including Dakota Woodlands, Cochran House, Lewis Housing, and emergency foster care , as availability and cli ent eligibility allows. Staff will prioritize those in need of shelter

DAKOTA COUNTY COMMUNITY SERVICES COMMITTEE OF THE WHOLE

March 19, 2019

9:00 AM

Conference Room L139, Western Service Center, Apple Valley, MN 1. Call To Order And Roll Call

Note: Any action taken by this Committee of the Whole constitutes a recommendation to the County Board.

2. Introductions 3. Audience

Anyone in the audience wishing to address the Committee on an item not on the Agenda or an item on the Consent Agenda may come forward at this time. Comments are limited to five minutes.

4. Approval Of Agenda (Additions/Corrections/Deletions) 5. Consent Agenda

5.1 Approval Of Minutes 3

5.2 Employment And Economic Assistance - Authorization Of Local Youth Plan Submission For Workforce Innovation And Opportunity Act Youth Program 2019 Plan And Authorization To Accept Funds, Execute Grant Agreement And Execute Related Contract 9

5.3 Public Health - Authorization To Discontinue Dakota County Pharmacy Drug Discount

Program 13

5.4 Public Health - Proclamation Of Public Health Week In Dakota County: April 1-7, 2019 17

5.5 Social Services - Authorization To Adopt Updated Policy Guidelines For Housing Services 19

5.6 Social Services - Authorization To Execute Joint Powers Agreement For Social Services

Access To Minnesota Department Of Public Safety Criminal Justice Data Communications Network 23

5.7 Social Services - Authorization To Respond To Request For Assessment For

Need/Letter Of Support From Frazer Recovery Homes 35 6. Regular Agenda

6.1 Public Health - Public Health Informatics Overview 39 7. Community Services Directors Report 8. Adjournment

For more information please call 651-554-5742.

Committee of the Whole agendas are available online at

https://www.co.dakota.mn.us/Government/BoardMeetings/Pages/default.aspx

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DAKOTA COUNTY

COMMUNITY SERVICES COMMITTEE OF THE WHOLE

Meeting Minutes

February 12, 2019 Conference Room L139, Western Service Center

Call To Order And Roll Call Commissioner Mike Slavik Commissioner Kathleen A. Gaylord Commissioner Thomas A. Egan Commissioner Joe Atkins Commissioner Liz Workman Commissioner Mary Liz Holberg Also in attendance: Matt Smith, County Manager; Tom Donely, Assistant County Attorney; Kelly Harder, Division Director; Colleen Collette, Administrative Coordinator.

The meeting was called to order at 9:00 a.m. by the Chair, Commissioner Mary Liz Holberg. Commissioner Chris Gerlach joined the meeting at 9:07 a.m.

Introductions

Commissioner Mary Liz Holberg initiated the introductions of several staff: Julie Windschitl from Employment and Economic Assistance was introduced by Lori Hoff; Jennie Meinz was introduced by Mary Montagne and Tina Jackson was introduced by Erin Carder - both from Public Health; Shoua Yang, Ben Oney and Thanh Glasco from Social Services were introduced by Calla Oftedahl.

Audience

Commissioner Mary Liz Holberg asked if anyone would like to address the Committee. No one appeared.

Approval Of Agenda (Additions/Corrections/Deletions)

On a motion by Commissioner Thomas A. Egan, seconded by Commissioner Liz Workman, the agenda was unanimously approved.

Consent Agenda

On a motion by Commissioner Liz Workman, seconded by Commissioner Mike Slavik, the consent agenda was unanimously approved as follows:

5.1 Approval Of Minutes

5.2 Authorization To Use Hennepin County Agreement With Bridging, Inc., As A Lead County Contract

For Purpose Of Providing Household Goods And Furniture To Eligible Client(S)

WHEREAS, Dakota County has a population of people that are transitioning out of homelessness that have typically lost all of their household goods; and

WHEREAS, the County decided it needed to contract directly with Bridging, Inc.; and

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February 12, 2019 Page 2

WHEREAS, the County learned that Hennepin County has an Agreement with Bridging, Inc., that began on January 1, 2007; and

WHEREAS, the County started using Hennepin County’s Agreement with Bridging, Inc., under its lead county contract provision on January 1, 2017; and

WHEREAS, by Resolution No. 18-485 (September 18, 2018), the Dakota County Board of Commissioners approved the revisions to its Policy 2751-Solicitation, Grant and Contract, requiring all contracts in excess of $100,000, including lead county contracts, to receive County Board authorization; and

WHEREAS, staff recommends authorization to use the Hennepin County Agreement with Bridging, Inc., as a lead county contract for the purpose of providing household goods and furniture to eligible clients for the period of January 1, 2019 through December 31, 2022, subject to approval by the County Attorney’s Office as to form.

NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Community Services Director to approve the use of the Hennepin County Agreement with Bridging, Inc., as a lead county contract for the purpose of providing household goods and furniture to eligible clients for the period of January 1, 2019 through December 31, 2022, subject to approval by the County Attorney’s Office as to form; and

BE IT FURTHER RESOLVED, That the Community Services Director is hereby authorized to modify the amount budgeted, to alter the number and types of clients served, types of services provided, service expectations and rates and the contract term, consistent with County contracting policies, subject to approval by the County Attorney’s Office as to form.

5.3 Ratification Of Grant Application, And Authorization To Accept Grant Funds For Dakota County,

Amend Temporary Assistance For Needy Families Grant Agreement With Minnesota Department Of Health And Amend 2019 Public Health Adopted Budget

WHEREAS, by Resolution No. 00-442 (August 15, 2000), the Dakota County Commissioners authorized amending the 2000 Public Health budget to accept Minnesota Department of Health (MDH) Temporary Assistance for Needy Families (TANF) grant funds; and

WHEREAS, by Resolution No. 00-606 (November 14, 2000), the Dakota County Commissioners authorized the execution of a contract with MDH for the implementation of the TANF-Public Health Nurse (PHN) Home Visiting program; and

WHEREAS, since 2000 Dakota County Public Health (Public Health) has received TANF grant funds from MDH to provide family home visiting to high risk families living in Dakota County; and

WHEREAS, for the time period July 1, 2017 through September 30, 2019, Public Health has received $650,712 to support salaries of PHNs doing home visits; and

WHEREAS, in December 2018, MDH contacted Public Health to inform staff that additional funds were available to current TANF grantees on a first come first serve basis; and

WHEREAS, in December 2018, Public Health immediately responded to MDH’s notice, by submitting a proposal to MDH requesting an increase in the TANF grant in the amount of $111,749 to address data integration issues between the Public Health Documentation system and the Metro Alliance for Healthy Families database and to increase breastfeeding rates in Dakota County by sending 12 PHNs to become Certified Lactation Counselors; and

WHEREAS, on January 15, 2019, MDH issued an award to Public Health in the amount of $111,749 for additional grant funds through June 30, 2019, effective upon execution of the amendment to the TANF grant agreement;

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and

WHEREAS, staff recommends ratification of the grant application and authorization to accept TANF grant funds from MDH for Dakota County, amend the TANF grant agreement with MDH and amend the 2019 Public Health Adopted Budget.

NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners ratifies the grant application and authorizes the Community Services Director to accept the additional Temporary Assistance for Needy Families (TANF) grant funds from the Minnesota Department of Health (MDH) for Dakota County in the amount of $111,749 through June 30, 2019, effective upon execution of the amendment to the TANF grant agreement; and

BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners authorizes the Community Services Director to amend the grant agreement with MDH to add $111,749, effective upon the date of execution through June 30, 2019, subject to the County Attorney’s Office approval as to form; and

BE IT FURTHER RESOLVED, That the 2019 Public Health Adopted Budget is hereby amended as follows:

REVENUE TANF Home Visiting Revenue $111,749 TOTAL REVENUE $111,749 EXPENSE TANF Home Visiting Expenses $111,749 TOTAL EXPENSE $111,749

5.4 Authorization To Submit Grant Application To Minnesota Housing Finance Agency For Family

Homeless Prevention And Assistance Program Funds, Accept Grant Funds, Execute Grant Agreement And Amend 2019 Social Services Budget

WHEREAS, the Minnesota Legislature established the Family Homelessness and Prevention Assistance Program (FHPAP) in 1993 to assist families with children, youth and single adults who are homeless or are at imminent risk of homelessness and by Minnesota Statutes, section 462A.204, FHPAP grant funding must be administered by counties in the metro area who, in turn, may sub-grant some or all funds to other entities; and

WHEREAS, funding is awarded through a competitive grants application process with predetermined criteria in four categories: planning, project design, program capacity/performance and need; and

WHEREAS, Minnesota Statutes also requires the establishment of an advisory committee to assist in preparing the project proposal and the design, implementation and evaluation of the project and the Dakota County Affordable Housing Coalition (AHC) acts as the FHPAP Advisory Committee; and

WHEREAS, for the grant application, a community-based subcommittee has been established by the AHC to help inform project direction and priorities; and

WHEREAS, for the 2017-2018 biennium, a request for proposals was issued on October 31, 2016, and from the three responses, two subgrantees, Scott-Carver-Dakota Community Action Partnership Agency, Inc., and Matrix Housing Services, were selected to serve homeless and at-risk families, single adults and youth, and these agencies will continue to serve Dakota County FHPAP clients in the 2019-2020 biennium; and

WHEREAS, staff recommends that the County Board authorize submission of a Family Homelessness Prevention and Assistance Program (FHPAP) grant application to Minnesota Housing Finance Agency; and, if award, authorize acceptance of grant funds, execution of the grant agreement and amendment to the 2019 Social

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Services Adopted Budget.

NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Community Services Director to submit a Family Homelessness Prevention and Assistance Program grant application to Minnesota Housing Finance Agency in the amount of $1,200,000 for the period of July 1, 2019 through September 30, 2021; and

BE IT FURTHER RESOLVED, That, if awarded, the Dakota County Board of Commissioners hereby authorizes the Community Services Director to accept grant funds, and execute a grant agreement with Minnesota Housing Finance Agency in the amount of the grant awarded, for the period of July 1, 2019 through September 30, 2021, subject to approval by the County Attorney’s Office as to form; and

BE IT FURTHER RESOLVED, That, if awarded, the 2019 Social Services Adopted Budget is hereby amended as follows:

EXPENSE Social Services Budget $1,200,000 (or amount of grant award) TOTAL EXPENSE $1,200,000 (or amount of grant award) REVENUE FHPAP Grant $1,200,000 (or amount of grant award) TOTAL REVENUE $1,200,000 (or amount of grant award)

Regular Agenda

6.1 Family First Prevention Services Act Presentation

Joan Granger-Kopesky, Deputy Director in Social Services, presented on this item and responded to questions.

6.2 Authorization To Submit 2019-2023 Community Health Priorities To Minnesota Department Of

Health

Melanie Countryman, Epidemiologist in Public Health and Katie Lowe, Executive Director of the W. St. Paul YMCA, presented on this item and responded to questions.

On a motion by Commissioner Joe Atkins, seconded by Commissioner Thomas A. Egan, the following resolution was unanimously recommended to the County Board:

WHEREAS, by Minn. Stat.§ 145A, the Dakota County Board of Commissioners acts as the Community Board of Health and has responsibility to prevent disease and disability and to promote and protect the health and safety of county citizens; and

WHEREAS, each Community Health Board is required by the Minnesota Department of Health to prepare a list of public health priorities to qualify for receiving Local Public Health Grant funds; and

WHEREAS, public notice for an opportunity to provide input on community health issues was provided to the media, health plan companies, medical care providers, hospitals, community providers/organizations and citizens; and

WHEREAS, the Healthy Dakota Initiative Steering Committee has reviewed data and statistics and considered comments and ratings of public health issues from the public; and

WHEREAS, the Healthy Dakota Initiative Steering Committee has developed recommendations for the

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prioritization of public health challenges in Dakota County for 2019-2023 as follows: adult mental health, adult physical activity, difficulty paying for health care, affordable housing and adolescent suicidal ideation.

NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby approves the 2019-2023 Community Health Priorities as recommended by the Healthy Dakota Initiative Steering Committee and authorizes staff to submit them to the Minnesota Department of Health; and

BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby expresses its appreciation to the members of the Healthy Dakota Initiative Steering Committee for their time and expertise in this planning process.

6.3 Communities For A Lifetime Update

Jess Luce, Manager in Public Health, presented on this item and responded to questions.

Legislative Discussion

There was no legislative discussion.

Community Services Directors Report

Kelly Harder, Division Director, informed the Board of the upcoming Fourth Annual South of the River Resource & Education Fair for children with special needs, ages birth-21, and their families and/or caregivers. The free event will be held on February 23, 2019 at the Western Service Center in Apple Valley from 9 a.m. to noon.

Mr. Harder acknowledged Andrea Zuber, Director of Social Services, who is moving on to be the Executive Director for Arc MN. He thanked her for her nearly 5 years of service moving a great department to one of excellence.

Mr. Harder then stood for questions.

Adjournment

On a motion by Commissioner Kathleen A. Gaylord, seconded by Commissioner Mike Slavik, the meeting was adjourned at 10:17 a.m.

Respectfully submitted, ________________________ Colleen Collette, Administrative Coordinator Community Services Division

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DAKOTA COUNTY COMMUNITY SERVICES COMMITTEE

Authorization Of Local Youth Plan Submission For Workforce Innovation And Opportunity Act Youth

Program 2019 Plan And Authorization To Accept Funds, Execute Grant Agreement And Execute Related Contract

Meeting Date: 3/19/2019 Fiscal/FTE Impact: Item Type: Consent-Action None Other Division: Community Services Current budget Amendment requested Department: Employment and Economic Assistance New FTE(s) requested Contact: Fischbach, Marti Board Goal: A successful place for business and jobs Contact Phone: (651) 554-5618 Public Engagement Level: N/A Prepared by: Higgins, Amber PURPOSE/ACTION REQUESTED Authorize the submission of the Local Youth Plan to the Minnesota Department of Employment and Economic Development (DEED) for the Workforce Innovation and Opportunity Act (WIOA) Youth Program 2019 Plan funds. If approved by DEED, authorize acceptance of the funds, execution of the grant agreement with DEED and execution of the related contract with HIRED. SUMMARY The federal WIOA passed in 2014. Similar to the previous Workforce Investment Act (WIA), it requires local service areas to provide services to low-income, at-risk youth in order to promote educational and employment success. DEED fulfills this requirement through grants to local Workforce Development Boards for the WIOA Youth Program. The WIOA Youth grant is allocated between Dakota and Scott Counties based on the DEED formula and anticipated needs. By Resolution No. 18-175 (March 27, 2018), the Dakota County Board of Commissioners authorized execution of a contract with HIRED to provide WIOA Youth Program services for the period of April 1, 2018 through March 31, 2019. Dakota-Scott Workforce Services received official notification of Program Year (PY) 2018 funding on May 22, 2018. The WIOA Youth Program funding was $328,016 for Dakota and Scott Counties. This was a 9.8 percent increase from 2017 funding levels. Of the allocated amount, Dakota County’s funding was $262,413 and Scott County funding was $65,603. Ten percent of the WIOA Youth grant was retained for administrative expenses. Dakota-Scott Workforce Services will submit its Local Youth Plan no later than April 5, 2019. Official notification of Program Year (PY) 2019 allocations for the period of April 1, 2019 through March 31, 2020, has not been received. The anticipated funding level for WIOA Youth Program services is not expected to exceed $400,000. The Dakota-Scott Workforce Development Board (WDB) Youth Committee approved contracting with HIRED on February 7, 2019. The recommendation was presented and approved by the Dakota-Scott WDB on February 15, 2019. Ten percent of the WIOA Youth Program grant will be retained for administrative expenses. OUTCOMES In PY 2016, 101 total youth were enrolled and served in the WIOA Youth Program. In PY 2017, 79 total youth were enrolled and served in the WIOA Youth Program. In PY 2018, total youth served will not be available until after March 31, 2019, which is the end of the program year and contract term. See Attachment A, WIOA Performance Measures and Outcomes. RECOMMENDATION Staff recommends authorization to submit the Local Youth Plan to DEED for the WIOA Youth Program 2019 Plan funds, and, if approved, accept WIOA Youth Program funds, execute the grant agreement with DEED, and execute the related contract with HIRED to provide WIOA Youth Program services in the amount of the grant awarded, less ten percent, and less the amount allocated to Scott County for the period of April 1, 2019 through March 31, 2020. EXPLANATION OF FISCAL/FTE IMPACTS There is a $0 net County cost anticipated as a result of this action. These costs are included in the 2019 Employment and Economic Assistance Adopted Budget. Any unspent 2018 funds will be requested to be carried over to the 2019 Budget. The contract shall contain a provision that allows the County to immediately terminate the contract in the event sufficient funds from county, state, and federal sources are not appropriated at the level sufficient to allow payment of the amounts due. -9-

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Supporting Documents: Previous Board Action(s):

Attachment A: WIOA Performance Measures and Outcomes 18-175; 3/27/18 RESOLUTION WHEREAS, the federal Workforce Innovation and Opportunity Act (WIOA) requires local service areas to provide services to low-income, at-risk youth in order to promote educational and employment success; and WHEREAS, the Minnesota Department of Employment and Economic Development (DEED) fulfills this requirement through grants to local Workforce Development Boards for the WIOA Youth Program; and WHEREAS, by Resolution No. 18-175 (March 27, 2018), the Dakota County Board of Commissioners authorized the execution of a contract with HIRED to provide WIOA Youth Program services; and WHEREAS, Dakota-Scott Workforce Services received official notification from DEED on Program Year (PY) 2018 funding on May 22, 2018, with $328,016 in WIOA Youth Program funding allocated for Dakota and Scott Counties, and, of this allocated amount, Dakota County’s funding was $262,413 and Scott County’s funding was $65,603; and WHEREAS, Dakota-Scott Workforce Services will submit its Local Youth Plan no later than April 5, 2019, and has not received official notification of Program Year (PY) 2019 allocations for the period of April 1, 2019 through March 31, 2020; however, the anticipated funding level for WIOA Youth Program services is not expected to exceed $400,000; and WHEREAS, staff recommends authorization to submit the Local Youth Plan to DEED for the WIOA Youth Program 2019 Plan funds, and, if approved, accept WIOA Youth Program funds, execute the grant agreement with DEED, and execute the related contract with HIRED to provide WIOA Youth Program services in the amount of the grant awarded, less ten percent for administrative expenses, and less the amount allocated to Scott County for the period of April 1, 2019 through March 31, 2020. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the submission of the Local Youth Plan to the Minnesota Department of Employment and Economic Development for the Workforce Innovation and Opportunity Act Youth Program 2019 Plan funds; and BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Community Services Director to accept the Workforce Innovation and Opportunity Act Youth Program funds if the Local Youth Plan is approved by the Minnesota Department of Employment and Economic Development, and execute the Workforce Innovation and Opportunity Act Youth Program grant agreement with the Minnesota Department of Employment and Economic Development in the amount of the grant awarded subject to the approval by the County Attorney’s Office as to form; and BE IT FURTHER RESOLVED, That the Community Services Director is hereby authorized to execute a contract with HIRED to provide Workforce Innovation and Opportunity Act Youth services in an amount not to exceed the grant award, less ten percent for administrative expenses, and the amount allocated to Scott County, for the period of April 1, 2019 through March 31, 2020, subject to approval by the County Attorney’s office as to form; and BE IT FURTHER RESOLVED, That the Community Services Director is hereby authorized to amend said contract consistent with the approved Workforce Innovation and Opportunity Act Youth Program 2019 Plan, to accept additional funding, alter the number and types of clients served, types of services provided, reporting requirements, contract amount and contract term, consistent with County contracting policies, subject to the approval of the County Attorney’s Office as to form; and BE IT FURTHER RESOLVED, That the contract shall contain a provision that allows the County to immediately terminate the contract in the event sufficient funds from county, state or federal sources are not appropriated at a level sufficient to allow payment of the amounts due.

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County Manager’s Comments: Reviewed by (if required):

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Revised 03/12/2019

WIOA Youth Source: U.S. Department of Labor

PY 2017 Dollar Amount: $298,841 ($209,189 Dakota County, $89,652 Scott County)

Purpose of Grant: To help eligible youth attain educational and employment success Who is served/eligible (WIOA):

Out-of-school youth aged 16-24, not attending any school, with one or more additional conditions which include: School dropout; within age of compulsory attendance but has not attended for at least the most recent complete school year calendar quarter; holds a secondary school diploma or recognized equivalent and is low-income and is basic skills deficient or an English language learner; subject to the juvenile or adult justice system; homeless, runaway, in foster care or aged out of the foster care system, eligible for assistance under Section 477, Social Security Act, or in out-of-home placement; pregnant or parenting; an individual with a disability; low income person who requires additional assistance to enter or complete an educational program or to secure and hold employment

In-school youth aged 14-21, attending school, low income, with one or more additional conditions which include:

Basic skills deficient; English language learner; an offender; homeless, runaway, in foster care or aged out of the foster care system; pregnant or parenting; an individual with a disability; person who requires additional assistance to enter or complete an educational program or to secure and hold employment

Providers: HIRED (Dakota County), Scott County Employment and Training

QUANTITY QUALITY

Process “input”

EF

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RT

How much did we do? (Dakota County Only) How well did we do it? (Dakota County Only)

# Served In-School Youth (PY 2017, 04/01/17-03/31/18) 16 In-School Youth Average Time in Program (days) 503.8

# Served Out-of-School Youth (PY 2017, 04/01/17-03/31/18) 63 Out-of-School Youth Average Time in Program (days) 523.6

New Enrollments 17 Exits 37

Product “output”

EF

FE

CT

Is anyone better off?

70% of program participants are in education or training activities, or unsubsidized employment during 2nd Quarter after program exit

65.8% of program participants are in education or training activities, or unsubsidized employment during 4th Quarter after program exit

Median earning of participant in unsubsidized employment during 2nd Quarter after program exit (DEED has not yet captured this data*)

81.5% of program participants obtained a recognized credential, secondary school diploma or equivalent during participation or within one year after program exit

The transition from WIA to WIOA shifted program focus from serving in-school youth to serving out-of-school youth. The WIOA program is geared towards high school dropout recovery and attainment of recognized postsecondary credentials. A minimum of 75 percent of total youth served are required to be out-of-school youth.

In PY 2017: • 63 out-of-school youth and 16 in-school youth were enrolled • 29 out-of-school youth and 8 in-school youth exited the program • 12 out-of-school youth and 11 in-school youth obtained either a diploma or GED • 39 out-of-school youth and 2 in-school youth obtained an Occupational Skills Certificate or

other recognized credential

In PY 2018 (to date): 57 out-of-school youth and 15 in-school youth are enrolled

*Due to the transition from the Workforce Investment Act (WIA) to the Workforce Innovation and Opportunity Act (WIOA), performance measure data is preliminary. Final performance measure data will become available in PY2019.

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5.2 - Attachm

ent A.docx


Authorization To Discontinue Dakota County Pharmacy Drug Discount Program

Meeting Date: 3/19/2019 Fiscal/FTE Impact: Item Type: Consent-Action None Other Division: Community Services Current budget Amendment requested Department: Public Health New FTE(s) requested Contact: Brueshoff, Bonnie Board Goal: A great place to live Contact Phone: (651) 554-6103 Public Engagement Level: N/A Prepared by: Estes, Julie PURPOSE/ACTION REQUESTED Authorize the discontinuation of the Dakota County Pharmacy Drug Discount Program. SUMMARY By Resolution No. 07-133 (March 20, 2007), the Dakota County Board of Commissioners authorized the Public Health Department to start and manage the Pharmacy Discount Drug Card Program in an effort to make prescription drugs more affordable for residents who were uninsured. Attachment A provides background information on the program. This program is no longer being used by residents or pharmacies largely due to external factors, such as more insured residents and options for coverage directly with pharmacies. According to the United States Census, 6.7 percent of Dakota County residents did not have insurance in 2010 (the earliest available data), compared to 3.1 percent in 2017. The changing health insurance landscape means that more people have access to affordable prescriptions. Alternative options for residents now exist directly through pharmacies or through other programs. The Minnesota Department of Health shares resources about assistance for paying for prescription drugs on their website. The Minnesota Department of Human Services has a link to the Minnesota Drug Card, a free statewide prescription assistance program, on their website. The National Association of Counties (NACo) has its own Prescription Discount Card Program used by 43 of Minnesota’s 87 counties (49%) including Ramsey, Washington and Carver counties. Any of these resources could be links from the Dakota County website. There is no monitoring in place from either Dakota County or the pharmacies to track usage of the Dakota County Pharmacy Discount Drug Card Program. Over the past three years, there have been no requests for information on how to use the program. The webpage has only had 213 views since its creation in 2007, implying little interest from the general public. Staff in Public Health and Employee and Economic Assistance indicated they no longer refer clients to the program and/or felt it was not applicable for their clients. Six of the 10 pharmacies listed as participating in the program are no longer in business, and the remaining four pharmacies do not use the program because they use their own program or offer their own discounts. OUTCOMES How much? At the start in 2007, 10 pharmacies participated in the Dakota County Pharmacy Discount Drug Card Program.

How well? Six of those 10 pharmacies are now closed; the other four do not participate.

Who is better off? There are no known active participants in this program; therefore, there is no impact on this measure. RECOMMENDATION Staff recommends discontinuing the Dakota County Pharmacy Discount Drug Card Program based on the increased number of residents with health insurance coverage, no current participation in this stand-alone program and availability of other options, including links to those options on the Dakota County website.

EXPLANATION OF FISCAL/FTE IMPACTS None.

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Attachment A: Dakota County Pharmacy Discount Drug Program 07-133; 3/20/07 RESOLUTION WHEREAS, by Resolution No. 07-133 (March 20, 2007), the County Board authorized the Public Health Department to start and manage the Pharmacy Discount Drug Card Program in an effort to make prescription drugs more affordable for residents who were uninsured; and WHEREAS, the percentage of Dakota County residents without health insurance have decreased significantly since the beginning of this program in 2007; and WHEREAS, alternative options for residents exist, through pharmacies or the NACo Prescription Discount Card Program, and the Minnesota Department of Health and the Minnesota Department of Human Services have information about lower-cost prescription drug services on their websites; and WHEREAS, there have been no requests for information about the program from the general public or staff in other County departments; and WHEREAS, there have been 213 Dakota County website views since its creation in 2007, implying little interest from the general public; and WHEREAS, six of the 10 original pharmacies participating in the program are no longer in business and the remaining four pharmacies no longer participate in the program; and WHEREAS, there are no known active participants in the Dakota County Pharmacy Discount Drug Card Program; and WHEREAS, staff recommends discontinuing the Dakota County Pharmacy Discount Drug Card Program and adding links to existing programs on Dakota County’s website. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Public Health Department to discontinue the Dakota County Pharmacy Drug Discount Program and add links to existing programs on Dakota County’s website.


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5.3 - RBA.docx

Dakota County Pharmacy Discount Drug Card Program

Background

In 2006, a need was identified in our community for affordable prescriptions for individuals who are

uninsured. By Resolution No. 07-133 (March 20, 2007), the County Board authorized the Public Health

Department to start and manage the Pharmacy Discount Drug Card Program in an effort to make

prescription drugs more affordable for residents who were uninsured. No new resources were budgeted

for starting or sustaining this program.

Program Overview

• There is no program fee for residents of Dakota County.

• The program can save the cardholder up to 40 percent when compared to typical prescription prices.

The cardholder only pays the discounted prices or the pharmacy’s retail price, whichever is lower.

• The discount cannot be used with an insurance plan.

• Dakota County does not reimburse for any costs of the program ; the customer is responsible for 100

percent of the bill.

• The County will publicize the program and the participating pharmacies.

The County did not require a written contract from pharmacies who agreed to participate in the program.

Many pharmacies choose to set up their processing system to allow the discount for individuals who

present a brochure from the County.

Participating Pharmacies

Public Health staff met with Cub Foods representatives and developed the program. Cub Foods recruited

three pharmacies to start the program and it grew to 10 pharmacies in 28 retail locations at its maximum.

(Note: staff from Cub Foods that helped initiate this program are no longer with that organization). Public

Health conducted periodic outreach with pharmacies since the start of the program. Staff called each

pharmacy in 2018 to determine their status with the program, which is detailed in the chart below.

Pharmacy City Outcome of 2018 outreach

Allina Apple Valley Have not heard of the program.

Cub* Apple Valley, Burnsville, Hastings, Inver

Grove Heights, Lakeville, Northfield,

Rosemont, Eagan, West St. Paul

Cub uses Supervalu program

(Northland Discount Rx).

Econofoods West St. Paul Permanently closed

Erickson Drug Lakeville Permanently closed

Health Partners* Apple Valley, Inver Grove Heights Have not heard of the program; they

offer their own discounts.

Pro Pharmacy South St. Paul Permanently closed

Rainbow* Apple Valley, Eagan, Lakeville Permanently closed

Snyders Drug Inver Grove Heights, Mendota Heights,

South St. Paul, West St. Paul

Permanently closed

Target/CVS Apple Valley, Burnsville, Hastings, Eagan,

Lakeville, West St. Paul

They use CVS script save or Good Rx.

The Medicine Shoppe West St. Paul Permanently closed

*Original participant

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5.3 - Attachment A.docx

Persons with no health insurance coverage, Dakota County, 2010-2017

2010* 2011 2012 2013 2014 2015 2016 2017

Number of

people

26,444 33,589 28,662 28,725 21,093 15,198 15,311 12,886

Percent (%)

population

6.7% 8.4% 7.1% 7.1% 5.1% 3.7% 3.7% 3.1%

*The census has only been collecting this data since 2010

Source: Selected Economic Characteristics (DP03). United States Census Bureau. American

Community Survey (ACS) 1-year estimates. 2010-2017. American FactFinder. www.census.gov.

Accessed December 3, 2018.

The number of uninsured residents is decreasing over time in Dakota County. However, the Pharmacy

Discount Drug Card Program could only be used by people without insurance. Therefore, the number of

people who would qualify for this program is also decreasing over time.

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Proclamation Of Public Health Week In Dakota County: April 1-7, 2019

Meeting Date: 3/19/2019 Fiscal/FTE Impact: Item Type: Consent-Action None Other Division: Community Services Current budget Amendment requested Department: Public Health New FTE(s) requested Contact: Brueshoff, Bonnie Board Goal: A great place to live Contact Phone: (651) 554-6103 Public Engagement Level: N/A Prepared by: Estes, Julie PURPOSE/ACTION REQUESTED Proclaim the week of April 1-7, 2019, as Public Health Week in Dakota County. SUMMARY Under Minn. Stat. § 145A, the Dakota County Board of Commissioners acts as the community health board and has responsibility to prevent disease and disability, and to promote and protect the health and safety of county citizens. An average of 1,500 deaths each year (61% of all deaths) in Dakota County are due to preventable chronic diseases such as heart disease, cancer, and diabetes, according to death records from the Minnesota Department of Health. Many of these diseases can be prevented through the work of public health and strong community partnerships. Using the Social Determinants of Health framework, staff can address the inter-related social and economic factors that affect people’s health and continue to align with the County Board goal of creating “A great place to live” for all our residents. In the first week of April, individuals, families, organizations, and government agencies will celebrate National Public Health Week. The goal is to recognize and promote the vital role public health plays, along with the behavior of individuals and families, in creating a healthy community. This year the theme is Creating the Healthiest Nation: For Science. For Action. For Health. The daily themes also recognize that where we live, learn, work and play has an impact on our health and how long we live. This week celebrates the power of prevention, successful partnerships and our strong public health system. OUTCOMES The Dakota County Public Health Department works to build healthy individuals, families and communities in Dakota County through partnerships to prevent disease, disability and injury; promote physical and mental wellbeing and safety; and protect health and the environment. In 2018, the Public Health Department had the following outcomes:

• Visited 1,504 clients in 757 high-risk pregnant and parenting families through Family Home Visiting

• Served 9,638 clients through the Women, Infants and Children (WIC) Nutrition Program

• Connected over 120 families to local school districts and early childhood screening through the Birth to Age Eight Collaborative Initiative; in addition to the 794 families already connected since the initiative started in 2016

• Immunized 672 clients through 86 clinics providing a total of 1,650 vaccines

• Distributed 1,290 radon test kits to keep homes safe, nearly 200 more kits than last year

• Helped over 12,000 students have more opportunities to be active during the school day because of partnerships with local schools through the Statewide Health Improvement Partnership

RECOMMENDATION In order to encourage residents to take action to promote their health, the health of their families and health of their community, staff recommends the Dakota County Board of Commissioners recognize Public Health Week in Dakota County, April 1-7, 2019. EXPLANATION OF FISCAL/FTE IMPACTS None.

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RESOLUTION WHEREAS, the Dakota County Board of Commissioners acts as the Community Board of Health under Minn. Stat. § 145A, and has responsibility to prevent disease and disability and to promote and protect the health and safety of county citizens; and WHEREAS, one of the County’s strategic goals is creating “A great place to live” by improving the health and safety of Dakota County residents; and WHEREAS, the week of April 1-7, 2019, is National Public Health Week, and the theme is Creating the Healthiest Nation: For Science. For Action. For Health; and WHEREAS, preventing diseases before they start is critical to helping people live longer, healthier lives while managing health-related costs; and WHEREAS, preventable chronic diseases such as heart disease, cancer and diabetes are responsible for an average of 1,500 deaths each year (61% of all deaths) in Dakota County; and WHEREAS, strong public health systems are critical for sustaining and improving community health; and WHEREAS, in order to encourage residents to take action to promote their health, the health of their families and health of their community, staff recommends the Dakota County Board of Commissioners recognize Public Health Week in Dakota County, April 1-7, 2019. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby proclaims April 1-7, 2019, as Public Health Week in Dakota County, and encourages residents to take action to promote their health, the health of their families and the health of their community.


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Authorization To Adopt Updated Policy Guidelines For Housing Services

Meeting Date: 3/19/2019 Fiscal/FTE Impact: Item Type: Consent-Action None Other Division: Community Services Current budget Amendment requested Department: Social Services New FTE(s) requested Contact: Kastler, Madeline Board Goal: A great place to live Contact Phone: (651) 554-5918 Public Engagement Level: N/A Prepared by: Kastler, Madeline PURPOSE/ACTION REQUESTED Authorize adoption of updated policy guidelines for housing services. SUMMARY By Resolution No. 12-520 (October 16, 2012), the Dakota County Board of Commissioners adopted the creation of new policy guidelines for housing-related services in Dakota County. These policy guidelines established the following:

• Use of a standardized assessment to deploy housing resources

• Support for emergency shelter, such as Dakota Woodlands

• Support for supportive housing, such as Lincoln Place, Haralson Apartments, and Scott-Carver-Dakota Community Action Partnership Agency apartments

The policy provided specificity for the deployment of levy-funded resources and was important in providing clear direction to County staff. In the intervening six years, there have been changes in the housing system that warrant an updated policy. The amended policy as outlined in the resolution retains the overarching guidance for housing-related services, while removing detailed references to specific providers and specific procedures. This will allow for changes in detail to be made at the administrative level as changes are needed over time. The substantive changes are:

• Added overview

• Removed specific vendor names

• Removed requirement to shelter for three days between November and April

• Removed requirement to create ad hoc shelter

• Combined site-based and client-specific supports sections

• Added funding and contracting section

• Added references to administrative policies Please see Attachment A for a red-lined version of the policy. RECOMMENDATION Staff recommends authorization to adopt updated policy guidelines for housing services as outlined in the resolution and rescind Resolution No. 12-520 (October 16, 2012). EXPLANATION OF FISCAL/FTE IMPACTS None

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Attachment A: Policy with Proposed Changes 12-520; 10/16/2012 RESOLUTION WHEREAS, by Resolution No. 12-520 (October 16, 2012), the Dakota County Board of Commissioners adopted the creation of new policy guidelines for housing services in Dakota County; and WHEREAS, this policy provided specificity for the deployment of levy-funded resources and was important in providing clear direction to County staff; and WHEREAS, the amended policy retains the overarching guidance for housing-related services and allows for changes in detail to be made at the administrative level as changes are needed over time; and WHEREAS, staff recommends authorization to adopt the revised housing policy as outlined in the resolution and rescission of Resolution No. 12-520. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes adoption of the following policy guidelines for housing services:

Dakota County Housing Services Policy OVERVIEW Dakota County recognizes that safe, affordable housing is a key social determinant of health. Dakota County is engaged in an array of activities, contracts, partnerships and agreements that support residents’ access to safe, affordable housing. These activities are approved by the Board per Policy 2751, Solicitation, Grant and Contract Policy. In addition, County dollars are used to strategically support County residents in accessing and maintaining housing per Policy 2002, Budget Compliance Policy. STANDARDIZED ASSESSMENT OF HOUSING NEEDS Staff will utilize a screening assessment to determine client need for housing supports. This assessment will serve as the basis for deploying County-directed housing supports, unless precluded or otherwise limited by, for example, the terms of a state or federal grant agreement. Staff will create and follow administrative policies and procedures guiding the specifics of this work. EMERGENCY SHELTER Dakota County will assist homeless Dakota County residents to access established emergency shelters, as availability and client eligibility allows. Staff will create and follow administrative policies and procedures guiding the specifics of this work. SITE-BASED AND CLIENT-SPECIFIC SUPPORTS Dakota County financially supports several housing programs with on-site support services, as well as client-specific supports, such as housing search and stability services. Staff will create and follow administrative policies and procedures guiding the specifics of this work. FUNDING AND CONTRACTING With all service investments, funding will be limited to the amount budgeted or otherwise available through grants of other programs. Staff will review investment needs, and ensure County-directed funds are meeting unmet needs and filling system gaps. Dakota County will maximize other funds available for these services, both public and private.

BE IT FURTHER RESOLVED, That Resolution No. 12-520 (October 16, 2002), is hereby rescinded.

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Policy 12-520 Dakota County Housing Services Policy OVERVIEW Dakota County recognizes that safe, affordable housing is a key social determinant of health Dakota County is engaged in an array of activities, contracts, partnerships and agreements that support residents access to safe, affordable housing. These activities are approved by the Board per Policy 2751, Solicitation, Grant and Contract Policy. In addition, county dollars are used to strategically support County residents in accessing and maintaining housing per Policy 2002, Budget Compliance Policy. STANDARDIZED ASSESSMENT OF HOUSING NEEDS Staff will develop, implement, and regularly review and refineutilize a screening assessment to determine client need for housing supports. This assessment will serve as the basis for deploying county-directed housing supports, unless precluded or otherwise limited by, for example, the terms of a state of federal grant agreement. This assessment will allow staff to exercise professional judgment through an accountable, well-documented and regularly audited override procedure for exceptional cases. Staff will create and follow administrative policies and procedures guiding the specifics of this work. EMERGENCY SHELTER Dakota County will assist homeless Dakota County residents to access established emergency shelters, including Dakota Woodlands, Cochran House, Lewis Housing, and emergency foster care, as availability and client eligibility allows. Staff will prioritize those in need of shelter using a standardized assessment. Staff will create and follow administrative policies and procedures guiding the specifics of this work. When no established shelter capacity is available, staff will assess the housing needs of homelessness Dakota County residents and determine whether ad hoc emergency shelter can be provided, based on the acuity of housing needs and availability of funds, including Emergency Assistance. In addition to the options described above, Dakota County will provide up to three days of shelter for homeless Dakota County residents from November through April. Emergency shelter funding will be limited to the amount budgeted or other available through grants or other programs. SUPPORTIVE SITE-BASEDHOUSING AND AND CLIENT-SPECIFIC SUPPORTS Dakota County maintains financially supports several supportive housing programs with on-site support services, including Lincoln Place, Haralson Apartments and the CAP Apartments, as well as client-specific supports, such as housing search and stability services. Staff will create and follow administrative policies and procedures guiding the specifics of this work.

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5.5 - Attachment A.pdf

FUNDING AND CONTRACTING With all service investments, Supportive housing funding will be limited to the amount budgeted or otherwise available through grants of other programs. Staff will review investment needs and ensure county-directed funds are meeting unmet needs and filling system gaps. Dakota County will maximize other funds available for these services, both public and private. CLIENT-SPECIFIC SUPPORTS Dakota County will assess and prioritize engagement in housing interventions for Dakota County residents with the standardized assessment of housing needs. Client-specific supports may include housing search assistance; help with tenant-landlord negotiations; tenancy training; and financial assistance for housing related costs. Dakota County will also establish a small property risk mitigation fund, to promote access to private market housing options for Dakota County residents experiencing homelessness or without stable housing. Funding for client-specific housing supports will be limited to the amount budgeted or otherwise available through grants or other programs.

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Authorization To Execute Joint Powers Agreement For Social Services Access To Minnesota Department

Of Public Safety Criminal Justice Data Communications Network Meeting Date: 3/19/2019 Fiscal/FTE Impact: Item Type: Consent-Action None Other Division: Community Services Current budget Amendment requested Department: Social Services New FTE(s) requested Contact: Joan Granger-Kopesky Board Goal: Excellence in public service Contact Phone: (952) 891-7458 Public Engagement Level: N/A Prepared by: Brotzler, Lindsey PURPOSE/ACTION REQUESTED Authorization to execute joint powers agreement (JPA) between Dakota County on behalf of its Social Services department and the State of Minnesota through its Department of Public Safety’s Bureau of Criminal Apprehension (BCA) to permit use of systems and tools made available by the BCA through the Criminal Justice Data Communications Network (CJDN) for which the County is eligible. SUMMARY The BCA is authorized by law to maintain systems and tools and has access to other systems and tools that are useful to criminal and non-criminal justice agencies in the performance of official duties. The BCA has established the CJDN for the purpose of enabling agencies across the State of Minnesota to access such systems and tools. By Resolution No. 13-554 (October 15, 2013), the Board of Commissioners authorized execution of a similar JPA that allowed Social Services to utilize CJDN from January 31, 2014 through January 31, 2019. The Social Services Director desires to renew the JPA to enable Social Services to use the systems and tools available over the State’s CJDN for which Social Services is eligible. The proposed JPA would provide Social Services with access to such systems and tools that benefit criminal justice agencies in performing their duties. Social Services will access the data for necessary business purposes only. The JPA further provides the Social Services Department with the ability to add, modify, and delete connectivity, systems and tools for a period of five years from the date of execution at a total annual cost of $600 (Attachment A). The Social Service Director is designated the Authorized Representative for Social Services. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the Agency’s connection to the systems and tools offered by the State (Attachment B). OUTCOMES How much did we do? Social Services completed 909 background studies on the Social Services BCA terminal in 2018. This count is down from 1,449 in 2017, and represents the transition in September 2018 of family child care licensing background studies from the local agency to the Minnesota Department of Human Services.

How well did we do it? The BCA conducts triennial administrative audits. Social Services is currently in the midst of an audit, scheduled to conclude March 20, 2019, with results expected in April. The 2016 audit of Social Services’ BCA terminal use found our agency “in complete compliance with Minnesota Justice Information Services/National Crime Information Center standards and exemplifies what we are striving for with all agencies in Minnesota.”

Who is better off? Social Services uses the BCA terminal in part to complete expeditious background studies of relatives who are willing to provide immediate care for children needing foster care placement. Timely access to this information permits children to go to relatives without ever experiencing care with strangers. In 2018, 42,876 of 78,802 days of foster care (54.4%) were spent in the care of relatives for Dakota County children in foster care. RECOMMENDATION Staff recommends executing a JPA with the Minnesota Department of Public Safety’s BCA for access to the CJDN from the effective date of execution of the Agreement and continuing for a five-year period. EXPLANATION OF FISCAL/FTE IMPACTS There is an annual cost of $600 for access to criminal data which is included in the 2019 Social Services Adopted Budget.

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Attachment A: Joint Powers Agreement 13-554; 10/15/13 Attachment B: Joint Powers Agreement Signed Resolution RESOLUTION WHEREAS, the Community Services Director recommends that the County of Dakota on behalf of its Social Services department enter into a joint powers agreement (JPA) with the State of Minnesota, Department of Public Safety, through its Bureau of Criminal Apprehension; and WHEREAS, the JPA enables Social Services to use systems and tools available over the State’s Criminal Justice Data Communications Network for which Social Services is eligible; and WHEREAS, the JPA further provides Social Services with the ability to add, modify and delete connectivity, systems and tools over the five-year period of the agreement; and WHEREAS, the total cost for Social Services will be $600 annually. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Community Services Director to execute a joint powers agreement with the State of Minnesota, through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Dakota by and through its Social Services department for the purpose of utilizing the State’s Criminal Justice Data Communications Network from the date of execution for a period of five years at a total annual cost of $600, subject to approval by the County Attorney’s Office as to form; and BE IT FURTHER RESOLVED, That the Dakota County Social Services Director is designated the Authorized Representative for Social Services; and BE IT FURTHER RESOLVED, That the Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain Dakota County Social Services’ connection to the systems and tools offered by the State; and BE IT FUTHER RESOLVED, That the agreement shall contain a provision that allows the County to immediately terminate the agreement in the event sufficient funds from county, state or federal sources are not appropriated at a level sufficient to allow payment of the amounts due. County Manager’s Comments: Reviewed by (if required):

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SWIFT Contract # 152252 MN019001S

1

STATE OF MINNESOTA

JOINT POWERS AGREEMENT

AUTHORIZED AGENCY

This agreement is between the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension ("BCA") and Dakota County Social Services ("Agency"). Recitals Under Minn. Stat. § 471.59, the BCA and the Agency are empowered to engage in those agreements that are necessary to exercise their powers. Under Minn. Stat. § 299C.46 the BCA must provide a criminal justice data communications network to benefit authorized agencies in Minnesota. The Agency is authorized by law to utilize the criminal justice data communications network pursuant to the terms set out in this agreement. In addition, BCA either maintains repositories of data or has access to repositories of data that benefit authorized agencies in performing their duties. Agency wants to access these data in support of its official duties. The purpose of this Agreement is to create a method by which the Agency has access to those systems and tools for which it has eligibility, and to memorialize the requirements to obtain access and the limitations on the access. Agreement 1 Term of Agreement

1.1 Effective date: This Agreement is effective on the date the BCA obtains all required signatures under Minn. Stat. § 16C.05, subdivision 2.

1.2 Expiration date: This Agreement expires five years from the date it is effective. 2 Agreement between the Parties

2.1 General access. BCA agrees to provide Agency with access to the Minnesota Criminal Justice Data Communications Network (CJDN) and those systems and tools which the Agency is authorized by law to access via the CJDN for the purposes outlined in Minn. Stat. § 299C.46. 2.2 Methods of access.

The BCA offers three (3) methods of access to its systems and tools. The methods of access are:

A. Direct access occurs when individual users at the Agency use Agency’s equipment to access the BCA’s systems and tools. This is generally accomplished by an individual user entering a query into one of BCA’s systems or tools. B. Indirect access occurs when individual users at the Agency go to another Agency to obtain data and information from BCA’s systems and tools. This method of access generally results in the Agency with indirect access obtaining the needed data and information in a physical format like a paper report. C. Computer-to-computer system interface occurs when Agency’s computer exchanges data and information with BCA’s computer systems and tools using an interface. Without limitation, interface types include: state message switch, web services, enterprise service bus and message queuing.

For purposes of this Agreement, Agency employees or contractors may use any of these methods to use BCA’s systems and tools as described in this Agreement. Agency will select a method of access and can change the methodology following the process in Clause 2.10.

2.3 Federal systems access. In addition, pursuant to 28 CFR §20.30-38 and Minn. Stat. §299C.58, BCA may provide Agency with access to the Federal Bureau of Investigation (FBI) National Crime Information Center.

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2

2.4 Agency policies. Both the BCA and the FBI’s Criminal Justice Information Systems (FBI-CJIS) have policies, regulations and laws on access, use, audit, dissemination, hit confirmation, logging, quality assurance, screening (pre-employment), security, timeliness, training, use of the system, and validation. Agency has created its own policies to ensure that Agency’s employees and contractors comply with all applicable requirements. Agency ensures this compliance through appropriate enforcement. These BCA and FBI-CJIS policies and regulations, as amended and updated from time to time, are incorporated into this Agreement by reference. The policies are available at https://bcanextest.x.state.mn.us/launchpad/. 2.5 Agency resources. To assist Agency in complying with the federal and state requirements on access to and use of the various systems and tools, information is available at https://sps.x.state.mn.us/sites/bcaservicecatalog/default.aspx. Additional information on appropriate use is found in the Minnesota Bureau of Criminal Apprehension Policy on Appropriate Use of Systems and Data available at https://dps.mn.gov/divisions/bca/bca-divisions/mnjis/Documents/BCA-Policy-on-Appropriate-Use-of-Systems-and-Data.pdf. 2.6 Access granted. A. Agency is granted permission to use all current and future BCA systems and tools for which Agency is eligible. Eligibility is dependent on Agency (i) satisfying all applicable federal or state statutory requirements; (ii) complying with the terms of this Agreement; and (iii) acceptance by BCA of Agency’s written request for use of a specific system or tool. B. To facilitate changes in systems and tools, Agency grants its Authorized Representative authority to make written requests for those systems and tools provided by BCA that the Agency needs to meet its criminal justice obligations and for which Agency is eligible. 2.7 Future access. On written request by Agency, BCA also may provide Agency with access to those systems or tools which may become available after the signing of this Agreement, to the extent that the access is authorized by applicable state and federal law. Agency agrees to be bound by the terms and conditions contained in this Agreement that when utilizing new systems or tools provided under this Agreement. 2.8 Limitations on access. BCA agrees that it will comply with applicable state and federal laws when making information accessible. Agency agrees that it will comply with applicable state and federal laws when accessing, entering, using, disseminating, and storing data. Each party is responsible for its own compliance with the most current applicable state and federal laws. 2.9 Supersedes prior agreements. This Agreement supersedes any and all prior agreements between the BCA and the Agency regarding access to and use of systems and tools provided by BCA. 2.10 Requirement to update information. The parties agree that if there is a change to any of the information whether required by law or this Agreement, the party will send the new information to the other party in writing within 30 days of the change. This clause does not apply to changes in systems or tools provided under this Agreement. This requirement to give notice additionally applies to changes in the individual or organization serving a city as its prosecutor. Any change in performance of the prosecutorial function must be provided to the BCA in writing by giving notice to the Service Desk, [email protected]. 2.11 Transaction record. The BCA creates and maintains a transaction record for each exchange of data utilizing its systems and tools. In order to meet FBI-CJIS requirements and to perform the audits described in Clause 7, there must be a method of identifying which individual users at the Agency conducted a particular transaction. If Agency uses either direct access as described in Clause 2.2A or indirect access as described in Clause 2.2B, BCA’s transaction record meets FBI-CJIS requirements. When Agency’s method of access is a computer to computer interface as described in Clause 2.2C, the Agency must

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keep a transaction record sufficient to satisfy FBI-CJIS requirements and permit the audits described in Clause 7 to occur. If an Agency accesses data from the Driver and Vehicle Services Division in the Minnesota Department of Public Safety and keeps a copy of the data, Agency must have a transaction record of all subsequent access to the data that are kept by the Agency. The transaction record must include the individual user who requested access, and the date, time and content of the request. The transaction record must also include the date, time and content of the response along with the destination to which the data were sent. The transaction record must be maintained for a minimum of six (6) years from the date the transaction occurred and must be made available to the BCA within one (1) business day of the BCA’s request. 2.12 Court information access. Certain BCA systems and tools that include access to and/or submission of Court Records may only be utilized by the Agency if the Agency completes the Court Data Services Subscriber Amendment, which upon execution will be incorporated into this Agreement by reference. These BCA systems and tools are identified in the written request made by Agency under Clause 2.6 above. The Court Data Services Subscriber Amendment provides important additional terms, including but not limited to privacy (see Clause 8.2, below), fees (see Clause 3 below), and transaction records or logs, that govern Agency’s access to and/or submission of the Court Records delivered through the BCA systems and tools. 2.13 Vendor personnel screening. The BCA will conduct all vendor personnel screening on behalf of Agency as is required by the FBI CJIS Security Policy. The BCA will maintain records of the federal, fingerprint-based background check on each vendor employee as well as records of the completion of the security awareness training that may be relied on by the Agency.

3 Payment The Agency agrees to pay BCA for access to the criminal justice data communications network described in Minn. Stat. § 299C.46 as specified in this Agreement. The bills are sent quarterly for the amount of One Hundred Fifty Dollars ($150.00) or a total annual cost of Six Hundred Dollars ($600.00). Agency will identify its contact person for billing purposes, and will provide updated information to BCA’s Authorized Representative within ten business days when this information changes. If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA’s systems, additional fees, if any, are addressed in that amendment.

4 Authorized Representatives

The BCA's Authorized Representative is Dana Gotz, Department of Public Safety, Bureau of Criminal Apprehension, Minnesota Justice Information Services, 1430 Maryland Avenue, St. Paul, MN 55106, 651-793-1007, or her successor.

The Agency's Authorized Representative is Andrea Zuber, Director, Western Service Center, 14955 Galaxie Avenue, Suite 266, Apple Valley, MN 55124-8579, (952) 891-7400, or his/her successor.

5 Assignment, Amendments, Waiver, and Contract Complete 5.1 Assignment. Neither party may assign nor transfer any rights or obligations under this Agreement. 5.2 Amendments. Any amendment to this Agreement, except those described in Clauses 2.6 and 2.7 above must be in

writing and will not be effective until it has been signed and approved by the same parties who signed and approved the original agreement, their successors in office, or another individual duly authorized.

5.3 Waiver. If either party fails to enforce any provision of this Agreement, that failure does not waive the provision or the right to enforce it.

5.4 Contract Complete. This Agreement contains all negotiations and agreements between the BCA and the Agency. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party.

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6 Liability Each party will be responsible for its own acts and behavior and the results thereof and shall not be responsible or liable for the other party’s actions and consequences of those actions. The Minnesota Torts Claims Act, Minn. Stat. § 3.736 and other applicable laws govern the BCA’s liability. The Minnesota Municipal Tort Claims Act, Minn. Stat. Ch. 466, governs the Agency’s liability.

7 Audits

7.1 Under Minn. Stat. § 16C.05, subd. 5, the Agency’s books, records, documents, internal policies and accounting procedures and practices relevant to this Agreement are subject to examination by the BCA, the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. Under Minn. Stat. § 6.551, the State Auditor may examine the books, records, documents, and accounting procedures and practices of BCA. The examination shall be limited to the books, records, documents, and accounting procedures and practices that are relevant to this Agreement. 7.2 Under applicable state and federal law, the Agency’s records are subject to examination by the BCA to ensure compliance with laws, regulations and policies about access, use, and dissemination of data. 7.3 If Agency accesses federal databases, the Agency’s records are subject to examination by the FBI and Agency will cooperate with FBI examiners and make any requested data available for review and audit. 7.4 To facilitate the audits required by state and federal law, Agency is required to have an inventory of the equipment used to access the data covered by this Agreement and the physical location of each.

8 Government Data Practices

8.1 BCA and Agency. The Agency and BCA must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data accessible under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Agency under this Agreement. The remedies of Minn. Stat. §§ 13.08 and 13.09 apply to the release of the data referred to in this clause by either the Agency or the BCA. 8.2 Court Records. If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA’s systems, the following provisions regarding data practices also apply. The Court is not subject to Minn. Stat. Ch. 13 (see section 13.90) but is subject to the Rules

of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court. All parties acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires that the BCA and the Agency comply with the Rules of Public Access for those data received from Court under the Court Data Services Subscriber Amendment. All parties also acknowledge and agree that the use of, access to or submission of Court Records, as that term is defined in the Court Data Services Subscriber Amendment, may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law. All parties acknowledge and agree that these applicable restrictions must be followed in the appropriate circumstances.

9 Investigation of alleged violations; sanctions

For purposes of this clause, “Individual User” means an employee or contractor of Agency.

9.1 Investigation. Agency and BCA agree to cooperate in the investigation and possible prosecution of suspected violations of federal and state law referenced in this Agreement. Agency and BCA agree to cooperate in the investigation of suspected violations of the policies and procedures referenced in this Agreement. When BCA becomes aware that a violation may have occurred, BCA will inform Agency of the suspected violation, subject to any restrictions in applicable law. When Agency becomes aware that a violation has occurred, Agency will inform BCA subject to any restrictions in applicable law. 9.2 Sanctions Involving Only BCA Systems and Tools. The following provisions apply to BCA systems and tools not covered by the Court Data Services Subscriber

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Amendment. None of these provisions alter the Agency’s internal discipline processes, including those governed by a collective bargaining agreement. 9.2.1 For BCA systems and tools that are not covered by the Court Data Services Subscriber Amendment, Agency must determine if and when an involved Individual User’s access to systems or tools is to be temporarily or permanently eliminated. The decision to suspend or terminate access may be made as soon as alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. Agency must report the status of the Individual User’s access to BCA without delay. BCA reserves the right to make a different determination concerning an Individual User’s access to systems or tools than that made by Agency and BCA’s determination controls. 9.2.2 If BCA determines that Agency has jeopardized the integrity of the systems or tools covered in this Clause 9.2, BCA may temporarily stop providing some or all the systems or tools under this Agreement until the failure is remedied to the BCA’s satisfaction. If Agency’s failure is continuing or repeated, Clause 11.1 does not apply and BCA may terminate this Agreement immediately. 9.3 Sanctions Involving Only Court Data Services

The following provisions apply to those systems and tools covered by the Court Data Services Subscriber Amendment, if it has been signed by Agency. As part of the agreement between the Court and the BCA for the delivery of the systems and tools that are covered by the Court Data Services Subscriber Amendment, BCA is required to suspend or terminate access to or use of the systems and tools either on its own initiative or when directed by the Court. The decision to suspend or terminate access may be made as soon as an alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. The decision to suspend or terminate may also be made based on a request from the Authorized Representative of Agency. The agreement further provides that only the Court has the authority to reinstate access and use. 9.3.1 Agency understands that if it has signed the Court Data Services Subscriber Amendment and if Agency’s Individual Users violate the provisions of that Amendment, access and use will be suspended by BCA or Court. Agency also understands that reinstatement is only at the direction of the Court. 9.3.2 Agency further agrees that if Agency believes that one or more of its Individual Users have violated the terms of the Amendment, it will notify BCA and Court so that an investigation as described in Clause 9.1 may occur.

10 Venue Venue for all legal proceedings involving this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota.

11 Termination 11.1 Termination. The BCA or the Agency may terminate this Agreement at any time, with or without cause, upon 30 days’ written notice to the other party’s Authorized Representative.

11.2 Termination for Insufficient Funding. Either party may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written notice to the other party’s authorized representative. The Agency is not obligated to pay for any services that are provided after notice and effective date of termination. However, the BCA will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. Neither party will be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. Notice of the lack of funding must be provided within a reasonable time of the affected party receiving that notice.

12 Continuing obligations

The following clauses survive the expiration or cancellation of this Agreement: 6. Liability; 7. Audits; 8. Government Data Practices; 9. Investigation of alleged violations; sanctions; and 10.Venue.

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6

The parties indicate their agreement and authority to execute this Agreement by signing below.

1. AGENCY

Name: _____________________________________________

(PRINTED)

Signed: ____________________________________________

Title: ______________________________________________

(with delegated authority)

Date: ______________________________________________ Name: _____________________________________________ (PRINTED)

Signed: ____________________________________________

Title: ______________________________________________


Date: ______________________________________________

2. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF

CRIMINAL APPREHENSION

Name: _____________________________________________ (PRINTED)

Signed: ____________________________________________

Title: ______________________________________________


Date: ______________________________________________

3. COMMISSIONER OF ADMINISTRATION

delegated to Materials Management Division

By: ______________________________________________ Date: _____________________________________________

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RESOLUTION NO. _______________

RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF DAKOTA

ON BEHALF OF ITS DAKOTA COUNTY SOCIAL SERVICES

WHEREAS, the County of Dakota on behalf of its Dakota County Social Services desires to enter into Joint

Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal

Apprehension to use systems and tools available over the State’s criminal justice data communications

network for which the County is eligible. The Joint Powers Agreements further provide the County with the

ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement

and obligates the County to pay the costs for the network connection.

NOW, THEREFORE, BE IT RESOLVED by the County Board of the County of Dakota, Minnesota as follows:

1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting

through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Dakota on

behalf of Dakota County Social Services are hereby approved. Copies of the two Joint Powers

Agreements are attached to this Resolution and made a part of it.

2. That the Dakota County Sheriff, Tim Leslie, or his or her successor, is designated the Authorized

Representative for the Sheriff. The Authorized Representative is also authorized to sign any subsequent

amendment or agreement that may be required by the State of Minnesota to maintain the County’s

connection to the systems and tools offered by the State.

To assist the Authorized Representative with the administration of the agreement, Joseph Leko, Dakota

County Chief Deputy Sheriff, is appointed as the Authorized Representative’s designee.

2. That the Dakota County Social Services Director, Andrea Zuber, or his or her successor, is designated the

Authorized Representative for Dakota County Social Services. The Authorized Representative is also

authorized to sign any subsequent amendment or agreement that may be required by the State of

Minnesota to maintain the County’s connection to the systems and tools offered by the State.

To assist the Authorized Representative with the administration of the agreement, Lindsey Brotzler, Dakota

County Administrative Manager, is appointed as the Authorized Representative’s designee.

3. That Liz Workman, the Chair of the County of Dakota, and Jennifer Reynolds, the County Board Clerk,

are authorized to sign the State of Minnesota Joint Powers Agreements.

Passed and Adopted by the Council on this _____ day of _________-, ______.

COUNTY OF Dakota

_________________________________

By: [Liz Workman]

Its Board Chair

ATTEST:

____________________________________

By: [Jennifer Reynolds]

Its County Board Clerk

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5.6 - Attachment B.doc


Authorization To Respond To Request For Assessment For Need/Letter Of Support From Frazer Recovery

Homes Meeting Date: 3/19/2019 Fiscal/FTE Impact: Item Type: Consent-Action None Other Division: Community Services Current budget Amendment requested Department: Social Services New FTE(s) requested Contact: Schug, Emily Board Goal: A great place to live Contact Phone: (651) 554-6316 Public Engagement Level: N/A Prepared by: Schug, Emily PURPOSE/ACTION REQUESTED Authorize staff to provide a letter to the Minnesota Department of Human Service (DHS) supporting the need for a chemical dependency treatment program in Dakota County in response to the request from Frazer Recovery Homes. SUMMARY Under Minnesota Rule 9530.6800, the need for additional or expanded chemical dependency treatment programs must be determined, in part, based on the recommendation of the county board of commissioners of the county in which the program will be located, and the documentation submitted by the applicant at the time of application to DHS for licensing. Under Minnesota Rule 9530.6810, when an applicant for licensure for chemical dependency treatment services requests a written statement of support for a proposed chemical dependency treatment program, the county board of commissioners of the county in which the proposed program is to be located shall submit a statement to the DHS Commissioner that either supports or does not support the need for the applicant’s program. On November 29, 2018, Dakota County received a request (Attachment A) from Franki Rezek, Founder and Clinical Director, Frazer Recovery Homes, requesting that Dakota County provide a written statement that supports the need for the program. The letter requests supporting outpatient chemical dependency treatment services with lodging in Dakota County. Per the Minnesota Rules cited above, Dakota County is obligated to provide a letter of support or non-support to DHS relative to the chemical dependency treatment program. The lodging services are being explored with the vendor through normal program and contracting procedures in Dakota County. In response to the request, Dakota County staff reviewed the results of the County’s local needs assessment, including information that shows that Dakota County residents in need of the level of chemical dependency treatment services proposed by Frazer Recovery Homes currently access services outside of the County due to lack of availability within Dakota County. The results of the review support a need for the type of programming that Frazer Recovery Homes is requesting to provide in Dakota County. Dakota County is not taking any position about Frazer Recovery Homes’ qualifications or ability to meet identified needs. Rather, the letter of support will be sent to DHS as DHS processes Frazer Recovery Homes’ license application for a chemical dependency treatment program in Dakota County. RECOMMENDATION If authorized, staff recommends sending a letter to DHS stating Dakota County supports the need for a chemical dependency treatment program in Dakota County as proposed by Frazer Recovery Homes. EXPLANATION OF FISCAL/FTE IMPACTS None.

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Attachment A: Letter from Frazer Recovery Homes RESOLUTION WHEREAS, Under Minnesota Rule 9530.6800, the need to additional or expanded chemical dependency treatment programs must be determined, in part, based on the recommendation of the county board of commissioners of the county in which the program will be located and documentation submitted by the applicant at the time of application; and WHEREAS, under Minnesota Rule 9530.6810, when an applicant for licensure for chemical dependency treatment services requests a written statement of support for a proposed chemical dependency treatment program, the county board of commissioners of the county in which the proposed program to be located shall submit a statement to the Minnesota Department of Human Services (DHS) Commissioner that either supports or does not support the need for the applicant’s program; and WHEREAS, on November 29, 2018, Dakota County received a request from Franki Rezek, Founder and Clinical Director, Frazer Recovery Homes, requesting a written statement that supports the need for the program; and WHEREAS, per the Minnesota Rules cited above, Dakota County is obligated to provide a letter of support or non-support to DHS relative to the chemical dependency treatment program, with the lodging services being explored with the vendor through normal program and contracting procedures in Dakota County; and WHEREAS, local needs assessment information suggests a need for the type of chemical dependency treatment services proposed; and WHEREAS, Dakota County is not taking any position about Frazer Recovery Homes’ qualifications or ability to meet identified needs; and WHEREAS, if authorized, staff recommend sending a letter to DHS stating Dakota County supports the need for a chemical dependency treatment program in Dakota County as proposed by Frazer Recovery Homes; and WHEREAS, it is anticipated following receipt of Dakota County’s letter of support, DHS will process Frazer Recovery Homes’ request for a license to provide services at a location in Dakota County. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners authorizes the Community Services Director to issue a letter to the Minnesota Department of Human Services stating the following: “Please consider this letter as Dakota County’s support for a chemical dependency treatment program in Dakota County as proposed by Frazer Recovery Homes.”


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Public Health Informatics Overview

Meeting Date: 3/19/2019 Fiscal/FTE Impact: Item Type: Regular-Information None Other Division: Community Services Current budget Amendment requested Department: Public Health New FTE(s) requested Contact: Brueshoff, Bonnie Board Goal: Excellence in public service Contact Phone: (651) 554-6103 Public Engagement Level: N/A Prepared by: Olson, Rochelle

PURPOSE/ACTION REQUESTED Receive an overview of informatics principles and how they are being applied in the Public Health Department.

SUMMARY During the past year, Public Health Department staff has been building informatics capacity by establishing an informatics team which supports a goal in the department strategic plan to enhance our use of data and technology. The Public Health Informatics Institute defines public health informatics as the discipline that supports the effective use of information and information technology to improve public health practice and population health outcomes. An informatics-savvy health department is one which has three core elements:

• An overall vision and strategy for how it uses information and information technology as strategic assets

• A workforce skilled in using information and information technology

• Well-designed and effectively used information systems

On both a national and state level, there is an emphasis for Public Health to advance its informatics capacity to best use information and systems in order to impact health. Staff has been forward-thinking in developing the informatics team by successfully rebanding vacant positions to create the opportunity. Information and technology requests are now being streamlined to the informatics team from across the department, which provides efficiencies and a more strategic approach in the use of data and technology.

In early 2018, the Public Health Department partnered with the Office of Health Information Technology out of the Minnesota Department of Health (MDH) as well as the Public Health Informatics Institute to conduct an “Informatics-Savvy Health Department Assessment”. Representatives from the Public Health Department as well as Dakota County Information Technology (IT) assessed the department’s strengths and areas for growth around informatics. A report was compiled on the process and next steps of the assessment. Based on the findings from the assessment, a work group of Public Health Department staff recently finished creating a departmental Informatics and Technology Plan to provide direction to the department over the next two years. The Public Health Department was the first in the State to create an informatics and technology plan to govern its work. The plan addresses the three core elements of an informatics-savvy health department by providing leadership, a staff training plan and a roadmap to more effectively designing and using information systems (Attachment A). Implementation of this plan will keep the Public Health Department at the forefront of using data and systems to improve services and outcomes for County residents.

The informatics team is bringing value to the Public Health Department through work on projects such as the Birth to Age Eight portal, Metro Alliance for Healthy Families (MAHF) pilot in PH-Doc (electronic health record), providing data and reports, enhancing PH-Doc and creating new systems solutions. The Public Health Informatics Team partners closely with Dakota County IT for its projects and planning, and also collaborates with the MDH, PH-Doc User Group, MN e-Health Advisory Committee and other metro Public Health departments.

OUTCOMES How much? The informatics team worked on over a dozen informatics projects, and resolved over 2,000 staff requests for systems solutions and troubleshooting in 2018. How well? 100+ efficiencies resulted from new staff capacity and streamlining requests through one system, eliminating work which would have previously been touched by five or more staff. Is anyone better off? Staff are able to dedicate more time to their program work and serving clients.

RECOMMENDATION Information only; no action requested.

EXPLANATION OF FISCAL/FTE IMPACTS None.

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Attachment A: Informatics and Technology Plan RESOLUTION Information only; no action requested.


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6.1 - RBA.docx

Public Health Informatics & Technology Plan

Department Strategic Plan Goal 1.3

Vision: Improved health for all populations through effective and timely use of information and

technology by applying an informatics framework.

Informatics Definition: We define public health informatics as the discipline that supports the

effective use of information and information technology to improve public health practice and

population health outcomes. An informatics-savvy health department is one which has three core

elements:

• An overall vision and strategy for how it uses information and information technology as

strategic assets.

• A workforce skilled in using information and information technology.

• Well-designed and effectively used information systems.

Guiding principles:

As part of this plan, we agree to do the following:

1. Communicate informatics needs & projects with Public Health leadership, Public Health

staff, County Information Technology and Community Services Division leadership

regularly

2. Make information readily available when or where needed

3. Focus on information as a strategic resource, not on information technology for its own

sake

4. Break down siloes of resources and solutions while creating a centralized hub for

informatics

5. Use standardized methodology to make prioritization decisions

6. Apply Quality Improvement and Outcome-Based Accountability principles to ensure the

best solutions and outcomes

7. Align with County goals & values, Community Services Division, Information

Technology Department, MN e-Health initiative, and Public Health Accreditation Board

(PHAB) standards and guidelines

8. Use nationally-recognized standards and implementation guides when applicable

9. Apply a Health Equity Lens

10. Review and update work plan continually

Timeline: 2019-2021

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Goals & Objectives:

1. Informatics & technology projects and resources will be allocated based on a

strategic process.

1.1 By December, 2019, develop a process for prioritizing and implementing

informatics & technology projects.

1.2 By December, 2020, informatics and technology resources and projects will

be integrated into the department.

2. All Public Health staff will be empowered & equipped to build informatics processes

and practices into their daily work.

2.1 By December, 2019, identify informatics & technology responsibilities by job

function/role.

2.2 By March, 2020, identify informatics & technology training needs by job

function/role.

3. Public Health systems & technology will be usable and efficient.

3.1 By December, 2019, identify information system functions and/or features to

prioritize for increased usability and efficiency.

3.2 By December, 2021, assess status and opportunities for external information

exchange and sharing with our partners.

Appendix A: Current Projects

The following are some of the recent and current informatics & technology projects which will

remain a focus in addition to this action plan.

1. Birth to Age 8 portal development

2. Public Health Documentation System (“PH-Doc,” our electronic health record) Pilot for

Metro Alliance for Healthy Families (MAHF)

3. Child & Teen Checkups system (CATCH3) pilot in PH-Doc

4. Follow Along Program Online (& integration to PH-Doc)

5. PH-Doc projects

1. Texting

2. e-Signatures

3. Client chart downloading

4. Inventory

6. Online referrals & use of County mobile application for online/website referrals

7. e-Wic, WIC Education Choice, & WIC texting

8. Family Health data dashboards

9. Emergency Preparedness QR code scanning

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