Homeland SecurityGrants

OHSEP Director’s Workshop

• -$4.1M or a (59%) reduction in federal SHSP grant funding from last fiscal year

• BZPP, CCP, MMRS, TSGP, IECGP Grant Programs Eliminated

FY 2011 FY 2012 % Change

EMPG 5322640 5496590 0.033

SHSP 6902499 2801316 -0.594

(500,000)

500,000

1,500,000

2,500,000

3,500,000

4,500,000

5,500,000

6,500,000

7,500,000

Grant Funding

Homeland Security GrantsOHSEP Director’s Workshop

Federal Regulation/Guidance Environmental Historical Preservation (EHP) approval

25% of all SHSP & UASI grant expenditures must be towards Law Enforcement Terrorism Prevention Activities

State Law Formation of Parish Emergency Management Advisory

Committee (PEMAC) - La R.S. 29:727(I)

PEMAC advisory committee for all EMPG & HSGP projects

Some (not all) Grant Requirements

Homeland Security GrantsOHSEP Director’s Workshop

SAA Sign acknowledgement of Grant Award Notice

Applicant accepts all grant special terms & conditions

Complete Designated Point of Contact/FFATA Form

Obtain the signatures of the Parish Designated Point of Contact & Sheriff on the Project Allocation Worksheet (SHSP/UASI only)

Complete project application submit & obtain pre-approval for all grant expenditures

Some (not all) Grant Requirements

STEP 1Acceptance of Grant

Award Notice & Special Terms & Conditions

STEP 2

Completion of Grant Project Application

Approval from SAA

STEP 4Subgrantee Begins

Procurement Process on Approved Items

Subgrantee Submits Request for

Reimbursement to SAA

STEP 6

SAA Reimburses Subgrantee

Funding WorkflowSTEP 1

STEP 2

STEP 3STEP 5

STEP 6

STEP 4

Homeland Security GrantsOHSEP Director’s Workshop

Follow grant guidance & workflow

Present EMPG & HSGP projects to PEMAC

Use most recent grant documents (available on website)

Obtain Sheriffs signature on SHSP/UASI project allocation worksheet

Meet required reporting & other grant deadlines

Submit project applications to obtain SAA pre-approval for EMPG & HSGP expenditures

Project Applications require a detailed description of the projects

Common Grant Issues

Homeland Security GrantsOHSEP Director’s Workshop

Obtain Environmental Historical Preservation (EHP) approval when required

Provide appropriate documentation with reimbursement Itemized invoices when purchasing equipment

Submitting purchase orders or proposals only for anticipated services are not acceptable

Paystubs & timesheets when submitting reimbursement for salaries

Total trip distance with Google maps when requesting reimbursement for mileage

Submission of reimbursements at least quarterly, but monthly is preferred

Common Grant Issues

Grant Section Staff

http://gohsep.la.gov/grants.aspx

Grant Information Forms/Resources

Grant Funding Overview

If you do not have your username or password

Contact your HLS Grant Specialist for assistance

Grant Items

Homeland Security GrantsOHSEP Director’s Workshop

DHS will be awarding FY2013 grants based on Regional Gaps identified in the THIRA

GOHSEP is requesting feedback from Parishes on new methods to award EMPG & HSGP grants

Ideas previously submitted Awards no longer based on population alone

Identify Gaps in capability

Competitive based

Other ideas?

FY 2013 Grants

Questions

LouisianaLouisianaLouisianaLouisianaLouisiana

2013