ENVIRONMENTAL MANAGEMENT SYSTEM FOR SUGAR FACTORIES

AND DISTILLERIES

Shiela Rose L. Martin

What is ISO?

• ISO – International Organization for Standardization

• Founded in 1947 by a group of delegates from 25 countries, the 67 original technical committees of ISO came together with a unified goal of ensuring products and services are safe, reliable, and of good quality. The very first ISO standard, called “ISO/R 1:1951” – was first published in 1951 to set a standard reference temperature for industrial length measurements.

Definitions -IMS

Integrated Management System:

• Management System that integrates multiple aspects of an organization’s systems and processes to one complete framework, enabling an organization to meet the requirements of more than one management system standard.

• This where an organization has a single Management System that is a combination of 2 or more Management System Standards (ISO 9001,14001,45001, 22000)

Management System Standard

• ISO 14001:2015 – Environmental Management System

• ISO 9001:2015 – Quality Management System

• ISO 45001:2018 – Occupational Health & Safety Management System

• ISO 2200:2018 – Food Safety Management System

5 key benefits

1. Demonstrate compliance with current and future regulatory requirements

2. Increase leadership and employee engagement in support in the organization’s objectives

3. Boost company reputation and confidence among stakeholders

4. Improve efficiency and reduce costs by integrating environmental issues in business strategies

5. Continuous improvement of the environmental performance of the organization’s

Benefits of getting certified

• Meeting legal requirements and improving the organization’s environmental performance

• Management commitment and employee engagement

• Business management, notably for meeting stakeholder requirements, improving public image, achieving strategic objectives, and integrating with business management systems

• Supplier environmental performance

• Providing a competitive advantage

• Providing financial benefit

Integrated Management Model

Annex SL Annex SL is a new management system format that helps streamline creation of new standards, and make implementing multiple standards within one organization easier.

Intent of Annex SL

High level structure

The foundation of the system

• The management principles

• Process approach

• Plan, Do, Check, Act cycle

• MS Model

• Risk-based thinking

7 Quality Management Principles

Process Approach

Understanding and managing interrelated processes as a system

contributes to the organization’s effective and efficiency in achieving its

intended results

Plan, Do, Check and Act Approach

P Establish the objectives of the system and its processes; resources needed to deliver results in accordance with customers requirements and the organizations policies; identify and address risks and opportunities

D

C

A

Implement what was planned;

Monitor and (where applicable) measure processes and products/services against the policies, objectives, requirements and planned activities, and report the results

Take actions to improve performance, as necessary

Needs and expectations of

interested parties

Internal & external

issues Context of the Organization

Intended outcomes

of IMS

Scope of IMS

MS Model

QMS Model

EMS Model

OH&S Model

Risk Based Thinking

• An organization needs to plan and implement

actions to address risks and opportunities

– a basis for increasing effectiveness of the

Management System, achieving improved

results and preventing negative effects.

• Risk – effect of uncertainty; it is often expressed in terms of a combination of the consequences of an event and the associated likelihood of occurrence.

• An effect can be positive or negative

• A positive deviation arising from a risk can provide an opportunity, but not all positive effects of risk results in opportunity

OVERVIEW OF ISO STANDARDS

What is ISO 14001?

• ISO 14001 is an internationally agreed standard that sets out the requirements for an environmental management system.

• An environmental management system helps organizations identify, manage, monitor and control their environmental issues in a holistic manner.

Evolution of ISO 14001 Standard

1996

2004

2015

First Edition

Second Edition

Third Edition

Risk Based and Life Cycle Thinking

Aims of EMS

Protect the environment by preventing or reducing adverse impacts

Mitigate impact of environmental conditions

Assist in conforming to compliance obligations

Enhancing environmental performance

Taking a life cycle perspective

Financial and operational benefits

Communicate with relevant interested parties

Intended outcomes

Protecting the environment by preventing or mitigating adverse environmental impact

Enhancement of environmental performance

Fulfilment of compliance obligations

Achievement of environmental objectives

Life Cycle

The life cycle stages include acquisition of raw materials, design, production, transportation, delivery, use, end-of-life treatment and final disposal

ISO 9001,14001 & 45001 requirements Mandatory Documents

QMS EMS OH&S

Scope of the QMS 4.3 Scope of the Environmental Management

4.3

Scope of the OH&S management system (clause 4.3)

4.3

Quality policy 5.2 Environmental Policy 5.2 OH&S policy (clause 5.2)

5.2

Procedure for Identification and Evaluation of Environmental Aspects (including criteria fro determining the significance)

6.1.2

Responsibilities and authorities within OH&SMS (clause 5.3)

5.3

Quality objective 6.2 Environmental Objectives and plans for achieving them

6.2.1

OH&S process for addressing risks and opportunities (clause 6.1.1)

6.1.1

Criteria for evaluation and selection of suppliers

8.4.1 Operational Control Procedures 8.1

Methodology and criteria for assessment of OH&S risks (clause 6.1.2.2)

6.1.2.2

OH&S objectives and plans for achieving them (clause 6.2.2)

6.2.2

Procedure for Emergency Preparedness and Response

8.2 Emergency preparedness and response process (clause 8.2)

8.2

Mandatory Records

QMS EMS OH&S

Monitoring and measuring equipment calibration records

7.1.5.1 Risk and opportunities that need to be addressed

6.1.1

OH&S risks and opportunities and actions for addressing them

6.1.1

Records of training, skills, experience and qualifications

8.2.3.2 Compliance obligations record 6.1.3, 9.1.2

Legal and other requirements 6.1.3

Record about design and development outputs review

8.3.2 Competence records 7.2 Evidence of competence 7.2

Records about design and development inputs

8.3.3 Evidence of communication 7.4 Evidence of communications 7.4.1

Records of design and development controls

8.3.4 Monitoring Performance Information

9.1.1 Plans for responding to potential emergency situations

8.2

Records of design and development outputs

8.3.5 Calibration Records for Monitoring and Measurement Equipment

9.1.1

Results on monitoring, measurements, analysis and performance evaluation

9.1.1

Design and development changes records

8.3.6 Internal Audit Program and Results

9.2.2

Maintenance, calibration or verification of monitoring equipment

9.1.1

Characteristics of product to be produced and service to be provided

8.5.1 Management Review Results 9.3

Compliance evaluation results 9.1.2

Records about customer property

8.5.3 Nonconformities and Corrective Action

10.2 Internal audit program 9.2.2

ISO 9001,14001 & 45001 requirements

Mandatory Records

QMS EMS OH&S

Production/service provision

change control records 8.5.6

Internal audit report 9.2.2

Record of conformity of

product/service with acceptance

criteria

8.6

Results of management review 9.3

Record of nonconforming outputs 8.7.2

Nature of incidents or

nonconformities and any

subsequent action taken

10.2

Monitoring and measurement

results 9.1.1

Results of any action and

corrective action, including their

effectiveness

10.2

Internal audit program 9.2 Evidence of the results of continual

improvement

10.3

Results of internal audits 9.2

Results of the management review 9.3

Results of corrective actions 10.1

ISO 9001,14001 & 45001 requirements

4 Context of the organization Refer to clause 4 ISO 9001,14001,45001

4.0 Context of the Organization Refer to clause 4.0 ISO 9001,14001,45001

Organization must consider both the internal and external issues that are relevant to its purpose and its strategic direction and that affect its ability to achieve;

QMS - the intended result(s) of its quality management system.

EMS - the intended outcome(s) of its environmental management system.

OH&S – the intended outcome(s) of its OH&S management system.

4.1 Understanding the organizations and its context Refer to clause 4.1 ISO 9001,14001,45001

4.2 Understanding the needs and expectations of interested parties

Refer to clause 4.2 ISO 9001,14001,45001

Customers

Communities

Supplies

Regulators

NGOs

Inventors

Employees

Need

s a

nd

exp

ecta

tio

ns

(Req

uir

em

en

ts)

Relevant mandatory

& voluntary

requirements

Compliance

obligations (see 6.1.3)

– only for EMS

4.3 Scope of IMS Refer to clause 4.1 ISO 9001,14001,45001

Co

nfo

rmit

y w

it IS

O

9001,1

4001 &

45001

Establish

Implement

Maintain

Continually

improve

5 Leadership Refer to clause 5 ISO 9001,14001,45001

Leading people

Influencing people

Commanding people

Guiding people

5.1 Leadership & Commitment Refer to clause 4.1 ISO 9001,14001,45001

Demonstrate leadership and commitment through the following;

Accountable for effective of IMS

Quality policy & objectives – Compatible with the context and strategy

Ensure integration IMS requirements into core business process

Promote the use of process approach and risk based thinking

Provide resources Communicate importance

Ensure IMS achieve intended results

Engage, direct and support other persons to contribute to

the effectiveness if IMS

Promote improvement

Support other relevant management roles to demonstrate

their leadership

5.2 Policy Refer to clause 5.2 ISO 9001,14001,45001

Quality Environment OH & S

• Is appropriate to the purpose and Context of the organization and support its strategic direction

• Provides framework for setting objectives

• Includes commitment to satisfy applicable requirements

• Includes commitment to continual improvement of QMS

• Appropriate to the purpose and context of the organization including natures, scale & impacts

• Framework for setting objectives • Commitment protection, including

prevention of pollution and other commitments relevant to the context of the organization

• Commitment to fulfil compliance obligations

• Improvement to enhance environmental performance

• Includes a commitment to provide safe and healthy working conditions for the prevention of work related injury and ill health

• Provide framework for setting the OH&S objectives

• Includes a commitment to fulfil legal requirements

• Includes commitment to eliminate hazards and reduce OH&S risks

• Includes commitment to continual improvement of OH&S

• Commitment to consultation and participation of workers

Available and maintained as documented information

Communicated, understood and *applied within the organization

*Available to relevant interested parties,

as appropriate

5.3 Organizational roles, responsibilities and authorities Refer to clause 5.3 ISO 9001,14001,45001

Quality Environment OH & S

a. Ensuring that the QMS conforms to ISO 9001

b. Ensuring that the processes are delivering their intended outcomes

• Ensuring that the EMS conforms to the requirements of EMS standards

• Reporting on the performance of the environmental management system, including environmental performance, to top management

• Ensuring that the OH&S conforms to the requirements of this documents

• Reporting on the performance of the OH&S to top management

Note: while responsibility and authority can be assigned, ultimately top management is still accountable for functioning of the OH&S Management system

There is no requirement for appointing a “management representatives: however the responsibilities and authorities still remain.

6 Planning Refer to clause 6 ISO 9001,14001,45001

6.1 Action to address risks and opportunities Refer to clause 6.1 ISO 9001,14001,45001

External & Internal Issues Requirements Risks/Opportunities/ Compliance

Obligations 4.1 Understanding the organizations and its

context 4.2 Understanding the needs and

expectations of interested parties Give assurance to the IMS can

achieve its intended outcome

Prevent or reduce undesirable

effects, including the potential for

external environment conditions to

affect the organization

IMS PLANNING

Achieve continual improvement

6.1 Action to address risks and opportunities Refer to clause 6.1 ISO 9001,14001,45001

Note: the requirement on

“preventive action” has

been deleted

6.1.2 Environmental Aspects Refer to clause 6.1.2 ISO 14001

Activities, products, services

considering a life cycle

perspective.

Abnormal and potential

emergency situations

Change (planned or new

development)

Identify

Aspect-

Impact

Significant Aspects-

both adverse impacts

(threats) or beneficial

impacts

(opportunities)

Criteria

Documented information Communicate

internally (various

levels & functions)

Consider life cycle perspective during identify environment aspect

6.1.3 Compliance Obligations Refer to clause 6.1.3 ISO 14001

a) Determine and have access to the compliance obligations related to its environmental aspects;

b) Determine how these compliance obligations apply to the organization

c) Take these compliance obligations into account when establishing, implementing, maintaining and continually improving its EMS.

Compliance obligations can result in risks and opportunities to

the organization

Maintain documented information of its compliance obligations

6.1.4 Planning action Refer to clause 6.1.4 ISO 14001

6.2 Objectives and planning to achieve them Refer to clause 6.2 ISO 9001,14001 & 45001

6.2.2 Planning actions to achieve its objectives Refer to clause 6.2.2 ISO 9001,14001 & 45001

What will be done

What resources will be required

Who will be responsible

When it will be completed

How the results will be evaluated, including indicators for monitoring progress toward achievement of measurable environmental objectives

7 Support Refer to clause 7 ISO 9001,14001,45001

7.1 Resources Refer to clause 7.1 ISO 9001,14001 & 45001

Determine and

provide

resources

Establishment

Implementation

Maintenance

Continual

improvement

IMS

• Determine competency for those who

“affect the performance and effectiveness of the IMS”

(previously “affecting conformity to product

requirements”)

• Competent – education, training, experience

• Action to achieve competence can be include;

– Provision of training

– Mentoring

– Re-assignment of currently employed persons

– Hiring or contracting competent person

• Evaluate effectiveness of action

7.2 Competence Refer to clause 7.2 ISO 9001,14001 & 45001

Documented information on

competence

7.3 Awareness Refer to clause 7.3 ISO 9001,14001 & 45001

Quality/Environment/Safety policy

Relevant quality objectives/significant aspects & impacts/ Hazards & risks of their work

Contribute to the effectiveness of the QMS/EMS/OH&S, benefits of improved performance/enhanced environment

*Implication of not conforming to QMS/EMS/OH&S, not fulfilling the organization’s compliance obligations

• Organization shall ensure that persons doing work under the organization’s control are aware of

• Awareness

7.4 Communication Refer to clause 7.4 ISO 9001,14001 & 45001

7.4.2 Internal Communication Refer to clause 7.4.2 ISO 14001 & 45001

Communicate among various levels and functions, including communicating changes to EMS/OH&S

7.4.3 External Communication Refer to clause 7.4.3 ISO 14001 & 45001

EMS/OH&S

7.5 Documented information Refer to clause 7.5 ISO 9001, 14001 & 45001

ISO

14001:2015

9001:2015

45001:2018

7.5 Documented information Refer to clause 7.5 ISO 14001 & 45001

Control

Creating &

updating

Identification & description (title, date, author, reference number

Format (language, software version, graphics, media)

Review and approval

8 Operation Refer to clause 8 ISO 9001,14001,45001

8.1 Operation planning and control Refer to clause 8.1 ISO 9001, 14001 & 45001

OH&S 45001 Prevention of work related injury and ill health and is appropriate to the purpose, size and context of the organization

ISO 9001 Customer satisfaction

ISO 14001 Prevention of Pollution

Note: Different Management System will have different Operational Planning & Controls requirements

8.1 Operation planning and control Refer to clause 8.1 ISO 14001

• Establishing operating criteria for the process • Implement control of the processes

• Shall control the planned changes and review the consequences of intended changes

• Outsource process are controlled are influenced.

• Consistent with LIFE CYCLE PERSPECTIVE;

• Establish controls • Determine its environmental requirements for the procurement product and services • Communicate its relevant environmental requirements to external providers, including

contractors • Consider the need to provide information about potential significant environmental impacts

associated with transportation or deliver, use, end-life-treatment and final disposal of its products and services

8.2 emergency Preparedness and response Refer to clause 8.2 ISO 14001

a. Prepare to response by planning actions to prevent or mitigate adverse environmental impacts from emergency situation

b.Respond to actual emergency situations; c. Take action to prevent or mitigate to consequences of

emergency situations, appropriate to the magnitude of the emergency and the potential environmental impacts;

d. Periodically test the planned response actions, where practicable;

e. Periodically review and revise the processes and planned response actions in particular after the occurrence of emergency situations or tests;

f. Provide relevant information and training related to emergency preparedness and response

Establish

implement

maintain Co

nfo

rmit

y w

it IS

O

9001,1

4001 &

45001

9 Performance evaluation Refer to clause 9 ISO 9001,14001,45001

9.1 Monitoring, measurement, analysis and evaluation Refer to clause 9.1 ISO 9001, 14001 & 45001

9.1.2 Evaluation of compliance Refer to clause 9.1.2 ISO 9001, 14001 & 45001

9.2 Internal Audit Refer to clause 9.2 ISO 9001, 14001 & 45001

9.2 Internal Audit programme Refer to clause 9.1 ISO 9001, 14001 & 45001

9.3 Management review Refer to clause 9.3 ISO 9001, 14001 & 45001

a. the status of actions from previous management reviews;

b. changes in;

1. external and internal issues that are relevant to the environmental management systems

2. The needs and expectations of interested parties, including compliance obligations;

3. 3. its significant environmental aspects

4. 4. risk and opportunities

c. the extend to which environmental objectives have been achieved

9.3 Management review Refer to clause 9.3 ISO 14001

d. information on the organizations environmental performance, including trends in;

1. non conformities and corrective actions

2. Monitoring and measurement results

3. Fulfillment of its compliance obligations

4. Audit results

e. adequacy of resources

f. relevant communications from interested parties, including complaints

g. opportunities for continual improvement

9.3 Management review Refer to clause 9.3 ISO 14001

Output of the management system;

conclusion on the continuing suitability, adequacy and effectiveness of

the environmental management system

decisions related to continual improvement opportunities

decisions related to any need for changes to the environmental

management system, including resources

actions, if needed, when environmental objectives have not been

achieved

opportunities to improve integration of the environmental management

system with other business processes, if needed

any implications for the strategic direction of the organization

9.3 Management review Refer to clause 9.3 ISO 14001

10 Improvement Refer to clause 10 ISO 9001,14001,45001

10 Improvement Refer to clause 10 ISO 14001

Determine & select opportunities for

improvement

Implement actions

Improving products and services to meet

requirements

(also to address future requirements)

Correcting, preventing or reducing

undesired effects

Improving performance & effectiveness of

management system

Can include:

1. Correction

2. Corrective action

3. Continual improvement

4. Breakthrough change

5. Innovation

6. Re-organization

10.2 Nonconformity and corrective action Refer to clause 10.2 ISO 14001

a. react to the non conformity 1. take action to control and correct it

2. evaluate the need for action to eliminate the causes of the nonconformity, in order that it does not recur or occur elsewhere, by:

b. reviewing the nonconformity 1. determining the causes of the nonconformity

2. determining if similar non conformities exist, or could potentially occur

c. implement any action needed

d. review the effectiveness of any corrective action taken

e. make changes to the EMS, if necessary

corrective actions shall be appropriate to the significance of the effects of the non conformities encountered, including the environmental impacts

10.2 Nonconformity and corrective action Refer to clause 10.2 ISO 14001

React – control, correct & deal with consequences

Evaluate the need for action to prevent recurrence or occurrence elsewhere

Implement action

Review effectiveness

Update risks/opportunities

Make changes to MS if necessary

Nonconformity

10.3 continual improvement Refer to clause 10.3 ISO 14001

Result of analysis & evaluation Outputs from management review

IMS- suitability, adequacy & effectiveness

Continual improvement

Environmental laws applicable to Sugar factories & Distilleries

Significant Environmental laws applicable to Sugar factories & Distilleries

PD 1586 (Environmental Impact Statement System)

RA 8749 (Clean Air Act of 1999)

RA 9275 (Philippine Clean Water Act of 2000)

RA 9003 (Ecological Solid Waste Management Act of 2004)

RA 6969 (Toxic Substances and Hazardous Waste Control Act)

RA 9512 (Environmental Education Awareness Act)

PD 1586 (Environmental Impact Statement System)

RA 8749 (Clean Air Act of 1999)

RA 9275 CLEAN WATER ACT OF 2000

RA 6969 – TOXIC SUBSTANCES & HAZARDOUS WASTE ACT

• 2.0 CLASSIFICATION OF HAZARDOUS WASTES

• 3.0 CATEGORIES OF HAZRDOUS WASTE

GENERATORS

• 6.0 HAZARDOUS WASTE STORAGE AND

LABELLING

3.0 CATEGORIES OF HAZRDOUS WASTE GENERATORS

6.0 HAZARDOUS WASTE STORAGE AND LABELLING

6.0 HAZARDOUS WASTE STORAGE AND LABELLING

DENR ONLINE MANAGEMENT PLAN

• CHEMICAL CONTROL ORDER (CCO)

–Asbestos - DAO 2000-02

–Mercury and mercury compounds – DAO 1997-38

–Polychlorinated Biphenyls (PCBs) – 2004-01, MC

2015-004

–Cyanide and Cyanide Compounds – DAO 1997-39

– Lead and Lead Compounds – DAO 2013-24

–Ozone Depleting substances (ODS) – DAO 2013-25