Suspension Letter - Board Docs

Appendix 1a

(to UCDSB Procedure 126.1)

Procedure 126.1 – Appendix 1_Suspension_1 to5days 18y+_2019Jun28 Page 1 of 1

Suspension Letter (1-5 days 18 years+)

[on the Letterhead of the School]

DATE

&GIVEN &SURNAME

&PRTADRS

Dear &GIVEN &SURNAME:

Re: Suspension of &GIVEN &SURNAM, DOB: &DOB from &SCHOOL

&GIVEN has been suspended from &SCHOOL and from engaging in all school related activities from

&INCFDAY to &INCLDAY inclusive, i.e. &INCLEN school day(s). This suspension applies to all school

buildings, grounds, school buses, school functions, activities and trips. You may return to school on

&INCRDATE.

This suspension is imposed in accordance with the Education Act, the Board's Safe School Policy and

&SCHOOL Code of Conduct.

The reason for the suspension is &INCDESC as listed below. Namely, my findings indicate that you

&INCNARR.

School work is available at the office. Please make arrangements to have it picked up.

Should you wish to appeal this suspension, you must provide written notice of your intention to appeal to

the Superintendent Responsible for Student Discipline, David Coombs at 613-258-9393 or 1-888-402-

3522, within 10 school days of the commencement of the suspension. You may then contact the

Superintendent Responsible for Student Discipline to discuss the appeal. Please be aware that an appeal

does not stay the suspension.

A copy of the Board's Student Discipline Policy and Suspension Appeal Guideline are enclosed.

Sincerely,

&CPRNCPL

cc Teacher(s) of pupil

Ontario Student Record

Appendix 1b


Procedure 126.1 – Appendix 1b_Suspension_1 to 5daysunder18y_2019Jun28 Page 1 of 1

Suspension Letter (1-5 days under 18 years)


DATE

&PARNTL

&PRTADRS

Dear &PARNTL:




buildings, grounds, school buses, school functions, activities and trips. &GIVEN may return to school on

&INCRDATE.



The reason for the suspension is &INCDESC as listed below. Namely, my findings indicate that

&INCNARR.








Sincerely,

&CPRNCPL



Appendix 1c


Procedure 126.1 – Appendix 1c_Suspension_6 to 20day 18y+_2019Jun28 Page 1 of 2

Suspension Letter (6 -20 day 18 years+)


DATE

&GIVEN &SURNAME

&PRTADRS

Dear &GIVEN &SURNAME:

Re: Suspension of &GIVEN &SURNAME, DOB: &DOB from &SCHOOL

You have been suspended from &SCHOOL and from engaging in all school related activities from

&INCFDAY to &INCLDAY inclusive, i.e. &INCLEN school day(s) This suspension applies to all school

buildings, grounds, school buses, school functions, activities and trips. You may return to school on

&INCRDATE.



The reason for the suspension is &INCDESC as listed below. Namely, my findings indicate that you

&INCNARR.


In addition, you have been assigned an Alternative Suspension Program, a program for suspended pupils.

This Alternative Suspension Program will provide an opportunity for continued academic work and support

for self-management to assist with the re-entry to school. Please confirm your participation in an

Alternative Suspension Program at your earliest opportunity by contacting the School. As soon as notice

of your participation is received, a planning meeting will be scheduled.







Sincerely,

&CPRNCPL

Appendix 1c


Procedure 126.1 – Appendix 1c_Suspension_6 to 20day 18y+_2019Jun28 Page 2 of 2


Superintendent of Education

Superintendent Responsible for Student Discipline


Appendix 1d


Procedure 126.1 – Appendix 1d_Suspension_6 to20daysunder 18y_2019Jun28 Page 1 of 2

Suspension Letter (6-20 days under 18 years)


DATE

&PARNTL

&PRTADRS

Dear &PARNTL:




buildings, grounds, school buses, school functions, activities and trips. &GIVEN may return to school on

&INCRDATE.



The reason for the suspension is &INCDESC as listed below. Namely, my findings indicate that

&INCNARR.


In addition, &GIVEN has been assigned an Alternative Suspension Program, a program for suspended

pupils. This Alternative Suspension Program will provide an opportunity for continued academic work and

support for self-management to assist with the re-entry to school. Please confirm &GIVEN‘s participation

in an Alternative Suspension Program at your earliest opportunity by contacting the School. As soon as

notice of &GIVEN’s participation is received, a planning meeting will be scheduled.







Sincerely,

&CPRNCPL

Appendix 1d


Procedure 126.1 – Appendix 1d_Suspension_6 to20daysunder 18y_2019Jun28 Page 2 of 2


Superintendent of Education



Procedure 126.1 – Appendix 2_SeriousViolentIncidentReport_2019Jun28 Page 1 of 1

SERIOUS VIOLENT INCIDENT REPORT

Appendix 2 (to UCDSB Procedure 126.1)

Please complete one for each student involved in a serious violent incident and fax to the Superintendent Responsible for Student Discipline, Oxford-on-Rideau Office, fax 1-855-586-8751 along with suspension letter.

School: Date of Incident:

Student’s Name: Student Number:

Age: (yrs) Sex: ❑ M ❑ F

1. Incident Information (check one or more):

A. Possession of weapons (e.g. guns, knives)

B. Physical assault causing serious bodily harm

C. Sexual assault

D. Robbery

E. Using a weapon to cause or to threaten bodily harm to another person

F. Extortion

G. Hate and/or bias-motivated occurrences

2. Consequences (check one or more):

Suspension .............................. No. of days ________

Reported to Police

Signature: Date:

PRINCIPAL OR DESIGNATE

Place copy in Student’s OSR


Procedure 126.1 – Appendix 3_Notice of Suspension Review_2019Jun28 Page 1 of 1

Notice of Suspension Review

[on the letterhead of the Board]

[Date]

[Adult Pupil/Parent/Guardian]

[Address]

Dear [Adult Pupil's Name/ Parent's/Guardian’s Name]:

Re: Suspension of [Pupil's Name], [DOB] from [Name of School]

I am in receipt of your notice of intention to appeal [your/Pupil’s Name] suspension from [Name of

School], dated [insert date]. [You/Pupil’s Name] [were/was] suspended for [insert number] school days

for [insert infraction applicable].

I will be conducting a review of the suspension. At the conclusion of my review, I will, in consultation with

Principal [Name], either confirm, modify or expunge the suspension.

As part of the review process, I would like to speak to you. My office will be contacting you. Please also

do not hesitate to contact me at 613-258-9393 or 1-888-402-3522.

Sincerely,

David Coombs


Oxford-on-Rideau Office

50 Water Street, PO Box 220

Oxford Mills, ON K0G 1S0

cc Principal


Procedure 126.1 – Appendix 4_Suspension Review Decision_2019Jun28 Page 1 of 1

Suspension Review Decision [on the letterhead of the Board]

[Date] [Adult Pupil/Parent/Guardian] [Address] Dear [Adult Pupil's Name/ Parent's/Guardian’s Name]:

Re: Suspension Review of Suspension of [Pupil's Name], [DOB] from [Name of School]

I have completed my review of [your/pupil’s name] suspension from [Name of School]. As a result of my review I have

decided to [expunge/modify/uphold] the suspension.

I will contact you to discuss the results of my review and your appeal.

Sincerely, David Coombs Superintendent Responsible for Student Discipline cc: Principal Ontario Student Record


Procedure 126.1 – Appendix 5_Notice of Suspension Appeal_2019Jun28 Page 1 of 1

Notice of Suspension Appeal


[Date]


[Address]

Dear [Adult Pupil's Name/ Parent’s/Guardian’s Name]:

Re: Appeal of Suspension of [Pupil's Name], [DOB] from [Name of School]

You have appealed the decision of Principal [Name] to suspend [you/pupil’s name] from [Name of School].

The Appeal will be heard by the Discipline Committee of the Board of Trustees at [insert time and date] at

[insert location].

You will find enclosed a copy of the Information Package that will be relied on by the administration for the

Board and will be provided to the Discipline Committee. The Information Package includes a copy of the

suspension letter, your letter requesting the appeal, correspondence with respect to the suspension review

and the Principal’s Report of the Incident. Also enclosed please find a copy of the Board’s Suspension

Appeal Guidelines.

Please advise me at your earliest opportunity if you intend to bring legal representation to the appeal.

Please be advised that if you fail to attend on time, the Discipline Committee will wait for 30 minutes and

may then proceed to decide the matter in your absence.

Should you have any questions about the appeal process, please contact me at 613-258-9393 or toll free

at 1-888-402-3522.

Sincerely,

David Coombs


cc: Superintendent of Schools

Principal


Appendix 6a (to UCDSB Procedure 126.1)

Procedure 126.1 – Appendix 6a_Suspension Appeal Decision_2019Jun28 Page 1 of 1

Suspension Appeal Decision


[Date]


[Address]

Dear [Adult Pupil's Name/ Parent’s/Guardian's Name]:

Re: Decision of Discipline Committee

Suspension Appeal of [Pupil Name], [DOB]

[Name of School]

Attached, please find a copy of the Decision of the Discipline Committee regarding your suspension

appeal, dated [insert date].

The decision of the Discipline Committee is final and is not subject to further appeal.

Should you have any questions, please contact me at 613-258-9393 or toll free at 1-888-402-3522.

Sincerely,

David Coombs


Encl.


Principal


Appendix 6b (to UCDSB Procedure 126.1)

Procedure 126.1 – Appendix 6b_Suspension Appeal Decision Discipline Comm_2019Jun28 Page 1 of 1

Suspension Appeal Decision of the Discipline Committee [on the letterhead of the Board]

SUSPENSION APPEAL DECISION

IN THE MATTER OF Section 309 of the Education Act, as amended

-and-

IN THE MATTER OF an appeal by [Name of Appellant], of the suspension

of [Pupil Name], a pupil of [School Name]

Decision

UPON being satisfied that the Discipline Committee has jurisdiction to conduct the appeal pursuant to section 309 of the Education Act;

AND UPON being satisfied that the proper parties to the appeal are [Name of Appellant and relationship to pupil, or pupil if adult] and [Principal Name] as Principal of [School Name];

AND UPON being satisfied that the parties received reasonable notice of the appeal;

AND UPON having provided an opportunity to the appellant to make submissions, having heard the submissions of the Principal, having read the materials submitted by the parties, and having retired to consider the matter;

THE DISCIPLINE COMMITTEE does hereby [confirm the suspension / confirm the suspension but shorten its duration to [number] school days and amend the record accordingly / quash the suspension and expunge the record/ confirm the suspension but expunge the record on [insert date or event], ].

THE DECISION OF THE DISCIPLINE COMMITTEE is final.

DATED this [day] of [Month], [Year] and signed on behalf of the Discipline Committee and Board of Trustees by the Chair of the Discipline Committee.

UPPER CANADA DISTRICT SCHOOL BOARD

By_______________________ Chair


Procedure 126.1 – Appendix 7_SuspensionPendingPossibleRecommforExpulsion_2019Jun28 Page 1 of 2

Suspension Pending Possible Recommendation for Expulsion

[on the letterhead of the School]

[Date]


[Address]

Dear [Adult Pupil’s Name/Parent’s/Guardian’s Name]:

Re: Suspension of [Pupil's Name], [DOB] from [Name of School]

[You/Pupil’s Name] [have/has] been suspended from [Name of School] and from engaging in all school

related activities from [Effective Date of Suspension] to [Last Date of Suspension] inclusive, a total of 20

school days. This suspension applies to all school buildings, grounds, school buses, school functions,

activities and trips.

Please be advised that this suspension is made in accordance with the Education Act, the Board's Safe

School Policy and [Name of School] Code of Conduct.

The reason for the suspension is [use the applicable expulsion infraction]. Namely, my findings indicate

that [you/Pupil's Name] [describe incident with particulars].

Please be advised that I am continuing my investigation of this matter in order to determine whether to

recommend to the Discipline Committee of the Board of Trustees that [you/Pupil’s Name] be expelled.

The investigation may include [... refer to Checklist and identify your next steps...]. An expulsion may be

from [Name of School] or from all schools of the Board. You will be informed of the results of my

investigation in writing.

The Board is committed to the education and future of its pupils. [You/Pupil’s name] [have/has] been

assigned to an Alternative Suspension Program, a program for suspended pupils. An Alternative

Suspension Program provides pupils with the opportunity to continue academic work and receive support

for self-management. Please find enclosed information about Alternative Suspension Programs. Please

contact the School at your earliest opportunity to confirm [your/pupil’s participation] in an Alternative

Suspension Program. As soon as notice of [your/pupil’s] participation is received, a planning meeting will

be scheduled.

You do not have the right to appeal the suspension at this time. Should it be determined at the conclusion

of the investigation that a recommendation for expulsion will not be made, you will be entitled to appeal

the suspension to the Discipline Committee of the Board of Trustees. Should it be determined that a

recommendation for expulsion is warranted, then you may address the suspension before the Discipline

Committee at the expulsion hearing.

Sincerely,

[Principal]


Procedure 126.1 – Appendix 7_SuspensionPendingPossibleRecommforExpulsion_2019Jun28 Page 2 of 2

Encl.

cc: Superintendent Responsible for Student Discipline


Procedure 126.1 – Appendix 8_DecisionLetterNot to RecommendExpulsion_2019Jun28 Page 1 of 1


Decision Letter Not to Recommend Expulsion


[Date]


[Address]


Re: [Pupil's Name], [DOB] [Name of School] - Expulsion Not Recommended

I am writing to you to report the result of my investigation following [your/ pupil’s name] suspension. I

have decided not to recommend to the Discipline Committee that [you/pupil's name] be expelled.

As part of my investigation, I have reviewed [your/pupil’s name] suspension, and I have determined that

the suspension should be [confirmed / confirmed but shortened to [INSERT NUMBER] school days and the

record amended accordingly / withdrawn and the record expunged].

[*Unless the suspension is withdrawn:] Should you wish to appeal the suspension, you must provide

written notice of your intention to appeal the suspension to the Superintendent Responsible for Student

Discipline, David Coombs, 613-258-9393, Ext 1, Fax: 1-855-586-8751, within 5 school days of the

receipt of this notice, i.e. before [insert date - by courier or mail is 5 school days from date sent; by e-

mail or fax is 1 school days from date sent].

If you provide notice of your intention to appeal, you may contact the Superintendent Responsible for

Student Discipline to discuss the appeal. If the suspension has been reduced in length, the appeal applies

to the reduced suspension. Please be aware that an appeal does not stay the suspension.

A copy of the Board’s Student Discipline Policy, Procedures and Suspension Appeal Guideline are enclosed.

Sincerely,

[Principal]

Principal

Encl.

cc: David Coombs, Superintendent Responsible for Student Discipline


Procedure 126.1 – Appendix 9_Notice of Recommendation for Expulsion_2019Jun28 Page 1 of 2


Notice of Recommendation for Expulsion


[Date]


[Address]


Re: [Pupil's Name], [DOB], [Name of School] Investigation

I am writing to you following my investigation to determine whether to recommend an expulsion. As a

result of my investigation, I have decided to recommend to the Discipline Committee of the Board

of Trustees that [you/pupil’s name] be expelled.

A copy of my Report to the Discipline Committee Recommending Expulsion is enclosed. You may respond

to this Report in writing to the Discipline Committee or to me. A copy of your written submissions should

be provided to the Superintendent Responsible for Student Discipline, contact info below.

The hearing by the Discipline Committee to decide whether [you/pupil’s name] should be expelled will be

held on [date] at [location] [to be determined by Superintendent Responsible for Discipline] Enclosed

please find copies of the Board’s Student Discipline Policy, Student Discipline Procedures and A

Parent/Guardian Guide to the Suspension and Expulsion Process.

You will be provided with an opportunity to make a presentation to the Discipline Committee about

whether [you/pupil’s name] should be expelled, and whether, if [you/pupil’s name] [are/is] expelled,

[you/s/he] should be expelled from [School Name] or from all schools of the Board and, if no expulsion is

imposed, your position with respect to the suspension.

The Discipline Committee will determine whether [you/pupil’s name] should be expelled, and whether

[your/pupil’s name] expulsion should be from [School Name] or from all of the schools of the Board.

If [you/pupil’s name] [are/is] expelled from [School Name], the Discipline Committee will assign

[you/pupil’s name] to a program provided at another school of the Board. If [you/pupil’s name] [are/is]

expelled from all schools of the Board, the Discipline Committee will assign [you/pupil’s name] to a

program for expelled pupils.

Information about both the program that will be provided at another school and the program for expelled

pupils is enclosed. Both the program that will be provided at another school and the program for expelled

pupils will provide [you/pupil’s name] with an opportunity to pursue academic work and receive additional

supports.

Should the Discipline Committee decide not to expel [you/pupil’s name], the Discipline Committee will

review the suspension. The Discipline Committee may confirm the suspension, confirm but shorten the

Procedure 126.1 – Appendix 9_Notice of Recommendation for Expulsion_2019Jun28 Page 2 of 2

suspension and amend the record accordingly, or withdraw the suspension and expunge the record. The

decision of the Discipline Committee with respect to the suspension is final and is not subject to appeal.

You may bring legal counsel to represent you before the Discipline Committee, which might be funded by

Legal Aid, depending upon your circumstances. If you intend to bring legal counsel, please provide the

Superintendent Responsible for Student Discipline with notice at your earliest opportunity.

Please note that the Discipline Committee will wait for thirty (30) minutes for your arrival on [Month],

[Day], [Year] and, should you fail to attend in a timely manner, the Discipline Committee may proceed in

your absence.

The Superintendent Responsible for Student Discipline,

David Coombs

Oxford-on-Rideau Office

50 Water Street

Oxford Mills, ON K0G 1S0

Telephone: 613-258-9393 or 1-888-402-3522

will contact you to review the hearing process and answer any questions that you might have.

Sincerely,

[Principal]

Encl.




Procedure 126.1 – Appendix 10a_Expulsion Decision_2019Jun28 Page 1 of 1

Appendix 10a (to UCDSB Procedure 126.1)

Expulsion Decision


[Date]


[Address]

Dear [Adult Pupil's Name/ Parent’s/Guardian's Name]:

Re: Decision of Discipline Committee

Expulsion Hearing – [Pupil Name], [DOB]

[Name of School]

Re: Expulsion Decision

Attached, please find the Decision of the Discipline Committee, dated [insert date].

Should you wish to appeal this decision, you may contact the Child and Family Services Review Board at

416-327-4673 or 1-888-728-8823 within 30 days of receipt of this notice.

If the pupil has been expelled: Please also find attached information regarding the educational

program offered by the Board at the TR Leger School of Adult, Alternative and Continuing Education /

Successful Destination Program for students expelled from all schools of the Upper Canada District School

Board

Should you have any questions, please contact the undersigned at 613-258-9393 or toll free at 1-888-

402-3522.

Sincerely,

David Coombs


Encl.


Principal



Procedure 126.1 – Appendix 10b_RecommforExpulsionDecisionofDiscCttee_2019Jun28 Page 1 of 2

Recommendation for Expulsion Decision of the Discipline Committee


RECOMMENDATION for EXPULSION DECISION

UPPER CANADA DISTRICT SCHOOL BOARD

IN THE MATTER OF Section 311.3

of the Education Act, as amended

-and-

IN THE MATTER OF a recommendation by

[Name of Principal], [School Name] for the expulsion of

[Pupil Name], a pupil of [School Name]

Decision

UPON being satisfied that the Discipline Committee has jurisdiction to conduct the hearing pursuant to

section 311.3 of the Education Act;

AND UPON being satisfied that the proper parties to the hearing are [Name of Parent/Guardian and

relationship to pupil, or pupil if adult] and [Principal Name], Principal of [School Name];

AND UPON being satisfied that the parties received reasonable notice of the hearing;

AND UPON having provided an opportunity to the Appellant to make submissions, having heard the

submissions of the Principal, having read any materials submitted by the parties, having considered the

facts and any mitigating and/or other factors referred to by the parties, and having retired to consider the

matter;

THE DISCIPLINE COMMITTEE does hereby impose an expulsion from [School Name] and assign the pupil to

an educational program at TR Leger School of Adult, Alternative and Continuing Education / Successful

Destination Program for the following reasons:[INSERT REASONS FOR EXPULSION]

*OR

THE DISCIPLINE COMMITTEE does hereby impose an expulsion from all schools of the Upper Canada District

School Board; assign the pupil to the program for expelled pupils; and require that the pupil successfully

complete and meet the objectives of the program for expelled pupils before being re-admitted to a regular

day school program in Ontario for the following reasons:[INSERT REASONS FOR EXPULSION].

*OR

THE DISCIPLINE COMMITTEE does not hereby impose an expulsion; and does hereby [confirm the

suspension imposed by [Principal Name] / confirm the suspension imposed by [Principal Name] but shorten

its duration to [number] school days and amend the record accordingly / quash the suspension and expunge

the record].

DATED this [day] of [Month], [Year] and signed on behalf of the Discipline Committee and Board of Trustees

by the Chair of the Discipline Committee.


Procedure 126.1 – Appendix 10b_RecommforExpulsionDecisionofDiscCttee_2019Jun28 Page 2 of 2

Upper Canada District School Board

By______________________

Chairperson


Procedure 126.1 – Appendix 11_SafeSchoolsIncidentReportFormPartIandII_2019Jun28 Page 1 of 3

Safe Schools Incident Reporting Form – Part I

Report No:

CONFIDENTIAL

SAFE SCHOOLS INCIDENT REPORTING FORM – PART I

Name of School:

Names of Pupil(s)

Involved (if

known)

Location of

Incident

(check one)

□ A Location in the School or on School Property (please specify)

_____________________________________________________________

________________________

□ At School-Related Activity (please specify)

_____________________________________________________________

________________________

□ On a School Bus (Route #)

_____________________________________________________________

____

□ Other (please

specify)_______________________________________________________

___________

Time of Incident Date: Time:

Type of Incident

(check all that

apply)

Activities for which suspension must be considered under section 306(1)

of the Education Act

□ Uttering a threat to inflict serious bodily harm on another person.

□ Possessing alcohol, illegal and//or restricted drugs.

□ Being under the influence of alcohol.

□ Swearing at a teacher or at another person in a position of authority.

□ Committing an act of vandalism that causes extensive damage to school

property at the pupil’s school or to property located on the premises of the

pupil’s school.

□ Bullying.

□ Any act considered by the principal to be injurious to the moral tone of the

school

□ Any act considered by the principal to be injurious to the physical or mental

well-being of members of the school community

□ Any act considered by the principal to be contrary to the Board or school

Code of Conduct

□ Opposition to authority

□ Habitual neglect of duty

□ Fighting/Violence

□ Use of profanity/swearing

Activities for which expulsion must be considered under section 310(1) of

the Education Act



□ Possessing a weapon, including possessing a firearm or knife.

□ Using a weapon to cause or to threaten bodily harm to another person.

□ Committing physical assault on another person that causes bodily harm

requiring treatment by a medical practitioner.

□ Committing sexual assault.

□ Trafficking in weapons, illegal or restricted drugs.

□ Committing robbery.

□ Giving alcohol to a minor.

□ Bullying if: i) The pupil has previously been suspended for engaging in

bullying, and ii) the pupil’s continuing presence in the school creates an

unacceptable risk to the safety of another person.

□ Any activity for which a suspension may be imposed that is motivated by

bias, prejudice or hate based on race, national or ethnic origin, language,

colour, religion, sex, age, mental or physical disability, sexual orientation,

gender identity, gender expression, or any other similar factor.

□ An act considered by the principal to be significantly injurious to the moral

tone of the school and/or to the physical or mental well-being of others.

□ A pattern of behaviour that is so inappropriate that the pupil’s continued

presence is injurious to the effective learning and/or working environment of

others.

□ Activities engaged in by the pupil on or off school property that cause the

pupil’s continuing presence in the school to create an unacceptable risk to

the physical or mental well-being of other person(s) in the school or Board.

□ Activities engaged in by the pupil on or off school property that have caused

extensive damage to the property of the board or to goods that are/were on

Board property.

□ The pupil has demonstrated through a pattern of behaviour that s/he has

not prospered by the instruction available to him or her and that s/he is

persistently resistant to making changes in behaviour which would enable

him or her to prosper.

□ Any act considered by the principal to be a serious violation of the

requirements for pupil behaviour and/or a serious breach of the Board or

school Code of Conduct

□ Where a pupil has no history of discipline or behaviour intervention, or no

relevant history, a single act, incident or infraction considered by the

principal to be a serious violation of the expectations of pupil behaviour

and/or a serious breach of the Board or school Code of Conduct.

Report Submitted By: Name:_______________________________________________ Date:

___________________________________

Signature: _______________________________________________________________

Contact Information: Location:___________________________________________ Telephone:

_________________________________



Safe Schools Incident Reporting Form – Part II

CONFIDENTIAL

SAFE SCHOOLS INCIDENT REPORTING FORM – PART II

ACKNOWLEDGEMENT OF RECEIPT OF REPORT

Report No: ________________

Report Submitted By:

Name: _____________________________________ Date: _____________________________

Action Taken No Action Required

Name of Principal: ______________________________________________________

Signature: ____________________________________________________ Date:

__________________________________

Note: Only Part II to be given to the person who submitted the report.


Procedure 126.1 – Appendix 12_Expulsion Checklist_Principal Report Guide_2019Jun28 Page 1 of 18

EXPULSION CHECKLIST

Introduction

When a principal has reasonable grounds to believe that a pupil has committed one or more infractions

outlined below on school property, during a school-related activity or event, and/or in circumstances where

the infraction has an impact on the school climate, the Principal will suspend the pupil.

The enumerated activities are:

1. Possessing a weapon, including possessing a firearm or knife;

2. Using a weapon to cause or to threaten bodily harm to another person;

3. Committing physical assault on another person that causes bodily harm requiring treatment by a

medical practitioner;

4. Committing sexual assault;

5. Trafficking in weapons, illegal and/or restricted drugs;

6. Committing robbery;

7. Giving alcohol to a minor;

8. Bullying, if:

i. the pupil has previously been suspended for engaging in bullying, and

ii. the pupil’s continuing presence in the school creates an unacceptable risk to the safety of

another person.

9. Any activity listed in subsection 306(1) that is motivated by bias, prejudice or hate based on race,

national or ethnic origin, language, colour, religion, sex, age, mental or physical disability, sexual

orientation, gender identity, gender expression, or any other similar factor.

10. An act considered by the principal to be significantly injurious to the moral tone of the school and/or to

the physical or mental well-being of others;

11. A pattern of behaviour that is so inappropriate that the pupil's continued presence is injurious to the

effective learning and/or working environment of others;

12. Activities engaged in by the pupil on or off school property that cause the pupil's continuing presence

in the school to create an unacceptable risk to the physical or mental well-being of other person(s) in

the school or Board;

13. Activities engaged in by the pupil on or off school property that have caused extensive damage to the

property of the Board or to goods that are/were on Board property;

14. The pupil has demonstrated through a pattern of behaviour that s/he has not prospered by the

instruction available to him or her and that s/he is persistently resistant to making changes in behaviour

which would enable him or her to prosper;

15. Any act considered by the principal to be a serious violation of the requirements for pupil behaviour

and/or a serious breach of the Board or school Code of Conduct; or

16. Where a pupil has no history of discipline or behaviour intervention, or no relevant history, a single act,

incident or infraction considered by the principal to be a serious violation of the expectations of pupil

behaviour and/or a serious breach of the Board or school Code of Conduct.



The process leading to expulsion is a two step process:

Step One: If there is information to form a reasonable belief that a pupil committed an

infraction, consideration should be given to whether the pupil should be suspended pending

the second step;

Step Two: Further investigation to determine whether there is sufficient evidence to

recommend an expulsion.

STEP ONE: REASONABLE BELIEF THAT PUPIL COMMITTED INFRACTION

Information for Reasonable Grounds to Believe that Accused Pupil Committed the Infraction

Initial Information Received/Collected

□ Infraction reported to school by police (police investigation continuing)

Date _________________________________________

– proceed to consider mitigating and other factors

□ Infraction reported to school by parent/community member/pupil

Date_________________________________________

(circle one)

□ Consult Police Protocol to determine whether police to be called to conduct investigation

o Officer Name & Bdg #________________________________

Note: These initial interviews are for the purpose of determining if there is sufficient information for reasonable grounds to believe that the pupil committed the infraction. A further investigation will need to be conducted.

yes no

□ Interview victim(s)

Name(s) ________________________________________________________

o Notes - Attached yes no

o Written statement provided by victim(s) – Attached yes no

□ Interview accused pupil(s)

Name(s)__________________________________________________

o Notes – Attached yes no

o Written statement provided by accused – Attached yes no

□ Spoke to parent of accused pupil(s)

Name & Contact Info. _______________________________________

____________________________________________________________

yes

no




If there is sufficient information for reasonable grounds to believe that the accused pupil committed the infraction, proceed to consider mitigating factors (below).

If there is NOT sufficient information for reasonable grounds to believe that the accused committed the infraction, proceed to interview witnesses, if any.

□ Interview witnesses

Names _______________________________________________________

________________________________________________________________


o Written statement provided by witnesses – Attached yes no

If there is sufficient information for reasonable grounds to believe that the accused pupil committed the infraction, proceed to consider mitigating factors.

Mitigating Factors to be Considered:

For the purpose of gathering information to consider the mitigating and other factors the Principal:

• Relied on his/her personal knowledge of the pupil yes no

• Reviewed the OSR yes no

• Spoke to the accused pupil

Details__________________________________________________________ ________________________________________________________________

yes no

• Spoke to the parent/guardian (if the accused is not an adult pupil)

Details__________________________________________________________ ________________________________________________________________

yes no

Mitigating Factors

1. Whether the pupil has the ability to control his or her behaviour; yes no

2. Whether the pupil has the ability to understand the foreseeable consequences of his or her behaviour;

yes no

3. Whether the pupil’s continuing presence in the school does or does not create an unacceptable risk to the safety of any other individual at the school.

yes no

Consultation

Consultation with Superintendent Responsible for Student Discipline

yes no

Consultation with adult pupil or parent/guardian

yes no



Note: If, following consultation with the Superintendent Responsible for Student Discipline and the adult pupil or parent/guardian, a decision is made to suspend the pupil pending a determination regarding whether the pupil should be recommended for expulsion, the pupil should be suspended for 20 school days.

Note: Following a further investigation the Principal may determine that there should be no recommendation for expulsion and the suspension should be confirmed or amended or expunged.

Imposing a Suspension Pending Determination Regarding Expulsion

□ Adult pupil or parent/guardian contacted by phone to be informed of suspension yes no

□ Teacher(s) informed yes no

□ Suspension letter (Appendix 7):

o provided to pupil – deemed receipt – 1 school day yes no

o mailed / couriered – deemed receipt – 5 school days yes no

o faxed / emailed – deemed receipt – 1 school day yes no

□ School work provided yes no

o To the pupil when sent home yes no

o Available at the office yes no

□ Suspension letter provided to Superintendent Responsible for Student Discipline yes no

□ Suspension letter in the pupil’s OSR yes no

□ Violent Incident Form in pupil’s OSR N/A yes no

Suspension of 20 school days:

□ Assign pupil to ASP

o Adult pupil / parent/guardian accepted ASP yes no

o Contact by phone / written: Date_______________________

□ Planning Meeting

o Adult pupil / parent/guardian attending

o Meeting: Date________________________________

yes no

□ SAP created

o Provided to adult pupil / parent/guardian – Attached yes no

STEP TWO: INVESTIGATION PENDING POTENTIAL RECOMMENDATION FOR EXPULSION

Investigation Steps

Following communication of suspension of 20 school days pending an investigation to determine whether to recommend an expulsion or to reduce the length of the suspension, the Principal must:



□ Consult with the Superintendent Responsible for Student Discipline about process issues and timelines for completing

the Principal’s Investigation. If there is an ongoing police investigation, this cannot begin until the police give clearance for the principal to conduct his/her investigation.

□ Conduct a Principal’s Investigation promptly:

o Review surveillance, if any

▪ Prepare a Surveillance Report

o Witnesses should be interviewed separately

▪ Witnesses, including the accused pupil, may ask to have a parent/guardian present, which should be allowed

o Two staff should be present in the room during the interview or the door should have glass

▪ If two staff, Principal or Vice Principal ask questions, and the other individual takes notes

o Where appropriate, witnesses should be asked to provide a written and signed statement

o Witness statements should be dated and held by the Principal

▪ Following a review of witness statement, questions of clarification should be asked by the Principal or Vice Principal

Note: Witness Statements and Notes from interviews might be released by the Superintendent to the adult pupil or parents/guardians and/or police, depending upon the circumstances.

□ Video/Digital Surveillance

yes

no

o Report – Form A – Attached yes no

□ Interview witnesses identified by victim

Name:_________________________________________________

None

o Notes - Attached yes no


Name:_________________________________________________



Name:_________________________________________________



Name:_________________________________________________



□ Interview witnesses identified by accused

Name:_________________________________________________


o Written statement provided by witnesses – Attached

yes no



Name:_________________________________________________ o Notes – Attached yes no

o Written statement provided by witnesses – Attached

yes no

Name:_________________________________________________



Name:_________________________________________________



□ Interview witnesses identified by witnesses None

Name:_________________________________________________



Name:_________________________________________________



Name:_________________________________________________



Name:_________________________________________________



□ Interview any other persons the Principal determines can contribute relevant

information to the investigation, Note: this might include teachers, CYW and/or Social Worker.

None

Name:_________________________________________________



Name:_________________________________________________



Consider Mitigating and Other Factors

Mitigating Factors

1. Whether the pupil has the ability to control his or her behaviour; yes no



2.

Whether the pupil has the ability to understand the foreseeable consequences of his or her behaviour;

yes no

3.

Whether the pupil’s continuing presence in the school does or does not create an unacceptable risk to the safety of any other individual at the school.

yes no

Other Factors

1. The pupil’s academic, discipline and personal history:

a) Prior suspensions Details______________________________________________ ___________________________________________________

yes no

b) Academic achievement level 3 or above / at or above age expectation for credit acquisition

yes no

c) Family or personal factors influencing behaviour Details______________________________________________ ___________________________________________________

yes no

2. Whether progressive discipline has been attempted with the pupil, and if so, the progressive discipline approach(es) that has/have been attempted and any success or failure.

yes no

Positive approaches: • Program modifications or accommodations N/A yes no

• Class placement N/A yes no

• Positive encouragement and reinforcement N/A yes no

• Individual, peer and group counselling N/A yes no

• Conflict resolution N/A yes no

• Mentorship programs N/A yes no

• Sensitivity programs N/A yes no

• Safety Plan N/A yes no

• School, Board and community support programs; and N/A yes no

• Pupil success strategies N/A yes no

Progressive discipline: • Contact with parent(s) N/A yes no

• Oral reminders N/A yes no

• Review of expectations N/A yes no

• Written work assignment with a learning component N/A yes no

• Volunteer service to the school community N/A yes no

• Peer mentoring N/A yes no

• Conflict mediation and resolution N/A yes no

• Meeting with parents, pupil and principal N/A yes no

Progressive Discipline (Continued):

• Referral to community agency for anger management or substance abuse counselling

N/A yes no

• Consultation N/A yes no



Guidance yes no

Social Work yes no

CYW yes no

SERT yes no

• Withdrawal of privileges N/A yes no

• Withdrawal from class N/A yes no

• Detention N/A yes no

• Restitution for damages N/A yes no

• Restorative practice N/A yes no

• Transfer N/A yes no

3. Whether the progressive discipline attempted with the pupil was successful or not and why:

N/A yes no

Details _____________________________________________________________ ___________________________________________________________________

4. Whether the infraction for which the pupil might be disciplined was related to any harassment of the pupil because of race, ethnic origin, religion, creed, disability, gender or gender identity, sexual orientation or other immutable characteristic or harassment for any other reason .

yes no

Details _____________________________________________________________ ____________________________________________________________________

5. Will the discipline impact on the pupil’s prospects for further education?

Why/why not?_______________________________________________

yes

no

6. Does the pupil’s age mitigate his/her understanding of the seriousness or impact of their behaviour?

yes no

7. Where the pupil has an IEP or disability related needs,

N/A

a) Whether the behaviour causing the incident was a manifestation of the pupil’s disability;

Why/why not?_______________________________________________

yes no

b) Whether appropriate individualized accommodation has been provided;

Why/why not?_______________________________________________

yes no

c) Whether a suspension/expulsion is likely to result in aggravating or worsening the pupil’s behaviour or conduct or whether a suspension/expulsion is likely to result in a greater likelihood of further inappropriate conduct;

Why/why not?____________________________________________________

yes

no



8. Whether or not the pupil’s continuing presence at the school creates an unacceptable risk to the safety of anyone in the school

Why/why not? ___________________________________________________

yes no

At the conclusion of the investigation, the Principal should communicate the following information to the Superintendent Responsible for Student Discipline:

□ name, age and birth date of the accused pupil

□ details of the incident: who, what, where, when, how and why

□ age, injuries of victim, if any, whether medical attention was required

□ police involvement, including any charges laid

□ outcome of consultation with parent or guardian

□ start date of suspension

□ mitigating and/or other factors applicable

□ factors to consider for the SAP

□ principal’s recommendation with respect to whether an expulsion should be recommended and

whether a school or board expulsion would be more appropriate

□ principal’s recommendation with respect to the type of school or program that would benefit the pupil

if expelled

Decision NOT to Recommend Expulsion

Where a decision is made not to recommend that the pupil be expelled, the Principal shall take the following steps:

□ Determine whether it is appropriate to either:

o Impose alternative discipline

o Uphold the suspension and its duration

o Uphold the suspension and shorten its duration, and amend the record accordingly; or

o Withdraw the suspension and expunge the record.

□ Provide written notice of the decision not to expel to the adult pupil or to pupil’s parent/guardian and

pupil (Appendix 8 of Procedure 126.1 Student Discipline)

o If the suspension is upheld or upheld and shortened, include a copy of the Board policies and

guidelines regarding suspension appeals

Decision to Recommend Expulsion

Where a decision is made to recommend that the pupil be expelled, the Principal shall prepare an Expulsion Package, which must include:

Note: Ensure the pupil's OSR is secured and that appropriate personnel are aware that an expulsion is pending so that the pupil remains on the school's register and OSR is not forwarded.



□ Principal’s Report

o A summary of the findings: who, what, where, when, how and why;

o An analysis of mitigating and other factors;

o A recommendation for a school or board expulsion and the rationale;

o A recommendation for a particular school or program.

□ A copy of:

o Student Discipline Policy;

o Student Discipline Procedures;

o A Parent/Guardian Guide to the Suspension and Expulsion Process;

o Board Code of Conduct;

o School Code of Conduct;

o Suspension letter.

Example Report - Appendix 1

Form A

SURVEILLANCE REPORT

Date Viewed:

Viewed By:

Incident Reported By

Date of Incident:

Time of Incident:

Location of Incident:

Brief Description of Incident:



Names of Staff/Pupils/Outsiders seen on surveillance:

1 Stff/pupil/out 2 Stff/pupil/out





System Camera Time Observation



Appendix 1

Recommendation

That under Section 310 of the Education Act, Pupil’s Name be expelled from all schools of the Board / school name.

Background:

Pursuant to the Education Act, Section 310, and Upper Canada District School Board policy, a pupil may be expelled for certain infractions.

Prepared & Submitted by:

[Name], Superintendent of Education

[Name], Principal, [Name of School]

[Name], Superintendent Responsible for Student Discipline

RECOMMENDATION FOR EXPULSION of [Pupil’s Name]

DOB YYYY/MM/DD



REPORT OF THE INCIDENT AT NAME OF SCHOOL

AND

RECOMMENDATION PERTAINING TO THAT INCIDENT

RE: PUPIL’S NAME (DOB YYYY MM DD)

PUPIL #

PUPIL OF NAME OF SCHOOL

CONTENTS:

1. Principal’s Report to the Discipline Committee

2. Letter to Adult Pupil or Parent/Guardian from Principal, [Principal’s Name] advising of decision to recommend pupil to the Discipline Committee for an Expulsion Hearing. (Appendix 9 of Procedure 126.1 Student Discipline)

3. Letter to Adult Pupil or Parent/Guardian from Principal, [Principal’s Name] advising of decision to suspend the pupil pending an investigation of whether to recommend pupil to the Discipline Committee for an Expulsion Hearing (Apppendix 7 of Procedure 126.1 Student Discipline)

4. Background report: Summary of School Progress for [Pupil’s Name].

5. Code of Conduct, [Name of School].



GUIDE TO PREPARING THE PRINCIPAL’S REPORT

TO THE DISCIPLINE COMMITTEE

This report is on school letterhead. The Report must include the following information:

□ The reason for the suspension, including a reference to the Education Act and the Board and/or School Code

of Conduct;

□ The duration of the suspension;

□ Summary of the process followed in conducting the investigation; and

□ Summary of the findings made in the investigation, including:

o Whether police/and or other Emergency Medical Services were contacted;

o Evidence that all reasonable efforts have been made to speak with the pupil and the pupil’s

parent/guardian (unless the pupil is an adult pupil);

o Summaries of interviews conducted, including interviews with the pupil, the pupil’s

parents/guardians, victim(s) and/or witnesses.

□ Analysis, where applicable, about the impact of the incident on the victim and/or the school

community;

□ Analysis of the mitigating and other factors as they apply to the pupil;

□ Outline of previous discipline history of the pupil, if applicable;

□ Recommendation of whether the expulsion should be a school expulsion or a board expulsion and why;

□ Recommendation of the type of school that would benefit the pupil and why, in the case a school expulsion

is imposed; and

□ Recommendation of the type of program that would benefit the pupil and why, in the case a Board

expulsion is imposed.

Some additional considerations when writing the report:

□ the report should be written in the third person and should include direct quotes from witnesses as

evidence; □ victim names and witness names should not be used; monikers can be used to differentiate between

individuals; □ when charges are laid by the police, these charges should only be named in the report when they have

become public information (i.e. through the media) or they have been disclosed to the school by the adult pupil or parent/guardian.

Page 15



SAMPLE REPORT

On school letterhead

PRINCIPAL’S REPORT TO THE DISCIPLINE COMMITTEE

Date

Name of Principal

Name of Superintendent of Education

Name of Superintendent Responsible for Student Discipline

RE: Incident involving Pupil's Name (DOB: YYYY/ MM/ DD), pupil of Name of School

The recommendation in this report arises from a very serious incident involving Pupil's Name, (DOB YYYY MM DD), a pupil of Name of School.

On Date of Incident, two pupils reported to the office that Pupil's Name had threatened one of them with a knife. As part of the investigation, six (6) witnesses including the victim and the witness who reported with the victim were interviewed. Pupil’s Name and his/her parents/guardians were also interviewed.

The incident occurred in one of the girl’s washrooms in the school. When questioned by the Vice-Principal after coming to the office to report the incident, the witness stated: “I was in the washroom with my friend when Pupil's Name entered the washroom. We were all at the sinks when Pupil's Name pulled a knife from her backpack and held it to my friend’s throat. The knife looked to me to be approximately 6 inches long. Pupil's Name said very quietly, ‘I’m going to kill you’.

When questioned by the Principal, at the same time that the witness was being questioned by the Vice-Principal, the victim stated that, “While I was washing my hands at the sinks with my friend, Pupil's Name entered the washroom and also began washing her hands. Then suddenly she pulled a knife from her backpack and held it to my throat and said, 'I’m going to kill you for talking to my boyfriend.' I did not see how long the knife was because it all happened too quickly."

Police were called to the school and responded immediately.

Upon further investigation, involving [provide detail] the following information was determined. On the previous day, the victim had been approached by Pupil's Name’s boyfriend, Pupil's Name had observed the interaction and told several of her friends that she was going to “kill her [the victim] for talking to him”, because she was ruining their relationship. The following day, she brought the knife to school and threatened the victim in the washroom.

Constable Officer's Name, Badge # Badge Number attended. The weapon was seized and the Officer took the pupil to 22 Division. The parents were immediately contacted.

VP/ Principal’s Name spoke with Pupil’s Name’s parent(s) at approximately 2:00 p.m. on Date of Incident and informed them of the very serious nature of the incident. They were also asked to provide any information regarding mitigating or other factors that might assist the school administration in their determination of appropriate discipline. The parents did identify that Name of Pupil has been troubled by her relationship with her boyfriend, which had caused her to be “depressed”. When asked whether Name of Pupil had any history of depression or whether Name of Pupil had ever required medical intervention for depression, the parents responded negatively.



During her interview, Name of Pupil did not express any remorse for her actions.

The pupil’s academic achievement is in the average range; however, teachers report that she is more capable than her grades would suggest. There is concern that placement in an alternative program might further decrease the pupil’s motivation to be successful in school and to continue to post secondary studies.

No issues of harassment were noted by Name of Pupil or her parents.

Name of Pupil was suspended during the last school year for 5 school days for fighting, as part of a progressive discipline strategy. She had been involved in a prior incident of fighting last school year, where Name of Pupil and the other pupil involved in the fight were counselled and participated in a peer mediation process. This progressive discipline strategy did not appear to have the desired impact and therefore a suspension was imposed. There have been no other incidents of discipline.

Name of Pupil is not a pupil with an IEP, special needs or a disability. Name of Pupil was able to control her behaviour and understand the consequences of her behaviour. The deliberate nature of her behaviour, her age, maturity and failure to express remorse for her actions as well as prior discipline related to fighting suggest that Name of Pupil does pose a risk to the safety of pupils in the school.

The victim has been seriously impacted by this event and is receiving psychological treatment for post traumatic stress disorder.

Following consultation with Name, the Superintendent Responsible for Student Discipline, Pupil's Name was suspended for twenty (20) school days, pending further review by the Board. Pupil Name was offered an opportunity to participate in the Board’s ASP, and following agreement, an SAP was created in consultation with the pupil’s parents and the pupil to outline the features of the ASP for the pupil.

This incident as outlined is of an extremely serious nature and clearly violates the Board’s Safe Schools Policy and the Name of School Code of Conduct. As such, and based on my investigation of the matter, I recommend that pursuant to section 310 and 311 of the Education Act, Pupil's Name be expelled from all schools of the Board / Name of School. I recommend that Pupil’s Name be assigned to Name of School and the Successful Destination Program. It is believed that this setting and program will provide the support necessary to assist Pupil Name with issues of anger management, while also permitting Pupil Name to become involved in school activities that will assist to keep her motivated to achieve success.



BACKGROUND REPORT: SUMMARY OF SCHOOL PROGRESS FOR PUPIL’S NAME

This report presents relevant background information on the pupil. It includes information pertaining to:

• date of entry to the school

• number of credits achieved

• pupil’s timetable and academic achievement in these classes

• attendance

• other discipline or serious incidents



SAMPLE - On school letterhead

BACKGROUND REPORT

CONFIDENTIAL

RE: pupil name – first, middle, last

DOB: YYYY MM DD = X years old

School Attending:

Date of entry to school:

Number of Secondary Credits attained:

The following represents Pupil Name’s school history:

Dates Schools

Pupil's Name takes courses at the C-level or O-level or both as follows:

Semester 1 Semester 2

Course – grade Course - grade

Course – grade Course – grade

Course – grade Course – grade

Course – grade Course - grade

Pupil name’s attendance record is as follows:

Date to present # authorized classes missed

# unauthorized classes missed

# lates

Pupil name’s discipline record is as follows:

Suspensions:

• Date Infraction

Other discipline/alternatives to discipline/serious incidents:

• Date Infraction Discipline


Procedure 126.1 – Appendix 13_DelegationofAuthority_TeacherinCharge_2019Jun28 Page 1 of 2

Delegation of Authority – Teacher-in-Charge/Principal Designate

To: [insert name of teacher-in-charge/principal designate]

Date: [insert date]

From: [insert name of administrator]

Re: Delegation of Authority

____________________________________________________________________________________

You will be delegated authority as teacher-in-charge/principal designate consistent with this memo from

date to date, as required.

During this time frame, on the days the principal and vice-principal shall be away from the school, you will

delegated authority as teacher-in-charge/principal designate. The principal can be reached by cell phone

at [insert where applicable] and the vice-principal may be reached by cell phone at [insert where

applicable]. The superintendent may be reached at [insert].

The emergency superintendent may be reached at [insert] or in the alternative, the principal of [insert

name of school], [insert individual’s name] may be reached at [insert] to provide you with any assistance

necessary.

Please also review the Board’s brochure “Duties, Responsibilities & Expectations for Teachers-In-

Charge/Principal Designates”.

As part of the duties of teacher-in-charge/principal designate you are being delegated responsibility for

the following:

(1) receiving reports about suspension and expulsion infractions from Board employees and transportation

providers and communicating this information to an administrator at the earliest opportunity;

(2) conducting an investigation to determine the nature of an incident, and in particular whether or not

the incident is one for which a suspension or expulsion might be imposed;

(3) reporting incidents for which a suspension or expulsion might be imposed to an administrator at the

earliest opportunity;

(4) providing information to a parent/guardian of a pupil about an incident causing the pupil harm,

provided that the pupil is not an adult pupil and you are not of the opinion that reporting the

information might put the pupil at risk of harm and not be in the pupil’s best interest; and

(5) implementing progressive discipline measures following the investigation of an incident that does not

require consideration of a suspension or expulsion as a consequence; and

(6) contacting the police in an emergency or in the event of an incident requiring police involvement in

accordance with the Police and School Response Protocol.

7) assisting and supporting students and staff to follow and complete the schedule for the day as well as

the established routines of the school day.

8) responding appropriately to inquiries from students, staff, parents or general public and/or referring

issues to the principal/vice principal for response upon return if the response is beyond the scope of

the teacher-in-charge/principal designate role and responsibility.


Procedure 126.1 – Appendix 13_DelegationofAuthority_TeacherinCharge_2019Jun28 Page 2 of 2

9) maintaining a daily log describing activities and actions taken/completed during the day and reviewing

the log with the principal/vice principal upon return.

You must exercise your authority in accordance with the Human Rights Code of Ontario, the Education

Act, Board policies and procedures and collective agreements.

Your authority with respect to these matters shall cease upon the return to the school of an administrator.

_________________________________________ ______________________________

Signature of Teacher-in-Charge/Principal Designate Date


Procedure 126.1 – Appendix 14_Declaration of Performance_2019Jun28 Page 1 of 1

Declaration of Performance


[Date]

[Pupil Name]

I agree to comply with the following expectations on my return as a student to [insert the name of

School]:

1. I agree to comply with the expectations of the [insert name of school] Code of Conduct and the Upper

Canada District School Board Code of Conduct.

2. I agree to work diligently in a positive manner and to be attentive to my teachers and classmates in an

effort to accomplish the goals of my educational program.

3. I agree to be punctual and prepared for class.

4. I agree to be active and participate in the extra-curricular life of the School.

5. [insert if applicable] I agree to seek guidance and ask for help from School staff when I feel

overwhelmed or anxious.

6. [insert if applicable] I agree to seek assistance from School staff when needed in order to assist me to

solve problems in a constructive manner.

7. [insert if applicable] I agree to refrain from [insert one or more: using violence/restricted substances

to solve my problems].

___________________________________________ ____________________

Signature [Insert name of student] Date

Documents

Suspension Letter - Board Docs