© 2008 Public Sector Software © 2004 ACNielsen 1 Public Sector Software

© 2008 Public Sector Software

© 2004 ACNielsen 1

Public Sector Software


Who Are PSS?

> Public Sector Software was founded in 1989 to deliver unique software solutions at affordable prices to the public sector

> We are a small firm who pride ourselves on our ability to be:

> proactive in the marketplace utilising new technologies as they become available, and

> reactive to customer requests for developments to functionality to meet changing needs.


What Can We Offer?

> PSS provides software solutions for asset and inspections management:

> PlaySafe is the UK’s leading software system for managing the inspections and maintenance for equipped play sites and open spaces.

> StaySafe follows the same management process - managing for a broader range of Local Authority owned assets.


Key Benefits

> Paperless inspections complement your workflow through increased process efficiencies

> Designed in conjunction with like-minded authorities ensuring your needs and processes are understood

> Detailed inventory enabling storage of information, images and related documents

> Intelligent software solution providing access to industry standards to aid best practice.


Features & Benefits

> Standardised drop down lists of findings and tasks cross referenced to assets providing intelligently populated database

> Pre-formatted finding and tasks lists for ease and simplicity of inspections capture

> Peace of mind provided by direct links to items requiring action via automated To Do list

> Web based upgrades offering instant access to all the latest features.


Asset Management Process

> Inventory items requires regular inspections to maintain standards

> Inspections result in Findings (defects) being recorded

> Findings require Tasks (actions/maintenance) in order to resolve them

> Tasks need to be done by someone who will require a works instruction to action them. A variety of methods for issuing instruction are available.

> Works orders can be sent out to notify the contractor that the works are required to be done.

> Budget needs to be allocated when work is carried out as works require labour and parts to be purchased.

> When items are completed the dates automatically apply themselves to all relevant stages of the process.


3 Key Sections

> Inventory Management

> Knowing what assets you have and where they are

> Inspections Management

> Maintaining a regular schedule of inspections

> Maintenance Management

> Ensuring maintenance is completed in a timely fashion and who is responsible for seeing it through to completion


INVENTORY MANAGEMENT


Inventory Storage

> Simple MS outlook style navigation

> Inventory view provides summary of asset register information.

> View filters enable ease of searching for specific data.

> Drag and drop functionality to manage column views.


Site & Asset Properties

> Site and Asset properties allow the detailed population of your inventory

> Functionality to link related documents, webpages, notes and photos creates portal style tool.

> Asset properties specific to asset type e.g. playground items include play value, play criteria, DDA, free height of fall.


Configuration

> Input details of users, inspectors, contractors, manufacturers and routes.

> Personalised inspection types can be included and classified.

> Local checks can be included and defined.

> Inspection scheduling is available

> Budgets codes and allocations can be included. Spending can be tracked

> System configurable to only show items that you require


INSPECTIONS MANAGEMENT


We Provide:

> Asset specific checklists with Finding specific Tasks covering all aspects of assets management based on standards and common sense checklists including:

> EN1176/7 Playground equipment

> EN15312 Outdoor multi-sports equipment

> EN14974 Wheeled sport

> BS8300 Disability Discrimination Act

> BS8409 Soft indoor play areas

> Maintenance

> Trees

> Community Safety

> Water Safety

> Buildings Management


Paperless Inspections Using PDA

> Use PlaySafe/StaySafe on a pocket pc to provide paperless inspection records.

> Inspections can then be uploaded to the office system (wireless options available) to allow for maintenance planning

> PDA software enables recording of inspections, completion of maintenance tasks, editing and updating of asset register.


Field Inspection Recording

> Findings can be recorded into the PDA via a series of drop down menus.

> Existing Findings show on the PDA to eliminate repeat reporting of issues.

> Linking photos to findings is available on some PDA units with camera functionality


On-Site Task Completion

> Suggested tasks are linked to every finding within database.

> Task Monitoring can be used where items need to be reviewed at a later date.

> Completion dates and times are automatically marked once the item has been resolved.


MAINTENANCE MANAGEMENT


Automated To-Do List

> The To-Do list is updated by the inspections information input into the system.

> It provides you with an immediate view of priorities and items requiring action.

> The views within the system will automatically filter to only show the information you select


Import/Export Tool

> Import/Export Facility ensures paperwork is kept to an absolute minimum when 3rd party agents are required to carry out independent inspections on your assets.

> Database information can be exported to excel for further manipulation.


Tenancy Module

> Input information relating to:

> Tenant records (both current and previous)

> Payment histories

> Responsibilities for maintenance

> Licence details

> Produce reports to show tenant or property specific information


GIS Viewer

> Provides an analytical tool for viewing database information with the basic functionality of a GIS application

> Enables the display of assets for accurate location positioning on a map format

> Works in conjunction with map data from OS Master Map Files, provided locally, which have been configured to work with MapInfo and ESRI.

> Use the site hierarchy tool from PlaySafe/StaySafe to aid navigation

> Site and asset property information, pulled in via your PlaySafe/StaySafe database, can be viewed, edited and updated


Stock Management Module

> Keep an accurate record of all stock held

> Manage all goods in and out

> Update stock records with new products (stock takes)

> Record unit price of all stock

> Transfer the cost of labour to tasks

> Transfer the cost of materials to tasks

> Add invoices from external contractors to tasks


Costs

> Annual Licence per Department - £3000

> Includes phone support, upgrades, standards updates, account management including user group meetings, customer newsletter, access to website

> Other service areas

> Data Entry - POA

> Configuration - £850

> Training – packages from £850

> Installation - £850 (including server installation)

> PDAs – from £400


Summary

> A completely paperless inspections and maintenance management tool.

> Enables you to meet the requirements set out by the Freedom of Information Act and the E-government directive.

> Provides complete peace of mind in relation to your local authorities requirement to meet their duty of care for council owned assets.

Documents

© 2008 Public Sector Software © 2004 ACNielsen 1 Public Sector Software