1 . 1. Earmarked Transfer Guidelines for Ministry of Justice (MINIJUST) 1.1 Background to Earmarking Institution Programs . Table 1: Earmarking Institutions Introduction . 1.1.1

iii

Table of Contents

Foreword ............................................................................................................. Error! Bookmark not defined. List of Abbreviations ....................................................................................... Error! Bookmark not defined. 1. Earmarked Transfer Guidelines for Ministry of Justice (MINIJUST) ..................................................... 1

2. Earmarked Transfer Guidelines for National Unity and Reconciliation Commission (NURC) ... 5

3. Earmarked Transfer Guidelines for ITORERO ............................................................................................ 18

4. Earmarked Transfer Guidelines for Ministry of Local Government (MINALOC) .......................... 22

5. Earmarked Transfer Guidelines for the Genocide Survivors’ Fund (FARG) .................................... 33

6. Earmarked Transfer Guidelines for Ministry of Trade and Industry (MINICOM) ........................ 45

7. Earmarked Transfer Guidelines for Ministry of Education (MINEDUC) ........................................... 55

8. Earmarked Transfer Guidelines for Ministry of Public Service and Labour (MIFOTRA) ........... 89

9. Earmarked Transfer Guidelines for Road Maintenance Fund (RMF) ................................................ 99

10. Earmarked Transfer Guidelines for Ministry of Health (MINISANTE) ......................................... 105

11. Earmarked Transfer Guidelines for National Commission for Children (NCC) ........................ 120

11. Earmarked Transfer Guidelines for National Commission for Children (NCC) ........................ 120

12. Earmarked Transfer Guidelines for the National Women’s Council (NWC)............................... 136

13. Earmarked Transfer Guidelines for Ministry of Youth and ICT (MyICT) ..................................... 147

14. Earmarked Transfer Guidelines for Ministry of Sport and Culture (MINISPOC) ...................... 162

15. Earmarked Transfer Guidelines for Rwanda Local Development Support Fund (RLDSF) ... 168

16. Other RDSF Development Projects in Agriculture and Animal Resources .................................. 184

17. Other RDSF Development Projects in Trade and Industry ................................................................ 188

18. Other RDSF Development Projects in Forestry Resource Management ...................................... 191

1

1. Earmarked Transfer Guidelines for Ministry of Justice (MINIJUST) 1.1 Background to Earmarking Institution Programs Table 1: Earmarking Institutions Introduction 1.1.1 Mission, Goals, and Objectives of the Earmarking Institution The mission of the MINIJUST is to promote and facilitate the rule of law in the country emphasizing equality of all persons before the law and ensuring that judicial institutions are effective and efficient in the provision of legal services to the public. The objectives of MINIJUST are: • To effect administration of law and justice as well as constitutional governance; • To promote adherence to the rule of law and natural justice; • To advise the government and its allied institutions on all legal matters; • To provide legal representation to the government and its allied institutions; • To represent the government in disputes to which it’s a party at the national and international level; • To coordinate national legislation; • To coordinate donor activities in the justice sector. 1.1.2 Legal References for Earmarking Institution Programs The Abunzi (mediation committees) were created in 2006 by Law no. 31/2006 of 14/08/2006 and later Law no. 02/2012 of 09/06/2010 on Organization, Jurisdiction, Competence and Function of the Mediation Committee. 1.1.3 Current Situation of Earmarking Institution Programs MINIJUST has one earmarked program, ‘‘Promotion of the community program of human rights and judiciary support’’, with one sub-program, ‘‘Abunzi’’. The sub-program provides health insurance (mutuelle) for the members of mediation committees, in order to provide an incentive for the smooth-running of the committees. 1.1.4 Relevance of Earmarking Institution Programs to National Policy on Decentralization The Abunzi system is designed to decentralize justice, making it affordable and accessible. It thereby contributes to the national decentralization strategic objective “to enhance effectiveness and efficiency in the planning, monitoring and delivery of services” through decentralizing services in the justice sector. 1.1.5 Relationship to National Cross Cutting Programs for Poverty Reduction, MDGs, Gender Issues and Other Cross Cutting Programs The Abunzi system is designed to efficiently resolve community disputes, to enable communities to be more cohesive and thus better able to work collectively to achieve poverty reduction and the MDGs. The system is also designed to be sensitive to gender issues. 1.1.6 Projected Accomplishments for Coming Fiscal Year In the 2012-13 fiscal year, a total of 30,066 members of Abunzi committees will be provided healthcare benefits to encourage the efficient running of the committees. 1.2 Objectives of the Earmarked Program and Sub-Program

2

Table 2: Program and Sub Program Objectives Programs Objectives 1 Promotion of the community program of human rights and judiciary support 1.1 Abunzi To provide motivation for Abunzi (community

mediation committees) through the provision of health insurance

1.3 Transferred Outputs/Activities MINIJUST has retained the same earmarked program, subprogram and activity as for the fiscal year 2011-12, namely providing health insurance for Abunzi and their family members. Table 3: Transferred Outputs/Activities Program & Subprogram Outputs Activities 1 Promotion of the community program of human rights and judiciary support 1.1 Abunzi 30,066 members of Abunzi

committees reinforced through the provision of health care benefits

Provide health insurance facilities to 30,066 mediators

1.4 Allocation Formula by Program Table 4: Allocation Formula Parameters and Weights Program &

Subprogram Parameters Weight Activities

1 Promotion of the community program of human rights and judiciary support 1.1 Abunzi 15,000 Rwf is provided for medical

insurance for each conciliator and 4 other members of his/her family (the cost of health insurance is 3,000 Rwf per person)

100% Provide health insurance facilities to 30,066 mediators

1.5 Allocation Formula by Decentralized Budget Agency 15,000 Rwf has been allocated per conciliator to fund health insurance for the conciliator and four members of their family (the cost of health insurance is 3,000 Rwf per person). Therefore the district allocation is given by the number of conciliators in the district multiplied by 15,000 Rwf. Table 5: Allocation by Programs to Decentralized Budget Agency District Sub-program: Promotion of the community program of human rights and

judiciary support Number of conciliators in district District allocation

Ngoma 908 13,624,678 Bugesera 1,018 15,265,400 Gatsibo 853 12,794,540 Kayonza 757 11,353,033 Kirehe 797 11,948,799 Nyagatare 1,440 21,600,000 Rwamagana 1,072 16,077,688 Huye 1,141 17,113,476 Nyamagabe 1,360 20,392,731 Gisagara 897 13,461,750 Muhanga 759 11,386,419

3

Kamonyi 822 12,324,445 Nyanza 798 11,965,546 Nyaruguru 996 14,936,751 Rusizi 1,344 20,160,000 Nyabihu 1,007 15,107,358 Rubavu 1,109 16,637,536 Karongi 875 13,129,178 Ngororero 1,032 15,485,000 Nyamasheke 961 14,417,974 Rutsiro 900 13,500,000 Burera 1,024 15,358,180 Gicumbi 1,560 23,400,000 Musanze 980 14,694,718 Rulindo 1,012 15,172,999 Gakenke 1,340 20,100,500 Ruhango 846 12,691,353 Nyarugenge 686 10,284,232 Kicukiro 601 9,011,789 Gasabo 1,173 17,598,630 Total 30,066 450,994,703 1.6 Performance Indicators Table 6: Performance Indicators by Decentralized Budget Agency for Program/Subprogram Program & Subprogram Performance Indicator Performance Target Source of Data Promotion of the community program of human rights and judicial support Ngoma No. Abunzi and their

families for whom health insurance is provided

908 District reports Bugesera 1,018 Gatsibo 853 Kayonza 757 Kirehe 797 Nyagatare 1,440 Rwamagana 1,072 Huye 1,141 Nyamagabe 1,360 Gisagara 897 Muhanga 759 Kamonyi 822 Nyanza 798 Nyaruguru 996 Rusizi 1,344 Nyabihu 1,007 Rubavu 1,109 Karongi 875 Ngororero 1,032 Nyamasheke 961 Rutsiro 900 Burera 1,024 Gicumbi 1,560 Musanze 980 Rulindo 1,012 Gakenke 1,340 Ruhango 846

4

Nyarugenge 686 Kicukiro 601 Gasabo 1,173 1.7 Disbursement Modalities Table 7: Disbursement Modalities by Program/Subprogram Program & Subprogram

Frequency Destination Beneficiary Disbursement Trigger

Promotion of the community program of human right and judiciary support Abunzi Annual District Mutuelle de

Santé Submission of execution report

Flow of Funds:

a. Treasury Account Name: MINECOFIN b. The recipient decentralized budget agency/non-budget agency and specify bank account to receive the

transfer: District account in BNR c. When the transfer is done and what basis for the reception of first transfer’s installment (if any):

MINIJUST requests to MINECOFIN to make the transfers to all districts in July or August d. When the transfer is done and what basis for the reception of the second and subsequent transfer’s

installments (if any): N/A e. Basis of payment from decentralized budget agency/non-budget agency’s bank account/ to the

designed beneficiaries: Districts are responsible for arranging with Abunzi and mutuelle de sante payment and contract arrangements

1.8 Reporting Obligations Table 8: Reporting Obligations for Financial and Non-Financial Reports Report Title Report Frequency Description of Report Source of Report Financial Reports Monthly/Quarterly and

Annually IFMIS MINECOFIN

Non-Financial Reports Quarterly and Annually Narrative report including number of Abunzi and families provided with health insurance

Staff of the Abunzi secretariat based at the provincial level and responsible for all the districts in that province

1.9 Monitoring and Evaluation Table 9: Monitoring and Evaluation by Program/Subprogram Program and Subprogram

Performance Indicator

Performance Target

Monitoring Method

Monitoring Frequency

Monitoring Agent

Promotion of the community program of human right and judiciary support Abunzi No. Abunzi

and their families for whom health insurance is paid

30,066 R Quarterly Ministry of Justice/ Secretariat of Abunzi

1.10 List of Reference Materials 1. Law No 02/2010 of 09/06/2010 on the Organization, Jurisdiction, Competence and Function of the

Mediation Committee

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2. Earmarked Transfer Guidelines for National Unity and Reconciliation Commission (NURC) 2.1 Background to Earmarking Institution Programs 2.1.1 Mission, Goals, and Objectives of the Earmarking Institution The vision of NURC is to strive for a united and peaceful nation, in which all Rwandans have equal rights, respect one another, and participate in the good governance of the country. The mission of NURC includes: • Preparing and coordinating the national programs for the promotion of national unity and reconciliation; • Developing ways and means to restore and consolidate unity and reconciliation among Rwandans; • Monitor how public institutions, leaders and the population in general comply with the National Unity

and Reconciliation policy and principles. 2.1.2 Legal References for Earmarking Institution Programs The institution’s role is legally provided for as its part of the Rwandan constitution of June 2003(article 178) and also Law no. 03/99 that was modified and complemented with Law no. 35/2008 of 08 August, where NURC was given 8 responsibilities related to its mission. 2.1.3 Current Situation of Earmarking Institution Programs NURC earmarks for one sub-program, civic education, within the program, good governance and decentralization. This sub-program is designed to enable districts to work with partners to implement Unity and Reconciliation at the local level and to monitor the activities of partners. These activities are conducted through meetings, dialogues and a sensitization campaign in each district to engage the local population with important issues. 2.1.4 Relevance of Earmarking Institution Programs to National Policy on Decentralization One of the objectives of the national decentralization policy is to enable and encourage local people to participate in initiating, devising, implementing and monitoring decisions and plans that consider their local needs, priorities, capacities and resources. The civic education program contributes to achieving this objective through promoting dialogue and participation amongst the population in particular with respect to unity and reconciliation to build social cohesion. 2.1.5 Relationship to National Cross Cutting Programs for Poverty Reduction, MDGs, Gender Issues and Other Cross Cutting Programs By strengthening social cohesion, dialogue and participation amongst the local population, NURC aims to create a society that is better prepared to collectively fight poverty and achieve the MDGs. 2.1.6 Projected Accomplishments for Coming Fiscal Year In 2012-2013 the civic education earmarked transfers will enable districts : to hold quarterly meetings in each sector of NURC partners to monitor their initiatives; implement forums for Unity and Reconciliation in each sector to improve efficiency in the operation of local level activities; hold dialogues in each sector on the causes of conflicts in the Rwanda society and on specific conflicts reported and; implement the Reconciliation Week to increase awareness of the need for Unity and Reconciliation.

6

2.2 Objectives of the Earmarked Program and Sub-Program Table 2: Program and Sub Program Objectives Programs Objectives 1 Good Governance and decentralization 1.1 Civic education To build a Rwanda that is united and peaceful, in which all

Rwandans have equal rights, respect one another, and participate in the good governance of the country

2.3 Transferred Outputs/Activities. The transferred activities for 2012-2013 are a continuation of 2011-2012 activities. Table 3: Transferred Outputs/Activities Program &

Subprogram Outputs Activities

1 Good Governance and decentralization 1.1 Civic education Efficiency and effectiveness of

local Unity and Reconciliation activities improved

1. Hold quarterly meetings in each sector of NURC partners to monitor their initiatives 2. Implement forums for Unity and Reconciliation in each sector to improve efficiency in the operation of local level activities

Enhance social cohesion and trust through activities to promote discussion and awareness of the need for Unity and Reconciliation

3. Hold dialogues in each sector on the causes of conflicts in the Rwanda society and on specific conflicts reported 4. Implement the Reconciliation Week in each district to increase awareness of the need for Unity and Reconciliation

2.4 Allocation Formula by Program Table 4: Allocation Formula Parameters and Weights Program & Subprogram Parameters Weight Activities 1 Good governance and decentralization 1.1 Civic Education Estimated costs including

communication, transport and facilitation costs related to holding meetings

25.3% 1. Hold quarterly meetings in each sector of NURC’s partners to monitor their initiatives 2. Implement forums for Unity and Reconciliation in each sector to improve efficiency in the operation of local level activities

Estimated costs including communication, transport and facilitation costs related to holding meetings

43.4% 3. Hold dialogues in each sector on the causes of conflicts in the Rwanda society and on specific conflicts reported

Estimated costs including communication, transport and materials to conduct sensitization

31.3 4. Implement the Reconciliation Week in each district to increase awareness of the need for Unity and Reconciliation

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2.5 Allocation Formula by Decentralized Budget Agency Activities 1, 2 and 3 are to be implemented at the sector level. Hence, allocations have been made to districts in proportion to the number of sectors in each district. The allocation for each activity is given by:

Activity 4 is to be implemented at the district level. Hence, and equal amount has been allocated to each district. Table 5: Allocation by Program to Decentralized Budget Agency District Civic Education Ngoma 4,845,692 Bugesera 5,215,265 Gatsibo 4,225,417 Kayonza 4,354,092 Kirehe 4,001,688 Nyagatare 4,075,018 Rwamagana 4,744,822 Huye 5,274,969 Nyamagabe 6,420,025 Gisagara 4,816,244 Muhanga 3,609,967 Kamonyi 4,070,167 Nyanza 3,886,860 Nyaruguru 4,818,167 Rusizi 6,332,083 Nyabihu 4,226,170 Rubavu 4,253,862 Karongi 4,586,125 Ngororero 4,434,581 Nyamasheke 5,163,136 Rutsiro 4,363,281 Burera 6,015,703 Gicumbi 6,513,807 Musanze 5,262,240 Rulindo 5,808,096 Gakenke 6,306,310 Ruhango 3,328,416 Nyarugenge 3,575,141 Kicukiro 3,501,362 Gasabo 6,012,389 Total 144,041,095

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2.6 Performance Indicators Table 6: Performance Indicators by Decentralized Budget Agency for Program/Subprogram Program & Subprogram Performance Indicator Performance

Target Source of Data

Ngoma Good Governance Civic Education No. meetings with NURC partners

held in each sector 4 District reports

No. forums for Unity and Reconciliation operational in each district

1

No. dialogues on causes of conflict in Rwanda society in each sector

1

No. of Reconciliation Weeks implemented in district

1

Bugesera Good Governance Civic Education No. meetings with NURC partners



1


1


1

Gatsibo Good Governance Civic Education No. meetings with NURC partners



1


1


1

Kayonza Good Governance Civic Education No. meetings with NURC partners


9


1


1


1

Kirehe Good Governance Civic Education No. meetings with NURC partners



1


1


1

Nyagatare Good Governance Civic Education No. meetings with NURC partners



1


1


1

Rwamagana Good Governance Civic Education No. meetings with NURC partners



1


1


1

Huye

10

Good Governance Civic Education No. meetings with NURC partners



1


1


1

Nyamagabe Good Governance Civic Education No. meetings with NURC partners



1


1


1

Gisagara Good Governance Civic Education No. meetings with NURC partners



1


1


1

Muhanga Good Governance Civic Education No. meetings with NURC partners



1


1

11


1

Kamonyi Good Governance Civic Education No. meetings with NURC partners



1


1


1

Nyanza Good Governance Civic Education No. meetings with NURC partners



1


1


1

Nyaruguru Good Governance Civic Education No. meetings with NURC partners



1


1


1

Rusizi Good Governance Civic Education No. meetings with NURC partners



1

12


1


1

Nyabihu Good Governance Civic Education No. meetings with NURC partners



1


1


1

Rubavu Good Governance Civic Education No. meetings with NURC partners



1


1


1

Karongi Good Governance Civic Education No. meetings with NURC partners



1


1


1

Ngororero Good Governance Civic Education No. meetings with NURC partners


13


1


1


1

Nyamasheke Good Governance Civic Education No. meetings with NURC partners



1


1


1

Rutsiro Good Governance Civic Education No. meetings with NURC partners



1


1


1

Burera Good Governance Civic Education No. meetings with NURC partners



1


1


1

Gicumbi

14

Good Governance Civic Education No. meetings with NURC partners



1


1


1

Musanze Good Governance Civic Education No. meetings with NURC partners



1


1


1

Rulindo Good Governance Civic Education No. meetings with NURC partners



1


1


1

Gakenke Good Governance Civic Education No. meetings with NURC partners



1


1

15


1

Ruhango Good Governance Civic Education No. meetings with NURC partners



1


1


1

Nyarugenge Good Governance Civic Education No. meetings with NURC partners



1


1


1

Kicukiro Good Governance Civic Education No. meetings with NURC partners



1


1


1

Gasabo Good Governance Civic Education No. meetings with NURC partners



1

16


1


1

2.7 Disbursement Modalities Table 7: Disbursement Modalities by Program/Subprogram Program & Subprogram Frequency Destination Beneficiary Disbursement Trigger Good Governance and Decentralization Civic Education Quarterly Indirect Service

providers N/A

Flow of Funds:


transfer: District bank account in BNR c. When the transfer is done and what basis for the reception of first transfer’s installment (if any):

District’s cash flow plan d. When the transfer is done and what basis for the reception of the second and subsequent transfer’s

installments (if any): Submission of district financial and narrative report e. Basis of payment from decentralized budget agency/non-budget agency’s bank account/ to the

designed beneficiaries: Contract with service providers

2.8 Reporting Obligations Table 8: Reporting Obligations for Financial and Non-Financial Reports Report Title Report Frequency Description of Report Source of Report Good Governance and Decentralization Financial Reports Quarterly and Annually IFMIS MINECOFIN Non-Financial Reports Quarterly and Annually Narrative report

including description of the activities undertaken and strategies used

District



Performance Target

Monitoring Method


Monitoring Agent

Good Governance and Decentralization Civic Education No. meetings with

NURC partners held in each sector

4 R Quarterly NURC


1 R Quarterly NURC

No. dialogues on causes of conflict in

1 R Quarterly NURC

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Rwanda society in each sector No. of Reconciliation Weeks implemented in district

1 R Quarterly NURC

2.10 List of Reference Materials 1. Law No 35/2008 of 8th August 2008

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3. Earmarked Transfer Guidelines for ITORERO 3.1 Background to Earmarking Institution Programs Table 1: Earmarking Institutions Introduction 3.1.1 Mission, Goals, and Objectives of the Earmarking Institution The vision of Itorero is to build a Rwandan population: with a shared mindset and values to promote their unity and patriotism; that is aware of the goals of the country, ways to achieve them and their contribution in implementing them; that is self-confident in solving their problems; characterized by the same and shared vision to strive for self development and pride to develop their country. To achieve its vision, Itorero has the mission to: • Mentor Intore suitable for the country and available in all categories of Rwandans; • Promote opportunities for development using Rwandan cultural values, identify taboos that inhibit the

development of the country, fight violence and corruption, eradicate the culture of impunity, strengthen the culture of peace, tolerance, unity and reconciliation and eradicate the genocide ideology and all its roots;

• Praise dignity (ishema) and heroic aspects (ibigwi) of Rwanda and Rwandans. 3.1.2 Legal References for Earmarking Institution Programs The Itorero program was initiated through a cabinet resolution of 12th November 2007. It was initially implemented by the National Unity and Reconciliation Commission (NURC) and further, the cabinet resolution of 18th November 2011 established Itorero Ry’Igihugu as an institution. 3.1.3 Current Situation of Earmarking Institution Programs Through the earmarked program, Itorero trains secondary school finalists in values that are based on Rwandan culture: patriotism, spirit, nobility, heroism, taboos. In the fiscal year 2011-2012, 34,973 students were trained. 3.1.4 Relevance of Earmarking Institution Programs to National Policy on Decentralization One of the objectives of the national decentralization policy is to enable and encourage local people to participate in initiating, devising, implementing and monitoring decisions and plans that consider their local needs, priorities, capacities and resources. The Itorero program directly contributes to achieving this objective by developing traditional Rwandan values such as patriotism and nobility among secondary school students which will in turn improve the participation of citizens. 3.1.5 Relationship to National Cross Cutting Programs for Poverty Reduction, MDGs, Gender Issues and Other Cross Cutting Programs By strengthening traditional Rwandan values and increasing civic participation of the Rwandan society, Itorero aims at improving the accountability of local leaders and thus increase services for the population. This will in turn contribute to poverty reduction and achieving the MDGs. 3.1.6 Projected Accomplishments for Coming Fiscal Year Itorero intends to train all students completing secondary school in the culture of Ubutore. This means an expected 36,012 students will be trained.

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3.2 Objectives of the Earmarked Program and Sub-Program Table 2: Program and Sub Program Objectives Programs Objectives 1 Good Governance and Decentralization To build a united Rwanda where all people have equal

rights and are all involved in the good governance and general development of the Country

1.1 Itorero To build a Rwandan population characterized by Unity, Nationalism and development-oriented thinking

3.3 Transferred Outputs/Activities The earmarked sub-program has been continued from the previous fiscal year, although last year it was implemented by the National Unity and Reconciliation Commission (NURC). Itorero was established as institution by Cabinet in November 2011. Table 3: Transferred Outputs/Activities Program &


1 Good Governance and Decentralization 1.1 Itorero All students completing secondary school

know and understand the culture of Ubutore

Conduct trainings for all students completing secondary school on the culture of Ubutore

3.4 Allocation Formula by Program/ Subprogram Table 4: Allocation Formula Parameters and Weights Program &


1 Good Governance and Decentralization 1.1 Itorero Number of students requiring

training (i.e. number of students expected to have completed secondary school in 2011-12)

100% Conduct trainings for all students completing secondary school on the culture of Ubutore

3.5 Allocation Formula by Decentralized Budget Agency Table 5: Allocation by Programs to Decentralized Budget Agency District Itorero

Number of students Allocation (Rwf) Ngoma 1,139 32,348,193 Bugesera 1,182 33,581,267 Gatsibo 864 24,557,363 Kayonza 956 27,164,496 Kirehe 830 23,594,153 Nyagatare 1,037 29,454,408 Rwamagana 960 27,269,341

Districts were allocated funds based on the number of students in the districts. There is a fixed cost of 28,411 Rwf per student. Hence the district allocation is:

District allocation = No. of students x 28,311 Rwf

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Huye 1,350 38,344,710 Nyamagabe 978 27,775,967 Gisagara 599 17,007,610 Muhanga 948 26,927,425 Kamonyi 1,139 32,369,270 Nyanza 1,140 32,393,075 Nyaruguru 731 20,782,308 Rusizi 1,708 48,534,551 Nyabihu 1,054 29,959,198 Rubavu 1,583 44,970,785 Karongi 679 19,290,130 Ngororero 673 19,111,739 Nyamasheke 1,237 35,142,930 Rutsiro 567 16,098,385 Burera 1,013 28,792,386 Gicumbi 1,001 28,453,413 Musanze 1,433 40,723,982 Rulindo 649 18,438,799 Gakenke 907 25,777,314 Ruhango 1,147 32,585,811 Nyarugenge 2,492 70,796,720 Kicukiro 2,381 67,636,164 Gasabo 3,635 103,281,231 Total 36,012 1,023,163,124 3.6 Performance Indicators Table 6: Performance Indicators by Decentralized Budget Agency for Program/Subprogram Program & Subprogram Performance Indicator Performance Target Source of Data Ngoma No. Itorero students

trained 1,139 District reports

Bugesera 1,182 Gatsibo 864 Kayonza 956 Kirehe 830 Nyagatare 1,037 Rwamagana 960 Huye 1,350 Nyamagabe 978 Gisagara 599 Muhanga 948 Kamonyi 1,139 Nyanza 1,140 Nyaruguru 731 Rusizi 1,708 Nyabihu 1,054 Rubavu 1,583 Karongi 679 Ngororero 673 Nyamasheke 1,237 Rutsiro 567 Burera 1,013 Gicumbi 1,001 Musanze 1,433

21

Rulindo 649 Gakenke 907 Ruhango 1,147 Nyarugenge 2,492 Kicukiro 2,381 Gasabo 3,635 3.7 Disbursement Modalities Table 7: Disbursement Modalities by Program/Subprogram Program & Subprogram


Good Governance and Decentralization Itorero Quarterly Districts N/A Flow of Funds:


transfer: District Bank Account in BNR c. When the transfer is done and what basis for the reception of first transfer’s installment (if any):

Itorero requests to MINECOFIN to make the transfer to all districts in July or August d. When the transfer is done and what basis for the reception of the second and subsequent transfer’s

installments (if any): Quarterly financial and narrative report of the district e. Basis of payment from decentralized budget agency/non-budget agency’s bank account/ to the

designed beneficiaries: Districts are responsible for organizing and hold trainings 3.8 Reporting Obligations Table 8: Reporting Obligations for Financial and Non-Financial Reports Report Title Report Frequency Description of Report Source of Report Financial Reports Monthly, and Annually IFMIS MINECOFIN Non-Financial Reports Quarterly and Annually Narrative report detailing

number of students trained

Districts



Performance Target

Monitoring Method


Monitoring Agent

Good governance and decentralization Itorero No. students

trained 36,012 Meetings,

FV and R Quarterly Districts and

Itorero staff 3.10 List of Reference Materials 1. Cabinet resolution of 18th November 2011 establishing ItoreroRy’Igihugu

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4. Earmarked Transfer Guidelines for Ministry of Local Government (MINALOC) 4.1 Background to Earmarking Institution Programs Table 1: Earmarking Institutions Introduction 4.1.1 Mission, Goals, and Objectives of the Earmarking Institution The mission of MINALOC is “to promote the well-being of the population by good governance, community development and social affairs”. The objectives of MINALOC are: • To put in place democratic, decentralized administrative structures, which are able to mobilize the

population in order to implement government programs and resolve their own problems; • To ensure synergy and collaboration between all government institutions in their support to decentralized

administrative units; • To reinforce human, material and financial capacities of decentralized administrative units to allow them to

fulfill their roles and responsibilities; • To roll out to all the population insurance systems, savings facilities and social security mechanisms; • To ensure the implementation and functioning of coordination mechanisms for the management of risks and

disasters; • To reinforce planning, coordination and mobilization mechanisms of the necessary resources regarding

good governance, community development and social protection. 4.1.2 Legal References for Earmarking Institution Programs The National Social Protection Policy of January 2011 underlines the importance of social protection in Rwanda and outlines the role of MINALOC and decentralized entities in social protection. 4.1.3 Current Situation of Earmarking Institution Programs MINALOC has one earmarked program, social protection, and one earmarked sub-program, support to vulnerable groups. Within this sub-program, districts provide: direct support; shelter and centers for the disabled and elderly; financial support to encourage income generating activities of cooperatives formed by vulnerable groups; and support for HMPs to undertake vocational education. 4.1.4 Relevance of Earmarking Institution Programs to National Policy on Decentralization By decentralizing social protection actions to the district level, MINALOC is contributing to the strategic objective of the national decentralization policy of enhancing the effectiveness and efficiency of the delivery of services by moving the decision-making about the services closer to the people. It is also hoped that the sensitivity and responsiveness of the program to local needs will be increased. 4.1.5 Relationship to National Cross Cutting Programs for Poverty Reduction, MDGs, Gender Issues and Other Cross Cutting Programs In all its aspects social protection is a highly important national cross-cutting program for Poverty Reduction and achievement of the MDGs, since through the program the welfare of vulnerable groups and their social status is improved through income generating activities. The program is also designed to promote gender inequality and improve the welfare of all Rwandans, male and female. 4.1.6 Relationship to National Priorities as reflected in the Action Plans of the Decentralized Budget Agencies

23

Social protection is a national priority, and plays an important role in Vision 2020 and EDPRS. It is a priority area that is reflected in district development and action plans, since all the activities aim to encourage development and the welfare of those vulnerable in the population. 4.1.7 Projected Accomplishments for Coming Fiscal Year In the 2012-13 fiscal year, through earmarked transfers for the support of vulnerable groups, districts will: • Fund income generating activities initiated by cooperatives of vulnerable groups; • Provide direct income support to cater for vulnerable people with special needs; • Acquire land and build of dwellings to resettle vulnerable people; • Provide support to centers for people with disabilities or center for elderly people; • Support to 5 HMP students in categories 1 & 2 of UBUDEHE to access TVETs in each district; • Purchase start-up kits for 309 HMP students in TVETs. 4.2 Objectives of the Earmarked Program and Sub-Program Table 2: Program and Sub Program Objectives Programs Objectives 1 Social Protection The objective of the program is to guarantee a minimum income and access

to core public services to all poor and vulnerable people 1.1 Support to vulnerable

groups • To fight poverty and ensure the welfare of vulnerable through the

provision of direct support, shelter and centers for the disabled and elderly; • To fight poverty through encouraging income generating activities of

cooperatives formed by vulnerable groups; • To fight historically marginalization by supporting HMPs through

vocational education.

4.3 Transferred Outputs/Activities For the 2012-13 financial year, it has been decided that a priority area for the ‘‘support to vulnerable groups’’ subprogram is to support ‘‘historically marginalized people’’ (HMPs) to access vocational training. As such the output ‘‘Support 150 new HMP students in TVET and 159 existing students to gain vocational qualifications’’ has been added. This new output contains two activities, including financial support to new HMP TVET students as well as purchasing start-up kits for all new and current HMP TVET students. In addition, there are two new activities under the output ‘‘social assistance provided to extremely poor and vulnerable groups’’. These relate to acquiring land and building dwellings to resettle vulnerable people, and supporting centers for people with disabilities and the elderly. Table 3: Transferred Outputs/Activities Program &


1 Social Protection 1.1 Support to

vulnerable groups

Output1: Social assistance provided to extremely poor and vulnerable groups

Activity 1: Fund income generating activities initiated by cooperatives of vulnerable groups (HMPs, disabled persons, elderly, returnees, people living with HIV/AIDS, children headed households, etc.)

24

Activity 2: Provide direct support to cater for vulnerable people with special needs (special cases to be approved by the district committee e.g. vulnerable households catering for orphans from closed centers Activity 3: Acquisition of land and building of dwellings to resettle vulnerable people Activity 4: Provide support to centers for people with disabilities or center for elderly people

Output 2: 150 new HMP students in TVET and 159 existing students supported to gain vocational qualifications

Activity 5: Support to 5 HMP students in categories 1 & 2 of UBUDEHE to access TVETs in each district Activity 6: Purchase start-up kits for 309 HMP students in TVETs (5 per district for 2012/13 budget year + number of HMP already in training in Kinazi or Kigese vocational schools)

4.4 Allocation Formula by Program Table 4: Allocation Formula parameters and Weight Program &


1 Social Protection 1.1 Support to

vulnerable groups Expenditure requirements to provide social support to poor and vulnerable groups

93.3% 1. Fund income generating activities initiated by cooperatives of vulnerable groups (HMPs, disabled persons, elderly, returnees, people living with HIV/AIDS, children headed households, etc.) 2. Provide direct support to cater for vulnerable people with special needs (special cases to be approved by the district committee e.g. vulnerable households catering for orphans from closed centers 3. Acquisition of land and building of dwellings to resettle vulnerable people 4. Provide support to centers for people with disabilities or center for elderly people

Expenditure requirements to provide to support 150 new HMP students in TVET and 159 existing students to gain vocational qualifications

6.7% Support to 5 HMP students in categories 1 & 2 of UBUDEHE to access TVETs in each district Activity 6: Purchase start-up kits for 309 HMP students in TVETs (5 per district for 2012/13 budget year + number of HMP already in training in Kinazi or Kigese vocational schools)

25

4.5 Allocation Formula by Decentralized Budget Agency The allocation formula is the same for all activities in output 1. It is designed to estimate the expenditure needs of each district to provide social assistance to poor and vulnerable groups. For each district, the larger their vulnerable population, the larger their overall population and the lower their revenue per capita, the larger their transfer. The allocation formula uses three (3) allocation parameters as follows:

- District vulnerable population size, which represent 45% of the earmarked allocation; - District population size, which represent 25 % of the earmarked allocation; - Equalization component, so that poorer districts receive higher transfers, which is measured on the

basis of the inverse of their revenue per capita, as a share of total revenue per capita of each districts. It represents 30% of the earmarked allocation.

The formula is shown below:

For output 2, districts have been allocated a lump-sum amount based on the number of HMP students in TVETs to be supported in each district. Table 5: Allocation by Programs to Decentralized Budget Agency District Program : Social protection District Total

Subprogram: Support to vulnerable groups Output 1: Social assistance provided to extremely poor and vulnerable groups

Output 2: Support 150 new HMP students in TVET and 159 existing students to gain vocational qualifications.

NGOMA 36,823,617 2,500,000 39,323,617 BUGESERA 45,603,684 3,600,000 49,203,684 GATSIBO 31,517,857 2,500,000 34,017,857 KAYONZA 17,912,001 7,600,000 25,512,001 KIREHE 31,008,744 3,000,000 34,008,744 NYAGATARE 21,972,731 3,000,000 24,972,731 RWAMAGANA 36,523,252 2,500,000 39,023,252 HUYE 70,649,550 2,500,000 73,149,550 NYAMAGABE 60,809,941 2,500,000 63,309,941 GISAGARA 77,594,743 3,100,000 80,694,743 MUHANGA 44,549,909 2,500,000 47,049,909 KAMONYI 27,477,614 3,000,000 30,477,614 NYANZA 36,193,560 3,200,000 39,393,560 NYARUGURU 83,480,333 2,500,000 85,980,333

26

RUSIZI 35,198,447 3,000,000 38,198,447 NYABIHU 40,873,470 2,500,000 43,373,470 RUBAVU 44,353,000 3,000,000 47,353,000 KARONGI 50,141,115 3,100,000 53,241,115 NGORORERO 39,117,650 2,500,000 41,617,650 NYAMASHEKE 59,790,319 4,300,000 64,090,319 RUTSIRO 42,455,439 2,800,000 45,255,439 BURERA 49,998,963 2,500,000 52,498,963 GICUMBI 40,334,734 2,500,000 42,834,734 MUSANZE 35,505,540 3,200,000 38,705,540 RULINDO 43,185,390 3,000,000 46,185,390 GAKENKE 48,105,197 2,500,000 50,605,197 RUHANGO 34,969,306 3,900,000 38,869,306 NYARUGENGE 7,192,130 3,600,000 10,792,130 KICUKIRO 25,406,045 2,500,000 27,906,045 GASABO 40,404,224 2,500,000 42,904,224 TOTAL 1,259,648,505 90,900,000 1,350,548,505 4.6 Performance Indicators Table 6: Performance Indicators by Decentralized Budget Agency for Program/Subprogram Program & Subprogram Performance Indicator Performance Target Source of

Data NGOMA Program: Social Protection Subprogram: Support to vulnerable groups

Percentage of extremely poor and vulnerable in the district given social assistance

100% Reports from District

Number of HMP students to gain vocational qualifications

5 + all HMPs already in training

Reports from District

BUGESERA Program: Social Protection Subprogram: Support to vulnerable groups






GATSIBO Program: Social Protection Subprogram: Support to vulnerable groups






KAYONZA Program: Social Protection Subprogram: Support to vulnerable groups



27

Number of HMP students to gain

vocational qualifications 5 + all HMPs already in training


KIREHE Reports from District

Program: Social Protection Subprogram: Support to vulnerable groups






NYAGATARE Program: Social Protection Subprogram: Support to vulnerable groups






RWAMAGANA Program: Social Protection Subprogram: Support to vulnerable groups






HUYE Reports from District







NYAMAGABE Program: Social Protection Subprogram: Support to vulnerable groups






28

GISAGARA Reports from

District Program: Social Protection Subprogram: Support to vulnerable groups






MUHANGA Program: Social Protection Subprogram: Support to vulnerable groups






KAMONYI Program: Social Protection Subprogram: Support to vulnerable groups






NYANZA Reports from District







NYARUGURU Program: Social Protection Subprogram: Support to vulnerable groups






RUSIZI Reports from District







NYABIHU Program: Social Protection Subprogram: Support to vulnerable groups






29

RUBAVU Program: Social Protection Subprogram: Support to vulnerable groups






KARONGI Reports from District







NGORORERO Program: Social Protection Subprogram: Support to vulnerable groups






NYAMASHEKE Program: Social Protection Subprogram: Support to vulnerable groups






RUTSIRO Program: Social Protection Subprogram: Support to vulnerable groups






BURERA Program: Social Protection Subprogram: Support to vulnerable groups






GICUMBI Reports from District







MUSANZE Program: Social Protection

30

Subprogram: Support to vulnerable groups






RULINDO Program: Social Protection Subprogram: Support to vulnerable groups






GAKENKE Program: Social Protection Subprogram: Support to vulnerable groups






RUHANGO Program: Social Protection Subprogram: Support to vulnerable groups






NYARUGENGE Program: Social Protection Subprogram: Support to vulnerable groups






KICUKIRO Program: Social Protection Subprogram: Support to vulnerable groups






GASABO Program: Social Protection Subprogram: Support to vulnerable groups






31

4.7 Disbursement Modalities Table 7: Disbursement Modalities By Program/Subprogram Program & Subprogram


Social Protection Support to vulnerable groups

Annually District account

Cooperatives; Vulnerable people; Construction workers/ companies; Care centers; Kinazi and Kigesi vocational schools

N/A

Flow of Funds:



MINALOC requests to MINECOFIN to make the transfer to all districts in July or August d. When the transfer is done and what basis for the reception of the second and subsequent transfer’s


designed beneficiaries: The disbursement from district accounts to beneficiaries must fulfill the following conditions: • Vulnerable groups are required to submit written requests for support to their local cell, and

requests must be approved by the local cell and sector • The maximum budget per income generating project is 3,000,000 Rwf per cooperative and

150,000 Rwf per individual • The disbursement should be made from the district bank account to the beneficiary’s bank

account.

4.8 Reporting Obligations Table 8: Reporting Obligations for Financial and Non-Financial Reports Report Title Report Frequency Description of Report Source of Report Financial Reports Quarterly IFMIS MINECOFIN Non-Financial Reports

Quarterly Narrative report detailing: number of cooperatives supported and type of support given; number of vulnerable people given direct support; number of shelters constructed; number of care centers supported; number of HMP students supported in TVETs.

District report

32

4.9 Monitoring and Evaluation Table 9: Monitoring and Evaluation by Program/Subprogram

4.10 List of Reference Materials 1. Social Protection Strategy and Social Protection Implementation Plan 2. National Program of People with disabilities 3. Log frame for historically marginalized people 4. www.minaloc.gov.rw

Program and Subprogram


Performance Target Monitoring Method


Monitoring Agent

Social Protection Support to Vulnerable groups


100% FV R

Quarterly Twice a year

MINALOC staff in charge social protection, monitoring and evaluation unit


309 (5 per district + number of HMP already in training in Kinazi or Kigese vocational schools)

FV R

Quarterly Twice a year

MINALOC staff in charge social protection, monitoring and evaluation unit

http://www.minaloc.gov.rw/�

33

5. Earmarked Transfer Guidelines for the Genocide Survivors’ Fund (FARG) 5.1 Background to Earmarking Institution Programs Table 1: Earmarking Institutions Introduction 5.1.1 Mission, Goals, and Objectives of the Earmarking Institution The mission of FARG is ‘‘to have vulnerable genocide survivors integrated into existing national programs for self-development and progressively phase out all FARG specific assistance through skills development, promotion of income generating activities and entrepreneurship. FARG has the vision of achieving this by 2019’’. 5.1.2 Legal References for Earmarking Institution Programs The fund has been established by law No 68/2008 of 31/12/2008 5.1.3 Current Situation of Earmarking Institution Programs Under the program ‘‘social protection’’, FARG has one earmarked subprogram, “Support Genocide Survivors”. Within this program, FARG earmarks funds for districts to pay the school fees of vulnerable genocide survivors and their families, provide direct support to vulnerable genocide survivors, support income generating activities and provide shelters. 5.1.4 Relevance of Earmarking Institution Programs to National Policy on Decentralization One of the objectives of the National Policy on Decentralization is “to enhance the sensitivity and responsiveness of public administration to the local environment by placing the planning, financing, management and control of service provision at the point where services are provided”. By giving districts the responsibility for implementing activities related the welfare of genocide survivors, it is expected that the efficiency and effectiveness of this spending will be improved. 5.1.5 Relationship to National Cross Cutting Programs for Poverty Reduction, MDGs, Gender Issues and Other Cross Cutting Programs Genocide survivors have been identified as a group prone to poverty. The “social protection’’ program broadly contributes to poverty reduction and achievement of the MDGs through providing support to the most vulnerable in society, and the “support genocide survivors” program does this specifically for vulnerable genocide survivors. 5.1.6 Relationship to National Priorities as reflected in the Action Plans of the Decentralized Budget Agencies District development plans have common priorities of poverty reduction and local economic development. The support to genocide survivors’ sub-program contributes to these priorities by protecting those vulnerable to poverty and encouraging their involvement in income generating activities. 5.1.7 Projected Accomplishments for Coming Fiscal Year FARG has earmarked funds to enable districts to: financially support 32,143 secondary school students and 7,824 12YBE students to attend school; provide direct support to 21,039 vulnerable genocide survivors; support income generating activities of genocide survivors through 1,039,000,000 Rwf provided to fund the activities of cooperatives and the provision of 1000 cows; and the construction of 359 houses for genocide survivors and their families.

34

5.2 Objectives of the Earmarked Program and Sub-Program

Table 2: Program and Sub Program Objectives Programs Objectives 1 Social Protection 1.1 Support to genocide survivors • To ensure the welfare of genocide survivors and their

families through direct support and provision of housing to those most in need

• To encourage the income generation of genocide survivors through financial support to productive activities

• To have vulnerable genocide survivors integrated into existing national programs for self-development by 2019

5.3 Transferred Outputs/Activities For the financial year 2012-13 the provision of the mutuelle de sante for eligible genocide survivors will not be an activity earmarked by FARG under the social protection program. All people in Ubudehe categories 1 and 2 will be given mutuelle de sante by MINISANTE. Otherwise, the other activities have been continued from the past financial year 2011-12. Table 3: Transferred Outputs/Activities Program &


1 Social Protection 1.1 Support

Genocide Survivors

Output 1: 32,143 secondary school students and 7,824 12YBE students are financially supported to attend school

Activity 1: Pay school fees for 32,143 secondary school students and 7,826 12YBE students

Output 2: 21,039 vulnerable genocide survivors are provided direct support

Activity 2: Provide direct support to 21,039 vulnerable genocide survivors

Output 3: Income generating activities of genocide survivors are supported

Activity 3: Provide financial support to cooperatives of genocide survivors Activity 4: Provide 1000 cows to support income generating activities of vulnerable genocide survivors

Output 4: 359 families of vulnerable genocide survivors are resettled

Activity 5: Construction of 359 houses for genocide survivors and their families


Subprogram Parameters Weight Outputs/Activities

1 Social Protection 1.1 Support

Genocide Survivors

Cost per year for each secondary school student is 210,000 Rwf Cost per year for each 12YBE student is 40,000 Rwf

58.5% Output 1: 32,143 secondary school students and 7,824 12YBE students are financially supported to attend school Activity 1: Pay school fees for 32,143 secondary school students and 7,826 12YBE students

35

Each vulnerable genocide

survivor requiring direct support is provided 7,500 Rwf per month

17.4% Output 2: 21,039 vulnerable genocide survivors are provided direct support Activity 2: Provide direct support to 21,039 vulnerable genocide survivors

The total allocation for cooperatives was calculated by the total number of sectors, multiplied by an allocation per sector, which varies depending on the concentration of genocide survivors in the district (see below)

10.0% Output 3: Income generating activities of genocide survivors are supported Activity 3: Provide financial support to cooperatives of genocide survivors

The following costs are incurred in providing each cow: 500,000 Rwf to purchase the cow; 150,000 Rwf to build a barn for the cow; 20,000 Rwf for food expenditures

6.1% Activity 4: Provide 1000 cows to support income generating activities of vulnerable genocide survivors

Cost of building each house is estimated at 2,219,039 Rwf for all districts other than in the City of Kigali where the cost is 3,750,000 Rwf

8.0% Output 4: 359 families of vulnerable genocide survivors are resettled Activity 5 Construction of 359 houses for genocide survivors and their families

5.5 Allocation Formula by Decentralized Budget Agency Activity 1: Pay school fees for 32,143 secondary school students and 7,826 12YBE students The cost of secondary school fees is 70,000 Rwf per trimester (210,000 Rwf per year), and the cost of supporting students of 12YBE is 40,000 Rwf per year. This allocation formula is:

District allocation = (number of students in district to pay secondary school fees for) x 210,000 + (number of students in district to pay 12YBE for) x 40,000

Activity 2: Provide direct support to 21,039 vulnerable genocide survivors Direct support of 7,500 Rwf per month (90,000 Rwf per year) is to be provided to each vulnerable genocide survivor requiring support. The allocation formula is:

District allocation = number in district to be supported x 90,000 Rwf Activity 3: Provide financial support to cooperatives of genocide survivors Each sector is allocated an amount to support cooperatives. The amount is either 1,000,000Rwf, 2,000,000 Rwf or 4,000,000 Rwf, depending on the population of genocide survivors in the district. The allocation formula is:

District allocation = number of sectors in district x amount per sector

36

Activity 4: Provide 1000 cows to support income generating activities of vulnerable genocide survivors The cost of providing each cow is 670,000 Rwf (500,000 Rwf to purchase the cow; 150,000 Rwf to build a barn for the cow; 20,000 Rwf for food expenditures). The allocation formula is:

District allocation = number of cows to be provided x 670,000 Rwf Activity 5: 359 families of vulnerable genocide survivors are resettled Cost of building each house is estimated at 2,219,039 Rwf. The allocation formula is:

District allocation = number of houses to be built in district x cost per house Allocation Table by Decentralized Budget Agency Table 5: Allocation by Programs to Decentralized Budget Agency Program/ District Program : Social protection

Subprogram: Support genocide survivors Output 1: 32,143 secondary school students and 7,824 12YBE students are financially supported to attend school

Output 2: 21,039 vulnerable genocide survivors are provided direct support

Output 3: Income generating activities of genocide survivors are supported by financial assistance for capital expenditures

Output 4: 359 families of vulnerable genocide survivors are resettled

District Total

NGOMA 140,440,000 84,690,000 82,800,000 307,930,000 BUGESERA 168,920,000 90,180,000 100,200,000 224,122,838 583,422,838 GATSIBO 81,080,000 42,570,000 36,710,000 160,360,000 KAYONZA 171,360,000 55,440,000 50,800,000 31,066,532 308,666,532 KIREHE 63,070,000 52,470,000 64,750,000 180,290,000 NYAGATARE 65,940,000 9,090,000 18,020,000 93,050,000 RWAMAGANA 211,530,000 65,160,000 54,800,000 82,104,406 413,594,406 HUYE 269,700,000 93,240,000 91,770,000 88,761,520 543,471,520 NYAMAGABE 112,300,000 34,020,000 94,020,000 240,340,000 GISAGARA 113,750,000 140,850,000 87,770,000 342,370,000 MUHANGA 149,960,000 56,340,000 68,820,000 275,120,000 KAMONYI 218,930,000 147,240,000 80,520,000 22,190,380 468,880,380 NYANZA 610,360,000 66,960,000 72,520,000 749,840,000 NYARUGURU 185,860,000 136,440,000 98,270,000 99,856,710 520,426,710 RUSIZI 346,140,000 110,880,000 60,790,000 79,933,594 597,743,594 NYABIHU 113,660,000 7,650,000 38,090,000 62,133,064 221,533,064 RUBAVU 693,720,000 46,800,000 40,750,000 781,270,000 KARONGI 194,050,000 35,100,000 52,800,000 15,533,266 297,483,266 NGORORERO 82,100,000 44,190,000 71,450,000 197,740,000 NYAMASHEKE 181,280,000 122,670,000 52,130,000 356,080,000 RUTSIRO 50,730,000 30,780,000 30,050,000 111,560,000 BURERA 2,720,000 1,710,000 18,340,000 22,770,000 GICUMBI 60,330,000 9,360,000 62,100,000 131,790,000 MUSANZE 43,360,000 16,920,000 25,050,000 85,330,000

37

RULINDO 90,370,000 59,760,000 88,100,000 238,230,000 GAKENKE 39,710,000 8,550,000 25,700,000 79,885,368 153,845,368 RUHANGO 666,750,000 71,280,000 68,520,000 90,980,558 897,530,558 NYARUGENGE 469,570,000 74,610,000 37,405,484 581,585,484 KICUKIRO 261,150,000 67,410,000 35,395,484 363,955,484 GASABO 516,060,000 111,150,000 48,745,484 675,955,484 TOTAL 6,374,900,000 1,893,510,000 1,757,186,452 876,568,236 10,902,164,688 5.6 Performance Indicators Table 6: Performance Indicators by Decentralized Budget Agency for Program/Subprogram Program & Subprogram

Performance Indicator Performance Target Source of Data

NGOMA Program: Social Protection Subprogram: Support genocide survivors

No. students for which school fees are paid

876 District reports

No. genocide survivors provided with direct support

941

Amount of financial support provided to cooperatives

56,000,000

No. cows provided to genocide survivors 40 No. families provided shelter

BUGESERA Program: Social Protection Subprogram: Support genocide survivors


1,112 District reports


1,002


60,000,000

No. cows provided to genocide survivors 60 No. families provided shelter 101

GATSIBO Program: Social Protection Subprogram: Support genocide survivors




473


28,000,000


KAYONZA Program: Social Protection Subprogram: Support genocide survivors




616


24,000,000


38

KIREHE Program: Social Protection Subprogram: Support genocide survivors




583


48,000,000


NYAGATARE Program: Social Protection Subprogram: Support genocide survivors




101


14,000,000


RWAMAGANA Program: Social Protection Subprogram: Support genocide survivors




724


28,000,000


HUYE Program: Social Protection Subprogram: Support genocide survivors




1,036


56,000,000


NYAMAGABE Program: Social Protection Subprogram: Support genocide survivors




378


68,000,000


39

GISAGARA Program: Social Protection Subprogram: Support genocide survivors




1,565


52,000,000


MUHANGA Program: Social Protection Subprogram: Support genocide survivors




626


48,000,000


KAMONYI Program: Social Protection Subprogram: Support genocide survivors




1,636


48,000,000


NYANZA Program: Social Protection Subprogram: Support genocide survivors




744


40,000,000


NYARUGURU Program: Social Protection Subprogram: Support genocide survivors




1,516


56,000,000


40

RUSIZI Program: Social Protection Subprogram: Support genocide survivors




1,232


36,000,000


NYABIHU Program: Social Protection Subprogram: Support genocide survivors




85


20,000,000


RUBAVU Program: Social Protection Subprogram: Support genocide survivors




520


24,000,000


KARONGI Program: Social Protection Subprogram: Support genocide survivors




390


26,000,000


NGORORERO Program: Social Protection Subprogram: Support genocide survivors




491


48,000,000


41

NYAMASHEKE Program: Social Protection Subprogram: Support genocide survivors




1,363


26,000,000


RUTSIRO Program: Social Protection Subprogram: Support genocide survivors




342


20,000,000


BURERA Program: Social Protection Subprogram: Support genocide survivors


17 District reports


19


17,000,000


GICUMBI Program: Social Protection Subprogram: Support genocide survivors




104


42,000,000


MUSANZE Program: Social Protection Subprogram: Support genocide survivors




188


15,000,000


42

RULINDO Program: Social Protection Subprogram: Support genocide survivors




664


68,000,000


GAKENKE Program: Social Protection Subprogram: Support genocide survivors




95


19,000,000


RUHANGO Program: Social Protection Subprogram: Support genocide survivors




792


36,000,000


NYARUGENGE Program: Social Protection Subprogram: Support genocide survivors




829


20,000,000


KICUKIRO Program: Social Protection Subprogram: Support genocide survivors




749


20,000,000


43

GASABO Program: Social Protection Subprogram: Support genocide survivors




1,235


30,000,000


5.7 Disbursement Modalities Table 7: Disbursement Modalities by Program/Subprogram Program & Subprogram


Program 1: Social protection Subprogram 1.1: Support genocide survivors

Quarterly Indirect Schools, Genocide survivors, Cooperatives, Construction companies

C/F

Flow of Funds: The submission for each program or sub program should provide a short description of the flow of funds containing the following information:


transfer: District account in National Bank c. When the transfer is done and what basis for the reception of first transfer’s installment (if any):

FARG requests to MINECOFIN to make the transfer to all districts in July or August d. When the transfer is done and what basis for the reception of the second and subsequent transfer’s

installments (if any): District’s quarterly narrative and financial report e. Basis of payment from decentralized budget agency/non-budget agency’s bank account/ to the

designed beneficiaries: Cooperatives should apply to districts for the type and amount of support they require; building shelters requires a contract between the construction firm and the district detailing the conditions of payment.

5.8 Reporting Obligations Table 8: Reporting Obligations for Financial and Non-Financial Reports Report Title Report Frequency Description of Report Source of Report Financial Reports Monthly, Quarterly and


Non-Financial Reports Quarterly and Annually Narrative report detailing type and amount of support given regarding each activity

Districts

44



Performance Target

Monitoring Method


Monitoring Agent

Program: Social Protection Subprogram: Support Genocide Survivors

No. students for which school fees are paid No. genocide survivors provided with direct support Amount of financial supported provided to cooperatives No. cows provided to genocide survivors No. families provided with shelter

39,969 21,039 1,039,000,000 1000 359

R FV QM

Quarterly FARG

5.10 List of Reference Materials 1. Law No 69/2008 of 31/12/2008 establishing the fund for genocide survivors (FARG) 2. www.minaloc.gov.rw 3. www.farg.org.rw

http://www.minaloc.gov.rw/�

http://www.farg.org.rw/�

45

6. Earmarked Transfer Guidelines for Ministry of Trade and Industry (MINICOM) 6.1 Background to Earmarking Institution Programs Table 1: Earmarking Institutions Introduction 6.1.1 Mission, Goals, and Objectives of the Earmarking Institution MINICOM’s mission is to facilitate Rwanda's economic transformation through enabling a competitive private sector integrated into regional and global markets, while ensuring a level playing field and the protection of consumers. MINICOM has the following five strategic objectives: • To create a business environment conducive to growth and the protection of consumers; • To increase the share of services and manufacturing in GDP; • To support private sector growth and job creation with a focus on SMEs; • To promote trade integration into regional and global markets with a focus on improving Rwanda's trade

balance; • To build an effective human resource base and institutional capacity for delivery. 6.1.2 Legal References for Earmarking Institution Programs The law determining the Organization and the Functioning of the Districts adopted in February 2006 defines the functional responsibilities of the districts. According to the legal framework, districts are responsible for promotion of trade activities, development of micro-enterprises and small-scale industry and supporting cooperatives. 6.1.3 Current Situation of Earmarking Institution Programs MINICOM has two programs for which it earmarks funds to districts, namely ‘‘promotion of trade and industry’’ and ‘‘promotion of business support services and cooperatives’’. The earmarking sub-programs ‘‘management of internal trade and export promotion’’ and ‘‘support to SME development’’ are within these programs respectively. In the past, MINICOM earmarked for other sub-programs, but as these relate to development expenditure, they will now be earmarked by RLDSF. 6.1.4 Relevance of Earmarking Institution Programs to National Policy on Decentralization One of the Decentralization Implementation Plan (DIP) strategic areas is Local Economic Development (LED). The point of departure for LED is making the local communities active members of an economy. This requires enhancing people’s productive capacities through job creation, entrepreneurship, and increasing their purchasing power. MINICOM’s earmarked programs aim to promote internal trade and export promotion and SME development thereby contributing to LED. 6.1.5 Relationship to National Cross Cutting Programs for Poverty Reduction, MDGs, Gender Issues and Other Cross Cutting Programs LED is of central importance to achieving poverty reduction and the MDGs. MINICOM’s earmarked programs aim to promote internal trade and export promotion and SME development thereby contributing to LED.

46

6.1.6 Relationship to National Priorities as reflected in the Action Plans of the Decentralized Budget Agencies Both earmarked programs finance LED projects and activities that are inscribed in the District Development Plans and Annual Action Plans. These documents identify the decentralized budget agencies’ priority areas of intervention considering the status of the decentralized budget agency in relation to national priorities and MDG’s targets. 6.1.7 Projected Accomplishments for Coming Fiscal Year In the fiscal year 2012-2013, MINICOM will earmark 162,330,178 Rwf to districts. The large decrease in the transfers is due to the transferring of development activities to RLDSF. The earmarked transfers will facilitate the following: one District Cooperatives Officer in each district; the organization of one district trade fair in each district and; the organization of two meetings of the Access to Finance Forum in each district. 6.2 Objectives of the Earmarked Program and Sub-Program Table 2: Program and Sub Program Objectives Programs Objectives 1 Promotion of Trade and Industry To increase the share of services and manufacturing in

GDP and promote trade integration into regional and global markets

1.1 Management of External Trade and Export Promotion

Improve opportunities for growth of the private sector by encouraging trade and exports in particular

2. Promotion of Business support services and cooperatives

Promote growth of the private sector and through this job creation

2.1 Support to SME Development Encourage growth among SMEs to achieve local economic development and poverty reduction through job creation

6.3 Transferred Outputs/Activities All activities are continuing ones from the previous fiscal year. However, MINICOM has fewer earmarking activities than last year because the development activities are under RLDSF. Table 3: Transferred Outputs/Activities Program &


1 Promotion of Trade and Industry 1.1 Management of

External Trade and Export Promotion

Output 1: One District Cooperatives Officer (DCO) in each district facilitated in terms of communication and transport

Facilitate DCO activities by funding transport and communication costs

Output 2: One trade fair held in each district Organize one trade fair in each district per year

2 Promotion of Business support services and cooperatives 2.1 Support to SME

Development Output 1: Two Access to Finance Forum (AFF) meetings held in each District per year

Organize two meetings of AFF per year in each district

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1 Promotion of Trade and Industry 1.1 Management of

External Trade and Export Promotion

Each DCO is allocated 30,000 Rwf for communication and 70,000 Rwf for transport per month

22.2% Output 1: One DCO in each district facilitated in terms of communication and transport

Allocated based on the expenditure requirements to hold trade fairs (number of fair trade stands and transport for traders)

29.2% Output 2: One trade fair held in each district

2 Promotion of Business support services and cooperatives 2.1 Support to SME

Development Allocated based on the expenditure requirements to hold AFF meetings

48.6% Output 1: Two AFF meetings held in each District per year

6.5 Allocation Formula by Decentralized Budget Agency Table 5: Allocation by Programs to Decentralized Budget Agency District 1: Promotion of Trade and Industry 2: Promotion of

Business support services and cooperatives

District Total

1.1: Management of External Trade and Export Promotion

2.1: Support to SME Development

Program Total Activities Program Total DCO communication and transport cost

District Trade Fair

Access to Finance Forum meetings

NGOMA 2,757,701 1,200,000 1,557,701 2,648,176 5,405,877 BUGESERA 3,942,548 1,200,000 2,742,548 2,660,138 6,602,686 GATSIBO 2,404,700 1,200,000 1,204,700 2,309,195 4,713,895 KAYONZA 2,890,918 1,200,000 1,690,918 2,776,102 5,667,020 KIREHE 2,656,938 1,200,000 1,456,938 2,551,415 5,208,353 NYAGATARE 2,319,106 1,200,000 1,119,106 2,227,001 4,546,107 RWAMAGANA 2,700,295 1,200,000 1,500,295 2,593,051 5,293,346 HUYE 3,002,004 1,200,000 1,802,004 2,882,777 5,884,781 NYAMAGABE 3,008,896 1,200,000 1,808,896 2,889,395 5,898,291 GISAGARA 2,951,784 1,200,000 1,751,784 2,834,551 5,786,335

For the ‘‘Management of External Trade and Export Promotion’’ sub-program, each district has been allocated (i) 1,200,000 Rwf for facilitation of the DCO (each DCO is allocated 30,000 Rwf for communication and 70,000 Rwf for transport per month) and; (ii) a lump-sum amount based on district characteristics to facilitate the organization of district trade fairs. For the ‘‘Support to SME Development’’ sub-program, each district has been allocated a lump-sum amount based on district characteristics to facilitate the organization of Access to Finance Forum meetings.

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MUHANGA 2,396,853 1,200,000 1,196,853 2,301,660 4,698,513 KAMONYI 2,702,405 1,200,000 1,502,405 2,595,076 5,297,481 NYANZA 3,096,836 1,200,000 1,896,836 2,973,843 6,070,679 NYARUGURU 2,742,036 1,200,000 1,542,036 2,633,134 5,375,170 RUSIZI 2,802,808 1,200,000 1,602,808 2,691,493 5,494,301 NYABIHU 2,805,983 1,200,000 1,605,983 2,694,544 5,500,527 RUBAVU 2,824,370 1,200,000 1,624,370 2,712,198 5,536,568 KARONGI 2,012,407 1,200,000 812,407 1,932,483 3,944,890 NGORORERO 2,717,869 1,200,000 1,517,869 2,609,927 5,327,796 NYAMASHEKE 2,742,468 1,200,000 1,542,468 2,633,549 5,376,017 RUTSIRO 2,674,171 1,200,000 1,474,171 2,567,964 5,242,135 BURERA 2,819,401 1,200,000 1,619,401 2,707,426 5,526,827 GICUMBI 2,471,354 1,200,000 1,271,354 2,373,202 4,844,556 MUSANZE 2,795,109 1,200,000 1,595,109 2,684,099 5,479,208 RULINDO 2,722,101 1,200,000 1,522,101 2,613,991 5,336,092 GAKENKE 2,644,485 1,200,000 1,444,485 2,539,457 5,183,942 RUHANGO 2,946,554 1,200,000 1,746,554 2,829,529 5,776,083 NYARUGENGE 2,848,476 1,200,000 1,648,476 2,735,343 5,583,819 KICUKIRO 2,789,692 1,200,000 1,589,692 2,678,895 5,468,587 GASABO 3,193,574 1,200,000 1,993,574 3,066,722 6,260,296 TOTAL 83,383,842 36,000,000 47,383,842 78,946,336 162,330,178 6.6 Performance Indicators Table 6: Performance Indicators by Decentralized Budget Agency for Program/Subprogram Program Performance Indicator Performance Target Source of Data NGOMA Promotion of Trade and Industry Management of External Trade and Export Promotion

No. DCOs facilitated 1 DCO facilitated Quarterly reports of District / DCO No. trade fairs held 1 trade fair held

Promotion of Business support services and cooperatives Support to SME Development

No. meetings of AFF held 2 meetings held Quarterly reports of District / DCO

KIREHE Promotion of Trade and Industry Management of External Trade and Export Promotion




NYAGATARE Promotion of Trade and Industry Management of External Trade and Export Promotion




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GATSIBO Promotion of Trade and Industry Management of External Trade and Export Promotion




KAYONZA Promotion of Trade and Industry Management of External Trade and Export Promotion




BUGESERA Promotion of Trade and Industry Management of External Trade and Export Promotion




KAMONYI Promotion of Trade and Industry Management of External Trade and Export Promotion




MUHANGA Promotion of Trade and Industry Management of External Trade and Export Promotion




RUHANGO Promotion of Trade and Industry Management of External Trade and Export Promotion




NYANZA Promotion of Trade and Industry Management of External Trade and Export Promotion


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HUYE Promotion of Trade and Industry Management of External Trade and Export Promotion




GISAGARA Promotion of Trade and Industry Management of External Trade and Export Promotion




NYAMAGABE Promotion of Trade and Industry Management of External Trade and Export Promotion




NYARUGURU Promotion of Trade and Industry Management of External Trade and Export Promotion




NGORORERO Promotion of Trade and Industry Management of External Trade and Export Promotion




KARAONGI Promotion of Trade and Industry Management of External Trade and Export Promotion




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RUTSIRO Promotion of Trade and Industry Management of External Trade and Export Promotion




NYAMASHEKE Promotion of Trade and Industry Management of External Trade and Export Promotion




RUSIZI Promotion of Trade and Industry Management of External Trade and Export Promotion




NYABIHU Promotion of Trade and Industry Management of External Trade and Export Promotion




RUBAVU Promotion of Trade and Industry Management of External Trade and Export Promotion




GICUMBI Promotion of Trade and Industry Management of External Trade and Export Promotion




RULINDO Promotion of Trade and Industry Management of External Trade and Export Promotion


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BURERA Promotion of Trade and Industry Management of External Trade and Export Promotion




MUSANZE Promotion of Trade and Industry Management of External Trade and Export Promotion




GAKENKE Promotion of Trade and Industry Management of External Trade and Export Promotion




NYARUGENGE Promotion of Trade and Industry Management of External Trade and Export Promotion




GASABO Promotion of Trade and Industry Management of External Trade and Export Promotion




KICUKIRO Promotion of Trade and Industry Management of External Trade and Export Promotion




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6.7 Disbursement Modalities Table 7: Disbursement Modalities by Program/Subprogram Program & Subprogram Frequency Destination Beneficiary Disbursement

Trigger 1: Promotion of Trade and Industry 1.1: Management of External Trade and Export Promotion

Quarterly Districts District Cooperatives Officers (DCOs)

N/A

2: Promotion of Business support services and cooperatives 2.1 Support to SME Development

Quarterly Districts District Access to Finance forums

N/A

Flow of Funds:


transfer: District accounts in National Bank c. When the transfer is done and what basis for the reception of first transfer’s installment (if any):

MINICOM requests to MINECOFIN to make the transfer to all districts in July or August d. When the transfer is done and what basis for the reception of the second and subsequent transfer’s

installments (if any): District’s quarterly narrative and financial report. e. Basis of payment from decentralized budget agency/non-budget agency’s bank account/ to the

designed beneficiaries: After work, the beneficiaries send invoices to the district and then the payment is made to his/her account.

6.8 Reporting Obligations Table 8: Reporting Obligations for Financial and Non-Financial Reports Report Title Report Frequency Description of Report Source of Report Financial Reports

1: Promotion of Trade and Industry

Monthly/ Quarterly and Annually

IFMIS MINECOFIN

2: Promotion of Business support services and cooperatives

Monthly/ Quarterly and Annually

IFMIS MINECOFIN

Non-Financial Reports 1: Promotion of Trade and Industry

Quarterly and Annually Narrative reports District/ DCOs

2: Promotion of Business support services and cooperatives

Quarterly and Annually Narrative reports District/ DCOs

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Performance Target

Monitoring Method


Monitoring Agent

1: Promotion of Trade and Industry 1.1: Management of External Trade and Export Promotion

No. DCOs facilitated

One DCO per district

R FV

Quarterly MINICOM

No. trade fairs held

One trade fair per district

2: Promotion of Business support services and cooperatives 2.1: Support to SME Development

No. meetings of AFF held

Two meetings per district

R FV

Quarterly MINICOM

6.10 List of Reference Materials 1. MINICOM website: www.minicom.gov.rw

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7. Earmarked Transfer Guidelines for Ministry of Education (MINEDUC) 7.1 Background to Earmarking Programs Table 1: Earmarking Institutions Introduction 7.1.1 Mission, Goals, and Objectives of the Earmarking Institution The mission of the Ministry of Education (MINEDUC) is to transform the Rwandan citizen into skilled human capital for socio-economic development of the country by ensuring equitable access to quality education focusing on combating illiteracy, promotion of science and technology, critical thinking, and positive values. To achieve this mission and comply with the country’s policy on decentralization the Ministry works closely with Districts by providing policy guidance and support, while Districts are responsible for implementation. This close working relationship enables the implementation of the Education Sector Strategic Plan, and supports the achievement of the EDPRS objectives, in line with the Seven Year Government Programme, Millennium Development Goals (MDGs), specifically the goals on achieving Universal Basic Education and promoting gender equality. For this purpose, the Ministry of Education decentralized the following earmarked transfers: Teacher salaries, Capitation grants, school feeding, Girls’ education, Adult literacy, Catch-Up program, District Education Funds, School construction, Equipments and Materials for Early Childhood Development, and Exams. 7.1.2 Legal References for Earmarking Institution Programs The Ministry of Education has been designated in the national Economic Development and Poverty Reduction Strategy (EDPRS) as the lead Ministry for the education sector with responsibility for policy formulation,norms and standards for the education sector and undertakes planning, monitoring and evaluation at the national level. With the decentralization policy, responsibilities for education programme planning, implementation and monitoring were delegated to districts. These responsibilities include: • Implementation of education policy and strategic plans; • Preparation of the budget and MTEF; • Monitoring and evaluation of activities in education; • Recruitment, deployment and payment of permanent teaching staff, within ceilings set by the Teacher

Service Commission/REB; • Provision of information on employed teachers to MINEDUC through the Teacher Service

Commission/REB; • Provision of all education statistics; • Transfers of teachers and students within the same district; • Follow-up of NGO education-related activities and reporting back to Provinces and MINEDUC; • Monitoring of school financial reports, use of capitation grants, teachers’ salaries and school feeding. 7.1.3 Current Situation of Earmarking Institution Programs In the financial year (FY) 2012-2013, the Ministry of Education is earmarking for the same programs and subprograms as in FY 2011-2012.

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7.1.4 Relevance of Earmarking Institution Programs to National Policy on Decentralization The earmarking programs/sub-programs correspond to the implementation responsibilities pertaining to local governments/districts, whereas the remaining budget is for monitoring and evaluation activities pertaining to MINEDUC responsibilities, as stipulated by the national decentralization policy. 7.1.5 Relationship to National Cross Cutting Programs for Poverty Reduction, MDGs, Gender Issues and Other Cross Cutting Issues There is strong linkage between education and poverty. Findings from a World Bank study in Rwanda showed that in 2006 average earnings of primary school completers were 70% higher than those of citizens without any education. Average earnings of citizens who completed lower secondary, general upper secondary or university were respectively 2.4, 4.4 and 16 times higher than for those who never went to school. Given that women’s and girls’ low education and qualification compared to men and boys, they are more affected by poverty. The poverty diagnosis highlights that 62 15% of female-headed households are under the poverty line against 54,8% of male-headed households. Therefore, to alleviate poverty, the government of Rwanda adopted strategies, among others things, is to invest in education by reaching “Universal Education for All”, which is one of the most important Millennium Development Goals, removal gender disparity in education, and extend the basic education from 6 years to 9 years, and then to 12 years. Education earmarked transfers relate to above national cross cutting programs and others as they allow districts, and schools to act/decide and implement education policies in accordance with local needs and priorities than when decisions are made at the central government. This will facilitate districts to mobilize local communities for their involvement. 7.1.6. Relationship to National Priorities as reflected in the Action Plans of the Decentralized Budget Agencies All earmarked transfers in education are meant to strengthen the districts’ capacity to implement the 7 Years Government Program in education, which is to promote quality education, including technical and vocational education and training, promote literacy rate of the Rwandan population aged ten years and more at least 90%, and upgrade basic education to 12 years. 7.1.7 Projected Accomplishments for 2012/13 Fiscal Year Earmarked transfers will help facilitate the achievement of the ESSP goals and CPAF targets for2012/13, particularly with regard to implementation of 12 years basic education (12YBE), improving teachers’ skills and working conditions, equipping schools with appropriate teaching and learning materials and expanding access to pre-primary education. In support of these priority areas earmarked transfers will enable the following outputs to be accomplished in 2012/13: • Payment of all public and government-aided teachers in primary, lower secondary and upper secondary

schools; • Payment of capitation grants for all students, of which 15% will be allocated directly to teacher training

via the Rwanda Education Board (REB), and of the remaining amount for primary 75% will be allocated on inputs to improve the quality of education, and 25% of school rehabilitation;

• District Education Funds will provide additional support for vulnerable children to ensure that they can access education;

• 30 ECD model centers to be established (one per district) to support expansion of pre-primary education;

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• 1.731 classrooms are to be built at lower secondary and upper secondary level to support the implementation of 12YBE, accompanied by 2.919 latrines, and the purchase of desks, chairs and tables, teacher’s housing.

7.2 Objectives of the Earmarked Program and Sub-Program Table 2: Objectives of the Earmarked Program and Sub-Program Programs Objectives 1 Pre-Primary Education To improve completionand transition rates whilst reducing drop-out

andrepetition in basic education through a range of strategies including: expansion of Early Childhood Development (ECD)

1.1 Equipmentsand Materialsfor ECD centres.

To support 30 Model ECD centers by providing them with equipmentsand materials

2 Primary Education To improve by 2015, completion (90%) and transition (95%) rates whilst reducing drop-out (9%) andrepetition (10%) in primary education through a range of strategies including: provision, mainstreaming the child-friendly schoolsprogramme, introduction of school health and HIV and AIDSpreventionprogrammes, development of monitoring of learning achievement atschool and national level, developing functional literacy and numeracy andskills

2.1 TeachersSalaries To increase teachers’ salaries by 10% from January 2012 2.2 Capitation grant To increase access and promote education quality in primary education 2.3 Catch-Up Program To increase access and reducing dropout rates in primary education 2.4 District Education

Funds To increase access and reducing dropout rates in primary education

2.5 Exams To ensure quality assurance and assessment 2.6 Adult Literacy To facilitate instructors and support centers of adult literacy 3 LowerSecondary

Education Improving completion and transition rates whilst reducing drop-out and repetition in lower secondary education through a range of strategies including: provision, mainstreaming the child-friendly schools programme, introduction of school health and HIV and AIDS prevention programmes, development of monitoring of learning achievement atschool level, and developing skills

3.1 TeachersSalaries To increase teachers’ salaries by 10% from January 2012) 3.2 Capitation grant To increase access and promote education quality in lower secondary

education 3.3 School feeding Improving the welfare of students 3.4 Girls Education To increase access, reduce absenteeism and dropout rates, and promote

gender equity 3.5 Exams To ensure quality assurance and assessment 3.6 School Construction To increase access and promote education quality in lower secondary

education 4 Upper Secondary

Education Ensuring that the post-basic education (PBE) system is better tailored tomeet labour market needs through encouraging greater private enterpriseinvolvement in PBE, and teacher education,expansion and strengthening technical and vocational schools

4.1 TeachersSalaries Improving the welfare of teachers 4.2 Capitation grant To increase access and promote education quality in Upper secondary

education, specifically in 12YBE/Groupes Scolaires 4.3 School feeding Improving the welfare of students 4.4 Girls Education To increase access, reduce absenteeism and dropout rates, and promote

gender equity

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4.5 Exams To ensure quality assurance and assessment 4.6 School Construction To increase access and promote education quality in upper secondary

education. 7.3 Transferred Outputs/Activities Table 3: Transferred Outputs/Activities Program & Subprogram Outputs Activities 1 Pre-Primary Education 1.1 Equipments

and Materials for ECD centres

1 ECD model centres established per District

Modelling of ECD centres by October 2012 Mobilize Community by January 2013

2 Primary Education 2.1 Teachers

Salaries All public and government-aided primary teachers paid

Pay teachers’ salaries

2.2 Capitation grant Capitation grant for all public and government-aided primary students paid

Pay capitation grants

2.3 Catch-Up Program 45 Catch-Up centers/schools supported

To support Catch-Up centers/schools

2.4 District Education Funds Vulnerable children supported To support vulnerable children 2.5 Exams 719 Exam centers supervised To supervise exams 2.6 Adult Literacy 9,288 Instructors and centers

supported To support instructors and centers

3 LowerSecondaryEducation 3.1 Teachers

Salaries All public and government-aided lower secondary teachers paid

Pay teachers’ salaries by procession all salaries on time and with no errors or problems

3.2 Capitation grant Capitation grant for all public and government-aided lower secondary students paid

Pay capitation grants by paying grants to students on time and without any problems

3.3 School feeding School feeding for all public and government-aided lower secondary schools students paid

Pay school feeding by providing funds for payment of food on time and with no problems

3.4 Girls Education Hygenic and conducive learning environment for girls in schools strengthened

To provide 12YBE Schools with sanitary pads

3.5 Exams Exam centers supervised To supervise exams 3.6 School construction Classrooms and latrines constructed To construct classrooms and

latrines Desks, chairs, and tables purchased To purchase desks, chairs, and

tables 4 Upper Secondary Education 4.1 Teachers

Salaries All public and government-aided upper secondary teachers paid

Pay teachers’ salaries

4.2 Capitation grant Capitation grant for all public and government-aided 12YBE/GroupesScolaires S4 students paid

Pay capitation grants

4.3 School feeding School feeding for all public and government-aided upper secondary schools students paid

Pay school feeding

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4.4 Girls Education Hygenic and conducive learning environment for girls in schools strengthened

To provide 12YBE Schools with sanitary pads

4.5 Exams Exam centers supervised To supervise exams 4.6 School construction Classrooms and latrines constructed To construct classrooms and

latrines Desks, chairs, and tables purchased To purchase desks, chairs, and

tables 7.4 Allocation Formula by Program Table 4: Allocation Formula Parameters and weights by Program Program &


1 Pre-Primary Education 1.1 Equipments

and Materials for ECD centres

1. Number of ECD centres per district established 2. Each ECD centre per district was allocated Rwf 10.746.890

Output 1:ECD model centres established Activity 1: Modelling of ECD centres by October 2012 Activity 2:Mobilize Community by January 2013

2 Primary Education 2.1 Teachers

Salaries 1. Number of teachers in public and government-aided schools perdistrict paid

Output 1: All public and government-aided primary teachers paid Activity 1: Pay teachers’ salaries

2.2 Capitation Grant

1. Number of primary pupils in public and government-aided schools. 2. Each pupil in public and government-aided schools is allocated a capitation grant of 3,500 Rwf per year. N.B: 15% of 3,500 Rwf(525 Rwf) is initially allocated to teachers’ training and channeled to Rwanda Education Board (REB) in 2012/2013 fiscal year. The remaining 2,975 Rwf will be transferred to schools. 75% of the 2.975 Rwf(2,231 Rwf) to be allocated to quality of education (Teaching materials, Sport, and other operational cost), and 25 % (744 Rwf) for rehabilitation. Each student is allocated for 744 Rwf by quarter.

Output 1: Capitation grant for all public and government-aided primary students paid

Activity 1: Pay capitation grants

2.3 Catch-Up Program

1. Number of catch up centres in each district. 2.Each catch up Center is allocated Rwf925,278

Output 1: All Catch-Up centers/schools supported Activity 1: To support Catch-Up centers/schools

2.4 District 1. Each District is allocated Output 1:Vulnerable

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Education Funds

Rwf2,100,017 children supported Activity 1: To support vulnerable children

2.5 Exams 1.Number of examinations centers 2.Average cost for each Primary (P6) examinations centers is Rwf 445,441

Output 1: Exam centers supervised Activity 1: To supervise exams

2.6 Adult Literacy 1.Number of centers in each District 2. The amount will be distributed equitablyaccording the number of instructors in each district. 3.The minimum amount of incentives perinstructor is Rwf 11.268 per year

Output 1:Instructors and centers supported Activity 1: To support instructors and centers

3 Lower Secondary Education 3.1 Teachers

Salaries 1.Number of teachers in public and government-aided schools perdistrict paid

Output 1:All public and government-aided lower secondary teachers paid Activity 1: Pay teachers’ salaries

3.2 Capitation Grant

1.Number of 9YBE (GroupesScolaires)students in each district; 2. Each student in public and government-aided schools in 9YBEis allocated a capitation grant of 3,500 Rwf per year. N.B: 15% of 3,500 Rwf (525 Rwf) is initially allocated to teachers’ training and channeled to Rwanda Education Board (REB) in 2012/2013 fiscal year. Therefore, the remaining 2,975 Rwf will be transferred to schools. Thus, 90% of the 2,975 Rwf (2,678Rwf) to be allocated to quality of education (Teaching materials, Sport, and other operational cost), and 10 % (298Rwf) for rehabilitation. Each student is allocated for 744Rwf by quarter. 3.Lower public and government-aided boarding secondary schools, the capitation is11,000 Rwf for day student/per year and 21,000 Rwf for boarding student/per year N.B:15 % of 11.000 Rwf(1,650Rwf) and 21.000 Rwf (3,150 Rwf) per student in day and boarding schools respectively is allocated to teachers’ training, and will be channeled to REB in 2012/2013 fiscal year. Therefore, the remaining 9,350 Rwf will be transferred to schools for each day

Output 1:capitation grant for all public and government-aided lower secondary students paid Activity 1: Pay capitation grants

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student per year, and 17,850 Rwf for each boarding student per year. Each day student is allocated for 2,338 Rwf and 4,463 Rwf for aday, and a boarding student respectively by quarter.

3.3 School Feeding 1. Number of students in public and government-aided schoolsin each District 2.Number of calendar academic days 3. The rate for each day student is 75Rwf perDay, while for boarding students is 156Rwfper day.

Output 1:School feeding for all public and government-aided lower secondary schools students paid Activity 1: Pay school feeding

3.4 Girls Education 1. Number of schools per District 2. Unit cost for materials NB: The costs for materials in each district for 2012/13 are Rwf 356.986.

Output 1:Hygenic and conducive learning environment for girls in schools strengthened Activity 1: To provide 12YBE Schools with sanitary pads

3.5 Exams 1. Number of examination centers; 2. Average costs for each Lower Secondary school(S3) examination center is Rwf 1.262.604

Output 1:Exam centers supervised Activity 1: To supervise exams

3.6 School Construction

1. Number of classrooms to be constructed in each District. 2. Number of cubicles of latrines to be constructed in each District 3. For 2012/13 the contribution for one classroom is Rwf1.860.224;whereas thecontribution for 12 cubicles of latrines isRwf842.914

Output 1: classrooms and latrines constructed Activity 1: To construct classrooms and latrines Output 2: Desks, chairs, and tables purchased Activity 2.1: To purchase desks, chairs, and tables

4 Upper Secondary Education 4.1 Teachers

Salaries 1. Number of teachers in public and government-aided schools perdistrict; 2. Each new teacher A2 in public and government-aided schools paid Rwf 43.551 monthly 3. Each new teacher A0 paid Rwf 172.341 and A1 is Rwf 130.787 monthly 4. Each new head teacher A0in public and government-aided schools paid Rwf 270.682monthly

Output 1:All public and government-aided upper secondary teachers paid Activity 1: Pay teachers’ salaries

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4.2 Capitation

Grant 1. Number of 12YBE (Groupes Scolaires/S4) students 2. Each student is allocated a capitation grant of 11,000Rwfstudentper year. N.B:15 % of Rwf 11.000 Rwf(i.e1,650 Rwf) per student is allocated to teachers’ training, and will be channeled to REB in 2012/2013 fiscal year. Therefore, the remaining 9,350Rwf will be transferred to schools for each student per year. Thus, 90% of the 9,350 Rwf (i.e 8,415Rwf) to be allocated to quality of education (Teaching materials, Sport, and other operational cost), and 10 % (i.e 935Rwf) for rehabilitation. Each student is allocated for 2,338 Rwf by quarter.

Output 1: capitation grant for all public and government-aided 12YBE/Groupesscolaires S4 students paid Activity 1: Pay capitation grants

4.3 School Feeding 1. Number of students in public and government-aided schools in each District 2.Number of calendar academic days 3. The rate for each day student is 75Rwf per day, while for boarding students is 156Rwfper day.

Output 1:School feeding for all public and government-aided upper secondary schools students paid Activity 1: Pay school feeding

4.4 Exams 1. Number of examination centers 2. Average costs for Each Upper Secondary(S6) examination center is Rwf740.530

Output 1: Exam centers supervised Activity 1: To supervise exams

4.5 School construction

1. Number of classrooms to be constructed ineach District. 2. Number of cubicles of latrines to beconstructed in each District 3. For 2012/13 the Contribution for oneclassroom is Rwf 1,920,000;whereas thecontribution for 12 cubicles of latrines is870,000 Frw

Output 1:classrooms and latrines constructed Activity 1: To construct classrooms and latrines Output 1:Desks, chairs, and tables purchased Activity 1: To purchase desks, chairs, and tables

7.5 Allocation Formula by Decentralized Budget Agency The allocation per district has been calculated based on the expenditure needs of each, which have been fully costed for each activity according to the above table. Table 5: Allocation formula by Decentralized Budget Agency District Non-formal

education Per-primary and primary education

Lower-level secondary education

Upper-level secondary education

Total

NGOMA 2,889,208 1,941,238,052 1,293,003,071 3,946,033 3,241,076,364 BUGESERA 3,265,041 1,081,881,624 1,712,089,759 3,084,781 2,800,321,205

63

GATSIBO 2,755,565 1,275,567,373 2,508,555,400 3,286,081 3,790,164,419 KAYONZA 2,366,233 1,157,482,762 1,769,397,558 3,235,513 2,932,482,066 KIREHE 2,566,168 1,052,360,048 1,340,663,896 3,028,862 2,398,618,974 NYAGATARE 4,024,188 1,934,129,149 1,843,260,177 3,199,212 3,784,612,726 RWAMAGANA 3,536,331 1,361,736,667 1,346,424,969 4,136,641 2,715,834,608 HUYE 3,734,879 1,618,814,893 1,942,250,229 5,799,229 3,570,599,230 NYAMAGABE 4,433,037 1,345,619,843 2,328,667,807 3,762,702 3,682,483,389 GISAGARA 2,850,941 1,007,829,288 1,983,367,897 3,750,614 2,997,798,740 MUHANGA 2,471,916 1,928,976,081 1,332,661,054 4,064,496 3,268,173,547 KAMONYI 2,654,320 1,264,692,860 1,719,774,961 2,622,197 2,989,744,338 NYANZA 2,585,473 960,505,009 1,966,107,027 4,563,276 2,933,760,785 NYARUGURU 3,231,896 1,130,915,533 1,802,388,426 3,013,962 2,939,549,817 RUSIZI 4,267,053 1,844,337,063 2,095,201,132 4,548,580 3,948,353,828 NYABIHU 3,353,202 2,045,813,352 1,337,627,813 3,345,618 3,390,139,985 RUBAVU 3,745,056 1,971,093,170 1,505,725,948 5,135,791 3,485,699,965 KARONGI 2,964,900 1,736,620,092 1,764,040,564 3,040,672 3,506,666,228 NGORORERO 3,292,395 1,936,596,707 1,264,886,638 3,233,118 3,208,008,858 NYAMASHEKE 3,052,827 2,425,487,958 1,701,873,981 4,188,786 4,134,603,552 RUTSIRO 2,670,366 1,251,968,095 1,820,819,425 2,864,857 3,078,322,743 BURERA 3,184,620 2,026,805,995 1,507,458,791 3,479,144 3,540,928,550 GICUMBI 4,450,198 787,839,003 3,323,927,374 3,680,362 4,119,896,937 MUSANZE 3,111,425 1,616,803,582 2,849,605,309 43,836,665 4,513,356,981 RULINDO 3,163,838 1,642,547,698 1,336,469,008 3,243,676 2,985,424,220 GAKENKE 4,372,343 1,135,135,569 2,265,927,197 4,284,366 3,409,719,475 RUHANGO 2,845,891 1,640,842,700 1,614,400,512 3,258,089,103 NYARUGENGE 2,191,604 500,807,994 1,685,255,097 6,052,661 2,194,307,356 KICUKIRO 1,001,963,062 853,281,988 4,420,292 1,859,665,342 GASABO 3,764,084 1,161,286,518 1,398,776,982 6,134,235 2,569,961,819 TOTALS 93,794,998 43,787,697,740 53,213,889,990 152,982,422 97,248,365,150 7.6 Performance Indicators Table 6: Performance Indicators by Decentralized Budget Agency for Program/ Subprogram Program & Subprogram


Ngoma Pre-Primary Education Equipments and Materials for ECD centres.

Number of ECD centers equipped 1 ECD Center District

Primary Education Teachers Salaries Number of teachers paid 1,101 teachers District Capitation grant Number of students paid for 71362 students District Catch-Up Program Number of Catch-Up centers

supported 0 District

64

District Education Funds

Number of vulnerable children supported

NA District

Exams Number of examinations centers supported/Supervised

24 examinations centers District

Adult Literacy Number of instructors provided with incentives

276 instructors District

Lower Secondary Education Teachers Salaries Number of teachers paid 721 teachers paid District Capitation grant Number of students paid for 12,568 students paid for District School feeding Number of students paid for 5,154 students paid for District Girls Education Number of 12YBE schools provided

with sanitary facilities materials 23 scholls District



School Construction

Number of classrooms and latrines constructed

50 classrooms District

152 latrines District Upper Secondary Education Teachers Salaries Number of teachers paid See Lower Secondary District Capitation grant Number of students paid for 2250 students District School feeding Number of students paid for 2208 students District Girls Education Number of 12YBE schools provided

with sanitary facilities materials NA District



School Construction


NA District

Bugesera Pre-Primary Education Equipments and Materials for ECD centres.


Primary Education Teachers Salaries Number of teachers paid 1,279 teachers District Capitation grant Number of students paid for 7,9734 students District Catch-Up Program Number of Catch-Up centers

supported 1 Catch-Up center District



0 District





Lower Secondary Education Teachers Salaries Number of teachers paid 599 teachers District Capitation grant Number of students paid for 11,670 students District School feeding Number of students paid for 1,848 students District Girls Education Number of 12YBE schools provided

with sanitary facilities materials 28 schools District



65

School Construction



112 latrines District Upper Secondary Education Teachers Salaries Number of teachers paid See Lower Secondary District Capitation grant Number of students paid for 3,815 students District School feeding Number of students paid for 792 students District Girls Education Number of 12YBE schools provided




School Construction


NA District

Gatsibo Pre-Primary Education Equipments and Materials for ECD centres.



supported 2 Catch-Up centers District



District









School Construction



84 latrines District Upper Secondary Education Teachers Salaries Number of teachers paid See Lower Secondary District Capitation grant Number of students paid for 2,416 students District School feeding Number of students paid for 1,938 students District Girls Education Number of 12YBE schools provided




School Construction


NA District

Kayonza Pre-Primary Education

66

Equipments and Materials for ECD centres.






NA District









School Construction



108 latrines District Upper Secondary Education Teachers Salaries Number of teachers paid See Lower Secondary District Capitation grant Number of students paid for 4,217 students paid District School feeding Number of students paid for 1,865 students District Girls Education Number of 12YBE schools provided




School Construction


NA District

Kirehe Pre-Primary Education Equipments and Materials for ECD centres.

Number of ECD centers equipped 1 ECD center District





NA District





67

Lower Secondary Education Teachers Salaries Number of teachers paid 492 teachers District Capitation grant Number of schools paid for 13,268 students District School feeding Number of schools paid District Girls Education Number of 12YBE schools provided




School Construction



104 latrine District Upper Secondary Education Teachers Salaries Number of teachers paid See Lower Secondary District Capitation grant Number of schools paid for 1,618 students District School feeding Number of schools paid 949 students District Girls Education Number of 12YBE schools provided




School Construction


NA District

Nyagatare Pre-Primary Education Equipments and Materials for ECD centres.


Primary Education Teachers Salaries Number of teachers paid 1,525 teachers District Capitation grant Number of schools paid for 98,916 students District Catch-Up Program Number of Catch-Up centers




NA District




437 intructors District

Lower Secondary Education Teachers Salaries Number of teachers paid 743 teacters District Capitation grant Number of schools paid for 14,500 students District School feeding Number of schools paid 4,891 students District Girls Education Number of 12YBE schools provided




School Construction



104 latrines District Upper Secondary Education Teachers Salaries Number of teachers paid See Lower Secondary District Capitation grant Number of schools paid for 1,990 students District

68

School feeding Number of schools paid 2,096 students District Girls Education Number of 12YBE schools provided




School Construction


NA District

Rwamagana Pre-Primary Education Equipments and Materials for ECD centres.






NA District




346 intructors District

Lower Secondary Education Teachers Salaries Number of teachers paid 562 teachers District Capitation grant Number of schools paid for 17,329 students District School feeding Number of schools paid 4,677 students District Girls Education Number of 12YBE schools provided

with sanitary facilities materials 20 schols District



School Construction



84 latrines District Upper Secondary Education Teachers Salaries Number of teachers paid See Lower Secondary District Capitation grant Number of schools paid for 2 ,486 students District School feeding Number of schools paid 2,004 students District Girls Education Number of 12YBE schools provided




School Construction


NA District

Huye Pre-Primary Education Equipments and Materials for ECD centres.


Primary Education Teachers Salaries Number of teachers paid 1,094 teachers District Capitation grant Number of schools paid for 69,649 students District

69

Catch-Up Program Number of Catch-Up centers supported

2 Catch-Up centers District



NA District









School Construction



24 latrines District Upper Secondary Education Teachers Salaries Number of teachers paid See Lower Secondary District Capitation grant Number of schools paid for 4,122students District School feeding Number of schools paid 985 students District Girls Education Number of 12YBE schools provided




School Construction


NA District

Nyamagabe Pre-Primary Education Equipments and Materials for ECD centres.


Primary Education Teachers Salaries Number of teachers paid 1,99 teachers District Capitation grant Number of schools paid for 90243 students District Catch-Up Program Number of Catch-Up centers




District







70

Exams Number of examinations centers

supported/Supervised 10 examinations centers District

School Construction



105 latrines District Upper Secondary Education Teachers Salaries Number of teachers paid See Lower Secondary District Capitation grant Number of schools paid for 3,222 students District School feeding Number of schools paid 3,419 students District Girls Education Number of 12YBE schools provided




School Construction


NA District

Gisagara Pre-Primary Education Equipments and Materials for ECD centres.






NA District


21 centers District






6 Centers District

School Construction



48 latrines District Upper Secondary Education Teachers Salaries Number of teachers paid 0 District Capitation grant Number of schools paid for 1,149 students District School feeding Number of schools paid 2,755 students District Girls Education Number of 12YBE schools provided



3 centers District

71

School Construction


NA District

Muhanga Pre-Primary Education Equipments and Materials for ECD centres.

Number of ECD centers equipped 1 ECD Centers District

Primary Education Teachers Salaries Number of teachers paid 1,263 teachers District Capitation grant Number of schools paid 74,771students District Catch-Up Program Number of Catch-Up centers




NA District


24 centers District



Lower Secondary Education Teachers Salaries Number of teachers paid 743 teachers District Capitation grant Number of schools paid 8,001 students District School feeding Number of schools paid 4,785 students District Girls Education Number of 12YBE schools provided



12 centers District

School Construction



110 latrines District Upper Secondary Education Teachers Salaries Number of teachers paid See Lower Secondary District Capitation grant Number of schools paid 1,516 students District School feeding Number of schools paid 2,051 students District Girls Education Number of 12YBE schools provided



5 centers District

School Construction


NA District

Kamonyi Pre-Primary Education Equipments and Materials for ECD centres.


Primary Education Teachers Salaries Number of teachers paid 1,274 teachers District Capitation grant Number of schools paid 81,665 students District Catch-Up Program Number of Catch-Up centers




NA District

72


28 centers District



Lower Secondary Education Teachers Salaries Number of teachers paid 582 teachers District Capitation grant Number of schools paid 15,804 students District School feeding Number of schools paid 2025 students District Girls Education Number of 12YBE schools provided



16 centers District

School Construction



120 latrines District Upper Secondary Education Teachers Salaries Number of teachers paid 0 District Capitation grant Number of schools paid 2,416 students District School feeding Number of schools paid 868 students District Girls Education Number of 12YBE schools provided



1 center District

School Construction


NA District

Nyanza Pre-Primary Education Equipments and Materials for ECD centres.






NA District


22 centers District






10 centers District

School Construction



114 latrines

73

Upper Secondary Education Teachers Salaries Number of teachers paid 0 District Capitation grant Number of schools paid 2,503 students District School feeding Number of schools paid 2,616 students District Girls Education Number of 12YBE schools provided



3 centers District

School Construction


NA District

Nyaruguru Pre-Primary Education Equipments and Materials for ECD centres.


Primary Education Teachers Salaries Number of teachers paid 1,279 teachers District Capitation grant Number of schools paid 80148 students District Catch-Up Program Number of Catch-Up centers




NA District


21 centers District






14 centers District

School Construction



50 latrines District Upper Secondary Education Teachers Salaries Number of teachers paid See Lower secondary District Capitation grant Number of schools paid 1,990 students District School feeding Number of schools paid 2893 students District Girls Education Number of 12YBE schools provided

with sanitary facilities materials N/A District


1 center District

School Construction


NA District

Ruhango Pre-Primary Education Equipments and Materials for ECD centres.


74





NA District


20 centers District






9 centers District

School Construction



84 latrines District Upper Secondary Education Teachers Salaries Number of teachers paid See Lower secondary District Capitation grant Number of schools paid 1,648 students District School feeding Number of schools paid 2,635 students District Girls Education Number of 12YBE schools provided



3 centers District

School Construction


NA District

Rusizi Pre-Primary Education Equipments and Materials for ECD centres.

Number of ECD centers equipped 1 ECD center supported District

Primary Education Teachers Salaries Number of teachers paid 1.587 teachers to be paid District Capitation Grant Number of schools paid 101.335 students District Catch-Up Program Number of Catch-Up centers

supported 1 Catch-Up center supported District




District


30 centers supported District


383 instructors provided incentives

District

Lower Secondary Education Teachers Salaries Number of teachers paid 937 teachers to be recruited &

paid District

Capitation Grant Number of schools paid 20892 students District

75

School Feeding Number of schools paid 5401 students District Girls Education Number of 12YBE schools provided



23 centers District

School Construction

Number of classrooms constructed 73 classrooms and 18 latrines District

Upper Secondary Education Teachers Salaries Number of teachers paid See Lower secondary District Capitation grant Number of schools paid N/A District School feeding Number of schools paid See Lower secondary District Girls Education Number of 12YBE schools provided



6 centers District

School Construction


N/A District

Nyabihu Pre-Primary Education Equipments and Materials for ECD centres.


Primary Education Teachers Salaries Number of teachers paid 1.398 teachers District Capitation grant Number of schools paid 81794 students District Catch-Up Program Number of Catch-Up centers

supported 2 centers District



N/A District


22 centers District



Lower Secondary Education Teachers Salaries Number of teachers paid 686 teachers District Capitation grant Number of schools paid 17688 students District School feeding Number of schools paid 6099 students District Girls Education Number of 12YBE schools provided



9 centers District

School Construction


46 classrooms and 60 latrines District




5 centers District

76

School Construction


N/A District

Rubavu Pre-Primary Education Equipments and Materials for ECD centres.


Primary Education Teachers Salaries Number of teachers paid 645 teachers District Capitation grant Number of schools paid 81.744 students District Catch-Up Program Number of Catch-Up centers

supported 1 center District



N/A District


17 centers District



Lower Secondary Education Teachers Salaries Number of teachers paid 642 teachers District Capitation grant Number of schools paid 16955 students District School feeding Number of schools paid 6.397 students District Girls Education Number of 12YBE schools provided



14 centers District

School Construction






6 centers District

School Construction


N/A District

Karongi Pre-Primary Education Equipments and Materials for ECD centres.


Primary Education Teachers Salaries Number of teachers paid 1460 teachers District Capitation grant Number of schools paid 82465 students District Catch-Up Program Number of Catch-Up centers




N/A District

77

Exams Number of examinations centers

supported/Supervised 24 centers District



Lower Secondary Education Teachers Salaries Number of teachers paid 793 teachers both lower & Upper District Capitation grant Number of schools paid 19407 District School Feeding Number of schools paid 14529 students District Girls Education Number of 12YBE schools provided



20 centers District

School Construction



Upper Secondary Education Teachers Salaries Number of teachers paid See Lower Secondary District Capitation Grant Number of schools paid N/A District School feeding Number of schools paid N/A District Girls Education Number of 12YBE schools provided



9 centers District

School Construction


N/A District

Ngororero Pre-Primary Education Equipments and Materials for ECD centres.



supported N/A District



N/A District


27 centers District



Lower Secondary Education Teachers Salaries Number of teachers paid 675 teachers District Capitation grant Number of schools paid 11709 students District School feeding Number of schools paid 2449 students District Girls Education Number of 12YBE schools provided



15 centers District

School Construction



78

Upper Secondary Education Teachers Salaries Number of teachers paid See Lower secondary District Capitation Grant Number of schools paid N/A District School feeding Number of schools paid See Lower Secondary District Girls Education Number of 12YBE schools provided



6 centers District

School Construction


N/A District

Nyamasheke Pre-Primary Education Equipments and Materials for ECD centres.


Primary Education Teachers Salaries Number of teachers paid 1794 Teachers District Capitation grant Number of schools paid 106095 students District Catch-Up Program Number of Catch-Up centers

supported N/A District



N/A District


29 centers District



Lower Secondary Education Teachers Salaries Number of teachers paid 961 teachers both lower &

secondary District

Capitation grant Number of schools paid 19.338 District School feeding Number of schools paid 10860 students District Girls Education Number of 12YBE schools provided



19 centers District

School Construction



Upper Secondary Education Teachers Salaries Number of teachers paid See Lower secondary District Capitation Grant Number of schools paid N/A District School feeding Number of schools paid See Lower secondary District Girls Education Number of 12YBE schools provided



6 centers District

School Construction


N/A District

79

Rutsiro Pre-Primary Education Equipments and Materials for ECD centres.






N/A District


25 centers District



Lower Secondary Education Teachers Salaries Number of teachers paid 606 teachers District Capitation grant Number of schools paid 14556 District School feeding Number of schools paid 4726 students District Girls Education Number of 12YBE schools provided



20 centers District

School Construction






4 centers District

School Construction


N/A District

Burera Pre-Primary Education Equipments and Materials for ECD centres.






N/A District


23 centers District



80




9 centers District

School Construction






7 centers District

School Construction


N/A District

Gicumbi Pre-Primary Education Equipments and Materials for ECD centres.






N/A District


31 centers District



Lower Secondary Education Teachers Salaries Number of teachers paid 847 teachers District Capitation grant Number of schools paid 17417 District School Feeding Number of schools paid 10474students District Girls Education Number of 12YBE schools provided



15centers District

School Construction





81


6 centers District

School Construction


N/A District

Musanze Pre-Primary Education Equipments and Materials for ECD centres.


Primary Education Teachers Salaries Number of teachers paid 1.158 teachers District Capitation grant Number of schools paid 71.462 students District Catch-Up Program Number of Catch-Up centers

supported 1 center District



N/A District


27 centers District




with sanitary facilities materials 1 school District


11 centers District

School Construction






6 centers District

School Construction


N/A District

Rulindo Pre-Primary Education Equipments and Materials for ECD centres.


Primary Education Teachers Salaries Number of teachers paid 1.158 teachers District Capitation grant Number of schools paid 71.462 students District Catch-Up Program Number of Catch-Up centers




N/A District

82


23 centers District



Lower Secondary Education Teachers Salaries Number of teachers paid 702 teachers District Capitation grant Number of schools paid 15858 District School feeding Number of schools paid 6.071 students District Girls Education Number of 12YBE schools provided



10 centers District

School Construction






7 centers District

School Construction


N/A District

Gakenke Pre-Primary Education Equipments and Materials for ECD centres.






N/A District


31 centers District



Lower Secondary Education Teachers Salaries Number of teachers paid 826 teachers District Capitation grant Number of schools paid 16 909 District School feeding Number of schools paid 5056 students District Girls Education Number of 12YBE schools provided



13 centers District

School Construction


64 classrroms and 120 latrines District

Upper Secondary Education Teachers Salaries Number of teachers paid See Lower secondary District

83

Capitation grant Number of schools paid N/A District School feeding Number of schools paid See Lower secondary District Girls Education Number of 12YBE schools provided



7 centers District

School Construction


N/A District

Nyarugenge Pre-Primary Education Equipments and Materials for ECD centres.






N/A District


13 centers District






9 centers District

School Construction


25 classrroms and 54 latrines District




8 centers District

School Construction


N/A District

Kicukiro Pre-Primary Education Equipments and Materials for ECD centres.


Primary Education Teachers Salaries Number of teachers paid 606 teachers District Capitation grant Number of schools paid 38304 students District

84

Catch-Up Program Number of Catch-Up centers supported

3 centers District



N/A District


18 centers District






6 centers District

School Construction


31 classrooms & 48 latrines District




9 centers District

School Construction


N/A District

Gasabo Pre-Primary Education Equipments and Materials for ECD centres.


Primary Education Teachers Salaries Number of teachers paid 1009 teachers District Capitation Grant Number of schools Paid 66911students District Catch-Up Program Number of Catch-Up centers




N/A District


23 centers District






14 centers District

85

School Construction






13 centers District

School Construction


N/A District

7.7 Disbursement Modalities Table 7: Disbursement Modalities Program & Subprogram Frequency Destination Beneficiary Disbursement

Trigger Pre-Primary Education Equipments and Materials for ECD centres

Quarterly Direct to Schools Accounts

Schools N/A

Primary Education Teachers Salaries

Monthly Direct to teachers account

Teachers N/A

Capitation grant Quarterly Direct to Schools Accounts

Schools

Catch-Up Program Quarterly Direct to Schools Accounts

Schools

District Education Funds Quarterly Direct to Schools Accounts

Schools

Exams Annually Direct to Schools Accounts

Schools

Adult Literacy Quarterly Direct to Schools Accounts

Schools

Lower Secondary Education Teachers Salaries

Monthly Direct to teachers account

Teachers N/A


Schools

School feeding Quarterly Direct to Schools Accounts

Schools

Girls Education Quarterly Direct to Schools Accounts

Schools


Schools

School construction Quarterly Direct to Schools Accounts

Schools

Upper Secondary Education Teachers Salaries

Monthly Direct to teachers accounts

Teachers N/A

86


Schools

School feeding Quarterly Direct to Schools Accounts

Schools


Schools

School construction Quarterly Direct to Schools Accounts

Schools

7.8 Reporting Obligations Table 8: Reporting Obligations for Financial and Non-Financial Reports Report Title Report Frequency Description of Report Source of

Report Financial Reports Pre-Primary Education Quarterly and Annually Supporting Documents (Invoices,

copies of account books…) District

Primary Education Lower Secondary Upper Secondary Non-Financial Reports Pre-Primary Education Quarterly and Annually Narrative (Progress report on

activities going on/done against the planned activities; Challenges in implementing activities, and strategies to overcome them)

District Primary Education Lower Secondary Upper Secondary

87

7.9 Monitoring and Evaluation Table 9: Monitoring and Evaluation by Program/Subprogram Program & Subprogram


Performance Target

Monitoring Method


Monitoring Agent

Pre-Primary Education Equipments and Materialsfor ECDcentres

Number of ECD centers equipped

60 new ECD centers equipped

Field Visits & reports analysis

Quarterly Central and District

Primary Education Teachers Salaries

Number of teachers paid

All teachers paid

Payroll analysis

Monthly Central and District

Capitation grant Number of schools paid

All schools paid

Reports Analysis


Catch-Up Program

Number of Catch-Up centers supported

All Catch-Up centers supported

Reports Analysis




Vulnerable children supported

Reports Analysis



All centers supported and Supervised

Reports Analysis

Annually Central and District


Instructors provided with incentives

Reports Analysis


Lower Secondary Education Teachers Salaries


All teachers paid

Payroll analysis



All schools paid

Reports Analysis


School feeding Number of schools paid

All schools paid

Reports Analysis


Girls Education Number of 12YBE schools provided with sanitary facilities materials

12YBE schools provided with sanitary facilities materials

Reports Analysis




Reports Analysis


School construction


Classrooms and latrines constructed

Reports Analysis

Monthly, Quarterly and Annually

Central and District

Upper Secondary Education Teachers Salaries


All teachers paid

Payroll analysis



All schools paid

Reports Analysis


School feeding Number of schools paid

All schools paid

Reports Analysis




Reports Analysis


88

School construction


Classrooms and latrines constructed

Reports Analysis


Central and District

7.10 List of other references materials 1. MINEDUC Website: [email protected] 2. Education Sector Policy 3. Education Sector Strategic Plan 2010-2015 4. National Implementation Framework 5. Monitoring and Evaluation 6. Laws and ministerial instructions 7. Sub-sectors policies and strategies 8. Decentralization law 9. 7 Years Government Programme 2010-2017 10. Economic Development & Poverty Reduction Strategy 2008 - 2012

http://[email protected]/�

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8. Earmarked Transfer Guidelines for Ministry of Public Service and Labour (MIFOTRA) 8.1 Background to Earmarking Institution Programs Table 1: Earmarking Institutions Introduction 8.1.1 Mission, Goals, and Objectives of the Earmarking Institution The mission of MIFOTRA is to ‘‘reinforce national labour standards, promote job creation and institutionalize an efficient and modern public service management framework that will enable private and public sector organizations to perform at their best and effectively contribute to improving the lives of the Rwandan population’’. To fulfil its mission, MIFOTRA has set the following strategic objectives: • Strengthening the institutional and legal framework to improve conditions of employment in the public

and private sector; • Developing the skills and competences of public servants and leaders for effective service delivery; • Enhancing the effectiveness and efficiency of public institutions to deliver a quality service; • Strengthening public training institutions to deliver quality in-country training; • Putting in place an effective and efficient labour market information system for coordination of

employment promotion. 8.1.2 Legal References for Earmarking Institution Programs Law No 13/2009 of 27/05/2009 Regulating Labour In Rwanda, and the National Employment Policy of December 2007. 8.1.3 Current Situation of Earmarking Institution Programs MIFOTRA has one earmarked sub-program, ‘‘Labour administration’’, within the program ‘‘Employment promotion and labour administration’’̏. The sub-program has two objectives: • To produce and sustain an up-to-date database of formal and informal enterprises in the country,

including the number of new businesses, the number of closed businesses, and the number of employees of each business for each financial year;

• To ensure the enforcement of the Law No 13/2009 of 27/05/2009 Regulating Labour In Rwanda through conducting labour inspections of formal enterprises.

8.1.4 Relevance of Earmarking Institution Programs to National Policy on Decentralization Employment promotion is a key concern of all district development plans. Up to date employment data enables the generation of fact-based strategies relating to employment promotion. In addition, districts play a vital role in the implementation of the Labour law and its application spans across all enterprises and private institutions. Through inspections, Districts will get information about challenges and takes appropriate measures accordingly. 8.1.5 Relationship to National Cross Cutting Programs for Poverty Reduction, MDGs, Gender Issues and Other Cross Cutting Programs The Rwandan government has set a goal of creating at least 200,000 non-farm jobs every year. Employment promotion is also essential to achieving the objectives set out in the EDPRS and Vision 2020. The earmarked program contributes to employment promotion by ensuring up-to-date employment data and therefore

90

enabling the generation of fact-based strategies, and promoting labour rights through the enforcement of the national labour law. 8.1.6 Relationship to National Priorities as reflected in the Action Plans of the Decentralized Budget Agencies All districts have committed in their performance contracts to the national goal of ˝reducing the number of people working in the informal sectoȑ. As explained above, the earmarked program contributes to formal sector employment promotion by ensuring up-to-date employment data and therefore enabling the generation of fact-based strategies. In addition, Districts play a vital role in the implementation of the Labour law and its application across all enterprises and private institutions. 8.1.7 Projected Accomplishments for Coming Fiscal Year In the fiscal year 2012-12013, Districts will collect data on 100% of formal enterprises and 50% of informal enterprises. 1567 inspections of formal enterprises will be carried out across the Country. 8.2 Objectives of the Earmarked Program and Sub-Program Table 2: Program and Sub Program Objectives Programs Objectives 1 Program:

Employment Promotion To create a socio-economic environment promoting the generation of jobs, and develop a national competitive labour force able to access both regional and international markets

1.1 Subprogram: Labour administration

• To produce and sustain an up-to-date database of all formal and informal enterprises in the country, including the number of new businesses, the number of closed businesses, and the number of employees of each business for each financial year;

• To ensure the enforcement of the Law No 13/2009 of 27/05/2009 Regulating Labour in Rwanda through conducting labour inspections of formal enterprises.

8.3 Transferred Outputs/Activities The subprogram and both activities have been continued from the previous fiscal year. The activity of collecting enterprise data has this year been extended to include informal as well as formal enterprises. Table 3: Transferred Outputs/Activities Program &


1 Employment Promotion

1. Data on all formal and 50% of informal businesses in each district collected. 2. 1567 Formal enterprises inspected for awareness and compliance with the labour law

1. Conduct a survey of all formal and 50% of informal enterprises in each district to gather data (on existing business, new businesses, closed businesses and the number of employees of all businesses etc.) 2. Conduct labour inspections of 1567 formal enterprises for awareness and compliance with the labour law

1.1 Labour administration

91



1 Employment Promotion

1.1 Labour administration

Costs associated to data collection including r transport and payment of ad hoc staff (Helpers) to conduct data collection and data entry in LMIS software

60% Output 1: Data on businesses in each district collected. Activity 1.1: Conduct a survey of all formal and 50% of informal enterprises in each district

Labour inspectors monthly Lump-sum, communications and other transport allowances.

40% Output 2: 1567 Formal enterprises inspected. Activity 2.1: Conduct labour inspections of 1567 formal enterprises.

8.5 Allocation Formula by Decentralized Budget Agency Table 5: Allocation by Program to Decentralized Budget Agency District Program 1: Employment Promotion

Sub-program 1.1: Labour administration Nyarugenge 5,011,809 Gasabo 5,618,975 Kicukiro 4,908,382 Nyanza 5,448,792 Gisagara 5,193,576 Nyaruguru Huye 5,281,937 Nyamagabe 5,294,063 Ruhango 5,184,376 Muhanga 4,217,192 Kamonyi 4,754,801 Karongi 3,540,771 Rutsiro 4,705,125 Rubavu 4,969,395 Nyabihu 4,937,045 Ngororero 4,782,011 Rusizi 4,931,459 Nyamasheke 4,825,292 Rulindo 4,789,457 Gakenke 4,652,894 Musanze 4,917,911 Burera 4,960,653 Gicumbi 4,348,274

Each district has been allocated (i) an amount to cover the expenditure needs for data collection including transport and payment of casual staff to conduce data collection and data entry into the LMIS software and; (ii) a lump sum of 2,000,000 Rwf to cover communication and transport costs of one labour inspector in each district to enable them to conduct labour inspections within the district.

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Rwamagana 4,751,090 Nyagatare 4,080,399 Gatsibo 4,230,999 Kayonza 5,086,484 Kirehe 4,674,804 Ngoma 4,852,093 Bugesera 4,874,010 Total 139,824,069 8.6 Performance Indicators Table 6: Performance Indicators by Decentralized Budget Agency for Program/Subprogram Program & Subprogram


Nyarugenge 1: Employment Promotion

1.1: Labour administration

1. Percentage of formal and informal enterprises in the district for which data has been collected

1. Data collected on 100% of formal and 50% of informal enterprises in the district

By comparing district reports and 2011enterprises’ census

2. No. of formal enterprises inspected

2. 120 formal enterprises inspected

District reports

Gasabo 1: Employment Promotion







District reports

Kicukiro 1: Employment Promotion







District reports

Nyanza 1: Employment Promotion







District reports

Gisagara 1: Employment Promotion

93






2. 40formal enterprises inspected

District reports

Nyaruguru 1: Employment Promotion







District reports

Huye 1: Employment Promotion







District reports

Nyamagabe 1: Employment Promotion







District reports

Ruhango 1: Employment Promotion







District reports

Muhanga 1: Employment Promotion







District reports

Kamonyi 1: Employment Promotion

94







District reports

Karongi 1: Employment Promotion







District reports

Rutsiro 1: Employment Promotion







District reports

Rubavu 1: Employment Promotion







District reports

Nyabihu 1: Employment Promotion







District reports

Ngororero 1: Employment Promotion







District reports

Rusizi 1: Employment Promotion

95







District reports

Nyamasheke 1: Employment Promotion







District reports

Rulindo 1: Employment Promotion



1. Data collected on 100% of formal and 50% informal enterprises in the district




District reports

Gakenke 1: Employment Promotion







District reports

Musanze 1: Employment Promotion







District reports

Burera 1: Employment Promotion







District reports

96

Gicumbi 1: Employment Promotion







District reports

Rwamagana 1: Employment Promotion







District reports

Nyagatare 1: Employment Promotion







District reports

Gatsibo 1: Employment Promotion







District reports

Kayonza 1: Employment Promotion

1.1: Labouradministration






District reports

Kirehe 1: Employment Promotion





97



District reports

Ngoma 1: Employment Promotion







District reports

Bugesera 1: Employment Promotion







District reports

8.7 Disbursement Modalities Table 7: Disbursement Modalities by Program/Subprogram Program & Subprogram Frequency Destination Beneficiary Disbursement Trigger 1.: Employment Promotion

1.1:Labour administration

Annual Indirect Labour Inspectors and ad hoc staff

N/A

Flow of funds:


transfer: District account in National Bank c. When the transfer is done and what basis for the reception of first transfer’s installment (if any):

MIFOTRA requests to MINECOFIN to make the transfer to all districts in July or August d. When the transfer is done and what basis for the reception of the second and subsequent transfer’s


designed beneficiaries: After work, the beneficiaries send invoices to the district and then the payment is made to his/her account.

8.8 Reporting Obligations Table 8: Reporting Obligations for Financial and Non-Financial Reports Report Title Report Frequency Description of Report Source of

Report Financial Reports Monthly/Quarterly and Annually IFMIS MINECOFIN Non-Financial Reports Quarterly and Annual reports Narrative report includes data

collected through the survey on formal and informal enterprises and employment; findings of labour inspections.

Districts

98



Performance Target

Monitoring Method


Monitoring Agent

1: Employment Promotion

1.1: Labour Administration

1. Percentage of formal enterprises in the district for which data has been collected

1. Data collected on 100% of formal and 50% of informal enterprises in the districts

FV R QM

Monthly Quarterly Quarterly

MIFOTRA Staff


2. 1567 of formal enterprises inspected

FV Quarterly Chief labour inspector in MIFOTRA

8.10 List of Reference Materials 1. Law No 13/2009 of 27/05/2009 Regulating Labour in Rwanda; 2. Nº 07 of 13/07/2010Ministerial Order determining the modalities of functioning of the labour inspector; 3. The National Employment Policy of December 2007

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9. Earmarked Transfer Guidelines for Road Maintenance Fund (RMF) 9.1 Background to Earmarking Institution Programs Table 1: Earmarking Institutions Introduction 9.1.1 Mission, Goals, and Objectives of the Earmarking Institution The Road Maintenance Fund is an institution established by law No.52 bis/2006 of 12/12/2007 to ensure collection and funding for the maintenance of road networks in Rwanda. RMF is an institution under the Ministry of Infrastructure. The Mission of the Road Maintenance Fund is to receive, effectively manage and disburse funds for the maintenance of public roads in accordance with the regulations in place. RMF objectives are as follows: • To follow and implement the government of Rwanda vision 2020 policies with regard to developing and

maintaining road infrastructures; • To seek ways to broaden and review the existing revenue base and tariffs levied on roads; • To undertake periodical reviews on the progress of the roads being maintained throughout the country; • To put in place efficient mechanisms for revenue collection for road maintenance; • To undertake quarterly and annual reporting on Road Maintenance Fund’s performance and; • To put in place and develop tools (program and financial tools) that will enable the Fund to meet its

vision, goals and plans. 9.1.2 Legal References for Earmarking Institution Programs The minutes of the meeting on infrastructure held on 10th April 2012 at MINALOC states that Road Maintenance Fund had to develop guidelines for road maintenance earmarked funds. 9.1.3 Current Situation of Earmarking Institution Programs The RMF earmarks for the first time for the fiscal year 2012-2013. The objective of the earmarked program and sub program is to decentralize the routine maintenance of roads (national and districts class 1 roads) to districts as well as providing employment to the rural areas dwellers. In addition road maintenance program and subprogram render roads infrastructure safer and comfortable to the users. 9.1.4 Relevance of Earmarking Institution Programs to National Policy on Decentralization The Government of Rwanda adopted the National Decentralization Policy in May 2000. It was designed to ensure political, economic, social, administrative and technical empowerment of the local population to fight poverty by participating in planning and management of their development process. The roads are definitely contributing to local economic development and therefore to local citizens’ empowerment and thought to the national decentralization policy. 9.1.5 Relationship to National Cross Cutting Programs for Poverty Reduction, MDGs, Gender Issues and Other Cross Cutting Programs Maintenance of national and district transport infrastructure is essential to encouraging local economic development, by increasing the opportunity to trade and enhancing income generating activities. In turn, local economic development is a powerful tool for poverty reduction and achieving the MDGs.

100

9.1.6 Relationship to National Priorities as reflected in the Action Plans of the Decentralized Budget Agencies The earmarked program “Road Maintenance” finances road maintenance activities (routine maintenance) that are inscribed in the District Development Plans and Annual Action Plans. These documents identify the decentralized budget agencies’ priority areas of intervention considering the status of the decentralized budget agency in relation to national priorities and MDG’s targets. 9.1.7 Projected Accomplishments for Coming Fiscal Year RMF through the earmarked transfer to districts is expecting to achieve 1591 km of roads maintained. The roads are the national roads and the districts road class 1. 9.1.8 Additional Comments Road Maintenance Fund (RMF) works in partnership with MININFRA/RTDA and the Kigali City Council. 9.2 Objectives of the Earmarked Program and Sub-Program Table 2: Program and Sub Program Objectives Programs Objectives 1 Transport Ensure the maintenance of national and districts class 1 roads 1.1 Development and

Maintenance of Transport Infrastructure

Ensure the maintenance of 1591 km of national and district class 1 roads

9.3 Transferred Outputs/Activities The Road Maintenance Fund (RMF) is earmarking funds to districts for the first time in the fiscal year 2012-2013. These earmarked transfers to districts are planned to cater for routine maintenance expenses on national roads passing through the districts and districts roads category one. Table 3: Transferred Outputs/Activities Program & Subprogram Outputs Activities 1 Transport 1.1 Development and


1591 Kilometers of national roads and district roads category 1 are maintained

Cutting grass and cleaning drainages



1 Transport 1.1 Development and


Number of Kilometers of road to be maintained x Monthly Unit cost for road maintenance per km (33,750 Rwf) x 12

100% Output: 1591 Kilometers of national and districts class 1 roads maintained Activity: Cutting grass and cleaning drainages

101

9.5 Allocation Formula by Decentralized Budget Agency Basis of Allocation Formula by Decentralized Budget Agency The cost of road maintenance per km per month is estimated at 33,750 Rwf (Sum of unit costs for cutting grass, cleaning deposited debris, removal of landslides, backfilling potholes and keeping the road clean). RMF in collaboration with districts identified the km of national roads and district roads category 1 that each district will maintain in the FY 2012-2013. Therefore the allocation per each district equal to:

Fix amount (33,750 Rwf) x km to be maintained by district x 12 months Allocation Table by Decentralized Budget Agency Table 5: Allocation by Programs to Decentralized Budget Agency District km road requiring

maintenance Allocation: Development and Maintenance of Transport Infrastructure

BUGESERA 48.0 19,441,938 BURERA 64.0 25,931,189 GAKENKE 62.5 25,306,526 GASABO 35.2 14,245,623 GATSIBO 56.5 22,877,660 GICUMBI 69.8 28,276,972 GISAGARA 47.2 19,133,419 HUYE 41.7 16,872,108 KAMONYI 23.7 9,615,744 KARONGI 83.9 33,986,658 KAYONZA 38.4 15,549,397 KICUKIRO 14.0 5,666,498 KIREHE 28.1 11,373,069 MUHANGA 80.6 32,659,813 MUSANZE 39.7 16,088,138 NGOMA 57.3 23,192,351 NGORORERO 66.0 26,719,258 NYABIHU 66.7 26,995,901 NYAGATARE 87.4 35,409,142 NYAMAGABE 90.2 36,527,167 NYAMASHEKE 83.3 33,729,864 NYANZA 42.3 17,133,177 NYARUGENGE 22.6 9,149,265 NYARUGURU 47.6 19,297,474 RUBAVU 39.4 15,969,583 RUHANGO 39.8 16,117,940 RULINDO 67.6 27,366,799 RUSIZI 54.5 22,086,986 RUTSIRO 51.5 20,859,844 RWAMAGANA 41.3 16,740,496 Total 1,519.0 644,320,000

102

9.6 Performance Indicators Table 6: Performance Indicators by Decentralized Budget Agency for Program/Subprogram Program & Subprogram Performance Indicator Performance Target Source of Data Program 1: Transport Subprogram 1.1: Development and Maintenance of Transport Infrastructure BUGESERA No of Kilometer

maintained 48.0 District reports

BURERA 64.0 GAKENKE 62.5 GASABO 35.2 GATSIBO 56.5 GICUMBI 69.8 GISAGARA 47.2 HUYE 41.7 KAMONYI 23.7 KARONGI 83.9 KAYONZA 38.4 KICUKIRO 14.0 KIREHE 28.1 MUHANGA 80.6 MUSANZE 39.7 NGOMA 57.3 NGORORERO 66.0 NYABIHU 66.7 NYAGATARE 87.4 NYAMAGABE 90.2 NYAMASHEKE 83.3 NYANZA 42.3 NYARUGENGE 22.6 NYARUGURU 47.7 RUBAVU 39.4 RUHANGO 39.8 RULINDO 67.6 RUSIZI 54.5 RUTSIRO 51.5 RWAMAGANA 41.3 Total (Km) 1,591.0

103

9.7 Disbursement Modalities Table 7: Disbursement Modalities by Program/Subprogram Program & Subprogram Frequency Destination Beneficiary Disbursement Trigger Program 1 Road Maintenance Subprogram 1.1 Routine Maintenance

Quarterlyª Districts Community Cooperatives

CF

a. The funds shall normally be released in four installments. However, exceptions to this principle are made possible on request and upon progress of activities and the availability of funds. Flow of Funds:

a. Treasury Account Name: MINECOFIN b. Bank Account to receive the transfer: Districts bank account reserved to RMF transfers c. For the first transfer’s installment District shall provide to RMF:

1. A District account into which only funds from RMF are transferred 2. Request letter for funding; 3. Report on the status of national roads and district roads class one passing through the District; 4. The number of community participation associations operating in the District; 5. The registration certificate of the community participation association provided by the Sector

authority in which the association is registered; 6. Approved minutes of the community participation association assembly nominating the

association spokespersons; 7. Bank account certificate for the community participation association; and 8. Contract between District and Community Participation Association for RMF visa;

d. For the reception of the second and subsequent transfer’s installments the District shall provide to RMF: 1. Request letter for funding; 2. Cash flow plan; 3. Financial report related to the transfer previously made; 4. Activities Progress report; 5. Financial Justifications, and; 6. Copy of the contract.

e. Districts shall transfer funds to Community Participation Associations, who will be entrusted to carry out the road maintenance, on terms according to contract agreed by the district and the Community Participation Association.

9.8 Reporting Obligations Table 8: Reporting Obligations for Financial and Non-Financial Reports Report Title Report Frequency Description of Report Source of Report Financial Reports Program 1 Routine maintenance

Quarterly and annually

IFMIS The financial report shall refer to the cash flow plan already used and requests for disbursement made for at the end of the period in question

MINECOFIN Districts

104

Non-Financial Reports Program 1 Routine maintenance

Quarterly and annually

Reports shall contain the status of projects and achievements with regard to the requirements for disbursement

Districts



Performance Target

Monitoring Method


Monitoring Agent

Program :1Road Maintenance Subprogram 1.1 Routine Maintenance

Number of kilometers maintained

100% of kilometer planned to be maintained are maintained.

Field visits Once a month RMF engineer, RTDA engineer, and District Engineer

9.10 List of Reference Materials 1. The minutes of the meeting on infrastructure held on 10th April 2012 at MINALOC conference room and; 2. The Memorandum of understanding between RMF and districts

105

10. Earmarked Transfer Guidelines for Ministry of Health (MINISANTE) 10.1 Background to Earmarking Institution Programs Table 1: Earmarking Institutions Introduction 10.1.1 Mission, Goals, and Objectives of the Earmarking Institution Mission: Promote the health of the population through the delivery of high quality yet accessible preventive, curative and rehabilitative health services Goals: To provide and continually improve the health services of the Rwandan population through the provision of preventive, curative and rehabilitative health care thereby contributing to the reduction of poverty and enhancing the general well-being of the population Objectives: The health sector has 3-client centered strategic objectives, which contain all system objectives, programs and outputs directly related to improving the health of the people. They are: • To improve the accessibility to, quality of and demand for FP/MCH/RH/Nutrition services • To consolidate, expand and improve services for the prevention of disease and promotion of health • To consolidate, expand and improve services for the treatment and control of disease Secondly it has 7 system objectives that go to strengthen the delivery of client centered service named above. These are: 1) Institutional capacity development 2) Human resources for health 3) Financial accessibility 4) Geographic accessibility 5) Drugs, vaccines and consumables 6) Quality assurance 7) Specialized services, National referral Hospitals and Research Capacity

10.1.2 Legal References for Earmarking Institution Programs Health Sector Strategic Plan 2008-2012 10.1.3 Current Situation of Earmarking Institution Programs MINISANTE has three earmarked programs, and four subprograms. The first program, human resource development, ensures that all health facility staff are paid on time. The second program, financial accessibility to health services, ensures the smooth-running of the mutuelle insurance system in all districts, as well as giving hospitals financial support for operating costs. The third program, quality and demand for services in the control of diseases, supports community health initiatives through giving performance incentives to community health worker (CHW) cooperatives. 10.1.4 Relevance of Earmarking Institution Programs to National Policy on Decentralization The earmarked programs and sub-programs correspond to the implementation responsibilities pertaining to local governments/ districts as stipulated by the national decentralization policy. The decentralization of these responsibilities contributes towards to decentralization policy objective of improving the efficiency and effectiveness of local services by moving their delivery ‘closer to the people’.

106

10.1.5 Relationship to National Cross Cutting Programs for Poverty Reduction, MDGs, Gender Issues and Other Cross Cutting Programs Efficient health services are essential for poverty reduction and achieving the MDGs. The decentralized programs support essential health services and improve access of the poor through extending the coverage of the Mutuelle health insurance system. 10.1.6 Relationship to National Priorities as reflected in the Action Plans of the Decentralized Budget Agencies District development plans reflect the national priorities set in Vision 2020, which recognizes the importance of health care, in particular relating to the pillar of Human resource development. Health is important for the well-being of the population, and also as human capital for national development. The earmarked programs have been designed to achieve the objectives set in Vision 2020 and EDPRS. 10.1.7 Projected Accomplishments for Coming Fiscal Year In the coming year, the earmarked programs will ensure that 100% of health facility staff are paid on time, 100% of mutuelle staff are paid on time and have their operating costs funded to monitor mutuelle activities in each sector, all hospitals are provided finance for their operating costs, and 100% of CHW cooperatives are provided with performance incentives. 10.2 Objectives of the Earmarked Program and Sub-Program Table 2: Program and Sub Program Objectives Programs Objectives 1 HUMAN RESOURCE DEVELOPMENT 1.1 Remuneration And Incentives Doctor and nurse to patient ratios reduced from

1/16,000 and 1/1291 per population to 1/15,730 and 1/1,250 respectively by 2013

2. FINANCIAL ACCESSIBILITY TO HEALTH SERVICES

2.1 Organization And Regulation Of Mutuelles Insurance System

To attain the % of population covered under CBHI health insurance > 85% by 2013

2.2 Subsidization Of Health Services 3. QUALITY AND DEMAND FOR SERVICES IN THE CONTROL OF DISEASES 3.1 Community Health To increase per capita allocation of PBF to health

facilities and community health cooperatives from $1.85 to $2 by 2013

10.3 Transferred Outputs/Activities For the financial year 2012-13, MINISANTE has three earmarked program, as opposed to four last year. This is because the ‘‘geographic accessibility to health services’’ program is now under RLDSF, as it is a program for development expenditure. The remaining three programs are continuing ones from the previous fiscal year.

107

Table 3: Transferred Outputs/Activities Program & Subprogram Outputs Activities 1 HUMAN RESOURCE DEVELOPMENT 1.1 Remuneration And

Incentives Output 1: Salaries for staff of Health facilities paid on time

Activity 1: Pay salaries on time for all staff of Health centers and Districts Hospitals

2 FINANCIAL ACCESSIBILITY TO HEALTH SERVICES 2.1 Organization And

Regulation Of Mutuelles Insurance System

Output 2: Salaries of Mutuelle staff at district level paid on time

Activity 2: Pay salaries for Mutuelle staff at district level on time

Output 3: District mutuelle staff supervise and mobilize at least one mutuelle section per quarter

Activity 3: Facilitate mutuelle staff through financing operating costs to supervise and mobilize at least one mutuelle section per quarter.

2.2 Subsidization Of Health Services

Output 4: All Districts hospitals are financially supported to pay overheads expenses

Activity 4: Financially support quarterly operating costs of the district hospitals

3 QUALITY AND DEMAND FOR SERVICES IN THE CONTROL OF DISEASES 3.1 Community Health Output 5: All CHW cooperatives

are given performance incentives Activity 5: Give performance incentives to CHW cooperatives


Subprogram Parameters Weight Outputs

1 HUMAN RESOURCE DEVELOPMENT 1.1 Remuneration

And Incentives 1. Number of Staff 2. Amount per staff according to their position

87.3% 1:Salaries for staff of health facilities paid in time

2 FINANCIAL ACCESSIBILITY TO HEALTH SERVICES 2.1 Organization

and regulation of Mutuelles Insurance System

1. Number of Staff 2. Amount per staff

3.5% 2: Salaries of mutuelle staff at district level paid on time 3: District mutuelle staff supervise and mobilize at least one mutuelle section per quarter

2.2 Subsidization Of Health Services

1.Number of District Hospitals 2.Category (determined by population covered) of District Hospital (Categ1=24 m, Categ2=18 m, Categ3=12 m)

3.7% 4:All Districts hospitals are financially supported to pay overheads expenses

3 QUALITY AND DEMAND FOR SERVICES IN THE CONTROL OF DISEASES 3.1 Community

Health 1. Number of CHWs Cooperatives 2. (Equal amount per cooperative, but districts assess cooperatives according to performance indicators and alter pay

5.5% 5: All CHW cooperatives are given performance incentives

108

10.5 Allocation Formula by Decentralized Budget Agency Basis of Allocation Formula by Decentralized Budget Agency

1. REMUNERATION AND INCENTIVES The allocation for each district is equal to the total annual wage bill of medical facility staff in the district. The individual monthly wage for each type of health staff is given as follows:

Position Salary Directeur de l'hôpital:Médecin Spécialiste en Santé Publique 485,262 Médecins Hospitaliers 387,784 Technicien A0 337,096 Techniciens A1 233,946 Techniciens A2 138,596 Chauffeur 81,881

2. ORGANISATION AND REGULATION OF MUTUELLES INSURANCE SYSTEM

This sub-program relates to paying salaries and other operating costs of mutuelle staff. The allocation in each district is determined by the number of mutuelle staff within the district multiplied by a fixed amount designed to cover the salaries and running costs of each mutuelle worker.

3. SUBSIDISATION OF HEALTH SERVICES Each district hospital is allocated a fixed amount based on the category of hospital. There are 3 categories according to the size and expenditure needs of the hospital, and the fixed amount has been set to cover estimated running costs of hopsitals in each category.

4. COMMUNITY HEALTH Each district is allocated a lump-sum amount designed to enable the district to provide performance incentives to all CHW cooperatives. Allocation Table by Decentralized Budget Agency Table 5: Allocation by Programs to Decentralized Budget Agency DISTRICT HUMAN

RESOURCE DEVELOPMENT

FINANCIAL ACCESSIBILITY TO HEALTH SERVICES

QUALITY AND DEMAND FOR SERVICES IN THE CONTROL OF DISEASES

DISTRICT TOTAL

40 NGOMA 549,753,648 50,410,812 41,597,260 641,761,720 41 BUGESERA 572,071,944 38,940,893 41,785,155 652,797,992 42 GATSIBO 711,436,176 48,358,703 36,272,581 796,067,460 43 KAYONZA 630,564,260 58,136,579 43,606,707 732,307,546 44 KIREHE 482,878,643 37,349,334 40,077,348 560,305,325 45 NYAGATARE 575,572,740 42,393,297 34,981,483 652,947,520 46 RWAMAGANA 652,068,900 43,660,128 40,731,351 736,460,379

109

47 HUYE 530,106,324 44,312,797 45,282,332 619,701,453 48 NYAMAGABE 757,414,496 74,575,988 45,386,291 877,376,775 49 GISAGARA 705,285,528 59,360,601 44,524,814 809,170,943 50 MUHANGA 739,431,844 43,814,509 36,154,218 819,400,571 51 KAMONYI 467,670,880 37,988,473 40,763,170 546,422,523 52 NYANZA 652,688,584 50,071,658 46,712,787 749,473,029 53 NYARUGURU 500,623,348 38,545,586 41,360,974 580,529,908 54 RUSIZI 768,548,880 68,200,197 42,277,664 879,026,741 55 NYABIHU 505,622,796 39,444,510 42,325,557 587,392,863 56 RUBAVU 625,169,364 51,629,522 42,602,897 719,401,783 57 KARONGI 905,543,892 57,554,843 30,355,220 993,453,955 58 NGORORERO 584,798,628 49,682,690 40,996,439 675,477,757 59 NYAMASHEKE 835,725,840 55,151,254 41,367,494 932,244,588 60 RUTSIRO 457,817,995 37,591,588 40,337,296 535,746,879 61 BURERA 611,277,048 39,633,122 42,527,945 693,438,115 62 GICUMBI 708,990,373 45,176,388 37,277,994 791,444,755 63 MUSANZE 744,601,356 51,094,625 42,161,520 837,857,501 64 RULINDO 753,423,072 49,760,048 41,060,272 844,243,392 65 GAKENKE 707,361,156 53,924,698 39,889,509 801,175,363 66 RUHANGO 795,774,348 53,863,065 44,445,940 894,083,353 67 NYARUGENGE 701,249,004 167,864,922 42,966,510 912,080,436 68 KICUKIRO 830,620,560 45,105,562 42,079,824 917,805,946 69 GASABO 980,045,663 120,582,924 48,171,779 1,148,800,366 TOTAL 20,044,137,290 1,686,779,875 1,240,080,331 22,970,997,496 10.6 Performance Indicators Table 6: Performance Indicators by Decentralized Budget Agency for Program/Subprogram Program & Subprogram Performance Indicator Performance


40 NGOMA HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES

Percentage of health facility staff whose wages are paid on time

100% District reports

FINANCIAL ACCESSIBILITY TO HEALTH SERVICES 01 ORGANISATION AND REGULATION OF MUTUELLES INSURANCE SYSTEM

Percentage of mutuelle staff whose wages and operating costs are paid on time


Percentage of mutuelle staff whose operating costs are paid on time


02 SUBSIDISATION OF HEALTH SERVICES

Percentage of hospitals provided finance for operating costs


QUALITY AND DEMAND FOR SERVICES IN THE CONTROL OF DISEASES 01 COMMUNITY HEALTH

Percentage of CHW cooperatives provided with performance incentives


41 BUGESERA HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES








110







42 GATSIBO HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














43 KAYONZA HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














44 KIREHE HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














45 NYAGATARE HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES



111












46 RWAMAGANA HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














47 HUYE HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














48 NYAMAGABE HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














112

49 GISAGARA HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














50 MUHANGA HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














51 KAMONYI HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














52 NYANZA HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES











113




53 NYARUGURU HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














54 RUSIZI HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














55 NYABIHU HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














56 RUBAVU HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES



114












57 KARONGI HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














58 NGORORERO HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














59 NYAMASHEKE HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














115

60 RUTSIRO HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














61 BURERA HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














62 GICUMBI HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














63 MUSANZE HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES











116




64 RULINDO HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














65 GAKENKE HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














66 RUHANGO HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














67 NYARUGENGE HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES



117












68 KICUKIRO HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














69 GASABO HUMAN RESOURCE DEVELOPMENT 01 REMUNERATION AND INCENTIVES














12.7 Disbursement Modalities Table 7: Disbursement Modalities by Program/Subprogram S/N Program and Sub-program Frequency Destination Beneficiary Disbursement

Trigger 1 HUMAN RESOURCE DEVELOPMENT 1.1 REMUNERATION AND

INCENTIVES quarterly Health Centers Health facility

staff C/F

2 FINANCIAL ACCESSIBILITY TO HEALTH SERVICES 2.1 ORGANISATION AND

REGULATION OF MUTUELLES INSURANCE SYSTEM

quarterly Districts Staff salaries C/F

118

2.2 SUBSIDISATION OF HEALTH SERVICES

quarterly Districts Hospital

Districts Hospital

C/F

3 QUALITY AND DEMAND FOR SERVICES IN THE CONTROL OF DISEASES 3.1 COMMUNITY HEALTH quarterly District CHW

Cooperatives C/F




MINISANTE requests MINECOFIN to make the initial transfers to all districts in July or August d. When the transfer is done and what basis for the reception of the second and subsequent transfer’s

installments (if any): MINISANTE requests MINECOFIN to make remaining transfers quarterly e. Basis of payment from decentralized budget agency/non-budget agency’s bank account/ to the

designed beneficiaries: Districts are responsible for making arrangements to transfer funds to beneficiaries on time and according to their cash flow plans and the procurement law

10.8 Reporting Obligations Table 8: Reporting Obligations for Financial and Non-Financial Reports REPORT TITLE REPORT

FREQUENCY DESCRIPTION OF REPORT

SOURCE OF REPORT

FINANCIAL REPORTS Human Resource Development Monthly/Quarterly and


Financial Accessibility To Health Services

Monthly/Quarterly and Annually

IFMIS MINECOFIN

Quality And Demand For Services In The Control Of Diseases

Monthly/Quarterly and Annually

IFMIS MINECOFIN

NON-FINANCIAL REPORTS Human Resource Development Quarterly and Annually Number of staff paid District & Health

facilities Financial Accessibility To Health Services

Quarterly and Annually Number of staff paid Number of Supervisions and training during period

District & Health facilities

Quality And Demand For Services In The Control Of Diseases

Quarterly and Annually Community health workers report

CHWs, Health facilities


Performance Indicator Performance Target

Monitoring Method


Monitoring Agent

Human Resource Development Remuneration and Incentives


100% R FV

Quarterly MINISANTE

119

Financial Accessibility to Health Services Organization and regulation of Mutuelle Insurance System

Percentage of mutuelle staff whose wages and operating costs are paid on time Percentage of mutuelle staff whose operating costs are paid on time

100% 100%

R FV

Quarterly MINISANTE

Subsidization of Health Services


100% R FV

Quarterly MINISANTE

Quality and Demand for Services in the Control of Diseases Community Health


100% R FV M

Quarterly MINISANTE

10.10 List of Reference Materials 1. Health Sector Strategic Plan 2008-2012 2. Mutuelle de Sante policy adopted by cabinet April 2010 3. www.minisante.gov.rw

http://www.minisante.gov.rw/�

120

11. Earmarked Transfer Guidelines for National Commission for Children (NCC) 11.1 Background to Earmarking Institution Programs The National Commission for Children (NCC) is the Government Commission established by the Law No 22/2011 of July 12, 2011. Table 1: Earmarking Institutions Introduction 11.1.1 Mission, Goals, and Objectives of the Earmarking Institution The mission of NCC is to promote and ensure child education that enables the child to be a worthy and patriotic citizen. NCC goals and objectives are as follows: • Ensure that children know and apply national values, enjoy their rights and are aware of their

responsibilities as Rwandan citizens; • Ensure participation of relevant national partners (including families and communities)in promoting child

rights and national values; • Ensure the implementation of the Hague convention on protection of children and cooperation in the

interest of the child; • Ensure that all children including children with special needs enjoy the right to a family and are protected

against all forms of violence with special attention to sexual violence and abuse; • Ensure mainstreaming of child issues in the national policy, plans and programs and; • Ensure availability of relevant information on the situation of the rights of the child and on the

implementation of national laws and international conventions ratified by Rwanda. 11.1.2 Legal References for Earmarking Institution Programs Law No 22/2011 of July 12, 2011 establishing the National Commission for Children and determining its mission, organization and functioning; Prime Minister Order No171/03 of November 23, 2011determining the organizational structure and summary of job positions of the National Commission for Children. 11.1.3 Current Situation of Earmarking Institution Programs: One Program: Child Right Protection and Promotion NCC has one earmarked program ‘’Child Rights Promotion and Protection’’. Through this program, children of different categories of vulnerability (orphans, street children, children with disabilities and children under three years old living with their mother in detention centers) are supported to improve their living conditions. Furthermore, the program will contribute in the implementation of the Strategy of National Child Care Reform which focuses on alternative family based care for children living in those different institutions. Lastly, the program will also help the forum for children at all levels to achieve their mission and play the active role in promotion of child rights. 11.1.4 Relevance of Earmarking Institution Programs to National Policy on Decentralization The Government of Rwanda adopted the National Decentralization Policy in May 2000. It was designed to ensure political, economic, social, administrative and technical empowerment of local the population to fight poverty by participating in planning and management of their development process. The Program of Child Right Protection and Promotion is relevant to National Decentralization Policy as it contributes to improvement of the wellbeing of children and hence that of all the population and this is amongst the benchmarks in the implementation of aforesaid policy.

121

11.1.5 Relationship to National Cross Cutting Programs for Poverty Reduction, MDGs, Gender Issues and Other Cross Cutting Program The program of ‘’Child Rights Protection and Promotion’’ aligns with the EDPRS in the area of social protection, which is also a target of the MDGs and essential to reducing child poverty. Indeed, this program is aimed at enhancing the wellbeing of the most vulnerable children (orphans, street children, children with disabilities). It contributes therefore in achieving the protection for the poor and the vulnerable children, in reducing the risks they are exposed to, in mitigating the potential consequences of those risks, and help children that experience those risks to cope with the consequences. 11.1.6 Relationship to National Priorities as reflected in the Action Plans of the Decentralized Budget Agencies The earmarked program “Child Rights Protection and Promotion” finances projects and activities that are inscribed in the District Development Plans and Annual Action Plans. These documents identify the decentralized budget agencies’ priority areas of intervention considering the status of the decentralized budget agency in relation to national priorities and MDG targets. 11.1.7 Projected Accomplishments for Coming Fiscal Year • National Strategy on Alternative Family Based Care implemented; • Financial support provided to institutions of children with special need (27 orphanages, 14 street children

centers, 34 centers for children with disabilities); • The 8th National Children Summit held and; • Functioning of children’s forum at decentralized level (from villages to District). 11.2 Objectives of the Earmarked Program and Sub-Program Table 2: Program and Sub Program Objectives Programs Objectives 1 Child Rights Promotion and Protection 1.1 Child Protection • Operationalize children's forum from Village to Districts level;

• Organize the 8th National Children's pre-Summit and Summit; • Ensure the wellbeing of needy children (orphans, street children,

children living with disabilities and infants living with their mothers in Detention Centers and support the process of reintegration of children living in institutions into their families and communities;

• Reduce malnutrition among children 11.3 Transferred Outputs/Activities Orphans and other vulnerable children are now accommodated in different centers and the support given was to help the centers to improve the living conditions (buying food stuff, health insurance, clothes etc). With the approval by the Cabinet of the strategy of National Child Care Reform with its focus on national alternative family based care; the transfers for this fiscal year will help to speed up the implementation of this strategy. The earmarked transfers will therefore help the orphanages and other centers for children to trace the families of children and prepare all children for their reintegration into families and community. Also, compared to last year’s budget, this year’s transfers bring three other components of earmarked funds namely the organization of pre-summit and summit activities at a grassroots level, the support to children forum, from the village to District level and the reduction of malnutrition rate among children.

122

Table 3: Transferred Outputs/Activities Program &


1 Child Rights Promotion and Protection 1.1 Child Protection Output 1 Children’s forum from

village to District level are operational

Activity 1: Organization of elections of forum committees from the village to District level Activity 2: Training of elected committees on their roles and attributions Activity 3: Hold meetings of forum at all levels

Output 2: 8th National Children Pre-summit and Summit held

Activity 1 Organize pre-summits from village to sector level Activity 2 Elaboration and submission of pre-summit reports; Activity 3 Ensure the transport of representatives from sector and District level to 8th National Children's Summit

Output 3: Centers and institutions for children are supported to ensure the wellbeing of children, children are reintegrated into families and the community and the institutionalization phenomenon is prevented

Activity 1 Provide financial support to centers for vulnerable children (27 orphanages, 14 centers of street children, 37 centers for children with disabilities, 10 Prisons having children under three years living with their mothers) to ensure the wellbeing of children are accommodated (buying foods, clothes, health insurance, etc.) Activity 2 Pay salaries and logistical costs (mission fees, transports and communication) for social workers and psychologists to conduct child assessment and family tracing and assessment Activity 3 Provide post placement support to families that have adopted or fostered children; Activity 4 Provide financial support to families at risk of sending their children into institutions

Output 4:Malnutrition among children is reduced

Activity1 Organize a malnutrition sensitization campaign in each District

11.4 Allocation Formula by Program

Table 4: Allocation Formula Parameters and Weights Program &


1 Child Rights Promotion and Protection 1.1 Child Protection Expenditure requirements based on

the number of forums to be held 16% Output 1 Children’s forum

from village to District level are operational

123

Expenditure requirements based on

the cost of organizing and participating in Pre-summit and Summit

6.2% Output 2: 8th National Children Pre-summit and Summit held

Expenditure requirements based on the number of children requiring support and the type of support needed for each child in centers (orphanages, centers for street children, centers for children with disabilities, prisons having children under three years living with their mothers)

70.4 Output 3: Centers and institutions for children are supported to ensure the wellbeing of children, children are reintegrated into families and the community and the institutionalization phenomenon is prevented

Expenditure needs to conduct a malnutrition sensitization campaign

7.4 Output 4: Malnutrition among children is reduced

11.5 Allocation Formula by Decentralized Budget Agency Allocation Formula by Decentralized Budget Agency The allocation per district has been calculated based on the expenditure needs of each according to the above table. For Activity 1 and 2 a lump-sum amount has been provided to each district. For activity 3 an amount has been provided to the district on the basis elements: i) n. of centers for children existing in each district; ii)n. of children per each center and the type of support needed for each child in center For activity 4 a lump-sum of 2,000,000 has been provided to each district Allocation Table by Decentralized Budget Agency Table 5: Allocation by Programs to Decentralized Budget Agency District Program 1: Child Rights Promotion and Protection

Sub-program 1.1: Child Protection NGOMA 13,278,227 BUGESERA 203,611,506 GATSIBO 38,352,374 KAYONZA 31,183,033 KIREHE 7,590,693 NYAGATARE 9,764,129 RWAMAGANA 14,497,764 HUYE 40,172,983 NYAMAGABE 16,962,275 GISAGARA 11,596,674 MUHANGA 19,541,545 KAMONYI 10,340,764 NYANZA 22,511,896 NYARUGURU 7,210,384 RUSIZI 35,924,798 NYABIHU 7,424,350 RUBAVU 69,192,739 KARONGI 19,028,663

124

NGORORERO 13,771,464 NYAMASHEKE 9,836,708 RUTSIRO 18,281,568 BURERA 8,040,566 GICUMBI 18,176,774 MUSANZE 17,305,360 RULINDO 10,940,603 GAKENKE 10,837,669 RUHANGO 10,739,322 NYARUGENGE 33,811,868 KICUKIRO 42,666,488 GASABO 49,637,058 TOTAL 822,230,245 11.6 Performance Indicators Table 6: Performance Indicators by Decentralized Budget Agency for Program/Subprogram District Program & Subprogram


CHILD RIGHTS PROMOTION AND PROTECTION Bugesera Children’s forum from village to District level are operational

No. of Children’s forum from village to Districts operational

1 per umudugudu, 1 per sector, 1 per district

District reports

8th National Children Pre-summit and Summit held

Percentage of selected participants from district in National Children's Summit

100% of selected participants participate in Summit

District reports and reports from National pre-summit and summit

Centers and institutions for children are supported to ensure the wellbeing of children, children are reintegrated into families and the community and the institutionalization phenomenon is prevented

No. of centers (orphanages, centers for street children, centers for children with disabilities) in which children are supported supported # of children reintegrated into families

1 orphanage and 1 Center for street children

District reports

Malnutrition among children is reduced

No. of malnutrition sensitization campaigns held

1 District reports

Gatsibo Children’s forum from village to District level are operational



District reports


No. of participants from district in National Children's Summit





4 orphanages District reports

125



1 District reports

Kayonza Children’s forum from village to District level are operational



District reports







3 Centers for street children and one orphanage

District reports



1 District reports

Kirehe Children’s forum from village to District level are operational



District reports







0 District reports



1 District reports

Ngoma Children’s forum from village to District level are operational



District reports







One orphanage District reports

126



1 District reports

Nyagatare Children’s forum from village to District level are operational



District reports







0 District reports



1 District reports

Rwamagana Children’s forum from village to District level are operational



District reports







1 Center for street children

District reports



1 District reports

Musanze Children’s forum from village to District level are operational



District reports







2 Centers for street children

District reports

127



1 District reports

Burera Children’s forum from village to District level are operational



District reports







0 District reports



1 District reports

Gicumbi Children’s forum from village to District level are operational



District reports







1 orphanage District reports



1 District reports

Rulindo Children’s forum from village to District level are operational



District reports








128



1 District reports

Gakenke Children’s forum from village to District level are operational



District reports










1 District reports

Rusizi Children’s forum from village to District level are operational



District reports







1 orphanage and 200 families at risk of sending children on the street

District reports



1 District reports

Nyamasheke Children’s forum from village to District level are operational



District reports







8th National Children Pre-summit and Summit

District reports

129



1 District reports

Karongi Children’s forum from village to District level are operational



District reports










1 District reports

Rutsiro Children’s forum from village to District level are operational



District reports







0 District reports



1 District reports

Ngororero Children’s forum from village to District level are operational



District reports







200 families at risk of sending children on the street

District reports

130



1 District reports

Rubavu Children’s forum from village to District level are operational



District reports







2 orphanages, one Transit Centers for street children and 200 families at risk of sending children on street

District reports



1 District reports

Nyabihu Children’s forum from village to District level are operational



District reports







0 District reports



1 District reports

Muhanga Children’s forum from village to District level are operational



District reports







2 orphanages and 200 families at risk of sending children to the street

District reports

131



1 District reports

Kamonyi Children’s forum from village to District level are operational



District reports










1 District reports

Nyanza Children’s forum from village to District level are operational



District reports










1 District reports

Giasagara Children’s forum from village to District level are operational



District reports







0 District reports

132



1 District reports

Huye Children’s forum from village to District level are operational



District reports







2 orphanages and 3 centers for street children and 200 families at risk of sending children on street

District reports



1 District reports

Nyaruguru Children’s forum from village to District level are operational



District reports







0 District reports



1 District reports

Ruhango Children’s forum from village to District level are operational



District reports








133



1 District reports

Nyamagabe Children’s forum from village to District level are operational



District reports










1 District reports

Nyarugenge Children’s forum from village to District level are operational



District reports







2 orphanages, 2 Centers for children with disabilities and 200 families at risk of sending children to the street

District reports



1 District reports

Gasabo Children’s forum from village to District level are operational



District reports







2 orphanages, 2 centers for street children and 200 families at risk of sending children to the street

District reports

134



1 District reports

Kicukiro Children’s forum from village to District level are operational



District reports







5 orphanages, 2 street children center, 1 Center for children with disabilities and 200 families at risk of sending children to the street

District reports



1 District reports

11.7 Disbursement Modalities Table 7: Disbursement Modalities by Program/Subprogram Program & Subprogram


Child Rights Promotion and Protection Child protection

Annually Districts

Children’s forum participants, centers for vulnerable children, families at risk of sending children to centers or the street

N/A

11.8 Reporting Obligations Table 8: Reporting Obligations for Financial and Non-Financial Reports Report Title Report Frequency Description of Report Source of Report Financial Reports Child Rights Promotion and Protection

Quarterly and Annually

IFMIS

MINECOFIN

Non-Financial Reports Child Rights Promotion and Protection

Quarterly and Annually Narrative report including activities agreed on in MoU, the achievements against planned activities, the difficulties and the way forward.

Districts

135



Performance Target Monitoring Method


Monitoring Agent

Child Rights Promotion and Protection Child protection



R FV

Monthly Quarterly

NCC and District Staff staff

Percentage of selected participants from district in National Children's Summit


R FV

Monthly Quarterly



27 orphanages, 14 Centers for street children, 37 centers of children living with disability and 10 Prisons having children under three years living with their mothers

R FV QM

Monthly Quarterly Quarterly



One campaign in each district

R FV

Monthly Quarterly


11.10 List of Reference Materials 1. Law No 22/2011 of June 28, 2011 establishing the National Commission for children and determining its

mission, organization and functioning; 2. Prime Minister Order No171/03 of November 23, 2011determining the organizational structure and

summary of job positions of the National Commission for Children 3. www.primature.gov.rw

http://www.primature.gov.rw/�

136

12. Earmarked Transfer Guidelines for the National Women’s Council (NWC) 12.1 Background to Earmarking Institution Program The National Women's Council is an institution established by the Rwandan Constitution of 2003 and the law No 01/03 of 11/01/2011 which determine its Organization, Attributions and Functions. NWC enjoys legal personality and has financial and Administrative autonomy. NWC is a Forum where girls and women put together their views in order to solve their problems and participate in the development of the Country. Table 1: Earmarking Institution Introduction 12.1.1 Mission, Goals, and Objectives of the Earmarking Institution The Mission of the National Women’s Council is to mobilize women to participate in the development of the Country, build the capacity of women and advocate for the resolution of women’s problems. The NWC objectives are as follows : • Collect and analyze the ideas of Rwandan women without exclusion; • Provide advocacy on serious issues affecting women and young girls; • Strengthen the capacities of women; • Mobilize women to take part in all programs of the country; • Promote gender equality and complementarily between men and women; • Ensure dialogue and cooperation with other foreign bodies holdings similar attributions. 12.1.2 Legal References for Earmarking Institution Programs The National Women's Council was established by the Rwandan Constitution of 2003 and by the law No 01/03 of 11/02/2011 which determine its organization, attributions and functions. 12.1.3 Current Situation of Earmarking Institution Programs The NWC is earmarking for the first time for the financial year 2012-2013. 12.1.4 Relevance of Earmarking Institution Programs to National Policy on Decentralization NWC activities aim to strengthen the participation of women in local political activity, and increase the accountability of local leaders to women in the community. Therefore, the NWC earmarked program contributes to the national decentralization policy strategic objectives of “encouraging local people to participate in initiating, devising, implementing and monitoring decisions and plans that consider their local needs, priorities, capacities and resources”, and “to strengthen accountability and transparency in Rwanda” with a particular emphasis on women and gender mainstreaming. 12.1.5 Relationship to National Cross Cutting Programs for Poverty Reduction, MDGs, Gender Issues and Other Cross Cutting Programs The NWC programs and the National Gender Policy generally are aimed at achieving the MDGs relating to gender equality. NWC has two MDG programs in its action plan.

137

12.1.6 Relationship to National Priorities as reflected in the Action Plans of the Decentralized Budget Agencies District development plans and action plans reflect the national priorities of Vision 2020 and EDPRS. These have a strong focus on gender equality and women’s empowerment, which are the focus of the National Gender Policy and the activities of NWC, including the earmarked programs. 12.1.7 Projected Accomplishments for Coming Fiscal Year In the 2012-13 fiscal year, the earmarked program will accomplish: • One general assembly meeting and four statutory meetings held by NWC executive committees in each

district; • 300 women’s cooperatives trained in income generating projects and cooperatives management (10 per

district); • 2,080 NWC committee members trained in gender mainstreaming (5 per sector). 12.2 Objectives of the Earmarked Program and Sub-program Table 2: Program and Sub Program Objectives No PROGRAM & SUBPROGRAM OBJECTIVES

1 Gender and Women Promotion 1.1 Support to the National women's council

Committees. Ensure the National women's Council committees at Decentralized levels are operational

1.2 Support to women’s self-promotion Improve Economic Security for Women 1.3 Advocate for Gender Issues Integration Ensure Gender mainstreaming in district and sector

activities 12.3 Transferred Outputs/Activities The NWC is earmarking for the first time for the financial year 2012-2013. Table 3: Transferred Outputs/Activities No PROGRAM &

SUBPROGRAM OUTPUTS ACTIVITIES

Gender and Women Promotion 1.1 Support to the National

women's council Committees

National Women's Council Executive committees at district level are operational

NWC executive Committees members in each district hold 1 general assembly meeting and 4 statutory meetings

1.2 Support to women’s self-promotion

Women cooperatives are trained in income generating projects and cooperatives management

Conduct trainings for Women cooperatives members

1.3 Advocate for Gender Issues Integration

Women sensitized on gender issues integration

Train 5 NWC committee members per sector trained in Gender mainstreaming

138

12.4 Allocation formula by program Table 4: Allocation Formula Parameters and Weights No PROGRAM &

SUBPROGRAM PARAMETERS WEIGHT OUTPUTS

1 Gender and Women Promotion 1.1 Support to the

National women's council Committees

Expenditure needs of district women’s council to hold meetings

57.5% National Women's Council Executive committees at district level are operational

1.2 Support to women’s self-promotion

Expenditure needs to conduct trainings for women’s cooperative members

26.5% Women cooperatives are trained in income generating projects and cooperatives management

1.3 Advocate for Gender Issues Integration

Expenditure needs to train NWC committee members at sector level

16.0% Women sensitized on gender issues integration

12.5 Allocation Formula by Decentralized Budget Agency For each sub-program, the allocation to each district has been made in proportion to the number of sectors in the district. The allocation formula is:

Where:

- 416 =Total number of Sectors in Rwanda - = Number of Sectors in District i - 204.949.490 = Total budget allocated to all Districts

Table 5: Allocation by Programs to Decentralized Budget Agency District No. of

sectors Program Sub-programs Gender and Women Promotion

Support to the National Women's Council

Support to women self-promotion

Advocacy for gender issues integration

NGOMA 14 6,897,339 3,968,315 1,825,118 1,103,906 BUGESERA 15 7,390,006 4,251,766 1,955,484 1,182,756 GATSIBO 14 6,897,339 3,968,315 1,825,118 1,103,906 KAYONZA 12 5,912,004 3,401,412 1,564,387 946,205 KIREHE 12 5,912,004 3,401,412 1,564,387 946,205 NYAGATARE 14 6,897,339 3,968,315 1,825,118 1,103,906 RWAMAGANA 14 6,897,338 3,968,314 1,825,118 1,103,906 HUYE 14 6,897,339 3,968,315 1,825,118 1,103,906 NYAMAGABE 17 8,375,340 4,818,668 2,216,215 1,340,457 GISAGARA 13 6,404,672 3,684,864 1,694,752 1,025,056 MUHANGA 12 5,912,004 3,401,412 1,564,387 946,205 KAMONYI 12 5,912,005 3,401,413 1,564,387 946,205 NYANZA 10 4,926,670 2,834,510 1,303,656 788,504 NYARUGURU 14 6,897,337 3,968,314 1,825,117 1,103,906 RUSIZI 18 8,868,007 5,102,119 2,346,580 1,419,308 NYABIHU 12 5,912,006 3,401,414 1,564,387 946,205

139

RUBAVU 12 5,912,004 3,401,412 1,564,387 946,205 KARONGI 13 6,404,671 3,684,863 1,694,752 1,025,055 NGORORERO 13 6,404,671 3,684,863 1,694,752 1,025,055 NYAMASHEKE 15 7,390,006 4,251,766 1,955,484 1,182,756 RUTSIRO 13 6,404,671 3,684,863 1,694,752 1,025,055 BURERA 17 8,375,340 4,818,668 2,216,215 1,340,457 GICUMBI 21 10,346,008 5,952,472 2,737,677 1,655,859 MUSANZE 15 7,390,006 4,251,766 1,955,484 1,182,756 RULINDO 17 8,375,340 4,818,668 2,216,215 1,340,457 GAKENKE 19 9,360,674 5,385,570 2,476,946 1,498,158 RUHANGO 9 4,434,003 2,551,059 1,173,290 709,654 NYARUGENGE 10 4,926,670 2,834,510 1,303,656 788,504 KICUKIRO 10 4,926,670 2,834,510 1,303,656 788,504 GASABO 15 7,390,006 4,251,766 1,955,484 1,182,756 Total 416 204,949,489 117,915,638 54,232,074 32,801,776 12.6 Performance Indicators Table 6: Performance Indicators by Decentralized Budget Agency for Program/Subprogram Program & Subprogram Performance Indicator Performance Target Source of Data NGOMA Gender and Women Promotion Support to the National women's council committees

No. general assembly meetings and no. statutory meetings held

1 general assembly and 4 statutory meetings

NWC executive committee and district reports

Support to women's self-promotion

No. women's cooperatives trained

10

Advocate for gender integration issues

No. NWC committee members in each sector trained

5

BUGESERA Gender and Women Promotion Support to the National women's council committees






10



5

GATSIBO Gender and Women Promotion Support to the National women's council committees






10



5

140

KAYONZA Gender and Women Promotion Support to the National women's council committees






10



5

KIREHE Gender and Women Promotion Support to the National women's council committees






10



5

NYAGATARE Gender and Women Promotion Support to the National women's council committees






10



5

RWAMAGANA Gender and Women Promotion Support to the National women's council committees






10



5

HUYE Gender and Women Promotion Support to the National women's council committees






10



5

141

NYAMAGABE Gender and Women Promotion Support to the National women's council committees






10



5

GISAGARA Gender and Women Promotion Support to the National women's council committees






10



5

MUHANGA Gender and Women Promotion Support to the National women's council committees






10



5

KAMONYI Gender and Women Promotion Support to the National women's council committees






10



5

NYANZA Gender and Women Promotion Support to the National women's council committees






10



5

142

NYARUGURU Gender and Women Promotion Support to the National women's council committees






10



5

RUSIZI Gender and Women Promotion Support to the National women's council committees






10



5

NYABIHU Gender and Women Promotion Support to the National women's council committees






10



5

RUBAVU Gender and Women Promotion Support to the National women's council committees






10



5

KARONGI Gender and Women Promotion Support to the National women's council committees






10



5

143

NGORORERO Gender and Women Promotion Support to the National women's council committees






10



5

NYAMASHEKE Gender and Women Promotion Support to the National women's council committees






10



5

RUTSIRO Gender and Women Promotion Support to the National women's council committees






10



5

BURERA Gender and Women Promotion Support to the National women's council committees






10



5

GICUMBI Gender and Women Promotion Support to the National women's council committees






10



5

144

MUSANZE Gender and Women Promotion Support to the National women's council committees






10



5

RULINDO Gender and Women Promotion Support to the National women's council committees






10



5

GAKENKE Gender and Women Promotion Support to the National women's council committees






10



5

RUHANGO Gender and Women Promotion Support to the National women's council committees






10



5

NYARUGENGE Gender and Women Promotion Support to the National women's council committees






10



5

145

KICUKIRO Gender and Women Promotion Support to the National women's council committees






10



5

GASABO Gender and Women Promotion Support to the National women's council committees






10



5

12.7 Disbursement Modalities Table 7: Disbursement Modalities by Program/Subprogram Program Frequency Destination Beneficiary Disbursement

Trigger Gender and Women Promotion

Annually Indirect National Women ‘s Council Committees in Decentralized level (District and Sector )

N/A

12.8 Reporting Obligations Table 8: Reporting Obligations for Financial and Non-Financial Reports Report Title Report Frequency Description of

Report Source of Report

Gender and women Promotion Financial reports Quarterly and Annually Financial reports MINECOFIN Non-financial reports Quarterly and Annually Narrative reports

detailing activities undertaken

NWC MIGEPROF



Performance Target

Monitoring Method


Monitoring Agent

Gender and Women Promotion Support to the National women's council committees


1 general assembly and 4 statutory meeting in each district

Reports Meetings and Field visits

Quarterly reports, Quarterly meetings and field visits

NWC Executive Committees, NWC staff and District Authorities

146



300 (10 per district)


Quarterly reports, field visits and meetings



No. NWC committee members trained

2,080 (5 per sector)


Quarterly reports, field visits and meetings


12.10 List of Reference Materials 1. Law on National Women’s Council: No 01/03 Of 11/02/2011 which determine its organization,

Attributions and Functions 2. Prime Minister Order : No 01/03 of 11/02/2011 determining the responsibilities , Organization and

Functioning of Organs of National Women’s Council 3. www.primature.gov.rw

http://www.primature.gov.rw/�

147

13. Earmarked Transfer Guidelines for Ministry of Youth and ICT (MyICT) 13.1 Background to Earmarking Institution Programs Of the Rwandan population, estimated at 10.8 million, the EICV3 indicates that 54% of the population is aged 19 years and below, and 39% are youth aged between 14-35 years. This calls for clear and consistent policies to take into account specific development needs of the youth sector to ensure sustainable development of the Country. Table 1: Earmarking Institutions Introduction 13.1.1 Mission, Goals, and Objectives of the Earmarking Institution The mission of the Ministry of youth and ICT is to “address national priorities for economic growth and poverty reduction through the development and coordination of national Information & Communication Technology policies and programs; and through youth empowerment’’. MyICT has the vision of a “HAPPI” population; one that is Healthy, Apt (educated and skilled), Patriotic, Productive and Innovative. 13.1.2 Legal References for Earmarking Institution Programs The National Youth Policy details the objectives and strategy of MyICT activities. 13.1.3 Current Situation of Earmarking Institution Programs For the financial year 2012/2013, MyICT is earmarking for the youth employment promotion program. This program aims to boost youth employment by financially supporting both existing well-managed cooperatives and other youths such as IWAWA graduates to form new cooperatives. It will also help to facilitate NYC activities and to fight against drugs abuse. 13.1.4 Relevance of Earmarking Institution Programs to National Policy on Decentralization The third phase Decentralization Implementation Plan identifies ‘‘local economic development’’ as a central strategic objective of the decentralization policy. MyCT’s earmarked program contributes to local economic development and in particular to the output 6.2 “Citizens are strongly engaged in income generating activities”. 13.1.5 Relationship to National Priorities as reflected in the Action Plans of the Decentralized Budget Agencies The main objective of the youth employment promotion program is shared by all districts in Rwanda: to empower the youth for successful self-employment and poverty reduction. 13.1.6 Projected Accomplishments for Coming Fiscal Year In 2012-2013FY, districts will fund at least 87 youth cooperatives both financially and technically and one YFC will be rehabilitated in Gicumbi District. Community based activities to fight against drugs abuse will be conducted.

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13.2 Objectives of the Earmarked Program and Sub-Program Table 2: Objectives of the Earmarked Program and Sub-Program S/N Program and Sub-Program Objective 1 YOUTH EMPLOYMENT

PROMOTION To empower youths for self-employment and poverty reduction

1.1 SUPPORT YOUTH INITIATIVES • To strengthen existing youth cooperatives at the district level to boost youth employment and reduce poverty special attention will focus on integration of IWAWA graduates;

• To enhance functioning of NYC structures and monitoring of youth activity in the district;

• To fight against drugs abuse through community based activities.

13.3 Transferred Outputs/Activities In the financial year 2011-12, the programs “youth employment promotion” and “youth mobilization, education and cooperation” were implemented by the Ministry of Youth, Sports and Culture (MIJESPOC). Due to ministerial reorganization, this financial year, the “youth employment promotion” program will be implemented by MYICT. The earmarked activities under this program have been narrowed as this year they focus on:

• Supporting youth cooperatives especially focusing on integration of IWAWA graduates; • Functioning of National Youth Council representatives at District level; • Rehabilitation of 1YFC in Gicumbi district; • Fighting against drugs abuse through community based activities.

Table 3: Transferred Outputs/Activities Program & Subprogram Outputs Activities 1 YOUTH EMPLOYMENT PROMOTION 1.1 SUPPORT YOUTH

INITIATIVES - 87 cooperatives are

financially supported;

- NYC committees are functioning and monitoring youth activities in district;

- 1 YFC is rehabilitated in Gicumbi District;

- Campaigns against drugs abuse are organized.

- Acquisition of equipment for cooperative and other related costs;

- Conduct regular meetings of NYC and

field visits;

- Rehabilitation of Gicumbi YFC;

- To conduct community based activities to fight against drug abuse.

13.4 Allocation Formula by Program

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Table 4: Allocation Formula Parameters and Weight Program &


1 YOUTH EMPLOYMENT PROMOTION 1.1 SUPPORT YOUTH

INITIATIVES - Number of

cooperatives to be supported and costs of supporting their activities;

- Number of meetings and field visits of NYC representatives;

- Number of YFC rehabilitated;

- Number of campaigns to fight against drugs abuse.

- 100%-2,500,000-5,000,000 (excluding Gicumbi district);

- 2,500,000 RWf for each district (excluding Gicumbi district);

- 100% of Budget allocated to Gicumbi district;

- 5,000,000 (each district)

- 87 cooperatives are financially supported;

- NYC committees are functioning and monitoring youth activities in district;

- 1 YFC is rehabilitated in Gicumbi District;

- To organize community based activities to fight against drugs abuse

Allocation by Recurrent and Development Funds and Allowable Expenditures The following table should indicate the allocation of the funds on the basis of recurrent or development budget classification of the total funds of the program. Recurrent budget expenses are for such items as salaries, supplies, operation and maintenance related to the program implementation. Development budget activities are those related to the decentralized budget agency’s infrastructure projects. In addition this table should indicate the allowable expenditures for the earmarked transferred funds for the recurrent and development expenditures.

150

Table 5: Program Allocation by Recurrent and Development Funds and Allowable Expenditures for Recurrent and Development Funds Program & Subprogram

Outputs /Activities

List Recurrent Expenditures

List Development Expenditures

Recurrent Expenditures Amount

Development Expenditures Amount

YOUTH EMPLOYMENT PROMOTION

Subprogram: SUPPORT YOUTH INITIATIVES

- Output 1:187 cooperatives are financially supported;

Activity 1

Support to youth cooperatives

100% -2,500,000-5,000,000

- Output 2: NYC committees are functioning and monitoring youth activities in district;

Activity 1

Functioning of NYC committees

2,500,000 each district (excluding Gicumbi)

- Output 3: 1 YFC is rehabilitated in Gicumbi District

Activity 1

Rehabilitation of 1 YFC in Gicumbi(total budget)

16,305,411

Output 4: Campaigns against drugs abuse are organized.

Activity:

To conduct community based activities to fight against drug abuse.

5,000,000 each district (excluding Gicumbi).

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5.1.6 Allocation Formula by Decentralized Budget Agency The allocation was based on an assessment that was carried out through field visits by MyICT and National Youth Council which aimed to identify outstanding youth initiatives requiring financial support. MyICT also considered the EDPRS self-assessment reports of different districts and other reports showing the level of poverty in each district as well as the number of IWAWA graduates to be re-integrated back to their districts in the apprenticeship program. From the assessment, three cooperatives per district were selected for districts to finance their annual action plans. The expenditure needs for each cooperative were calculated accordingly to give the budget allocations per district. The allocation considered also the daily functioning of NYC structures at district level to monitor all youth activities. Table 6: Allocation by Programs to Decentralized Budget Agency District Program: YOUTH

EMPLOYMENT PROMOTION Sub Program:SUPPORT YOUTH INITIATIVES

NGOMA 12,675,066 BUGESERA 17,551,404 GATSIBO 8,729,520 KAYONZA 15,286,706 KIREHE 14,471,372 NYAGATARE 15,426,963 RWAMAGANA 20,260,079 HUYE 18,677,101 NYAMAGABE 18,392,495 GISAGARA 15,489,429 MUHANGA 14,994,745 KAMONYI 27,298,983 NYANZA 18,746,026 NYARUGURU 84,825,690 RUSIZI 35,376,191 NYABIHU 52,047,598 RUBAVU 54,311,576 KARONGI 12,513,464 NGORORERO 82,811,995 NYAMASHEKE 16,760,773 RUTSIRO 26,750,292 BURERA 14,921,178 GICUMBI 16,305,411 MUSANZE 13,323,530 RULINDO 17,312,065 GAKENKE 16,999,452 RUHANGO 18,232,624 NYARUGENGE 20,330,822 KICUKIRO 21,632,865 GASABO 21,593,234 Total 744,048,649

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Table 7: Allocation by Program/Subprogram for Recurrent and Development Funds to Decentralized Budget Agency

Program YOUTH EMPLOYMENT PROMOTION Subprogram 1 SUPPORT YOUTH INITIATIVES NGOMA Recurrent 12,675,066 Development - District Total 12,675,066 BUGESERA Recurrent 17,551,404 Development - District Total 17,551,404 GATSIBO Recurrent 8,729,520 Development - District Total 8,729,520 KAYONZA Recurrent 15,286,706 Development - District Total 15,286,706 KIREHE Recurrent 14,471,372 Development - District Total 14,471,372 NYAGATARE Recurrent 15,426,963 Development - District Total 15,426,963 RWAMAGANA Recurrent 20,260,079 Development - District Total 20,260,079 HUYE Recurrent 18,677,101 Development - District Total 18,677,101 NYAMAGABE Recurrent 18,392,495 Development - District Total 18,392,495 GISAGARA Recurrent 15,489,429 Development - District Total 15,489,429 MUHANGA Recurrent 14,994,745 Development - District Total 14,994,745

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KAMONYI Recurrent 27,298,983 Development - District Total 27,298,983 NYANZA Recurrent 18,746,026 Development - District Total 18,746,026 NYARUGURU Recurrent 84,825,690 Development - District Total 84,825,690 RUSIZI Recurrent 35,376,191 Development - District Total 35,376,191 NYABIHU Recurrent 52,047,598 Development - District Total 52,047,598 RUBAVU Recurrent 54,311,576 Development - District Total 54,311,576 KARONGI Recurrent 12,513,464 Development - District Total 12,513,464 NGORORERO Recurrent 82,811,995 Development - District Total 82,811,995 NYAMASHEKE Recurrent 16,760,773 Development - District Total 16,760,773 RUTSIRO Recurrent 26,750,292 Development - District Total 26,750,292 BURERA Recurrent 14,921,178 Development - District Total 14,921,178 GICUMBI Recurrent - Development 16,305,411 District Total 16,305,411

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MUSANZE Recurrent 13,323,530 Development - District Total 13,323,530 RULINDO Recurrent 17,312,065 Development - District Total 17,312,065 GAKENKE Recurrent 16,999,452 Development - District Total 16,999,452 RUHANGO Recurrent 18,232,624 Development - District Total 18,232,624 NYARUGENGE Recurrent 20,330,822 Development - District Total 20,330,822 KICUKIRO Recurrent 21,632,865 Development - District Total 21,632,865 GASABO Recurrent 21,593,234 Development - District Total 21,593,234 TOTAL 744,048,649 Recurrent 727,743,238 Development 16,305,411

13.6 Performance Indicators Table 8: Performance Indicators by Decentralized Budget Agency for Program/Subprogram

Program & Subprogram Performance Indicator Performance Target Source of Data

NGOMA YOUTH EMPLOYMENT PROMOTION

SUPPORT YOUTH INITIATIVES

• Number of youth cooperatives supported;

• Number of meetings and field visits ;

• Number of campaigns conducted

3 cooperative supported; District

155

BUGESERA YOUTH EMPLOYMENT PROMOTION



• Number of meetings and field visits;


3 cooperative supported District

GATSIBO YOUTH EMPLOYMENT PROMOTION






KAYONZA YOUTH EMPLOYMENT PROMOTION






KIREHE YOUTH EMPLOYMENT PROMOTION






NYAGATARE YOUTH EMPLOYMENT PROMOTION






156

RWAMAGANA YOUTH EMPLOYMENT PROMOTION






HUYE YOUTH EMPLOYMENT PROMOTION






NYAMAGABE YOUTH EMPLOYMENT PROMOTION






GISAGARA YOUTH EMPLOYMENT PROMOTION






MUHANGA YOUTH EMPLOYMENT PROMOTION






157

KAMONYI YOUTH EMPLOYMENT PROMOTION






NYANZA YOUTH EMPLOYMENT PROMOTION






NYARUGURU YOUTH EMPLOYMENT PROMOTION






RUSIZI YOUTH EMPLOYMENT PROMOTION






NYABIHU YOUTH EMPLOYMENT PROMOTION






158

RUBAVU YOUTH EMPLOYMENT PROMOTION






KARONGI YOUTH EMPLOYMENT PROMOTION






NGORORERO YOUTH EMPLOYMENT PROMOTION






NYAMASHEKE YOUTH EMPLOYMENT PROMOTION






RUTSIRO YOUTH EMPLOYMENT PROMOTION




• Number of campaigns conducted.


159

BURERA YOUTH EMPLOYMENT PROMOTION




• Number of campaigns conducted.


GICUMBI YOUTH EMPLOYMENT PROMOTION


• Number of YFC rehabilitated

1 YFC District

MUSANZE YOUTH EMPLOYMENT PROMOTION






RULINDO YOUTH EMPLOYMENT PROMOTION


• Number of youth cooperatives supported ;




GAKENKE YOUTH EMPLOYMENT PROMOTION






RUHANGO YOUTH EMPLOYMENT PROMOTION






160

NYARUGENGE YOUTH EMPLOYMENT PROMOTION






KICUKIRO YOUTH EMPLOYMENT PROMOTION



• Number of meetings and field visits



GASABO YOUTH EMPLOYMENT PROMOTION






13.7 Disbursement Modalities Table 7: Disbursement Modalities by Program/Subprogram Program & Subprogram Frequency Destination Beneficiary Disbursement

Trigger YOUTH EMPLOYMENT PROMOTION SUPPORT YOUTH INITIATIVE

Annually District Cooperatives N/A

Flow of Funds:


transfer: District account in BNR c. When the transfer is done and what basis for the reception of first transfer’s installment (if any): The

transfer is made in the first quarter of the financial year. Districts are required to request the transfer and submit the cooperative work plan agreed between themselves and MyICT to MINECOFIN.

d. Basis of payment from decentralized budget agency/non-budget agency’s bank account/ to the designed beneficiaries: Cooperatives are responsible for requesting money from districts according to their agreed annual action plans, and districts disburse the money.

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13.8 Reporting Obligations Table 8: Reporting Obligations for Financial and Non-Financial Reports Report Title Report Frequency Description of Report Source of Report Financial Reports YOUTH EMPLOYMENT PROMOTION

Quarterly IFMIS MINECOFIN

Non-Financial Reports YOUTH EMPLOYMENT PROMOTION

Quarterly 1. Narrative report detailing the number of cooperatives, the amount and type of support given, and the types of activities supported;

2. Minutes of meetings and reports of field visits;

3. Report on the YFC rehabilitated;

4. Report on campaigns organized in each district

District

13.9 Monitoring and Evaluation Table 9: Monitoring and Evaluation by Program/Subprogram Program and subprogram


Performance Target

Monitoring Method


Monitoring Agent

YOUTH EMPLOYMENT PROMOTION SUPPORT YOUTH INITIATIVE

Number of youth cooperatives supported; number of meetings and campaigns

87 cooperatives, 1 YFC rehabilitated and meeting and field visits

R, FV, QM

Monthly, Quarterly

Planning and M&E unit of MyICT

13.10 List of Reference Materials 1. National youth policy 2. Youth Sector Strategic plan 3. www.myict.gov.rw

http://www.myict.gov.rw/�

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14. Earmarked Transfer Guidelines for Ministry of Sport and Culture (MINISPOC) 14.1 Background to Earmarking Institution Programs Table 1: Earmarking Institutions Introduction 14.1.1 Mission, Goals, and Objectives of the Earmarking Institution The mission of MINISPOC is “to develop and support implementation of policies and strategies to promote a winning culture in different sports disciplines and to promote culture as foundation to the development of our country”. MINISPOC has the following objectives: • Promote a winning culture in different sports disciplines and promote leisure; • Promote the values, institutions and expressions of the Rwandan culture; • Preserve the memory of the Rwandan genocide; • Promote the arts and restore the national heritage; • Collect, process and store national archives; • Promote and coordinate the activities of documentation and Public reading. 14.1.2 Legal References for Earmarking Institution Programs The Policy on Cultural Heritage, September 2008, described the mission, vision and objectives of the cultural heritage sector, which form the basis for the design of the Culture and Arts Promotion earmarked program. 14.1.3 Current Situation of Earmarking Institution Programs This is a new earmarked transfer, which aims to mobilize the population to promote the values, institutions and expressions and national heritage of the Rwandan culture, through a cultural festival week that will be held in each district each year. 14.1.4 Relevance of Earmarking Institution Programs to National Policy on Decentralization MINISPOC envisages that the earmarked program, by promotion cultural values and national heritage, will contribute to the decentralization policy objective of encouraging participation in local government activities. It is further thought that decentralization is important in the area of cultural promotion as grassroots authorities have a crucial role to play in designing strategies to protect cultural heritage and promote cultural identity. 14.1.5 Relationship to National Cross Cutting Programs for Poverty Reduction, MDGs, Gender Issues and Other Cross Cutting Programs The policy and cultural heritage outlines the ways in which cultural promotion can achieve poverty reduction and the MDGs. It notes that “culture is a potential reservoir for development though largely untapped so far” and also “cultural should become a strategic component of development plans at grassroots level therefore contributing to enhanced dialogue among nations.”

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14.1.6 Relationship to National Priorities as reflected in the Action Plans of the Decentralized Budget Agencies District development plans reflect the national priorities as laid out in the seven year Government program. This notes that cultural promotion has an important role in national development, and highlights in particular the importance of sensitising Rwandans on the protection of historical and cultural events and site, and sensitising investors to develop tourism/ cultural industries and strengthen existing ones. 14.1.7 Projected Accomplishments for Coming Fiscal Year In the 2012-13 fiscal year, each district will hold a cultural week festival to promote the values, institutions and expressions of the Rwandan culture and restore national heritage. 14.2 Objectives of the Earmarked Program and Sub-Program Table 2: Program and Sub Program Objectives Programs Objectives 1 Culture and Arts Promotion Promote the values, institutions and expressions of

the Rwandan culture and restore the national heritage

1.1 Promotion of Artistic, Folk Activities and Ballets

Organize a cultural festival week in each district to promote traditional Rwandan culture

14.3 Transferred Outputs/Activities MINISPOC is earmarking for the program Culture and Arts Promotion for the first time in 2012-13. Table 3: Transferred Outputs/Activities Program & Subprogram Outputs Activities 1 Culture and Arts Promotion 1.1 Promotion of Artistic, Folk

Activities and Ballets 1. Cultural festival week held in each district

1. Organize and hold a cultural festival week in each district

14.4 Allocation Formula by Program Table 4: Allocation Formula Parameters and Weights Program & Subprogram Parameters Weight Outputs/Activities 1 Culture and Arts Promotion 1.1 Promotion of Artist,

Folk activities and Ballets

Estimated expenditure needs to conduct a cultural festival week in each district

100% Cultural festival week held in each district

14.5 Allocation Formula by Decentralized Budget Agency The costs of organizing and holding a cultural week festival in each district are expected to be proportional to the number of sectors in the district. As such, district allocations are proportional to the number of sectors in the district. The allocation formula is:

Where, is the number of sectors in district I, and 416 is the total number of sectors in Rwanda.

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Allocation Table by Decentralized Budget Agency Based on the formula given above as allocation criteria, each district is allocated with the below amount; Table 5: Allocation by Programs to Decentralized Budget Agency DISTRICTS Culture and Arts Promotion

Number of Sectors Allocation NYARUGENGE 10 1,882,131 GASABO 15 2,823,197 KICUKIRO 10 1,882,131 NYANZA 10 1,882,131 GISAGARA 13 2,446,771 NYARUGURU 14 2,634,984 HUYE 14 2,634,984 NYAMAGABE 17 3,199,624 RUHANGO 9 1,693,918 MUHANGA 12 2,258,558 KAMONYI 12 2,258,558 KARONGI 13 2,446,771 RUTSIRO 13 2,446,771 RUBAVU 12 2,258,558 NYABIHU 12 2,258,558 NGORORERO 13 2,446,771 RUSIZI 18 3,387,837 NYAMASHEKE 15 2,823,197 RULINDO 17 3,199,624 GAKENKE 19 3,576,050 MUSANZE 15 2,823,197 BURERA 17 3,199,624 GICUMBI 20 3,764,263 RWAMAGANA 14 2,634,984 NYAGATARE 14 2,634,984 GATSIBO 14 2,634,984 KAYONZA 12 2,258,558 KIREHE 12 2,258,558 NGOMA 14 2,634,984 BUGESERA 16 3,011,410 TOTAL 416 78,296,670 14.6 Performance Indicators Table 6: Performance Indicators by Decentralized Budget Agency for Program/ Subprogram Program & Subprogram Performance Indicator Performance Target Source of Data NYARUGENGE Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets

No. of cultural week festivals held

1 District’s report

GASABO Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



165

KICUKIRO Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



NYANZA Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



GISAGARA Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



NYARUGURU Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



HUYE Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



NYAMAGABE Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



RUHANGO Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



KAMONYI Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



KARONGI Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



RUTSIRO Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



RUBAVU Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



NYABIHU Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



NGORORERO Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



166

RUSIZI Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



NYAMASHEKE Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



RULINDO Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



GAKENKE Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



MUSANZE Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



BURERA Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



GICUMBI Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



RWAMAGANA Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



NYAGATARE Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



GATSIBO Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



KAYONZA Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



KIREHE Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



NGOMA Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



167

BUGESERA Culture and Arts Promotion Promotion of Artistic, Folk activities and Ballets



14.7 Disbursement Modalities Table 7: Disbursement Modalities By Program/Subprogram Program & Subprogram Frequency Destination Beneficiary Disbursement Trigger Culture and Arts Promotion Promotion of Artist, Folk activities and Ballets

Annual District account Mobilization team

N/A




MINISPOC requests to MINECOFIN to make the transfer to all districts in July or August d. When the transfer is done and what basis for the reception of the second and subsequent transfer’s


designed beneficiaries: Organizers of the festival submit receipts to the districts 14.8 Reporting Obligations Table 8: Reporting Obligations for Financial and Non-Financial Reports Report Title Report Frequency Description of Report Source of Report Culture and Arts Promotion Financial Reports Quarterly IFMIS MINECOFIN Non-financial Reports Quarterly Narrative reports detailing the

activities carried out as part of the cultural festival week

Districts



Performance Target

Monitoring Method


Monitoring Agent

Culture and Arts Promotion Promotion of Artist, Folk activities and Ballets

No. of cultural festival weeks held

30 (1 in each district)

R FV

Twice per year Planning, Monitoring and Evaluation unit in MINISPOC

14.10 List of Reference Materials 1. Policy on Cultural Heritage, September 2008 2. www.minispoc.gov.rw

http://www.minispoc.gov.rw/�

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15. Earmarked Transfer Guidelines for Rwanda Local Development Support Fund (RLDSF) 15.1 Background to Earmarking Institution Programs Table 1: Earmarking Institutions Introduction 15.1.1 Mission, Goals, and Objectives of the Earmarking Institution The Rwanda Local Development Support Fund (RLDSF) was established by Law n. 41/2010 of 25/11/2010 regulating the organization and functioning of the RLDSF. According to the law governing RLDSF, the objective of the organization are as follows:

1. To support development activities in local administrative entities; 2. To serve as an intermediary between local administrative entities with legal personality and donors

especially those involved in financing development activities in those entities; 3. To put in place mechanisms of distributing financial support in local administrative entities; 4. To monitor the use of funds allocated by RLDSF to development activities in the local administrative

entities; 5. To establish strategies of job creation in favor of a large number of people and assistance to those

unable to perform jobs such employment; 6. To contribute to sensitizing population and building their capacities in analyzing and solving their

problems; 7. To contribute to sensitizing population to participate in development activities meant for them; 8. To contribute to sensitizing population on the culture of making savings and working with banks and

micro-finance institutions; 9. To build capacities of local administrative entities within the scope of RLDSF mission; 10. To mobilize and collect funds.

RLDSF merged activities formerly performed by the Common Development Fund for Districts and the City of Kigali (CDF), Vision 2020 Umurenge Program (VUP) and Ubudehe Program. Furthermore, in line with Law n. 41/2010 of 25/11/2010 regulating the organization and functioning of the RLDSF, from the fiscal year 2012-2013 RLDSF is responsible for all development projects undertaken at the local level. 15.1.2 Legal References for Earmarking Institution Programs The law n°41/2010 of 25/11/2010 establishing the Rwanda Local Development Support fund (RLDSF) and determining its responsibilities, organization and functioning was adopted by Parliament and published on February 28th, 2011. According to this law the RLDSF is tasked to support development activities in local administrative entities proving resources to decentralized budget agencies. 15.1.3 Current Situation of Earmarking Institution Programs RLDSF has one earmarked program “Community Development” and two sub-programs namely “Coordination of Projects and Public Investment Plan” and “Community Mobilization and Agglomeration”. RLDSF started the above-mentioned earmarked program and subprograms in 2006. The objective of the subprogram “Coordination of Projects and Public Investment Plan” is to support socio economic development activities in the decentralized budget agencies through the implementation of capital projects. The objective of the subprogram “Community Mobilization and Agglomeration” is to eradicate extreme poverty by 2020 through the following activities: a. cash transfers to the poorest households (DS); b. access to credit for small enterprises (FS); c. creation of employment through labour intensive capital projects (PW) and; d. implementation of local community projects as well as household projects at village level (UBUDEHE). In addition from the fiscal year 2012-2013 RLDSF is responsible for all development projects undertaken at the local administrative entities’ level.

169

15.1.4 Relevance of Earmarking Institution Programs to National Policy on Decentralization The Government of Rwanda adopted the National Decentralization Policy in May 2000. It was designed to ensure political, economic, social, administrative and technical empowerment of local population to fight poverty by participating in planning and management of their development process. In 2002, the Common Development Fund (CDF) was created with the aim to strengthen fiscal and financial decentralization and support decentralized entities to implement their development plans. In addition the vision 2020 Umurenge Program (VUP) and the Ubudehe Program were also initiated to support a decentralized public strategy to accelerate economic development and poverty reduction. 15.1.5 Relationship to National Cross Cutting Programs for Poverty Reduction, MDGs, Gender Issues and Other Cross Cutting Programs RLDSF finances various socio economic and capital projects at district, sector and cell level, supports the extreme poor households mainly widows and children headed households as well as finances small enterprises. The capital projects include: school construction projects in order to promote education and capacity building; health care center constructions in order to improve maternal health, combat HIV/AIDS malaria and other diseases and; market, road projects contributing to local economic development. Therefore, the RLDSF earmarked subprograms definitely contribute to achieve poverty reduction, MDGs goals and other cross cutting programs including women empowerment, environment protection and ICT. 15.1.6 Relationship to National Priorities as reflected in the Action Plans of the Decentralized Budget Agencies RLDSF finances projects and activities that are inscribed in the District Development Plans and Annual Action Plans. These documents identify the decentralized budget agencies’ priority areas of intervention considering the status of the decentralized budget agency in relation to national priorities and MDG’s targets. 15.1.7 Projected Accomplishments for Coming Fiscal Year In the FY 2012/2013 RLDSF is aiming to achieve the following results:

• In the framework of the subprogram “Coordination of Projects and Public Investment Plan” 466 capital project will be completed

• In the framework of the subprogram “Community Mobilization and Agglomeration”: a. 260 public works (PW) projects in 150 VUP sectors will be completed and 85,000 households

employed in the referred public works projects; b. 41,500 extremely poor households will be supported through cash transfers-direct support (DS) in

180 VUP sectors; c. 58,500 households will benefits from credit for small enterprises (FS) in 150 VUP sectors; d. 4,985 local community projects as well as 3,500 household projects at village level (UBUDEHE)

will be completed 15.2 Objectives of the Earmarked Program and Sub-Program Table 2: Program and Sub Program Objectives Programs Objectives 1 Program:

COMMUNITY DEVELOPMENT Ensure effective and sustainable participation of the community in order to achieve poverty reduction and self-reliance based on the sustainable exploitation of available resources

1.1 Subprogram: COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN

Support socio-economic development activities in local administrative entities

170

1.2 Subprogram: COMMUNITY MOBILISATION AND AGGLOMELATION

Strengthening economic growth and accelerate the rate of poverty reduction in Rwanda and its goal is to eradicate extreme poverty by 2020

15.3 Transferred Outputs/Activities From 2006 onwards RLDSF delegated to Districts the implementation of the capital projects, the management of the cash transfers to extremely poor households, the realization of labour intensive projects, the provision of credit to small enterprises and finally the realization of local community and households’ projects at the village level. Table 3: Transferred Outputs/Activities Program & Subprogram Outputs Activities 1 Program 1:

COMMUNITY DEVELOPMENT

1.1 Subprogram 1.1: COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN

Output 1: 466 socio-economic infrastructure projects completed

Activity 1: Construction of 466 socio economic infrastructure projects Activity 2: Payment of salaries and other costs for 30 district engineers Activity 3: Organization of the RLDSF week in each District

1.2 Subprogram 1. 2: COMMUNITY MOBILISATION AND AGGLOMELATION

Output 1:PW 260 labour intensive projects completed and 85,000 jobs created

Activity 1: Identification and implementation of 260 labour intensive projects employing 85,000 workers

Output 2: DS 41,500 households benefitted from cash transfers

Activity 1: Identification of beneficiaries and provision of cash transfers to 41,500 households beneficiaries

Output 3: FS 58,500 people benefitting from credits

Activity 1: Identification of projects and provision of credits to 58,500 identified beneficiaries

Output 4:(UBUDEHE) 3,500 households projects completed at village level 3,500 local community projects completed at village level

Activity 1: Identification and provision of financing for 3,500 households projects at village level Activity 2: Identification and provision of funding for 3500 local community project at village level

Output 5: 180 VUP staff facilitated in the implementation of the VUP program

Activity 1: Payment of salaries and other costs for 180 VUP staff

15.4 Allocation Formula by Program and Sub program, The meeting on RLDSF budget allocation and planning process for FY 2012/2013 held at MINALOC the 8th of March 2012 resolved that the amount of Rwf 42,546,084,319 (excluding Donor Funds) 40% will be allocated to the social protection initiative (VUP and Ubudehe) while 60% will finance the coordination of projects and public investment plan

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Table 4: Allocation Formula Parameters and Weights Program &


1 Program 1 COMMUNITY DEVELOPMENT

1.1 Subprogram 1.1: COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN

60%

Output 1: 466 socio-economic infrastructure projects completed

Activity 1: Construction of 466 socio economic infrastructure projects Activity 2: Payment of salaries and other costs for district engineers Activity 3: Organization of the annual RLDSF week in each District

1.2 Subprogram 1. 2: COMMUNITY MOBILISATION AND AGGLOMELATION

40%

Output 1:PW 260 labour intensive projects completed and 85,000 jobs created

Activity 1: Identification and implementation of 260 labour intensive projects employing 85,000 workers

Output 2: DS 41,500 households benefitted from cash transfers

Activity 1: Identification of beneficiaries and provision of cash transfers to 41,500 households beneficiaries

Output 3: FS 58,500 people benefitting from credits

Activity 1: Identification of projects and provision of credits to 58,500 identified beneficiaries

Output 4:(UBUDEHE) 3,500 households projects completed at village level 3,500 local community projects completed at village level

Activity 1: Identification and provision of financing for 3,500

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households projects at village level Activity 2: Identification and provision of funding for 3500 local community project at village level

Output 5: 180 VUP staff facilitated in the implementation of the VUP program

Activity 1: Payment of salaries and other costs for 180 VUP staff

15.5 Allocation Formula by Decentralized Budget Agency Basis of Allocation Formula by Decentralized Budget Agency For sub-program of coordination of projects and public investment plan, allocations of funds to Districts in fiscal year 2012/2013 were based on population size, district area, poverty level of district and performance based on 2010/2011 Imihigo evaluation. Due to specific socio-economic development, special funds were also allocated to Ngororero, Nyaruguru and Karongi districts. Given that Kigali City is an entity that receives funds from RLDSF as a local government entity, and considering that applying equalization formula would double the effect on the entity as the latter is made of other beneficiary entities; its financial share (K) equals the total budget (B) divided by 31. Therefore, formula is presented as follows: 40% * (B-K) Rwf * pi+ 20% * (B-K) Rwf * si + 40%* (B-K) Rwf * wi P S W

Thus, the financial allocation was calculated using the above formula as follows: • P stands for the population of Rwanda, and pi the district population; • S stands for the area of Rwanda, and si the area of the district • wi stands for district welfare index and i and W the sum of the indexes • B stands for the annual budget allocated to RLDSF

With: • Population size: 40% • Area: 20% • Poverty level: 40% (based on EICV2010/2011 data)

Note: - The above formula is applied on total Donors’ funds and 90% of GoR funds since 10% of GoR funds was allocated to Districts according to the District performance ranking in Imihigo 2010/2011.

- Special funds allocation to Ngororero: 790,000,000; Nyaruguru: 790,000,000 and Karongi: 158,000,000 were considered.

Budget of salaries and overhead costs for district engineers was allocated to districts by taking the total budget divided by 30 districts. For sub-program of community mobilization and agglomeration, the principles below were guiding the allocation of VUP funds (development budget) to districts:

• The VUP funds were allocated to districts according to the poverty level of sectors; • 1st and 2nd VUP sectors should receive 150 million each for PW and additional sectors have received

100 million each; • The 1st three VUP sectors should use the recovered funds from previously granted loans for FS

whereas 50 million was allocated to each of 4th and 5th VUP sectors for FS in fiscal year 2012/2013; • Allocation of DS fund were allocated to sectors basing on Ubudehe data;

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For VUP recurrent budget, the formula below was used to allocate funds to districts: District allocation: Total VUP recurrent budget *No of VUP sectors per district

Number of VUP sectors in all districts For VUP staff costs, the formula below was used to allocate VUP staff salaries to districts: District allocation: Total VUP salaries budget *No of VUP staff per district

Number of VUP staff in all districts Ubudehe funds were allocated to Districts basing on the following criteria:

• Ubudehe funds were allocated to the first 15 poorest districts according EICV 2010/2011; • Number of villages in 15 poorest districts; • Villages of VUP sectors were excluded from Ubudehe village beneficiaries; • Villages of the 1st richest sector according to Ubudehe data were also excluded from Ubudehe village

beneficiaries. Therefore, the following formula was used: District allocation: Total budget for Ubudehe*No of eligible villages/poorest district Total No. of eligible villages from 15 poorest districts Current Budget for Ubudehe was allocated to districts by taking the total budget divided by 15 poorest districts. Allocation Table by Decentralized Budget Agency Table 5: Allocation by Programs to Decentralized Budget Agency

DISTRICTS Coordination of Projects and Public Investment Plan

Community Mobilization and Agglomeration

TOTAL GENERAL

Ngoma 1,062,342,019 932,294,603 1,994,636,622 Bugesera 1,223,140,079 1,031,457,602 2,254,597,681 Gatsibo 1,324,218,836 817,688,617 2,141,907,453 Kayonza 950,450,329 1,051,561,741 2,002,012,070 Kirehe 1,268,686,057 964,119,647 2,232,805,704 Nyagatare 1,158,752,628 789,062,384 1,947,815,012 Rwamagana 824,650,344 633,887,499 1,458,537,843 Huye 958,474,790 910,603,163 1,869,077,953 Nyamagabe 1,140,749,180 1,544,931,254 2,685,680,434 Gisagara 1,095,369,961 1,065,986,633 2,161,356,594 Muhanga 1,314,676,413 809,969,827 2,124,646,240 Kamonyi 926,882,238 948,192,797 1,875,075,035 Nyanza 1,089,592,598 1,041,432,291 2,131,024,889 Nyaruguru 1,840,933,750 1,390,881,502 3,231,815,252 Ruhango 1,587,548,978 809,361,822 2,396,910,800 Rusizi 1,387,175,454 941,330,367 2,328,505,821 Nyabihu 965,162,300 681,732,319 1,646,894,619 Rubavu 1,336,964,023 757,987,538 2,094,951,561 Karongi 1,485,359,491 1,073,227,384 2,558,586,875 Nyamasheke* 1,571,817,957 1,084,290,659 2,656,108,616

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Ngororero 1,987,641,969 996,843,839 2,984,485,808 Rutsiro 1,419,342,899 1,030,878,576 2,450,221,475 Burera 1,297,182,710 931,631,406 2,228,814,116 Gicumbi 1,487,405,600 1,004,146,118 2,491,551,718 Rulindo 1,129,466,038 754,390,839 1,883,856,877 Musanze 1,128,581,596 883,669,998 2,012,251,594 Gakenke 1,533,255,969 1,185,209,595 2,718,465,564 Nyarugenge 666,064,813 566,880,637 1,232,945,450 Kicukiro 729,331,544 506,090,093 1,235,421,637 Gasabo 1,038,071,595 560,936,337 1,599,007,932 KCC 1,220,113,874 0 1,220,113,874 TOTAL 38,149,406,032 27,700,677,087 65,850,083,119

15.6 Performance Indicators Table 6: Performance Indicators by Decentralized Budget Agency for Program/Subprogram DISTRICT NAME Performance Indicator Performance


Program: COMMUNITY DEVELOPMENT

DISTRICT: BUGESERA Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN

Number of development projects

11 Districts/sector reports

Subprogram 1.2 COMMUNITY MOBILISATION AND AGGLOMELATION

Number of PW projects 8 Districts/sector reports

Number of Ubudehe Community projects 331

Districts/sector reports

Number of Ubudehe HH projects 331

Districts/Sector reports

DISTRICT: BURERA Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN


11 Districts/Sector reports


Number of PW projects 5 Districts/Sector reports

DISTRICT: GAKENKE Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN





Number of Ubudehe Community projects


Number of Ubudehe HH projects


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DISTRICT NAME Performance Indicator Performance Target

Source of Data

DISTRICT: GASABO Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN





DISTRICT: GATSIBO Number of projects Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN





DISTRICT: GICUMBI Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN









DISTRICT: GISAGARA Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN









DISTRICT: HUYE Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN





DISTRICT: KAMONYI Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN



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Source of Data



DISTRICT: KARONGI Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN









DISTRICT: KAYONZA Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN





DISTRICT: KICUKIRO Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN





DISTRICT: KIREHE Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN









DISTRICT: MUHANGA Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN



Subprogram 1.2 COMMUNITY MOBILISATION AND


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Source of Data

AGGLOMELATION Number of Ubudehe Community projects




DISTRICT: MUSANZE Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN





DISTRICT: NGOMA Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN









DISTRICT: NGORORERO Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN









DISTRICT: NYABIHU Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN





DISTRICT: NYAGATARE Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN





DISTRICT: NYAMAGABE

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Source of Data

Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN









DISTRICT: NYAMASHEKE Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN









DISTRICT: NYANZA Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN









DISTRICT: NYARUGENGE Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN





DISTRICT: NYARUGURU Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN



Subprogram 1.2 COMMUNITY MOBILISATION AND


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Source of Data

AGGLOMELATION Number of Ubudehe Community projects




DISTRICT: RUBAVU Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN





DISTRICT: RUHANGO Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN









DISTRICT: RULINDO Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN





DISTRICT: RUSIZI Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN





DISTRICT: RUTSIRO Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN









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Source of Data

DISTRICT: RWAMAGANA Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN





KIGALI CITY Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN


4 Kigali City reports

15.7 Disbursement Modalities Table 7: Disbursement Modalities by Program/Subprogram Program & Subprogram Frequency Destination Beneficiary Disbursement Trigger COMMUNITY DEVELOPMENT

Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN

Quarterly Indirect Service Providers (construction companies); district Engineers; districts

C/F


Quarterly Indirect Community, households and individuals; VUP staffs

C/F

Flow of Funds: Subprogram 1.1 COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN

a. Treasury Account Name: MINECOFIN b. The recipient decentralized budget agency/non-budget agency and specify bank account to

receive the transfer: District bank account c. When the transfer is done and what basis for the reception of first transfer’s installment (if any)

Before any disbursement of first installment the following documents should be provided: 1. Complete list of projects to be financed with the feasibility studies and cost. 2. Copy of the Project document 3. Letter of request by the District 4. Copy of tender document 5. Copy of the bidding document of the successful bidder 6. Copy of the evaluation report by the internal tender committee 7. Copy of the final notification letter 8. Copy of the contract 9. Copy of the guarantee on advance if necessary 10. Copy of the performance bond 11. Copy of the non objection from RPPA if its required

d. When the transfer is done and what basis for the reception of the second and subsequent transfer’s installments (if any): For other disbursements: 1. Letter of request by the District

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2. Cash flow plan 3. Financial report related to the transfer previously made 4. Activities Progress report 5. Based on feedback from technical team field reports, if requirements are not fulfilled RLDSF

Director General can advise MINECOFIN to freeze transfers The Districts commitments should pass through RLDSF for certification of fulfillment of the requirements.

e. Basis of payment from decentralized budget agency/non-budget agency’s bank account/ to the designed beneficiaries Contract signed with service provider

Subprogram 1.2 COMMUNITY MOBILISATION AND AGGLOMELATION For VUP COMPONENT


transfer: District bank account c. When the transfer is done and what basis for the reception of first transfer’s installment (if any):

Before any disbursement of first installment the following documents should be provided: For Direct support

1. Letter of request by the District 2. Targeting list showing monthly household payments 3. Minutes of JADF meeting 4. Provide to RLDSF a list of beneficiaries approved by JADF at Sector Level.

N.B: The transfers of funds are done quarterly. For Financial Services

1. Letter of request by the District 2. Minutes of Sector loan committee 3. Provide a filled project forms (Fiche de projet) 4. A summarized list showing the details of beneficiaries, projects and costs

For Public Works In order to transfer funds to Districts the following requirements are needed:

1. Tender awarded to contractors 2. Letter of request by the District 3. Copy of the Project document 4. Copy of tender document 5. Copy of the bidding document of the successful bidder 6. Copy of the evaluation report by the internal tender committee 7. Copy of the final notification letter 8. Copy of the contract 9. Copy of the guarantee on advance if necessary 10. Copy of the performance bond 11. Copy of the non objection from RPPA if its required 12. Copy of the invitation to tender that put in a news paper

For Ubuhede (please refer to Coordination of Projects and Public Investment Plan’s indications) d. When the transfer is done and what basis for the reception of the second and subsequent transfer’s

installments (if any): For other disbursements the following documents should be provided : 1. Letter of request by the District 2. Progress report 3. Financial report 4. Financial justifications

e. Basis of payment from decentralized budget agency/non-budget agency’s bank account/ to the designed beneficiaries: For Direct Services the list of the target beneficiary. For Financial Services the project of the beneficiary. For Public Works and Ubudehe: the contract with the service provider

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Note: 1. Where a Clearing Certificate (C/F) is required as detailed from notes, a checklist validated by RLDSF

shall be verified and will thus be the basis for giving MINECOFIN a go ahead to disburse the requested funds to Districts.

2. As the budget is based on the project’s cost estimates, in case of overestimates of the projects, the balance will be allocated to the projects underestimated.

3. In VUP component the Direct Support have to be covered 100% so in case of Direct Support budget is overestimated the surplus goes to the public works.

4. In case of underestimate of DS, the deficit is got from financial services and if financial services is not covering the deficit the balance is got from public works.

15.8 Reporting Obligations Table 8: Reporting Obligations for Financial and Non-Financial Reports Report Title Report Frequency Description of Report Source of Report Financial Reports Quarterly and Annually COMMUNITY DEVELOPMENT

Quarterly and Annually Financial report shall refer to the cash flow plan already and requests for disbursements made for at the end of the period in question

District Finance Department

Non-Financial Reports Quarterly and Annually COMMUNITY DEVELOPMENT

Quarterly and Annually Reports shall contain the status of projects and achievements with regard to the requirements for disbursement (providing information on level of employment by gender and the amount paid by category);

Infrastructure Department, Environment Protection Department, Agriculture and Animal Department and Social Affaires all at district level

15.9 Monitoring and Evaluation The monitoring and evaluation will be done through regular reports, field visits and regular meetings with sector specialists at the decentralized budget agency level, the monitoring frequency as well as the monitoring agent are presented in the table below: Table 9: Monitoring and Evaluation by Program/Subprogram Program and Subprogram


Performance Target

Monitoring Method


Monitoring Agent

COMMUNITY DEVELOPMENT

COORDINATION OF PROJECTS AND PUBLIC INVESTMENT PLAN

1.Number of Development projects completed

466 projects -Regular reports, -Field visits, -Regular meetings

-Quarterly and annually reports, -Regular field visits -Quarterly and annually meetings,

M & E Staff, LED Staff, Social protection Staff of RLDSF and Engineers of Districts

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COMMUNITY MOBILISATION AND AGGLOMELATION

1.Number of PW projects completed 2.Number of new jobs created 3.Number of F.S projects implemented 4.Number of D.S beneficiaries assisted 5.Number of Village projects implemented 6.Number of community projects implemented

275 projects 85,000 58.500 projects 41,500 HHs 3,500 HHs 3,500 Villages

-Regular reports, -Field visits, -Regular meetings

-Quarterly and annually reports, -Regular field visits -quarterly meetings,

M & E Staff, LED Staff, Social protection Staff of RLDSF and Engineers of Districts

15.10 List of Reference Materials 1. Law Establishing Rwanda Local Development Support Fund 2. VUP Guidelines 3. VUP Financial management manual 4. RLDSF operation and Maintenance manual 5. RLDSF M&E Manual 6. RLDSF Distribution formula manual 7. Social Protection Policy 8. Social Protection Strategy 9. Social Protection Strategy Implementation Plan 10. Draft LED policy 11. Draft LED Strategy

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16. Other RDSF Development Projects in Agriculture and Animal Resources 16.1 Objectives of the Earmarked Program and Sub-Program Table 1: Program and Sub Program Objectives

16.2 Transferred Outputs/Activities Table 2: Transferred Outputs/Activities S/N Program and Sub Program Outputs Activities 1 Intensification and Development of Sustainable Production Systems 1.1 Integrated systems of

intensive agricultural and Livestock production

Agricultural and livestock productivity increased

Activity 1 Vaccination; Activity 2 Artificial Insemination; Activity 3 Cow purchase(Girinka Program) Activity 4 Veterinary services

1.2 Irrigation development Area under irrigation increased

Activity 1 Small scale irrigation (Construction of water ponds)

S/N Program and Sub Program Objectives 1 Intensification and

Development of Sustainable Production Systems

This program aims at releasing the physical constraints to the sector’s development in the areas of erosion control, water and soil management, input use and food security. It also incorporates the training activities that need to accompany the provision of physical infrastructures and inputs

1.1 Integrated systems of intensive agricultural and Livestock production

To increase the number of household with livestock, improve genetic performance of livestock, improve the disease control and veterinary services and improve animal nutrition

1.2 Irrigation development To increase the total area of land under irrigation which will facilitate double cropping, reduce weather risks to yields and improve productivity. For the earmarked transfers for irrigation development, the objective of the subprogram is to provide hillside irrigation infrastructures for small scale irrigation

2 Support to the professionalization of Producers

To make the sector more knowledge-intensive through professionalization and capacity building for producer organizations and through improvements in the systems for technology generation and dissemination

2.1 Promotion of Farmers organizations and Capacity Building

To empower farmers by giving them greater ability to develop solutions on their own initiatives and to access the technical assistance they need on particular issues

3 Commodity chain Promotion and Agribusiness Development

To create, through institutional reforms, investments and incentives, an environment which is favorable for farmers and agro-entrepreneurs to develop high-value export products including processed products and to access the markets which will justify the investments in those areas

3.1 Development of high value non traditional export crops

To increase the production and promote the quality of nontraditional export crops so that farmers can receive higher returns on their harvests

3.2 Market oriented rural infrastructures

To ensure the provision of the necessary infrastructure for post-harvest handling and processing for agricultural products.

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2 Support to the professionalization of Producers 2.1 Promotion of Farmers

organizations and Capacity Building

Farmers’ cooperatives strengthened

Extension activities including trainings for farmers, Farmer Fields Schools, study tours, strengthening farmer’s cooperatives

3 Commodity chain Promotion and Agribusiness Development 3.1 Development of high value

nontraditional export crops Export revenues from high value non-traditional crops enhanced

Support to horticulture development: Construction of greenhouses (Only for Districts of Kigali Town)


Post-Harvest Losses reduced Put in place post-harvest infrastructure (construction of drying grounds facilities)

16.3 Allocation Table by Decentralized Budget Agency Table 3: Allocation by Programs to Decentralized Budget Agency

District

Intensification and Development of Natural Resources and Soil Conservation

Support to the professionalization of Producers

Commodity chain Promotion and Agribusiness Development

Ngoma 95,961,208 10,092,354 13,585,861 Bugesera 106,055,818 6,019,403 13,647,229 Gatsibo 94,883,011 11,846,796 Kayonza 94,970,615 7,133,740 14,242,156 Kirehe 61,148,038 10,543,380 13,089,451 Nyagatare 105,099,623 7,151,307 11,425,117 Rwamagana 83,892,843 6,490,766 13,303,051 Huye 5,598,887 14,789,423 Nyamagabe 64,870,130 9,124,210 14,823,377 Gisagara 87,540,397 8,784,419 14,542,014 Muhanga 66,969,774 5,448,612 11,808,138 Kamonyi 49,912,326 6,846,914 13,313,444 Nyanza 61,039,124 8,576,398 15,256,616 Nyaruguru 31,560,295 16,596,390 13,508,689 Rusizi 87,188,402 10,750,580 13,808,085 Nyabihu 61,296,005 6,911,863 13,823,727 Rubavu 74,433,163 5,127,249 13,914,307 Karongi 69,555,298 4,957,079 9,914,158 Ngororero 21,349,000 17,215,239 13,389,630 Nyamasheke 74,986,336 7,720,468 13,510,819 Rutsiro 62,651,254 48,822,533 13,174,351 Burera 81,403,696 10,380,166 13,889,827 Gicumbi 77,466,260 8,903,093 12,175,169 Musanze 65,457,465 11,206,397 13,770,151 Rulindo 59,673,544 6,705,239 13,410,479 Gakenke 77,238,854 11,632,234 13,028,102 Ruhango 64,717,514 12,142,605 14,516,254

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Nyarugenge 41,068,492 8,199,319 10,023,618 Kicukiro 43,413,643 6,913,200 9,816,763 Gasabo 59,580,416 10,036,544 11,237,950 Total 2,025,382,544 296,030,588 392,584,752

16.4 Disbursement Modalities Table 4: Disbursement Modalities by Program/Subprogram S/N Program and Sub Program Frequency Destination Beneficiary Disbursement

trigger 1 Intensification and Development of Sustainable Production Systems 1.1 Integrated Systems of

Intensive Agricultural and Livestock production

Quarterly District Contractor N/A

1.2 Irrigation development Quarterly District Contractor N/A

2 Support to the professionalization of Producers 2.1 Promotion of Farmers

organizations and Capacity Building

Quarterly District Community N/A

3 Commodity chain Promotion and Agribusiness Development 3.1. Development of high value

nontraditional export crops Quarterly District Contractor N/A


Quarterly District Contractor N/A

Flow of funds:


transfer: District account in National Bank c. When the transfer is done and what basis for the reception of first transfer’s installment (if any): The

disbursements are done quarterly on basis of quarterly cash flow submitted by Districts to MINECOFIN

d. When the transfer is done and what basis for the reception of the second and subsequent transfer’s installments (if any): District quarterly financial and narrative report

e. Basis of payment from decentralized budget agency/non-budget agency’s bank account/ to the designed beneficiaries: Contract with service provider

16.5 Reporting Obligations Table 5: Reporting Obligations for Financial and Non-Financial Reports S/N Nature of the report Reporting Frequency Description of Report Source of Report

1 Financial report (All Programs)


The financial report shows the figures of the budget and how it is been used through the financial systems.

MINECOFIN

2 Non-Financial report/Activities report (All Programs)

Quarterly and Annually

This report shows the targets set early at the beginning of the fiscal year and achievements made timely.

DISTRICTS

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16.6 Monitoring and Evaluation Table 6: Monitoring and Evaluation by Program/Subprogram S/N Program and

Sub Program Performance Indicator

Monitoring Method


Monitoring Agent

1 Intensification and Development of Sustainable Production Systems 1.1 Integrated

systems of intensive agricultural and Livestock production

No of cows distributed, No of cows artificially inseminated, No of cows vaccinated against diseases

Fields visits Quarterly RLDSF

1.2 Irrigation development

Ha under irrigation increased


2 Support to the professionalization of Producers 2.1 Promotion of

Farmers organizations and Capacity Building

No of farmers trained


3 Commodity chain Promotion and Agribusiness Development 3.1 Development

of high value nontraditional export crops




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17. Other RDSF Development Projects in Trade and Industry 17.1 Objectives of the Earmarked Program and Sub-Program Table 1: Program and Sub Program Objectives Program & Subprogram Objectives 1 Promotion of Business Support Services

and Cooperatives To support private sector growth and job creation with a focus on SMEs

1.1 Promotion of Cooperatives Reinforce SACCOs’ management and build capacity for SACCOs at the district level

17.2 Transferred Outputs/Activities Table 2: Transferred Outputs/Activities Program & Subprogram Outputs Activities 1 Promotion of Business Support Services and Cooperatives 1.1 Promotion of Cooperatives SACCOs’ staff paid Pay salaries for 3 SACCO staff

in each sector 17.3 Allocation Formula by Program Table 3: Allocation Formula Parameters and Weights Program &


1 Promotion of industries, Service and Cooperatives 1.1 Promotion of

cooperatives Number of SACCOs (Wages per SACCO = 6,000,000Rwf)

100% Pay salaries for 3 SACCO staff in each sector

17.4 Allocation Formula by Decentralized Budget Agency Each SACCO is allocated 6,000,000Rwf for annual staff salaries, to pay the following monthly wages:

• 1 staff manager 200,000 Rwf per month • 1 loan officer 150,000 Rwf per month • 1 accountant 150,000 Rwf per month

There is one SACCO per sector. Therefore, the allocation for each district is given by:

Allocation Table by Decentralized Budget Agency Table 4: Allocation by Programs to Decentralized Budget Agency District Promotion of business support services and cooperatives

Promotion of cooperatives NGOMA 84,000,000 BUGESERA 90,000,000 GATSIBO 112,000,000 KAYONZA 72,000,000 KIREHE 72,000,000

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NYAGATARE 84,000,000 RWAMAGANA 84,000,000 HUYE 84,000,000 NYAMAGABE 102,000,000 GISAGARA 78,000,000 MUHANGA 72,000,000 KAMONYI 72,000,000 NYANZA 60,000,000 NYARUGURU 98,098,610 RUSIZI 108,000,000 NYABIHU 139,953,650 RUBAVU 72,000,000 KARONGI 78,000,000 NGORORERO 92,098,610 NYAMASHEKE 90,000,000 RUTSIRO 78,000,000 BURERA 102,000,000 GICUMBI 126,000,000 MUSANZE 90,000,000 RULINDO 102,000,000 GAKENKE 114,000,000 RUHANGO 54,000,000 NYARUGENGE 60,000,000 KICUKIRO 90,000,000 GASABO 59,999,973 TOTAL 2,620,150,843 17.5 Disbursement Modalities Table 5: Disbursement Modalities by Program/Subprogram Program & Subprogram Frequency Destination Beneficiary Disbursement Trigger Promotion of business support services Promotion of cooperatives

Quarterly District SACCOs N/A

Flow of Funds:


transfer: District account in BNR c. When the transfer is done and what basis for the reception of first transfer’s installment (if any): RCA

requests to MINECOFIN to make the transfer to districts in July or August d. When the transfer is done and what basis for the reception of the second and subsequent transfer’s

installments (if any): RCA again requests to MINECOFIN to make subsequent quarterly transfers, subject to the receipt of a report from the district on salary payments made

e. Basis of payment from decentralized budget agency/non-budget agency’s bank account/ to the designed beneficiaries: Districts are responsible for transferring funds to SACCO staff

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17.6 Reporting Obligations Table 6: Reporting Obligations for Financial and Non-Financial Reports Report Title Report Frequency Description of Report Source of Report Promotion of business support services and Cooperatives Financial Reports Quarterly IFMIS MINECOFIN Non Financial report Quarterly Narrative report detailing

salaries paid District and SACCOs

17.7 Monitoring and Evaluation Table 7: Monitoring and Evaluation by Program/ Subprogram Program and Subprogram


Performance Target

Monitoring Method


Monitoring Agent

Promotion of business support services and Cooperatives Promotion of Cooperatives

No. of SACCOs for which staff salaries are paid on time

1248 R Monthly RCA staff

17.8 List of Reference Materials 1. Law No 16/2008 of 11/06/2008 Establishing Rwanda Cooperative Agency (RCA) and Determining its

Responsibilities, Organization and Functioning 2. www.minicom.gov.rw 3. www.rca.gov.rw

http://www.minicom.gov.rw/�

http://www.rca.gov.rw/�

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18. Other RDSF Development Projects in Forestry Resource Management 18.1 Objectives of the Earmarked Program and Sub-Program Table 1: Program and Sub Program Objectives Program & Subprogram Objectives 1 Forestry Resources Management Meet the EDPRS target relating to the increase of forestry’s

coverage country wide 1.1 Management of Forestry Resources To increase the forestry and agro forestry coverage 18.2 Transferred Outputs/Activities Table 2: Transferred Outputs/Activities Program & Subprogram Outputs Activities 1 Forestry Resources Management 1.1 Management of Forestry

Resources Forestry and agro forestry’s coverage increased country wide

• Purchase of seed • Preparation of seeds’ bed

and nursery • Construction • Watering and care seedlings • Preparing of site • Tree planting

18.3 Allocation Table by Decentralized Budget Agency Table 3: Allocation by Programs to Decentralized Budget Agency District Forestry Resources Management

Management of Forestry Resources NGOMA 27,079,370 BUGESERA 107,715,860 GATSIBO 23,857,082 KAYONZA 330,673,723 KIREHE 22,463,463 NYAGATARE 366,629,981 RWAMAGANA 20,165,751 HUYE 23,710,461 NYAMAGABE 28,447,332 GISAGARA 24,499,874 MUHANGA 18,190,386 KAMONYI 20,506,895 NYANZA 23,828,388 NYARUGURU 68,483,733 RUSIZI 24,735,593 NYABIHU 20,898,080 RUBAVU 20,137,256 KARONGI 17,666,983 NGORORERO 54,006,518 NYAMASHEKE 24,713,367 RUTSIRO 46,951,583 BURERA 24,657,941

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GICUMBI 22,669,468 MUSANZE 22,829,231 RULINDO 20,993,590 GAKENKE 21,716,743 RUHANGO 21,716,743 NYARUGENGE 14,565,124 KICUKIRO 13,432,353 GASABO 25,674,077 TOTAL 1,503,616,949 18.4 Disbursement Modalities Table 4: Disbursement Modalities by Program/Subprogram Program & Subprogram Frequency Destination Beneficiary Disbursement Trigger Forestry Resources Management Management of Forestry Resources

Quarterly Indirect Service Provider N/A

Flow of Funds:



MINECOFIN makes the transfer according to district’s cash flow plan d. When the transfer is done and what basis for the reception of the second and subsequent transfer’s

installments (if any): MINECOFIN make subsequent transfers, subject to the receipt of a quarterly financial report from the district

e. Basis of payment from decentralized budget agency/non-budget agency’s bank account/ to the designed beneficiaries: Contract with service provider

18.5 Reporting Obligations Table 5: Reporting Obligations for Financial and Non-Financial Reports Report Title Report Frequency Description of Report Source of Report Forestry Resources Management Financial Reports Quarterly IFMIS MINECOFIN Non Financial report Quarterly Narrative report District 18.6 Monitoring and Evaluation Table 6: Monitoring and Evaluation by Program/ Subprogram Program and Subprogram


Monitoring Method

Monitoring Frequency Monitoring Agent

Forestry Resources Management

No. of Ha covered with trees

FV R Meetings

Quarterly RLDSF