C5 C5 ALLAN CHILDS, DARREN HODGES

CHILDS HODGES ALEXANDER

CITY OF FORT STOCKTON, TEXAS PQge 173 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: JULY 28, 2014 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: ~ ~ C5 C5 ALLAN CHILDS, DARREN HODGES & CHRIS ALEXANDER <orrirri E9 Zoo ABSENT: BILLY JACKSON & DINO RAMIREZ O~Z E9m~

X X X

X X

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: VACANT MINUTES OF LAST MEETING:

Mayor Lannom called the Regular Meeting to order at 6:30 p.m. after declaring a quorum present.

Mayor Lannom gave the Invocation, led the Pledge of Allegiance & read the Mission Statement: "The Mission of the City of Fort Stockton Municipal Govemment is to Promote & Value Public Confidence and Trust by the Accountable and Responaible Use of Community Resources; to EIl8U1'C Public Safety; Improve Public Serrica; Promote Loc:al Rec::reation and Entertainment; and Generate Economic Development."

FIRST ORDER OF BUSINESS:

Public Testimony on Agenda Items Only.

Public Testimony Forms were not received from those in attendance.

SECOND ORDER OF BUSINESS:

2. CONSENT AGENDA: Minutes:

• Special Meeting Minutes of Fort Stockton City Council, 07/2112014 • Regular Meeting Minutes of Fort Stockton City Council, 07/14/2014 • Regular Meeting Minutes of Fort Stockton Housing Authority Board,

06/18/2014 • Regular Meeting Minutes of Intergovernmental Recreation Board,

05/2112014

Accounts Payable Total Account Recap Report Total:

$ 256,744.86 $6,473,460.96

Motion was made, seconded and carried unanimously to approve the Consent Agenda, as presented.

THIRD ORDER OF BUSINESS:

• Discuss/Act upon appointment of Sergeant Salvador Rangel as the City of Fort Stockton's Fire Marshal and upon authorization; execution of the "Oath of Office."

Page 174



CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: JULY 28, 2014 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: ~ ~ C5 C5 ALLAN CHILDS, DARREN HODGES & CHRIS ALEXANDER

<OiTIrri E9 ZOO ABSENT: BILLY JACKSON & DINO RAMIREZ O~Z E9m~

X X X X

X

X X X

X X

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: VACANT MINUTES OF LAST MEETING: Motion was made, seconded and carried unanimously to appoint Sergeant Salvador Rangel as the City of Fort Stockton's Fire Marshal.

Mayor Lannom swore-in newly appointed Fire Marshal Salvador Rangel.

FOURTH ORDER OF BUSINESS:

4. Discuss/Act upon a proposed agreement with the Pecos County Amateur Radio Club for placement of their antenna on the City's Communication Tower.

City Manager Rodriguez commented that the Pecos County Amateur Radio Club consisted of licensed amateurs who voluntarily registered their qualifications and equipment for communications duty when a disaster occurred. He understood that this Club's antenna was previously on the County's antenna that collapsed. Authorization was sought to use the City's tower for emergency management.

Mayor Pro-Tem Hodges emphasized that this service was beneficial when the Police Department's tower collapsed in the past. It was discovered during the Katrina catastrophe as to how invaluable ham radios and CB radios were for communicating when towers were destroyed.

According to R.O. Plant Superintendent/ARES Member Dominguez believed the facility's location would provide sound coverage for relaying emergency information.

Motion was made, seconded and carried unanimously to approve a proposed agreement with the Pecos County Amateur Radio Club for placement of their antenna on the City's Communication Tower.

FIFTH ORDER OF BUSINESS:

5. Discuss/Act upon the Revised Budget Preparation Calendar for Fiscal Year 2014-2015.

Director of Finance Ragsdale reported that the revised Calendar was revised to indicate "Budget Workshop" for the July 31 st

, August 4th & August 5th Special Meetings. The original schedule indicating the specified funds to be discussed for each day would continue but if completed beforehand would allow for discussion of the subsequent workshop without restriction.



CITY OF FORT STOCKTON, TEXAS Page 175 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: JULY ':28:" ~014 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: ~~~~ ALLAN CHILDS, DARREN HODGES & CHRIS ALEXANDER <oiTIrri t9 Zoo ABSENT: BILLY JACKSON & DINO RAMIREZ O~Z t9m~


Motion was made, seconded and carried unanimously to approve the Revised Budget Preparation Calendar for Fiscal Year 2014-2015.

SIXTH ORDER OF BUSINESS:

6. Discuss/Act upon the Cash and Investment Summary for the 3"' Fiscal Quarter ended June 30, 2014.

Director of Finance Ragsdale reported that the City was currently receiving an improved interest rate of 0.35% at the local depository compared to LOGIC's 0.11% rate and TEXPOOL's rate of 0.02%.

The combined bank balance for General Operations and Undesignated Funds accounts totaled $3,264,483.91 with $3,216.74 earned in quarterly interest.

FY 2013-2014 budgeted expenses for General Fund and Enterprise Fund were $13,934,600. In accordance with Resolution No. 1l-1l0R, the Undesignated Funds maintained a minimum 7% yearly of the $13,934,600 or $975,422.00.

Motion was made, seconded and carried unanimously to approve the Cash and Investment Summary for the 3"' Fiscal Quarter ended June 30, 2014.

SEVENTH ORDER OF BUSINESS:

7. Discuss/Act upon the Revenue & Expense Report for the 3"' Fiscal Quarter ended June 30, 2014.

Director of Finance Ragsdale reported that expenditures through June 30, 2014 were on schedule @ 75.00% for the 2013-2014 FY Budget. Overall the funds summary expense was @ 75.03%.

There were three (3) accounts that exceeded the projected percentage: • City Council @ 91.24% - EMS was paid in advance • City Manager @ 80.83% - Due to several special projects i.e. Capitan Reef,

Landfill • Gas @ 91.62% - Additional gas was purchased due to an abnormally cold

winter

Although several accounts exceeded the projected percentage, the remainder were between 65%-75%. Total revenues for General Fund were 75.37%.

Page 176


CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY COUNCIL MEETING DAlE OF MEETING: JULY 28, 2014 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: ~ ~ ~ ~ ALLAN CHILDS, DARREN HODGES & CHRIS ALEXANDER < ()-t-t

Omm ~ ZOO ABSENT: BILLY JACKSON & DINO RAMIREZ O~Z ~m~

X X X X

X

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRI GUE Z CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: VACANT MINUTES OF LAST MEETING:

It proved favorable to involve the Department Heads in managing their department's line items because they recognized where their budgeted funds were disbursed. City Manager Rodriguez'S philosophy was to involve personnel which generated improved management of funds.

Motion was made, seconded and carried unanimously to approve the Revenue & Expense Report for the 3rd Fiscal Quarter ended June 30, 2014.

EIGHm ORDER OF BUSINESS:

8. Discuss/Act upon the purchase of a Sanitation Truck for the Public Works ! Department.

City Manager Rodriguez reported that the truck purchased for the Recycle Center had arrived. This requested Sanitation Truck would be for the additional county route. If opted, the Recycling Truck could be used for sanitation collection instead.

The same company that sold the City the Recycle Truck possessed a larger demo unit that was available with 48,000 miles and originally priced at $200,000. They extended a discounted price of $170,000 but were willing to accept an offer. It was used for commuting from town to town to demonstrate what their equipment could do. Due to revenues, the Fund Balance would allow for the purchase of this truck this fiscal year.

Director of Finance Ragsdale stated that the City's Fund Balance at the end of last year exceeded $2 million. Approximately $50,000 was expected from Pecos County to assist with the purchase ofthis truck.

Council Member Alexander understood that an offer could be made. If an improved offer could be made, would it not be better to pay for it now being that funds were available.

Council Member Childs recommended that City Manager Rodriguez confer with the company to determine if the truck could be purchased through a purchase order with payment due October 15

\ next fiscal year's budget.

Item tabled.



CITY OF FORT STOCKTON, TEXAS Pagel 77 MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: JULY ·28, . 2014 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CI TY COUNCIL CHAMBER

ROLL CAll WAS ANSWERED BY COUNCIL MEMBERS: ~ ~ ~ ~ ALLAN CHILDS, DARREN HODGES & CHRI S ALEXANDER <()-i-i mO~~ oZ ABSENT: BILLY JACKSON & DINO RAMIREZ O~Z ~m~


NINTH ORDER OF BUSINESS:

9. Discuss/Act upon appointment of a new member to the K.H.F.S.B. Board due to the resignation of James Wilson. Applicants: Susana Estrada, Harry Gandhi

X Motion was made, seconded and carried unanimously to appoint Harry X Gandhi to a full term; due to the resignation of James Wilson.

X X Mayor Lannom recessed from the Regular Meeting @ 6:59 p.m. to convene into the:

TENTH ORDER OF BUSINESS:

10. EXECUTIVE SESSION: Pursuant to the provisions of the Open Meetings Laws, V.T.C.S., Section 551.071, Private Consultation with City Water Attorney Kristen O. Fancher of Sledge Fancher PLLC; Ref: Capitan Reef Water Project Agreement(s)

Mayor Lannom closed the Executive Session @ 7:47 p.m.

ELEVENTH ORDER OF BUSINESS:

11. Reconvene into Open Session and take action, if any, on item(s) discussed in the Executive Sessions.

Mayor Lannom stated that the motion should state to approve a "Cooperation Agreement between the City of Fort Stockton and STW Resources Holding Corporation subject to receipt of financial information requested which includes an 8-9 page contract regarding effort of a public agency and a private company to develop the Capitan Reef Aquifer and for the City of Fort Stockton to have some of that resource and to sell it to surrounding communities that are in dire need of water."

X Motion was made, seconded and carried unanimously to approve the X Cooperation Agreement between the City of Fort Stockton and STW

X X Resources Holding Corporation, as amended.

Page 178 CITY OF FORT STOCKTON, TEXAS MINUTES OF: REGULAR CITY COUNCIL MEETING DATE OF MEETING: JULY 28, 2014 TIME OF MEETING: 6: 30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: ALLAN CHILDS, DARREN HODGES & CHRIS ALEXANDER

ABSENT: BILLY JACKSON & DINO RAMIREZ

MAYOR: WILLIAM C. LANNOM CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZA;.EZ CITY ATIORNEY: VACANT MINUTES OF LAST MEETING:

TWELFfH ORDER OF BUSINESS:

12. CommentslUpdates from City Manager Rodriguez regarding the Status of the City of Fort Stockton, etc.

City Manager Rodriguez did not present any comments/updates regarding the status of the City of Fort Stockton, etc.

THIRTEENTH ORDER OF BUSINESS:

13. Questions from the Media on Agenda Items.

There being no further business, the Regular Meeting was adjourned @ 1':50 p.m.

~ ~ illiam C. Lannom, Mayor

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C5 C5 ALLAN CHILDS, DARREN HODGES