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- ARL Position Description Bank -
Welcome and Greeting
Brian W. KeithAssociate Dean, Administrative Services and Faculty Affairs
Bonnie J. SmithAssistant Program Director, Human Resources
Laurie N. TaylorDigital Humanities Librarian
Mark V. SullivanHead, Digital Development and Web Services
Agenda
1. Review
2. Introduction to System
ARL PD Bank
ARL has sponsored the development of a system to establish a national bank of job descriptions and help institutions manage position descriptions (PDs).
It will be developed by a UF team, with broad input from other institutions, and hosted in perpetuity by UF Libraries.
This is an ongoing resource – not simply a one time effort to collect documents.
Project Concept
The ARL PD Bank will enhance the management of these documents and improve their usefulness.
The use of the system, will result in an industry level collection of job descriptions.
Effective searchability of the collection informs us about our industry and benefits libraries.
ARL PD Bank Development Timeline
• Planning Phase (April – June 2012)
• Implementation Phase (June 2012-February 2013)
• Launch Phase (February-March 2013)
ARL PD Bank Development Timeline
• Planning Phase (April – June 2012)
o Washington State Universityo University of Utaho University of South Floridao University of Massachusetts-
Amhersto University of Houstono University of Albertao University of Alabamao University of Colorado-Boulder
o Syracuse Universityo SUNY-Buffaloo Rice University o Purdue Universityo Princeton University o Ohio State Universityo Northwestern University o Guelph Universityo College of Charleston
• Implementation Phase (June 2012-February 2013)
• Develop system and support documentation• Beta test (Northwestern; University of Utah; Washington State University)
• Evaluation of feedback• Finalize system and documentation
ARL PD Bank Development Timeline
• Launch Phase (February-March 2013)
• System becomes available for all institutions• Marketing• User Support• Evaluation
ARL PD Bank Development Timeline
After Launch
Institution level value is provided by improved document findability, access, and archiving which enhances their use and maintenance.
The adoption of the system by institutions to manage their PDs will result in the maintenance of the data and materials over time.
Design Elements
Web application
A simple, intuitive, easy to use interface
Ability to customize at the institutional level based on specific needs
Metadata submitted and maintained by institution• combination of externally viewable and for
institution’s eyes only
Keyword searchable
Functionality
• Ability to upload other, institution-level files• Archives and access to previous versions of
documents for a position• System will track submission and modification dates,
and user information• Document forwarding option• Support for the establishment of review schedules• Ability to differentiate between vacant and filled
positions
Functionality
• Basic or Advanced search options will afford the ability to effectively search the collection for positions of interest maximizing its use for our industry
The System
• Searching
• Adding New Positions
• Records and Documents
• Record Screen
• Position History
• Edit Data
• Manage Documents
• Delete Position
• Duplicate Position
The System
• Features
• ? buttons
• Hover Over
• Feedback buttons
Remaining
• Administration Features
• ARL Job Postings
• Employee Oriented Data
Next Steps
• ALA Mid-Winter
• Series of Virtual Presentations/Demonstrations
ARL Position Description Bank
Thank you!
