NOTE TO MR. DOSSAT Inter-Parliamentary Union Assembly

,

NOTE TO MR. DOSSAT

Inter-Parliamentary Union Assembly,Nairobi 7-12 May 2006

The Secretary-General has been invited to address the IPU annual Assembly inNairobi. However, prior commitments prevent him from accepting the invitation.

As I understand that IPU has invited you to attend the Assembly in light of yourresponsibilities relating to the Democracy Fund. We would therefore be grateful if youwould deliver a message to the gathering on behalf of the Secretary-General. The IPUrepresentative in New York has indicated the IPU would welcome this arrangement.

I would appreciate your confirming that you will, in fact, attend the Assembly andthat you will be able to deliver a message from the SG either at the opening session, orthe following morning. We will then ask IPU to finalize arrangements with you directly.

By copy of this note I am informing Edward Mortimer of the need to prepare amessage.

Many thanks.

Alicia Barcena6 April 2006

cc: Mr. MortimerMr. Mengesha

UNITED NATIONS NATIONS UNIES

POSTAL ADDRESS - ADRESSE POSTALE : UNITED NATIONS, N.Y. 10017

CABLE ADDRESS - ADRESSE TELEGRAPHIQUE : UNAT10NS NEWYORK

EXECUTIVE OFFICE OF THE SECRETARY-GENERAL

CABINET DU SECRETAIRE GENERAL

6 April 2006

Dear Mr. Johnsson,

Further to my letter to you dated 21 March, and after consultationwith Ambassador Filip, I am pleased to inform you that Mr. Amir Dossal,Executive Director of the United Nations Fund for International Partnerships,has been designated to deliver a message from the Secretary-General to the114th Assembly of the Inter-Parliamentary Union.

We would be grateful if IPU could follow up directly with Mr. Dossalregarding the details of his participation.

With many thanks for your continued engagement with theUnited Nations, and best wishes for a fruitful Assembly.

Yours sincerely,

Alicia BarcenaActing Chef de Cabinet

Mr. Anders JohnssonSecretary GeneralInter-Parliamentary UnionGeneva

UNITED NATIONS NATIONS UNIES

POSTAL ADDRESS - AORESSE POSTALS : UNITED NATIONS, N.Y. 10017

CABLE ADDRESS - ADRESSE TELEGRAPHIQUE : UHATION5 MEWYORK

EXECUTIVE OFFICE OF THE SECRETARY-GENERAL

CABINET DU SECRETAIRE GENERAL

21 March 2006

Dear Mr. Johnsson,

On behalf of the Secretary-General, I would like to thank you foryour letter of 8 March 2006, inviting him to address the 114th Assembly ofthe Inter-Parliamentary Union to be held from 7 to 12 May 2006 in Nairobi.

The Secretary-General appreciates your kind invitation to address thisannual gathering of such distinguished parliamentarians. However, he regretsthat he is unable to accept due to other commitments.

Let me take this opportunity to wish the Inter-Parliamentary Union asuccessful Assembly.

Yours sincerely,

Alicia BarcenaDeputy Chef de Cabinet

Mr. Anders B. JohnssonSecretary GeneralInter-Parliamentary UnionGeneva

'-]• \ \ \

THE SECRETARY GENERAL

INTER-PARLIAMENTARY UNION

ACTION KSAC"' COPY AA

Geneva, 8 March 2006

Dear Secretary-General,

The IPU's 114th Assembly will ^I^roM jrom^y toj-g May 2006. Itgives me great pleasure to invite^ jou to addresj^Ae^parlian^ntarjajis^ .frp.m_dlover the world who will gather in Nairobi for this event.

I know that the Members of the IPU, who have benefited from your support andencouragement over the years, would greatly appreciate it if you were able tocome and address them on this occasion.

_. were able to » accept this invitation, your statement could be delivered eitherat the inaugural Ceremony, which will be held on Sunday 7 May at 7.30 p.m.,j)rthe following morning when the Assembly's proceedings formally begin. Theoverall Jheme chosen for this Assembly's general debate isPromqting democracyand helping to build democratic institutions. Given your advocacy for greaterinteraction and coherence in the field of democracy and your recent decision toestablish the United Nations Democracy Fund, your perspective on this subjectwould, I am sure, be highly appreciated.

I look forward to hearing from you and remain,

Yours sincerely,

Anders B. Johnsson

Mr. Kofi AnnanSecretary-General of theUnited NationsOne United Nations PlazaNEW YORK, N.Y. 10017

114th IPU Assembly and related events Page 1 of5

>» VERSION FRANQAISE

Chemin du Pommier 5, C.P. 330, CH-1218 Le Grand-Saconnex/Geneva, Switzerland

114th IPU ASSEMBLY AND RELATED MEETINGSNairobi, 7-12 May 2006

AGENDA OF THE ASSEMBLY

Item 1 Election of the President and Vice-Presidents of the 114th Assembly

Stem 2 Consideration of possible requests for the inclusion of an emergency item in theAssembly agenda

Item 3 General debate on the political, economic and social situation in the world withthe overall theme of Promoting democracy and helping to build democraticinstitutions

Item 4 The role of parliaments in strengthening the control of trafficking in small armsand light weapons and their ammunition(Standing Committee on Peace and International Security)

Item 5 The role of parliaments in environmental management and in combating globaldegradation of the environment(Standing Committee on Sustainable Development, Finance and Trade)

Item 6 How parliaments can and must promote effective ways of combating violenceagainst women in all fields(Standing Committee on Democracy and Human Rights)

Item 7 Approval of the subject items for the 116th Assembly and appointment of theRapporteurs

B VISIT THE WEBSITE OF THE HOST PARLIAMENT B

Updated on 21 February 2006

Items proposed Author Date ofreceipt

For a freedom of expression that is recognized and applied with respect for religions andbeliefs, based upon what the precepts of the faith set out as fundamental values of peace Algeria 15 Februaryand tolerance for all human beings and for humankind.

Procedure to be followed:Under the terms of Assembly Rule 11.2(a). "A request for the inclusion of an emergency item must relate to amajor event of international concern on which it appears necessary for the IPU to express its opinion. Such arequest must receive a two-thirds majority of the votes cast in order to be accepted." Moreover, AssemblyRule 11.2(b) stipulates that "The Assembly may place only one emergency item on its agenda. Should severalrequests obtain the requisite majority, the one having received the largest number of positive votes shall beaccepted."


Title and code Available versions

http://www.ipu.org/conf-e/! 14agnd.htm 3/9/2006


Convocation of the 114th IPU AssemblyA/114/C.1 (7 January 2006)

Convocation of the 178th Session of the Governing CouncilCL/178/C.1 (7 January 2006)

Convocation of the First Standing Committee (Peace and International Security)C-I/114/C (22 February 2006)

Convocation of the Second Standing Committee (Sustainable Development, Finance andTrade)C-II/114/C (22 February 2006)

Convocation of the Third Standing Committee (Democracy and Human Rights)C-III/114/C (22 February 2006)

First Standing Committee - Draft report prepared by the co-RapporteursC-I/114/R-pre (13 January 2006)

First Standing Committee - Preliminary draft resolution prepared by the co-RapporteursC-I/114/DR-pre (13 January 2006)

Second Standing Committee - Draft report prepared by the co-RapporteursC-II/114/R-pre (13 January 2006)

Second Standing Committee - Preliminary draft resolution prepared by the co-RapporteursC-II/114/R-pre (13 January 2006)

Third Standing Committee - Draft report prepared by the co-RapporteursC-III/114/R-Pre (7 February 2006)

Third Standing Committee - Preliminary draft resolution prepared by the co-RapporteursC-III/114/DR-pre (7 February 2006)

Note: Files in PDF format require Adobe Acrobat Reader

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Reader

Members are kindly requested to take note of the following timetable for the circulation of the co-Rapporteurs' draft reports and draft resolutions, as well as of the deadlines for the submission ofsuggestions and/or comments on the draft report and of amendments to the draft resolutions

Date Action

13 January 2006 The IPU Secretariat will circulate the draft reports and preliminary draft resolutions to all IPUMember Parliaments.

20 February 2006 Deadline for the submission of suggestions and/or comments on the draft reports and for thesubmission of amendments to the preliminary draft resolution.

20 March 2006 The IPU Secretariat will submit the reports and the revised draft resolutions to all Members.

15 April 2006 The IPU Secretariat will circulate to all Members any proposals for amendment of the revised



30 April

draft resolutions that have been received since 20 March.

Deadline for the submission of amendments to the revised draft resolutions

To facilitate work on the revised draft, Members are kindly requested to submit all proposals foramendments to the preliminary draft resolution by 20 February 2006. Delegations wishing to amend thetext after that date are requested to await the publication of the revised draft on 20 March, and to referto that updated text in submitting their proposals.


I* Thursday, 4 May 3-6 p.m. B Executive Committee'

6* Friday, 5 May 10a.m. -1 p.m. B Executive Committee'

3-5 p.m. 3 Executive Committee *

5-6 p.m. H Gender Partnership Group *

Saturday, 6 May 10 a.m. -1 p.m. Executive Committee'

3-5 p.m. Executive Committee'

5-6 p.m. 0 Gender Partnership Group *

Sunday, 7 May 8-9.15 a.m. a Coordinating Committee of Women Parliamentarians'

9.30 a.m -1 p.m. a Meeting of Women Parliamentarians

10 a.m -1 p.m. B Committee on the Human Rights of Parliamentarians *

2.30 - 6.30 p.m. B Meeting of Women Parliamentarians

3-6 p.m. B Committee on the Human Rights of Parliamentarians'

7.30 p.m. H Inaugural Ceremony of the 114th Assembly of the Inter-Parliamentary Union and related meetings

Monday, 8 May 8-9 a.m. B Assembly Steering Committee'

9-10 a.m. B Governing Council (Election of the President of the Assembly,Questions relating to Members and Report on the activities of theExecutive Committee)

9 a.m. -1 p.m. B First Committee (Peace and Security): Presentation of the report ofthe Rapporteurs and of the draft resolution; debate; eventualdesignation of a drafting committee

10 a.m. -12.30 p.m. B Committee on Middle East Questions *

10.15 a.m. -1 p.m. H Assembly: Election of the President, followed by plenary debate

2.30 - 6.30 p.m. B Assembly: Continuation of the plenary debate and at 4.30 p.m.consideration of requests for the inclusion of an emergency item

m Committee on the Human Rights of Parliamentarians *

2.30 - 4.30 p.m. a First Committee (Peace and Security): continuation of the debate ordrafting committee

4.30 - 6.30 p.m. B First Committee (Peace and Security): Start or continuation of thedrafting committee


114th IPU Assembly and related events Page 4 of 5

Tuesday, 9 May 9 a.m. -1 p.m. D Assembly: continuation of the plenary debateD Second Committee (Sustainable Development, Finance and

Trade): Presentation of the report of the Rapporteurs and of the draftresolution; debate; eventual designation of a drafting committeeB First Committee (Peace and Security): Continuation and end of the

drafting committee *

9.30 a.m. -1 p.m. a Committee on the Human Rights of Parliamentarians *B Group of Facilitators for Cyprus *

2.30-4.30 p.m. n Interactive panel discussion on Africa's development

2.30 - 6.30 p.m. s Third Committee (Democracy and Human Rights): Presentation ofthe report of the Rapporteurs and of the draft resolution; debate;eventual designation of a drafting committee• Eventual drafting committee on the emergency item *° Committee on the Human Rights of Parliamentarians *

4.30 - 6.30 p.m. Assembly: continuation of the debate

Wednesday, 10 May 9-11 a.m B Second Committee (Sustainable Development): continuation of thedebate or drafting committee *

B Third Committee (Democracy and Human Rights): continuation ofthe debate or drafting committee *

9.30 a.m. -12.30 p.m. B Panel on HIV/AIDS and children

9.30 a.m. -1 p.m. B Committee on the Human Rights of Parliamentarians *

11 a.m -1 p.m. H Second Committee (Sustainable Development): start orcontinuation of the drafting committee *

B Third Committee (Democracy and Human Rights): start orcontinuation of the drafting committee *

11.30 a.m. -1 p.m. B Eventual drafting committee on the emergency item

2.30 - 3.30 p.m. • Meeting of the Bureau of the First Committee (Peace and Security)*

2.30 - 5.30 p.m. H Second Committee (Sustainable Development): End of the work ofthe drafting committee *

B Third Committee (Democracy and Human Rights): End of thedrafting committee *n International Humanitarian Law Committee (Bureau of the Third

Standing Committee) *

3.30 - 6.30 p.m. B First Committee (Peace and Security): Adoption of the report anddraft resolution

5.30 - 6.30 p.m. n Meetings of the Bureaux of the:- Second Committee (Sustainable Development) *- Third Committee (Democracy and Human Rights) *

Thursday, 11 May 9-11 a.m.

9 a.m. -1 p.m.

B Second Committee (Sustainable Development): Adoption of thereport and draft resolution

B Assembly: continuation of the debate

10 a.m.-1 p.m. Executive Committee *

11 a.m. -1 p.m. a Third Committee (Democracy and Human Rights): Adoption of thereport and draft resolution

2-5 p.m. B Committee on the Human Rights of Parliamentarians *



2.30 - 6.30 p.m. B Assembly: continuation of the debate

2.30 - 3.30 p.m. H Meeting of Women Parliamentarians

3.30 - 4.30 p.m. Coordinating Committee of Women Parliamentarians"

4.30 - 5 p.m. H Meeting of Women Parliamentarians

5-7 p.m. Committee on Middle East Questions *

Friday, 12 May 8.30-10 a.m. 0 Coordinating Committee of Women Parliamentarians'

10 a.m. -1 p.m. a Governing Council (including the presentation of some of thereports of the subsidiary bodies, such as Human Rights Committee,etc.)

3-4 p.m. D Continuation of the Governing Council

4-6 p.m. 0 Closing session of the Assembly: Reports of the Committees, andadoption of the resolutions and decisions;Closure of the 114th Assembly of the Inter-Parliamentary Union

* In camera meetings

HOME PAGED IPU ASSEMBLYH MAIN AREAS OF ACTIVITY H IPU STRUCTURE AND DOCUMENTS


AlexandraPichler/DPA/NY/UNO

17/03/2006 03:00 PM

To Kaori Minami/NY/UNO@UNHQ

cc

bcc

Subject Fw: For advice please - Invitation from IPU (7-12 May)

Dear Kaori,

Please see DPA's advice below. Sorry for the delay.

Best,

Sascha

Alexandra PichlerPolitical Affairs OfficerOffice of the Under-Secretary-General for Political AffairsDepartment of Political AffairsUnited NationsTel.:+1 2129630356Fax:+1 2129635065— Forwarded by Alexandra Pichler/DPA/NY/UNO on 17/03/2006 03:00 PM —

Anne Wu/DPA/NY/UNO

17/03/2006 01:08PM To Alexandra Pichler/DPA/NY/UNO@UNHQ

cc Christopher Coleman/DPA/NY/UNO@UNHQ, MicheleGriffin/DPA/NY/UNO@UNHQ, [email protected]

Subject Re: Fw: For advice please - Invitation from IPU (7-12 May)Q

Dear Sascha,

Our view is that we should regret this time. Grateful if you could pass this advice on to EOSG.

kind regards,Anne

Alexandra Pichler/DPA/NY/UNO

AlexandraPichler/DPA/NY/UNO

10/03/200613:07

To Christopher Coleman/DPA/NY/UNO@UNHQ, AnneWu/DPA/NY/UNO@UNHQ

cc Oseloka Obaze/UNDPA, MicheleGriffin/DPA/NY/UNO@UNHQ

Subject Fw: For advice please - Invitation from IPU (7-12 May)

Dear Chris and Anne,

I believe PPU remains our focal point for all matters relating to the IPU. Could you kindly review thisinvitation, in particular the question of whether we should propose someone to go in the SG's stead?

Grateful for your recommendation, which i will pass on to EOSG.

I am also copying Oseloka, since the location of the meeting is Nairobi and there may be a regionalperspective.

Best,Sascha

**************************************

Alexandra PichlerPolitical Affairs OfficerOffice of the Under-Secretary-General for Political AffairsDepartment of Political AffairsUnited NationsTel.:+1 2129630356Fax:+1 2129635065— Forwarded by Alexandra Pichler/DPA/NY/UNO on 10/03/2006 10:15 AM •

Kaori Minami/NY/UNO

09/03/2006 07:20 PM To Alexandra Pichler/DPA/NY/UNO@UNHQ

cc Alicia Barcena/NY/UNO@UNHQ, CarlosLopes/NY/UNO@UNHQ, Kevin S.Kennedy/NY/UNO@UNHQ, Lena Dissin/NY/UNO@UNHQ,Silva Armani/NY/UNO@UNHQ

Subject For advice please - Invitation from IPU (7-12 May)

Please find attached an invitation for the Secretary-general to attend IPU's Assembly from 7-12 May inNairobi.

We would appreciate you advice as to whether we should regret or ask another senior representative toattend.

Thank you.

IPU.pdf

Documents

NOTE TO MR. DOSSAT Inter-Parliamentary Union Assembly