MSPO CERTIFICATION - DQS Malaysia

DQS Certification (M) Sdn Bhd (689316-X)

Suite 43-4 Setia Avenue, Jalan Setia Prima S U13/S, Setia Alam Seksyen U13, 40170 Shah Alam, Selangor, Malaysia. Tel: +603-3342 3259 (Hunting Line) - Fax: +603-3358 3299

MSPO CERTIFICATION

EXECUTIVE / PUBLIC SUMMARY

REPORT

Holding Company: Solid Timber Group

BR No: 50451408

Address: Lot 20, Block 54, Kemena Land District,

Bintulu, Sarawak

Site Name: Tawakal Sejati Sdn Bhd

Audit Date: 29-30 March 2019

Audit Type: Stage 2 Audit

APPROVED REPORT TAWAKAL SEJATI 2019 SA / 2019-02-14 All aspects of the audit are considered confidential

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Table of Contents

I. Public Summary Report ............................................................................ 4

1. Detail of Certification Assessment .................................................................................................................. 4

2. Details of Estates ............................................................................................................................................. 4

3. Assessment Process ......................................................................................................................................... 5

4. Summary of Audit Results ............................................................................................................................... 5

5. Audit findings ................................................................................................................................................... 6

II. Audit Report (Estate) .............................................................................. 7

1. Introduction ..................................................................................................................................................... 7 1.1 Objectives ................................................................................................................................................ 7 1.2 Scope of Certification ............................................................................................................................... 7

2. Audit Evaluation Process ................................................................................................................................. 7 2.1. Stage 1 ..................................................................................................................................................... 7 2.2. Stage 2 Audit ............................................................................................................................................ 8

3. Audit Information ............................................................................................................................................ 8 3.1. Contact Information ................................................................................................................................ 8 3.2. Audit Data ................................................................................................................................................ 9 3.3. Audit Result............................................................................................................................................ 11 3.4. Next Step ............................................................................................................................................... 12 3.5. Attached Documents ............................................................................................................................. 13

4. Audit Activities ............................................................................................................................................... 14 4.1. Stage 1 Audit .......................................................................................................................................... 14 4.2. Stage 2 Audit .......................................................................................................................................... 14 4.3. Stakeholder’s Consultation .................................................................................................................... 16

5. Overview of Non-Conformity ......................................................................................................................... 17 5.1. Action Plan 1 .......................................................................................................................................... 17 5.2. Action Plan 2 .......................................................................................................................................... 17 5.3. Action Plan 3 .......................................................................................................................................... 17 5.4. Action Plan 4 .......................................................................................................................................... 18 5.5. Action Plan 5 .......................................................................................................................................... 18

6. Conclusion / Recommendation ...................................................................................................................... 18 6.1. Opportunity for Improvement ............................................................................................................... 18 2.1. Concern Area for Next Year Audit ......................................................................................................... 18 2.2. Certification Recommendation .............................................................................................................. 19

3. Appendixes ..................................................................................................................................................... 21 3.1. Appendix 1: Group Certification Member and Address ........................................................................ 21 3.2. Appendix 2: Main business/processes at location ................................................................................. 22 3.3. Appendix 3: MPOB Licenses................................................................................................................... 23


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3.4. Appendix 4: Order and Assessment Process Data ................................................................................. 24 3.5. Appendix 5: Map .................................................................................................................................... 25

III. Audit Plan ............................................................................................ 26

VI. Audit cycle plan ................................................................................... 30


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I. Public Summary Report

1. Detail of Certification Assessment Date(s) of Audit: Audit Date: 29-30 March 2019

Type of Audit: Stage 2 Audit

Scope of MSPO certification: Oil Palm Plantations - Individual certification

MSPO Standard: Malaysian Sustainable Palm Oil (MSPO) in accordance to the MS 2530-3:2013 (Part 3): General principles for oil palm plantations and organized smallholders.

2. Details of Estates Management Contact Person: Mohd Redzuan Bin Abdullah

Contact No: 019-8886268

Email Address: [email protected]

MPOB License No, Scope of activity, Expiry date:

[50292710200] Company: Tawakal Sejati Sdn Bhd

Site: Lot 20, Block 54, Kemena Land District, Bintulu, Sarawak

Activity 1: Plantation

Expiry date: Sep 2019 BR No: 50451408

(For Estate has more than 1 site, please refer to Appendix 1)

Total land area Ha: 3923.3 (Ha)

Certified area Ha: 2928.9 (Ha)

Planted area Ha: 3923.3 (Ha)

Estate - Estimated tonnages of annual FFB Production:

Crop Actual(12mth) - 67838.43@[email protected] TO DEC 2018

Mill - Estimated certified palm oil (CSPO) and certified palm kernel (CSPK) and processing capacity:

Current valid certificate: ☐ Yes (if “yes”, please specify)

☒ No Date of Certification: Currently Stage 2 Valid until: NA

mailto:-%2067838.43@[email protected]


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Other sustainability certifications: ☐ Yes (if “yes”, please specify)

☒ No Date of Certification: NA Valid until: NA

3. Assessment Process Lead Auditor: Mohd Shauki Bin Mohd Ghazali

Qualification: Tertiary Working Experience: Minimum 5 years

Co-Auditor: Mohd Hidhir Bin Hamdan Qualification: Post-Secondary Working Experience: Minimum 10 years

Co-Auditor: - Qualification: Choose an item. Working Experience: Minimum 5 years

Co-Auditor: - Qualification: Choose an item. Working Experience: Minimum 5 years

Observer: - Qualification: Choose an item. Working Experience: Minimum 5 years

Proposed dates of next audit: 28 March 2020 Annual Surveillance Audit 1

Information on certified entities to be audited in five years cycle:

Note: Auditors listed are meeting with competency criteria according to clause 3 (Table 1) of Competency

Requirement for Certification Body of Operating Oil Palm Management Certification Under the Malaysian

Sustainable Palm Oil (MSPO) Certification Scheme (ACB – OPMC 1, Issue 1, 01 August 2017) and clause 7

of ISO/IEC 17021 Requirements for The Accreditation of Certification Bodies.

4. Summary of Audit Results Audit summary and recommendation for certification.

This report details the audit results including strengths, opportunities, and weaknesses.

These results were presented to your management at the closing meeting of the audit.

You can use these results to improve the effectiveness of your management system. We

look forward to continuing our partnership towards sustainable business success

In reference to MS 2530-3:2013, the audit team recommends to DQS:

☐ Issuance of the certificate

☒ Issuance of the certificate as soon as implementation of corrective actions has been

demonstrated


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☐ Maintenance of the certificate

☐ Maintenance of the certificate as soon as implementation of corrective actions has been

demonstrated

☐ Not applicable, due to extraordinary type of report

5. Audit findings Type of Findings Total number Responses from entities

Major 0 (Zero) Official signed-off

Minor

5 (Five) Official signed-off

OFI 6(Six) Acknowledged

Issues raised during stakeholder consultation

Resolved

Official Sign-off of the assessment findings:

Lead Auditor Signature:

Name: Mohd Shauki Bin Mohd Ghazali Date: 19 April 2019


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II. Audit Report (Estate)

1. Introduction The Assessments conducted under agreement with Solid Timber Group at their production

units to certify that audited sites comply with the requirements of Malaysian Sustainable Palm

Oil (MSPO) in accordance to the MS 2530-3:2013 (Part 3): General principles for oil palm

plantations and organized smallholders.

1.1 Objectives The objectives of Stage 2 Audit are as follows:

Initial (Stage 2) audit

1. Evaluate the implementation, including effectiveness, of the management system

2. Information and evidence about conformity to all requirements

3. Performance monitoring, measuring, reporting

4. Reviewing against key performance objectives and targets

5. Performance as regards legal compliance

6. Operational control of the client's processes

7. Internal auditing and management review

8. Management responsibility for policies

9. Links between the normative requirements, policy, performance objectives and targets

10. Competence of personnel

11. Customer specific requirements

12. Others:

1.2 Scope of Certification This Audit Report details the evaluations of audit process and actual onsite audit activities of

Auditors to collect evidences basing on the requirement of seven principles in according to

Malaysian Sustainable Palm Oil (MSPO) in accordance to the MS 2530-3:2013 (Part 3):

General principles for oil palm plantations and organized smallholders.

Audit result determines compliance of audited sites in the overview of Non-Conformity and

Opportunity for Improvement. The outcomes have been described from 939-D2-MSPO Guidance

- Part 3 (estate) checklist of audited estate.

Recommendation of Certificate releases in consideration of relevant issues raised by stakeholder

groups to gauge level of compliance against the requirements of Malaysian Sustainable Palm

Oil (MSPO).

2. Audit Evaluation Process 2.1. Stage 1

Stage 1 has been carried out to meet with the requirement of MSPO certification procedure. The

result shows that the organization has demonstrated their readiness to go for certification


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2.2. Stage 2 Audit This is an Stage 2 Audit being planned and executed according to MS2530-3 standard reference.

Tawakal Sejati Sdn Bhd is registered to function as an individual site operation where, the

management system has been regulated within one unit operation

This is Stage 2 Audit audit after successful achievement of Stage 1 audit result conducted Audit

Date: 29-30 March 2019 and organization has demonstrated their readiness to go for certification.

Therefore, the summary report will describe audit criteria the auditing process as documented in

the audit schedule as well as the current management system documentation of the company

The audit criteria are the certification standards as documented in the audit schedule as well as

the current management system documentation of the company.

Assessment has been executed at the site area with below GPS no (refer to Appendix 2)

Site(s) has been sampled and assessed as per inspection plan (refer to Appendix 1)

Notes: Sampling process was not applied due to site was registered for individual certification

3. Audit Information 3.1. Contact Information Management Representative at site

Name Tang Si Lui

Title: Manager of Sustainability

Name: Mohd Redzuan Bin Abdullah

Title: Management Representative

Name:

Title:

Tel:

Email: [email protected]

Tel: 019-8886268


Tel:

Email:

Audit team

Name: Mohd Shauki Bin

Mohd Ghazali

Title: Audit Team Leader

Name: Mohd Hidhir Bin

Hamdan

Title Co-Auditor

Name: -

Title Co-Auditor

Name: -

Title Co-Auditor

Tel +603-3342 3259

Email

Tel +603-3342 3259

Email

Tel +603-3342 3259

Email

Tel +603-3342 3259

Email

Name: [Co-Auditor 4]

Title Co-Auditor

Tel +603-3342 3259

Email


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Contact person at DQS

Ili Arina Anuar

Tel +603-3342 3259


3.2. Audit Data Audited sites and sampling basis

Site: Lot 20, Block 54, Kemena Land District,

Bintulu, Sarawak

Ref. No: 50451408 Shifts:

Please refer to Appendix 3

Main business/processes at location, please specify: Oil Palm Plantations - Individual certification


Estate size (ha) FFB Production (MT) Geo-coordinate data

Site name Certified

Area

Planted

area

Crop Actual2018(12mth)

[email protected]

North (N) East (E)


2928.9 (Ha) 3923.3 (Ha)

Other sites, press tab to add more table and insert data manually

Sampling site in case of group certification is applied? ☐ Yes ☒No

Complete below section if ‘Yes’

Sampling process is meeting with Malaysian Sustainable Palm

Oil (MSPO) Certification System Procedure?

Site sample; S = r√n

S = sample size

n = number of group members

r = Risk factor (Low, medium or high)

☐ Yes ☒

No

mailto:[email protected]


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List of the site Audit Year

No Site Name Y1 Y2 Y3 Y4 Y5

1 Site: Lot 20, Block 54, Kemena Land District, Bintulu, Sarawak

☒ ☐ ☐ ☐ ☐

To add more rows, press cursor into the plus symbol at front of first column.


Date Agenda sent to Client:

Audit sequence: ☒ The audit schedule was maintained

☐ The audit schedule was altered as follows:

Meeting of audit objectives: ☒ The audit objectives have been met

☐ The following audit objectives could not be met:

Closing meeting: A closing meeting was performed with the organization’s management. Audit results were presented, explained and, where necessary, discussed. Findings and corrective action plans were agreed upon with the respective managers, as necessary.


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3.3. Audit Result

Current scope of registration: Oil Palm Plantations - Individual certification

The top level of Management System manual and related management system documentation were reviewed and found to conform to all applicable standard requirements for documentation.

Current revision of manual:

☒ Yes ☐ No

Remarks:

In case of surveillance audit

Changes to the management system, its documentation, processes, or structures have been implemented.

☐ Yes ☐ No

Remarks: Currently Stage 2

In case of recertification audit

The overall system performance for the past certification cycle demonstrates the continued effectiveness of the system. (two criteria for evaluation)

☐ Yes, management review records

indicate achievement of established objectives and continuous improvement.

☐ Yes, trends of corrective action records

indicate effectiveness and continuous improvement.

☐ No, see remarks and corrective action

plan


Internal audits and corrective action records show continued conformance of the management system to selected standards.

☐ Yes ☐ No


In the past certification period, similar findings were identified repeatedly

☐ Yes ☐ No


In the past certification period, the certification was placed under probation or suspension or special audits were performed to address deficiencies

☐ Yes ☐ No


The management system is effective and fulfils the requirements:

☐ Yes

☒ Only partly – see corrective action plans

☐ No – see corrective action plans


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Number of findings: Major nonconformities: 0 (Zero)

Minor nonconformities: 5 (Five)

On site verification of nonconformities needed via follow-up / special audits:

☐ Yes ☒ No

The agreed corrective actions of the previous audits are

☐ Effectively implemented

☐ Not effectively implemented

Remarks:

☒ This appraisal is not applicable.

The current registration certificate was reviewed and found to be accurate.

expiration date:

☐ Yes ☐ No


The Registered Firm Mark & Accreditation Body Marks are being used appropriately.

☐ Yes ☐ No


Risk Assessment justification Current Risk justified;

☐ High ☒ Medium ☐ Low

Lead auditor justification

☐ High ☒ Medium ☐ Low

Remarks:

Notes: Input of current risk can be obtained from

previous audit report or Stage 1 audit report (in case of Stage 2 audit)

3.4. Next Step Activity of the customer

Corrective actions: ☐ Corrective actions not necessary

☒ Corrective actions will be implemented and reviewed

for effectiveness as agreed by 30-Apr-19

Opportunities for Improvement: Identified improvement potential will be evaluated internally and incorporated into the continual improvement process if deemed beneficial.

Nonconformities, identified during an audit, shall be closed with evidence of effectiveness within

defined time lines. Otherwise, certificates may be put on hold or be withdrawn.


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Activity of DQS

Type of the next assessment: MS 2530-3:2013 ☒ ☐

Advancement / Surveillance

Re-certification

Deadline of the next assessment: By March 2020

Next assessment data: (non-binding estimate of person days)

Planned date for next assessment: March 2019 (week or month, if appropriate)

For 2 person-day(s)

By 2 auditor(s)

Main emphasis will be on the following subjects:

As per MSPO audit checklist

Customer requests: ☐ Information on

☐ Quotation for

☐ Telephone call from Customer Service Representative

Additional remarks:

3.5. Attached Documents

☐ Action Plans (corrective action requests) Number: 1 To 4

For DQS-internal use only:

☒ Basic Data 50451408

☒ Verified draft or current certificates 50451408

☒ Audit Schedule 50451408

☒ General Principles for Oil Palm Plantation

Audit Checklist

50451408

☒ Participant List(s) – opening and closing 50451408

☒ Further standard specific documents [if applicable]

50451408

☒ Stakeholder Consultation Report 50451408


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☒ Others 50451408

4. Audit Activities 4.1. Stage 1 Audit Stage 1 audit has been carried out on 5 Nov 2018 at Solid Timber Group. The audit was

focused on adequacy of documentation process by reviewing on availability of policies,

procedures, Standard Operating Procedures and other relevant records in meeting with MS

2530-3:2013 requirements. There are findings being raised for Solid Timber Group take a

necessary action and demonstrates their readiness to stage 2 audit.

Detail of stage 1 audit report can refer to the attachment list.

4.2. Stage 2 Audit Stage 2 audit was conducted on Audit Date: 29-30 March 2019 with total 3 man-days was

allocated according to MSPO Certification Procedure.

In summary, we have evaluated your management system as follows:

MINIMUM INPUT TO BE SUMMARIZED

Stage 2 Audit

Malaysian Sustainable Palm Oil (MSPO) Principle

Principle 1

Management

Commitment &

Responsibility

Being first ever certification in this company, MSPO certification has been a fresh

start for Solid Oil Palm Mill to propel into other opportunities. Venturing into

MSPO standard is as an indicator that the management has ready to embark into

the sustainable palm oil production, to catch up with the global needs and

definitely to be in the right spot within the industry. MSPO policy has transpired

the bold commitment from the management to fulfil on the requirements to its

entire operating units. Management has mandated sustainability department to

troubleshoots issues and hasten fulfilling the certification requirement

Principle 2

Transparency

The public are free to request for information from the company and to obtain relevant information from their representative. Records on FFB despatched and deliveries to mill are well kept. A senior staff is assigned to ensure the process of traceability maintained well.


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Principle 3

Compliance to legal

requirement

Management has demonstrated compliance towards legal requirements as found

no dubious act upon mill tour and document review that against the legal. A set of

legal requirements was compiled under legal requirement register and regularly

updated by a nominated person.

Principle 4

Social

responsibility,

health, safety and

employment

condition.

Management has conducted Social Impact Assessment to assess the compliance

of the certification unit against MSPO 2530-3:2013. A constructive improvement

plan has been laid which incorporates important issues in social that need a

continual surveillance in a time frame. The plan has also included mitigation plan

for the respective issues. Being a corporate firm, response towards community

needs has not been forgotten. Donation to schools and gifts on Gawai Celebration

to smallholders were exemplary contributions by the company. Concurrent to the

operation, safety and health culture is a paramount subject that to be instilled to

each employee by the management. A comprehensive training program and

needs have been prepared to provide the employees with adequate knowledge

and competency. It was Worthing, to note that management had commenced

training to their employees. In addition, generally the stakeholders were also

understood the safety regulations that have been enforced by the management

upon entering the estate compound. Nevertheless, during site visit, it was

observed that current SDS for lubricant store was not available that as required in

Regulation 25 of USECHH Regulations 2000 (NC 1). Advancing tour to labor

quarters, it was pleased to note the overall condition was satisfactory with the

improvements on waste management to be scrutiny. Structured interview was

held privately with the random selected workers shown positive remarks to the

organization. They were grateful with the clean house and provided social

benefits such as sufficient water and electricity, bus for school children, medical

provision, work incentives and uppermost important the salary was paid

accordingly. However, management has to do housing weekly inspection for

workers quarters that is required as per Workers Minimum Standard Housing and

Amenities Act 1990 (Act 446) and so far, no evidence that requirement has been

done during document review. (NC 2).

Principle 5

Environment,

natural resources,

biodiversity and

ecosystem

Environment is jointly addressed as a subject together with safety and health in a

single policy. Their environmental management plan covers aspects and impacts

analysis of all operation. Environmental improvement plans are in place to mitigate

the negative impacts and promoting the positive ones.

Practicing recycling programme and organizing monthly gotong royong among

workers to do compound cleaning, such exercise is to be supervised for

effectiveness and to include ensuring workers are conscious of hygiene and their

rooms are clean and cleared from rubbish. However, during the field visit, it was

sighted empty pesticide containers were found left scattered unattended in the


Page 16 of 31

fields without proper management as against the estate SOPs that can escalated

risk of contamination to the environment and watercourse (NC 3). Scheduled

wastes store is well maintained and the record kept well. However, labelling for the

Scheduled waste were not labelled as accordance to Environment Quality

Regulations (Scheduled Waste) 2005, Regulation 10 Labelling of Scheduled Wastes

(NC 4).

Records show the consumption of diesel is well below the baseline values. Records

show the consumption of diesel is well below the baseline values. The solar energy

has been applied at identified area as a practice of power saving measure

Protection of water courses and wetlands, including maintaining and restoring

appropriate riparian buffer zones at or before planting or replanting, along all

natural waterways within the estate should be maintained and kept well but during

the site visit at “buffer zone it was observed there was evidence of chemical activity

carried out at tributary of Sg Ulu Nyalau which may pose risk of water

contamination(NC5).

Water usage is measured and the quality monitored. Workers are also supplied

with water tank to collect rain water to supplement the supply of treated water

given free.

Principle 6

Best Practice

The estate demonstrates that it is implementing best practices follow their SOPs. Training programme is established to ensure workers at every station execute their job function effectively. Standard operating procedures for every stage of operation are documented. A documented business management plan through yearly budget is established to demonstrate attention to economic and financial viability through long-term management planning. Pricing mechanisms for the products and other services are documented and effectively implemented All contracts appeared fair, legal and transparent and agreed payments are made in timely manner. As a whole, the estate shows the management system is generally agreed and

adhering with MSPO standards requirement

Principle 7

Development of

new plantings

NA

4.3. Stakeholder’s Consultation Stakeholder consultation process carried out by taking a sample from the list of stakeholders

established by Tawakal Sejati Sdn Bhd. It was noted that the objective of activity had met to

capture the view, opinion and expectation of interested parties as a result of operation run by the

organization.


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Details of the outcome from the sessions has been reported in 939-D4_MSPO Stakeholder

Consultation document.

5. Overview of Non-Conformity 5.1. Action Plan 1

Clause 5.3.4 stated “Empty pesticide containers shall be punctured and disposed in

an environmentally and socially responsible way, such that there is no risk of contamination of

water sources or to human health. The disposal instructions on manufacturer’s labels should be

adhered to. Reference should be made to the national programme on recycling of used HDPE

pesticide containers.”

During site visit, empty pesticide containers were found left scattered unattended in the fields

without proper management as against “Prosedur Operasi Selamat dan Standard;6

Penghantaran dan Pengendalian Buah, Racun, Baja, Sampah, Alat Ganti dan Pekerja 6.4:

Bahan - Bahan Buangan Kesan dari Operasi.”

5.2. Action Plan 2

Refer to Environment Quality Regulations (Scheduled Waste) 2005, Regulation 10 Labelling of

Scheduled Wastes stated that (1)The date when the first scheduled wastes are first generated,

name, address and telephone number of the waste generator shall be clearly labelled on the

containers that are used to store the scheduled wastes (2) Containers of scheduled wastes shall

be clearly labelled in accordance with the types applicable to them as specified in the Third

Schedule and marked with the scheduled wastes code as specified in the First Schedule for

identification and warning purposes.

During visit to scheduled wastes store, it was sighted that the scheduled wastes were not

labelled as accordance to Environment Quality Regulations (Scheduled Waste) 2005,

Regulation 10 Labelling of Scheduled Wastes

5.3. Action Plan 3

Clause 5.5.2(d) stated that “The management shall establish a water management plan to

maintain the quality and availability of natural water resources (surface and ground water). The

water management plan may include: d) Protection of water courses and wetlands, including

maintaining and restoring appropriate riparian buffer zones at or before planting or replanting,

along all-natural waterways within the estate.

During site visit, it was observed there was evidence of chemical activity carried out at tributary

of Sg Ulu Nyalau which may pose risk of water contamination as refer to Preliminary

Environmental Impact Assessment Study for Oil Palm Plantation Tawakal Sejati Sdn Bhd

“Retention of buffer zone of 50 metres for riparian vegetation on river banks would minimise

direct leaching into river system”


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5.4. Action Plan 4

Refer to Occupational Safety Health (Use and Standard of Exposure of Chemical Hazardous to

Health) Regulation 2000 under Regulation 25 stipulates that in any place of work where

chemical hazardous to health is used, the current CSDS for that chemical or a copy thereof

shall be kept in a conspicuous place close to each location where the chemical is used, and

shall be readily accessible to the employees.

During site visit, it was found out that current SDS was not available at the lubricant store for

emergency reference.

5.5. Action Plan 5

In cases where on-site living quarters are provided, these quarters shall be habitable and have

basic amenities and facilities in compliance with the Workers' Minimum Standards Housing and

Amenities Act 1990 (Act 446) or any other applicable legislation.

It was sighted no records of weekly inspection for workers quarters that is required as per

Workers Minimum Standard Housing and Amenities Act 1990 (Act 446).

6. Conclusion / Recommendation 6.1. Opportunity for Improvement

6.1.1. -Management has effort to provide recycle bins which it is benefited to commence

educating and executing the segregation of residential waste to reduce the risk of

contamination.

6.1.2. - It was noted commendable action from management to clear used tyres by

appointing a contractor which it would likely better the management could collect all

used tyres inside the fields and disposed through responsible manner

6.1.3. - Proper housing has been provided to the employees which it is advisable that

management could take immediate action to address the stray dogs issue to avoid

future unnecessary incidents to the residents.

6.1.4. - Management has provided water container to harvest rain water for domestic

consumption which it is advisable if the management may conduct regular water

analysis at end user point to monitor the water quality

6.1.5. –. It was aware to note that management has appointed person in charge for handling

scheduled waste store, lubricant store, and chemical store which it is good to provide

them with training particular to their job to enhance competency

6.1.6. -Descent housekeeping was noted at lubricant, scheduled waste and chemical stores

which could be better to provide spill kits at each location in case of chemical spillage.

2.1. Concern Area for Next Year Audit Environment and safety.


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2.2. Certification Recommendation This report details the audit results including strengths, opportunities, and weaknesses. These

results were presented to your management at the closing meeting of the audit. You can use

these results to improve the effectiveness of your management system. We look forward to

continuing our partnership towards sustainable business success

In reference to MS 2530-3:2013, the audit team recommends to DQS:

☐ Issuance of the certificate

☐ Issuance of the certificate as soon as implementation of corrective actions has been

demonstrated

☐ Maintenance of the certificate

☒ Maintenance of the certificate as soon as implementation of corrective actions has been

demonstrated

☐ Not applicable, due to extraordinary type of report

Please remember to notify DQS about any significant change to your management system at

your earliest convenience. Together we will then coordinate appropriate measures to maintain

your current certification.

Report prepared on

19 April 2019

Mohd Shauki Bin Mohd Ghazali Lead Auditor for MS 2530-3:2013

14 July 2019 SHAHRIZAL RIDZUAN AMBAK

Date Certification Decision Making on behalf of DQS

27 May 2019

PARTHIBAN KANNAN

Date Document reviewing on behalf of DQS (Peer Reviewer 1)

Remark: Not applicable in case of surveillance or special audit


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30 May 2019 REMI RASIDI

Date Document reviewing on behalf of DQS (Peer Reviewer 2)

Remark: Not applicable in case of surveillance or special audit

Disclaimer: The contents of this report and all information received in association with the audit of the subject company will be maintained in the strictest

confidence by the members of the audit team and by DQS, in accordance with prior agreements.

DQS maintains ownership of this report. The content of this report and all information received in relation to the audit and certification of the

audited organization will be treated confidential and not disclosed to third parties. For exceptions e.g. disclosure to accreditation body refer to

DQS Certification and Assessment Regulations.

This report is considered as final by the audit team, if you do not get any adverse information from DQS within 14 days after the last audit day.

The recommendation of the audit team is subject to review and approval by DQS technical certification experts, who take binding certification

decision. An appeal process is defined in DQS Certification and Assessment Regulations. Should DQS obtain any information indicating

nonconformity of the certified management system, DQS will notify the certified organization timely and initiate investigation and evaluation of

such information.

Distribution

MS 2530-3:2013

DQS

Solid Timber Group - Tawakal Sejati Sdn Bhd


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3. Appendixes 3.1. Appendix 1: Group Certification Member and Address

Ref No.: 50451408 Company: Solid Timber Group

(Tawakal Sejati Sdn Bhd)

Date: Audit Date:

29-30 March 2019

Audit Year

BR Number Name and address Y1 Y2 Y3 Y4 Y5

50451408 Company: Tawakal Sejati Sdn Bhd - Site: Lot 20, Block 54, Kemena Land District, Bintulu, Sarawak

☒ ☐ ☐ ☐ ☐

Notes: member of certification must be consistent as per Template Certificate (in case of Stage 2) or Current Certificate (Surveillance Audit or Re-certification)

** Delete this note before submit for technical approval.


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3.2. Appendix 2: Main business/processes at location Estate size (ha) FFB

Production (MT)

Geo-coordinate data Coordinate No.

Site name Certified Area

Planted area

North (N) East (E) N5° 05’ 2.2344” E 118° 48’ 49.9”


2928.9 (Ha)

3923.3 (Ha)

Other sites, press tab to add more table and insert data manually


Page 23 of 31

3.3. Appendix 3: MPOB Licenses Ref No.: 50451408 Company: Solid Timber Group

(Tawakal Sejati Sdn Bhd)

Date: Audit Date: 29-30

March 2019

License number Site registered

[50292710200]

Company: Tawakal Sejati Sdn Bhd - Site: Site: Lot 20, Block 54, Kemena Land District, Bintulu, Sarawak

Activity 1: Plantation

Expiry date: Sep 2019

BR No: 50451408


Page 24 of 31

3.4. Appendix 4: Order and Assessment Process Data Audit Information

Certification No.: 50451408

Name of the company: Solid Timber Group

Operational unit Tawakal Sejati Sdn Bhd

HQ Holding company name (if apply): Solid Timber Group

Certified site address: Lot 20, Block 54, Kemena Land District, Bintulu, Sarawak

Company Representative

Manager Mohd Redzuan Bin Abdullah

Telephone Number 019-8886268

Email [email protected]

Audit Team

Audit Team leader Mohd Shauki Bin Mohd Ghazali

Audited site

Site 1 Site: Lot 20, Block 54, Kemena Land District, Bintulu, Sarawak

In case of group management is applied

Site 2 (For Estate has more than 1 site, please refer to Appendix 1)

Production Information:

Year of operation start

Total land area 3923.3 (Ha)

Total planted area 3923.3 (Ha)

Soil type Peatland & mineral

First year of production (harvest)


Page 25 of 31

3.5. Appendix 5: Map


Page 26 of 31

III. Audit Plan

Version (date) 3/10/2019 Ref. no. 50451408

Company name Solid Timber Group

Site(s) Lot 20, Block 54, Kemena Land District, Bintulu, Sarawak

Standard(s) Malaysian Sustainable Palm Oil (MSPO) in accordance to the MS 2530-3:2013 (Part 3): General principles for oil palm plantations and organized smallholders.

Type of audit Stage 2 Audit

Audit team Mohd Shauki Bin Mohd Ghazali, Mohd Hidhir Bin Hamdan, -,

-, [Co-Auditor 4]

Audit scope Oil Palm Plantations - Individual certification

Audit language English

Audit date

Audit criteria

— Requirements of the mentioned standard(s) above

— Relevant statutory, regulatory and contractual requirements for the management system

— Process documentation of the management system developed by the client

—

DQS Audit and certification regulations

Audit objective(s):

Initial (Stage 2) audit

1. Evaluate the implementation, including effectiveness, of the management system

2. Information and evidence about conformity to all requirements

3. Performance monitoring, measuring, reporting

4. Reviewing against key performance objectives and targets

5. Performance as regards legal compliance

6. Operational control of the client's processes

7. Internal auditing and management review

8. Management responsibility for policies

9. Links between the normative requirements, policy, performance objectives and targets

10. Competence of personnel

11. Customer specific requirements

12. Others:


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Time Subject; process Reference Unit; department Participants Auditor(s)

Date / Day 1 (29/3/2019)

08:00 Opening Meeting - - Top management /

MR, Estate

SKI, HID

08.45 Briefing from the

organization’s

representative

- - All SKI, HID

09.00 Audit process data

Management

commitment and

Responsibility

Policies

Document reviews

Management Review

Internal audit

Continuous

improvement

Transparency

Traceability

MS 2530-3

Principle 1,2

Estate

Estate management

representative

SKI, HID

10.30 Site Visit to field and

Facilities

MS2530-3 SKI, HID

12:30 Lunch Break

1:30 Environment, Natural

Resources,

Biodiversity &

Ecosystem

(Environmental

Management Plan)

Environmental

Objective

Environmental Aspect

& Impact

Waste identification &

management plan

Water management

plan

Pollution assessment

and action plan

Energy Management

MS 2530-3

Principle 5

.

Estate

Estate management

representative

SKI, HID


Page 28 of 31

Non-renewable energy

estimation

5.00 End of Audit - Day 1

Date / Day 2 (30/3/2019) – Estate

8.30 StakeHolder

Consultation

MS 2530 - 3 Estate Estate management

representative

SKI, HID

11.30 Best Practices

SOP, Economic and

Financial viability plan

Transparent & Fair

pricing

- contracts

Contractor

Management

Subcontractor List

MSPO Information

Contract Agreement

MS 2530 - 3

Principle 6

Estate Estate management

representative

SKI, HID

12.30 Lunch Break

1.30 Social, Safety & Health

SIA

OSH Plan

HIRARC

Accident & emergency

report

Complaint and

grievances

Safety meeting

Contribution for

sustainable

Employment condition

Training and

Competency

MS 2530 - 3

Principle 4

SKI, HID

3.30 Auditors preparation

for closing

SKI, HID

4.00 Closing Meeting All Estate

management

representative

All

5.00 End of Audit -

-


Page 29 of 31

Audit agenda Date / 10 March 2019


Page 30 of 31

VI. Audit cycle plan

MS2530-3:2013

Organized Plantation- Individual Certification

Sta

ge

2 a

ud

it

Su

rveilla

nc

e

1st

Su

rveilla

nc

e

2n

d

Su

rveilla

nc

e

3rd

Su

rveilla

nc

e

4th

Recert

ific

ati

on

Ref. No. / AZ: 50451408 Date: 29-

30/3

/201

9

Organization: Solid Timber Group Lead auditor:

(initials) M

ohd

Shauki

4.1 Management Commitment and Responsibility

Malaysian Sustainable Palm Oil (MSPO) 4.1.1 X

Internal Audit 4.1.2 X

Management Review 4.1.3 X

Continual Improvement 4.1.4 X

4.2 Transparency

Transparency of information and documents relevant to MSPO requirement

4.2.1 X

Transparent method of communication and consultation 4.2.2 X

Traceability 4.2.3 X

4.3 Compliance to Legal Requirement

Regulatory requirements 4.3.1 X

Land use rights 4.3.2 X

Customary rights 4.3.3 X

4.4 Social responsibility, health, safety and employment condition

Social impact assessment (SIA) 4.4.1 X

Complaints and grievances 4.4.2 X

Commitment to contribute to local sustainable development

4.4.3 X

Employees safety and health 4.4.4 X N

Employment conditions 4.4.5 X

Training and competency 4.4.6 X

4.5 Environment, natural resources, biodiversity and ecosystem services

Environmental management plan 4.5.1 X N

Efficiency of energy use and use of renewable energy 4.5.2 X

Waste management and disposal 4.5.3 X N

Reduction of pollution and emission 4.5.4 X

Natural water resources 4.5.5 X N

Status of rare, threatened or endangered species and high biodiversity value area.

4.5.6 X

Zero burning practices 4.5.7 X


Page 31 of 31

MS2530-3:2013

Organized Plantation- Individual Certification

Sta

ge

2 a

ud

it

Su

rveilla

nc

e

1st

Su

rveilla

nc

e

2n

d

Su

rveilla

nc

e

3rd

Su

rveilla

nc

e

4th

Recert

ific

ati

on

4.6 Best Practices

Site management 4.6.1 X N

Economic and financial viability 4.6.2 X

Transparent and fair price dealing 4.6.3 X

Contractor 4.6.4 X

4.7 Development of new plantings

High biodiversity Value 4.7.1

Peat land 4.7.2

Social and Environment Impact Assessment (SEIA) 4.7.3

Soil and topographic information 4.7.4

Planting on steep terrain, marginal and fragile soils 4.7.5

Customary land 4.7.6

Use of DQS certificates, marks and symbols

Legend: P = required, to be planned; O= optional, to be audited when changes occurred or planned or previous NC; ✓ or X = audited N = nonconformity identified The lead auditor expands this planning individually.

(extend this table as needed to fit in all relevant processes)