPF Advance/Withdrawals For Printing in GPF Final Settlement Sanction Report is added Under AMA Role. All Advance/Withdrawals that needs to be printed in Final Settlement Sanction Report can be entered here.

Modifications made on 13th November 2020 1. Option to generate multiple month salary given under MLA Generate/update salary.


1. option to return/update verifying officer for arrear verified by exited employees (Arrear order verified, but calculation sheet not generated) given under return/Transfer from exited employees.


1. Module to prepare Leave Encashment Second Bill (Due Amount Bill) has been added in HRMS Site. It contains 3 forms (Generate Due Amount Bill (By Bill clerk), Verify Bill (By DDO) and update voucher (By Bill Clerk).


1. Option to Prepare Final Bill in the name of nominee(if employee dies after taking retirement) is given in gpf final settlement bill, leave encashment form and gis final settlement bill

2. Financial benefits effective from date added in Generate Increment Order Form.


1. Option to reject the bank a/c updation request provided to ddo.

2. Bank merged with allowed bank list also allowed during bank account updation request by employee.

3. Option to make the payment to nominee if employee expired after retirement, but before payment of final Benefits added in EL Encashment bill and GIS Final Payment Bill.

4. Option to view arrear is generated through which war (By Simple Arrear, Special Arrear, HRA arrear Calculation or DA Arrear Calculation) added in send arrear bill for verification. it is visible when we click on bill name and employee detail is shown in pop-up.

Modifications made on 2nd November 2020 1. NPS bifurcation according to dates implement in all arrear forms.

Modifications made on 21th October 2020 1. Option to generate arrear added under MLA/Chairman module.

Modifications made on 20th October 2020 1. Option to divide nps employees arrears(30/03/2019) added in special arrear calculation sheet and special arrear bill.

Modifications made on 14th October 2020 1. Income tax format and range created for fin-year 2020-21.

Modifications made on 13th October 2020 1. Ddo code added in gpf ledger report (For a single employee).

2. As per the requirements of finance department, now two gpf advance/withdrawal requests can be in pending state at a time. I.e. if one request is pending, employee can apply for another request too.

Modifications made on 12th October 2020 1. An option to submit the APR (After Rejection/Unverification by Reporting Officer) after the

deadline is over is given to employee.

Modifications made on 08th October 2020 1. An option to update retirement date in various service book updations. But date of retirement can

be changed only (For all employees whether exit or not) if Leave Encashment bill, GIS Final Payment bill or GPF Final settlement bill is not initiated for the employee.

2. Imposed a check has been imposed in annual increment generation. Now increment will not be allowed for state govt. employees having fixed pay commission or having 5th pay commission and BP+GP>77000.

Modifications made on 07th October 2020

1. GPF Final settlement direct bill preparation allowed for Settlement cases before October 2020 in iHRMS.

2. Salary generation/updation and initialization from previous month salary can be done for a month only after 20th of that month.

Modifications made on 05th October 2020

1. In GPF final Settlement given at AMA Level (Request sent back to DDO) and Dealing Assistant level (Sent back to AMA). Also in case of objection, ama can unlock the interest calculation. So In case of request is sent to wrong ama(In case ama is changed after sending the request) or event date is wrong, ama/dealing assistant can use this option.

2. All cases sanctioned by ama shown in Ledger.

3. Amount shown as per Indian standard (comma separated).

Modifications made on 01st October 2020 1. Now interest can be locked for employees exiting within financial year before the end of financial

year.

2. Now ddo (Salary DDO) can send the request to AMA DDO (in case settlement bill has to be prepared by AMA DDO) or to AMA. DDO who will send the request to AMA have to make final settlement bill.

Modifications made on 29th September 2020 1. A form to enter missing entries in GPF Ledger has been added under AMA Account. Only those

employees will make entry whose final settlement bill has been approved by ddo and have to make additional bill.

2. Also GPF Additional Payment (After Final Settlement) flow has been modified to consider handle GPF Ledger missing Entries/Delay Payment/Both cases.

Modifications made on 28th September 2020 1. Issue of showing new account no in old records also resolved in various reports.

Modifications made on 25th September 2020 GPF Final Settlement workflow

I. Online Request to AMA-Final Settlement (Under DDO):- DDO Send the Request to AMA for preparing

final Settlement Cases. All Employees who have been Retired (Retirement date earlier than

Current Date) or going to retire in next 6 months will display in list. Also employees on deputation

outside HRMS (not registered by any DDO), will also comes in the list of concerned AMA's office

DDO.

II. Process Request- Final Settlement (Under AMA):- AMA Forward the Request to dealing Assistant

(similar as the case of online advance/Withdrawal).

III. Process Request- Final Settlement (Under DA):- Dealing Assistant will calculate the total settlement

amount and confirm it.

IV. Process Request- Final Settlement (Under AMA):-After confirming the Amount, AMA can send to

another Dealing Assistant or to AMA for Approval.

V. Process Request- Final Settlement (Under AMA):-AMA Approve/Forward to concerned Person.

VI. Process Request- Final Settlement (Under AMA):-After Approval, AMA apply Sanction No and Date

and send To Bill Clerk of DDO (who have initially sent the Request to AMA).

VII. Generate Settlement Bill-Online Sanctioned (Under Bill Clerk):- Bill Clerk Send to DDO for bill

approval.

VIII. GPF Final Settlement Bill Approval (Under DDO):-DDO approve the bill and can also raise objection

and send back to AMA.

IX. Update Voucher-Settlement Bill (Under Bill Clerk):- after DDO approval, treasury Voucher no and Date

are updated by bill clerk.

Modifications made on 22nd September 2020 1. In TDS Report, Previously only those bills were shown in which employees are registered

at present. Now it show bills at the time of selected salary month and also added option to select regular salary bills /arrear bill.

Modifications made on 14th September 2020 1. List of Sanctioned GPF Advances/Withdrawals (Whose voucher is not updated yet)

are displayed in GPF Ledger.

2. Procedure for Rejecting the GPF advance/withdrawal request (by ama only) is added in gpf flow.

3. In backlog GPF entry, now voucher date can be added earlier than Interest calculation

month (As is requirement for employees on deputation).

Modifications made on 11th September 2020

1. Following changes in advance/withdrawal form are made:

i. Previously employee could apply multiple request of advance/withdrawal, but now a check has

been imposed that until first request is not sanctioned by AMA, second request cannot be entered.

ii. Offline entries for advance/Withdrawals sanctioned in 2019 and afterwards cannot be prepared.

iii. For employees on deputation outside HRMS (i.e. not registered for salary), they can also apply GPF Advance/Withdrawal online


1. A new form has been added inside state admin, department admin, office admin and Data Entry

operator named Offices within (n) mts radius. This form gives all the offices within the selected (parameterized) range of a Office (needs to be selected).

2. In Final Leave Encashment Form, In case of death, nominee list will be taken from the Nominee

percentage Form and will be printed in report. (Cannot generate bill if event is death and nominee percentage is not defined)

3. An option to update Current Basic Pay and Current Grade Pay for employees on Deputation has

been added in various service book updations.


1. Now employee exitted from system due to Deputation outside/Retirement HRMS Entry can login into the System and can view various reports.

Modifications made on 07th September 2020 1. In group wise and month-wise voucher details GIS Report, given option to select Filter Type

(According to salary month, payment month or voucher month).

Modifications made on 25th August 2020 1. Earned leave Encashment and income tax deducted on it in LTC module will reflect in Salary on paid

month upon verifying the LTC Bill by DDO (Previously it was reflected on updating the voucher against ltc bill for voucher month). Income tax schedule can also be generated through same forms (LTC form) after verification.

Modifications made on 21th August 2020 1. In the paybill from now it will show Designation, posting office and Pay Scale from time of

employee salary prepared.

Modifications made on 18th August 2020 1. Process for payment of Dues of GPF After Final Settlement has been incorporated in HRMS. Steps

are mentioned below:

(i) Step1: Request for Dues After Final Settlement:- DDO who have prepared the GPF Final Settlement Bill will send the

request to AMA for Sanction of Due Amount. Only those employees will be shown in form whose GPF Final settlement bill has been prepared and voucher updated against that bill. Also Amount is due only if difference between event date and voucher date is >=2 months.

(ii) Step2: Process Request -Dues After Final Settlement:- AMA will receive the request from ddo and send to dealing assistant for processing (Dealing assistant who have permission of employee register).

(iii) Step3: Process Request -Dues After Final Settlement:- Dealing assistant will calculate the due amount and will send to concerned (AMA or other Dealing Assistant)

(iv) Step4: Process Request -Dues After Final Settlement: - AMA Will approve the request. After approval, he/she will

apply sanction no and sanction date and send to concerned ddo’s bill clerk (DDO from whom he has got the request at first)

(v) Step5: Bill Generation For Dues After Final Settlement: - Concerned Bill Clerk Bill Send The request to DDO for

Approval of bill.

(vi) Step 6:Bill Approval For Dues After Final Settlement:- DDO will approve the Bill and send to bill clerk for applting voucher.

(vii) Step7:Update Voucher-Final Settlement Dues Bill:- Bill clerk will apply the voucher on Due Amount Bill after it has been passed from treasury.

Modifications made on 16th August 2020 1. Income Tax deduction while preparing LTC EL Encashment has been incorporated (will be reflected

in Generate/Update Arrear too).

Modifications made on 12th August 2020 1. Now the cancellation request of leave will go to employee current Reporting Officer.

2. In GPF Advance Request, if request is pending with dealing officer who has been retired/Transferred

and no longer has the permission to approve/Forward the Request, then its previous officer can pull

back the request.

Modifications made on 28th July 2020 1. Provision to update/change office level and reporting office implemented in department admin.

Modifications made on 27th July 2020 1. When bill clerk is not posted in DDO's Office, 3 forms have been created.

1st form is at Establishment Data Entry level (Employee Generate-->Assign bill Clerk Role For Other

Office), in which DEO Select the employees (Only whose Service book is maintained by him/her) and

DDO for which bill clerk role is to be given.

2nd and 3rd forms are at DDO (Under Services). 2nd form is for receiving the additional Charge given by another office and 3rd form is for giving the permission of menus on which this additional bill clerk can work.

Modifications made on 24th July 2020 1. SVC certificate for annual increments has been added. User can view it while clicking employee

name in generates increment form.

Modifications made on 20th July 2020 1. A form has been added under office admin (Public holiday Working status) in which office admin

can select the designations for which public holidays are also working. So Employees posted in these offices can apply for public holidays too.

2. For conversion of one allowance to another allowance (For Final EL Leave Encashment), a form at bill clerk level to submit conversion request (For allowances used in final EL Encashment) and approval form at ddo level. After ddo approval, allowance will be converted to requested allowance. Only those employees request can be submitted whose final Leave Encashment is not prepared yet.

Modifications made on 19th July 2020 1. For handling Suspended Employees, following changes in software are performed.

I. Employees for whom suspension or change of HQ due to Suspension entry is there in service history (no entry of Corresponding Reinstate) are suspended employees

II. While saving their registration in salary or updating already registered employees, it will not check the designation-Bill mapping for suspended employees.

III. Suspended Employees will not be counted against filled post while forwarding bill for verification and in pay bill register also.

IV. Upon making reinstate entry for suspension, these employee become regular employees

Modifications made on 15th July 2020 1. Option added for generating MLA staff arrear, sending arrear bill for verification, approving arrear

bill and updating voucher against arrear bill. Arrear report also added.

Modifications made on 09th July 2020 1. An entry is made in service history named posting office correction corrigendum. On verification, it

will change the posting office to selected value in entry. This entry cannot be deleted from e-correction id.

Modifications made on 06th July 2020 1. New Form added under employee enrollment in office admin.

Condition : Where there is only one Regular employee in the office and even he/she is posted outside, in this case, office admin can also access joining-relieving index card data for to join the

transferred employees in this form. After office admin join the employee, office admin cannot access on this form.

Modifications made on 02nd July 2020 1. A new form named Generate Single Allowance arrear has been added under Arrears in Bill clerk Login.

Allowances like Rural arrear allowance, border area allowance (Fixed amount/Percentage based) can be generated through this form.

Modifications made on 29th June 2020 1. A new form to set nominee percentage has been added under Payroll Salary Master-->Set nominee

percentage.

Modifications made on 24th June 2020 1. The request for the updating of bank account details can be send through choosing option of Bank

A/c Updation Request My Service menu. The details will be updated once it is verified by ddo.

Modifications made on 17th June 2020 1. The guardian type updation is allowed only through OTP validation. This is in addition to various

other changes allowed earlier.

Modifications made on 09th June 2020 1. Name of the employee and father/husband/mother name updations allowed only through OTP

validation. This is in addition to various other changes allowed earlier.

Modifications made on 06th June 2020 1. The belt number is added in GPF Ledger.

Modifications made on 05th June 2020

1. In case of death, two separate bills for GIS (Saving & Insurance) can be

prepared.

Modifications made on 30th May 2020 1. The covid-19 duty certificate can be downloaded in ddo account (under

services)

Modifications made on 29th May 2020 1. The current designation and designation type (Gazetted/Non-Gazetted) allowed only through OTP

validation. This is in addition to various other changes allowed earlier.

Modifications made on 27th May 2020 1. Date of birth, date of retirement and service group updation allowed only through OTP validation. This is in addition to various other changes allowed earlier.

Modifications made on 26th May 2020 1. Property Return for Employees promoted from service Group C to Group B with either of

following conditions:

Conditions 1: Service group of employee on initial joining and current group are compared. If they are not but required change in service group, make entries in service history in which there is option to change service group. Along with this, effective date should be of current financial year.

Conditions 2: In case of technical resignation, financial year of Effective date of technical resignation date is taken for displaying all forms in Annual Property Return.

Condition 3: In case of transaction of Joining through proper channel transaction, the effective Date / joining date will be compared with financial year for displaying of applicable forms in Annual Property Return Forms.

Modifications made on 25th May 2020 1. For final EL Encashment, Half Pay Leaves will also be taken into consideration if Earned Leave

Balance is less than 300 only for employees in All India Government Services.

Modifications made on 24th May 2020 1. Payment date can be updated by ddo in salary bill approval form. This option comes against a bill

only if voucher is not updated against it.

Modifications made on 22nd May 2020 1. The provision of updating the basic details of employees from office admin and department

admin under employee enrollment form has been locked.

Modifications made on 21st May 2020 1. An option under office admin in return requests submitted to exited employees to return Leaves

submitted to retired (Exited employees).

2. Now External Manpower or Regular employees COVID 19 training details under my Payroll Services Menu under COVID 19 training Option can be added.

Modifications made on 14th May 2020 1. A new report for NPS Ledger has been added under Bill Clerk (need to give permission through

DDO), DDO and Individual employee (Applicable only for NPS Employees).

2. Now, the provision of unlocking locked entries for COVID 19 Training is available.

Modifications made on 6th May 2020 1. The role of Establishment and APR Verifying has been added in office administrator for role

assignment.

Modifications made on 5th May 2020 1. Employee can now enter COVID 19 training details under my services menu.

2. The Casual and Restricted Holiday can now be updated from office administrator under Leave Menu Choose Credit Calendar Year Leaves.

Modifications made on 24th April 2020 1. The provision of removing an employee from AMA id is added in AMA account under application

management by choosing mapped employee with GPF Register. An employee mapped in register can be directly removed from AMA account.

Modifications made on 20th April 2020 1. The transaction named Extension after Retirement Due To Covid-19 has been added for the

employees which are on extension after retirement due to covid 19 as per Punjab Government Order.

Modifications made on 17th April 2020 1. The Amount of GIS Insurance Fund and GIS Saving Fund are shown in Pay bill Cover.

Modifications made on 15th April 2020 1. Salary bill cannot be forwarded to ddo in the following conditions:

Condition1: if more than employees having same account number of the bank with Same IFSC code.

Condition2: If more than employees having same Pan No in Employee Registration form.

Modifications made on 08th April 2020 1. The pay slip and Salary certificate of all employees will be shown only after the vouchers applied

on the salary bills.

Modifications made on 04th April 2020 1. The GPF Ledger single file for all financial years added in gpf reports.

Modifications made on 30th March 2020 1. The annual increment can be generated and approved for the employees (Limit has been removed

if the annual increment basic increases beyond the pay band) as per the Punjab Govt Revised Orders.

2. The Request of GPF Withdrawal/Advance from Employee personal account is forwarded to the Salary DDO. Concerned ddo can now forward the request to DDO (as Parent Unit who has to prepare the salary bill of GPF Payment of that employee) among all parents ddo’s. The parent department ddo's list is only shown if parent department is different from establishment department and posting department.

Modifications made on 17th March 2020 1. If the filled post of particular designation is greater than sanctioned post then the ddo claiming

the salary of that employee whose designation (whose filled post is greater than sanctioned post) cannot send the salary bill to ddo for approval of the salary bills from March 2020.

2. “This department is not responsible for loan taken by him/her” has been added in payslip of an employee.

Modifications made on 16th March 2020 1. Custodian Menu has been added under department admin for the mapping of employee

designations for viewing all APRs of the employees mapped.

Modifications made on 12th March 2020 1. Under Leave Menu Employees on leave submenu the leave applied by the employees to the reporting officer (either the leave is approved or pending/forwarded) will be shown. 2. The total and difference is now added in special arrear calculation sheet.

Modifications made on 11th March 2020 1. The voucher number and voucher date for the arrear prepaid by concerned ddo will now be

reflected in the employee annual salary.

2. The employee when apply leave and submit to the reporting officer cannot delete the leave applied. The employee can apply cancellation request of leave applied to the reporting officer.

Modifications made on 9th March 2020 1. Mobile no, posting office & salary against higher rank options has been added in customized

reports Under Payroll Salary Reports (Miscellaneous) under Customized report Salary.

2. ACR Reporting /Leave Approving Authority role/permission can be given under Department Administrator Menu.

Modifications made on 6th March 2020 1. The Request of GPF Withdrawal/Advance from Employee personal account is forwarded to the

Salary DDO. Concerned Can forward the request to the AMA(if the Same DDo Bill clerk has to prepare the GPF payment bill) or has to forward the request to DDO (who has to prepare the salary bill of GPF Payment of that employee.

Modifications made on 5th March 2020 1. The request received for GPF withdrawal from personal account to AMA. It can be forwarded to

dealing assistant and Dealing can further process the request to the concerned officers for the approval/process. At last the request is to be forwarded to the AMA for approval and updation of sanction number and sanction date.

Modifications made on 4th March 2020 1. The leaves of 2nd Half Day (4 Leaves) as per Punjab Govt Holiday can be applied in IHRMS

Software. 2. The Sanction Number for GPF Final Payment can be updated by Bill Clerk/GPF Clerk.

Modifications made on 3rd March 2020 1. FORM G.I No. 4, Form G.I. No. 20(i) and Form G.I. No. 20(ii) Reports can be download from DDO,

Employee(Whose is given GIS Module) under GIS Final Payment Request of G.I.S. menu.

Modifications made on 2nd March 2020 1. The Annual Property Return of an employee is submitted to the APR Verifier and APR

Verifier/Reporting Officer is retired/Exit from system. The Apr could be returned back from the Establishment Office Admin under the menu updation/Miscellaneous by choosing Return Service Book from Employees.

Modifications made on 25th February 2020 1. Bill clerk can send income tax details and savings at Bulk to the concerned DDO {approve Income

Tax Savings (Bulk) from Payroll Menu under Income Tax Related}. DDO can verify all the employees income tax details and savings at BULK.

2. If the employee belonging to NPS(New Pension Scheme) and the PRAN number is not being updated by the establishment then salary of employees cannot be prepared.

Modifications made on 24th Feb 2020 1. Now AMA can update the GPF Ledger Backlog Offline Entries for the employee whose salary is

prepared outside IHRMS.

2. Now the progressive amount of GPF Ledger can be fixed from which months of progressive must not be included.

Modifications made on 19th Feb 2020 1. The Permission for generation of Arrear Order can be given from ddo account under Arrear

Management Module.

2. The Sanction Report can be viewed from AMA(Account Maintenance Authority) account for GPF Final Payment once the bill has been prepared and verified by concerned ddo.

Modifications made on 18th Feb 2020 1. The Annual Property Return if verified by APR Verifier can be viewed from home page of HRMS

Punjab Website (hrms.punjab.gov.in) Under Menu Employee Related the view property return.

2. The amount of Income Tax is being rounded off to next 10th Place as Per Govt Rule.

Modifications made on 14th Feb 2020 1. The APR can now be forwarded by APR verifier to another official and Can be pulled Back.

Modifications made on 13th Feb 2020 1. The Children Education Reimbursement , CM Security Risk Allowance, Medical reimbursement

and Income through other Sources is added under form 16 has been added.( The parameter will be shown in ddo If the Amount of any of above parameter is above is zero.)

2. In Calculation Sheet the Children Education Reimbursement, CM Security Risk Allowance, Medical reimbursement is being added.

Modifications made on 12th Feb 2020

1. Savings which is declared and approved by Concerned DDO can be further amended by the respective ddo id.

Modifications made Upto 11th Feb 2020

1. Saving declared in Income tax calculation Sheet and Saving in 80C needs to be verified by concerned DDO, only then it will be reflected in Income tax excel sheet and Form16.

2. Employee/Bill Clerk cannot make modifications in saving declared in Income tax calculation Sheet and saving in 80C, once it is submitted to ddo. Only concerned DDO can make necessary modifications.

3. Pay Recovery will be deducted from gross salary in Income tax Calculation sheet, Income Tax Excel File, TDS Report and Form 16.

4. The LIC Policy Number has been added in the Pays slip of an employee. 5. Interest rates of GPF have been updated till 31/03/2020.

6. If reporting officer forward the leave of employees to another officer the SMS notification will be send to forwarded officer.

7. Androidbasedapplicationlaunchedatgoogleplay

store(https://play.google.com/store/apps/details?id=com.project.manavsampada.hrms.bab). 8. GIS and GPF final Payment bill can be prepared from IHRMS. 9. DA Rates of Punjab State Government has been updated from 1990 till date . 10. DA Rates of Central Government has been updated from 2006 till date. 11. Under employee personal account an employee can update the Signature, Fingerprint and Photo.

12. Role of APR Verifying Officer can be assigned by office administrator for verification of Annual Property Return.

13. If reporting officer after forwarding the leave of employees to another officer pull backs the leave the SMS notification will be send to forwarded officer regarding the same.

https://play.google.com/store/apps/details?id=com.project.manavsampada.hrms.bab

Documents

Modifications made on 21st April 2022 - iHRMS Punjab