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© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
HP Flow CM ProfessionalDelivering enterprise-level document management in an SMB package
HP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.2
DMS = Document Management System• A computer system to track and store electronic
documents and images of paper documents.
• Storage/retrieval, search, versioning, metadata/indexing, security, etc.
What is HP Flow CM ‘SaaS-based DMS’ Professional?
SaaS = Software as a service • A software delivery model in which software and
associated data are centrally hosted on the cloud
• Typically accessed via a web browser
What are the advantages:
• Low cost of entry, scalability, easy access via browser & mobile devices, regular upgrading
ECM (Enterprise Content Management)
DMS
•Other content (video/audio)•Web content management•Business Process Management•Records Management•Etc.
2010 20130
50
100
150
200
250
300
350
400
450
Traditional Software
SaaS
CAGR 48%
HP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.3
Core features of most document management systems
MFP scan inputmulti-vendor support
OCR
Capture DeliverManage Preserve
Capture electronic documents
Audit trailsMobile device app available
Search
Alerts & notification
Versioning
Secure access control
Share & retrieve files
Horizontal workflows
Pull printing
Formats: PDF, PDF/A, Doc, XLS, XML, RTF, TIFF, etc
Store
Secure transfer and storage
Document indexing
Document repository
» Collaboration and file sharing
Backup
Archive
HP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.4
HP Flow CM Professional provides all core features of a basic DMS
HP MFP/Scanner Integration second to none, Plus Multi-Vendor Support
Automatic OCR for Searchable documents
Capture DeliverManage Preserve
UPD Print to PDF
Full Audit Trails
Mobile Device App available – iOS & Android
Autonomy’s IDOL Search engine
File & folder Alerts & Notification
Full Versioning unlimited versions
HP Secure Access Control
Share, publish & Retrieve files anytime from anywhere
Simple Workflows
Pull printing from integrated MFP
Formats: Over 1000+ supported
Store
Secure transfer and storage from the leader in the IT industry
Document indexing
data stored in multiple secure physical locations
Multiple secure physical locations, data is safe from natural disaster and intrusion.Archive, no rules
Sync folders
Upload from desktop
Upload from mobile
» Share folders, Publish links, Lock/unlock
HP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.5
Delivering enterprise-level content management in an SMB package
HP Flow CM Professional
Target• Managed SMB Customers who need to
securely capture, store, find and use digital and paper-based business content in order to:• Collaborate to make faster and better
business decisions• Improve customer relationships and sales• Optimize productivity of knowledge &
mobile workers • Enhance information security of company
data• Meet regulatory requirements
HP Flow CM Professional is an cloud-based content management solution with:•Collaboration features to establish alerts and notifications to create simple workflows•Anywhere, anytime access to your business content•And, the security features you can trust from HPHP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.6
HP Flow CM Professional at-a-glance
Replace your filing cabinetsUse the HP HP Flow CM Professional cloud repository to securely store your business information for anywhere, anytime access. With any network scanner or MFP, PC or mobile device, you can scan/send documents into cloud storage. Documents are sent securely, transformed via OCR into a searchable file with automatic or user defined tagging and metadata. You establish security controls and then your approved users can access your content from a range of devices while working within or outside of your firewall. It is easy to find content with the built-in powerful search feature. Manage content in your cloud storage with version controls, check-in and check-out features, set alerts and notifications. Retrieve content in the format you want to work in, share it, or print it - all from the cloud.
Anywhere, anytime access
HP Flow CM Professional solution
Any MFP/Scanner
Tablet
PC
Smart phone
HP Flow MFP*
* You can scan to or pull content directly from the cloud with HP Flow MFPs and select HP MFPs with a FutureSmart firmware upgrade.
HP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.7
HP Flow CM Professional
Proven enterprise document management – now available to SMBs in the cloud• Based on Worksite –Autonomy’s
proven document management platform (formerly Interwoven)
• Standard document management system functionality: store, index, search, retrieve, versioning, check-in/out, etc.
Introduction (NA only)November 1, 2012
Pricing
HP Flow CM Professional – $19.95/user/mo.
Unlimited user Site Rate Plan – starting at $500/mo
Key differentiators
Anytime, anywhere accessSecurity you can trust from
HP
Secure Transmission & Storage:
• 128/256-bit SSL Encrypted
Access control & identity mgmt:
• LDAP, NT authentication, Active Directory, SSO
Audit Trail• Automatic, Non-repudiation
Desktop• Full secure access and
functionality via Web browser & desktop app
Tablet, smart phones• iOS & Android smart phones &
tablets
MFP/scanner integration• Control panel with HP OXPd• Integration with any
scanner/MFP
Improve collaboration
File sharing• Centralize paper and digital
documents in a wide range of file formats
Simple workflows• Use alerts and notifications to
create simple workflows
Advanced search• Full text search capabilities with Autonomy’s IDOL Search engineHP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.8
Image enhancement technology
Capture This…
…Get This
• HP Flow CM mobile app technology for capturing pages from books, magazines, receipts, and other paper documents.
• After user presses the shutter button, Image Enhancement technology does 3 things:
• Automatically detects the page corners, then crops and straightens the page.
• Sharpens text, filters noise, evens illumination, and brightens image
• Creates multi-page PDF. HP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.9
Basic use case: Electronic filing cabinet with anywhere access
User Folders
Upload folder
Briefcase folder
Project A
Project B
• User to create custom folder structure in HP Flow CM Professional, similar to Win file system
• Unlimited levels of folders (only limited by storage)
• Upload (=copy) any files directly into any folder
• Upload/OCR from any scanners or MFP device
• Folders & files only visible by user at this point
• Upload folder for files loaded from a specific folder on the desktop
• Briefcase folder to synchronize files with desktop for offline access
• Access to all files from mobile devices
HP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.10
Use case: Sales tool distribution for sales force
Marketing Folders
Project A
Marketing Tools
NewPriceSheet.pdf
Marketing tools developer Creates a folder for Marketing tools, shares it with all members and sets notification to be sent to all sales people when a new file is loaded or updated
Marketing tools developer updates pricing sheet in Marketing tools folder alerts sent to all sales people
1. Access with mobile
2. Print from integrated MFP
Sales Rep gets alert and downloads new file with phone or tablet while on-the-road.
Sales Rep gets alert and prints new file with integrated MFP in the office, at his hotel or at the airport (web access)
HP Company Confidential
!
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.11
Use case: Invoice processing workflow using alerts & audit trail
Admin scans invoices to folders of appropriate approver
Approvers review and move files to ‘approved’ folder
Approvers gets notified through alert
Accountant gets notified and pays bills
Audit trail ensures traceability of approvals
Approved
Company Folders
Invoices for approval
Tom
David
Company Folders
Invoices for approval
Tom
David
HP Company Confidential
! !