REQUEST FOR PROPOSALSProgram Year 2014

 Reissued

 WORKFORCE INVESTMENT ACT

YOUTH EMPLOYMENT AND TRAINING PROGRAMS  

ISSUED BY:COLUMBIA-GREENE WORKFORCE INVESTMENT BOARD

Columbia-Greene Community CollegeWorkforce Investment Office

4400 Route 23Hudson, NY 12534

  

   

    

 

  

Opens: July 28, 2014Closes: September 12, 2014

 

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TABLE OF CONTENTSMISSION STATEMENT.........................................................................................................................3

PURPOSE.............................................................................................................................................3

CONTRACT PERIOD & AVAILABILITY OF FUNDS.............................................................................5

INTRODUCTION...................................................................................................................................5

PROGRAM GOALS...............................................................................................................................6

TARGET POPULATION........................................................................................................................6

ESSENTIAL WORKPLACE SKILLS or NATIONAL WORK READINESS.............................................7

*****INFORMATIONAL MEETING*****..................................................................................................9

EVALUATION PROCESS AND CRITERIA...........................................................................................9

SUBMISSION OF PROPOSALS.........................................................................................................10

RESERVATION CLAUSES.................................................................................................................11

RFP INQUIRIES..................................................................................................................................11

WIA YOUTH PROGRAM REQUIREMENTS.......................................................................................11

REPORTING....................................................................................................................................... 13

WIA YOUTH PERFORMANCE INFORMATION.................................................................................13

INSTRUCTIONS FOR COMPLETING THE APPLICATION................................................................14

YOUTH PROGRAM PROPOSAL CHECKLIST...................................................................................16

  

WIA RFP APPLICATION:

YOUTH PROGRAM PROPOSAL..................................................A1 – A8

CERTIFICATIONS & ASSURANCES; NONINTERFERENCE OF THE SCHOOL DAY.......................................A9 – A10

WIA GRIEVANCE PROCEDURES.........................................................A11 – A12

BUDGET.....................................................................................EXCEL Workbook

 

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WIB of Columbia-Greene Counties Youth Council Approved

MISSION STATEMENT 

Our MissionThrough education, career exploration and employment opportunities we provide the foundation for youth to assist them with a positive entry into the world of work while enhancing their personal satisfaction and contributions to their families and communities to create a skilled workforce.  

Our Values We believe that youth should have the opportunity to create a vision of their future as

employable, productive, contributing members of society.  We believe that business partnerships and collaboration among local youth agencies and

organizations are integral to our mission.  We believe in the importance of having the input and participation of youth in designing a

system that meets their needs and wants.  We believe that programs and resources that teach basic employment skills are necessary

to successfully achieve our goals. 

Our VisionWe will create communities that provide all young adults with timely career guidance and support, information on relevant training opportunities, and diversified employment options with the potential to grow into career paths that lead to satisfying and rewarding working lives.     

PURPOSEThe Columbia-Greene Workforce Investment Board, Youth Council, is soliciting a Request for Proposals for the provision of federally funded Workforce Investment Act (WIA) year-round youth employment and training services within Columbia and Greene Counties. The Workforce Investment Board (WIB) is comprised of representatives of local businesses, labor organizations, education providers, public agencies, and other entities interested in workforce development issues, and is charged with workforce policy development and implementation for Columbia and Greene Counties.

LEGISLATIVE BACKGROUNDActivities and projects funded under this Request for Proposals must address the purposes, intent, and program design specifications as defined in Title 1, Section 129 of the Workforce Investment Act of 1998. 

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a) Purposes1. to provide assistance in achieving academic and employment success, effective and

comprehensive activities: improving educational and skill competencies and connections to employers;

2. to ensure on-going mentoring opportunities with adults;3. to provide opportunities for training;4. to provide supportive services;5. to provide incentives for recognition and achievement; 6. to provide activities related to leadership, development, decision-making, citizenship, and

community service.

b) Program Design Priorities1. Assessment – of each eligible youth for academic, occupational and service needs.2. Individual Service Strategy – with a career goal for each eligible youth.3. Preparation for post-secondary opportunities – academic and occupational learning and

employment links to local job market.

c) Required Program ElementsBelow are the ten WIA-required program elements that must be available to youth in our local area. All elements must be available to participating youth either directly through contracted programs or through partnerships or referrals with other agencies. It is important for bidders to incorporate these elements into their program design and also identify services in which their participants can be referred for the program elements their proposed program will not be offering.

1. Tutoring, study skills training, and instruction leading to completion of secondary school (including dropout prevention strategies)

2. Alternative secondary school services3. Summer employment opportunities must be directly linked to academic and occupational

learning. 4. Paid and unpaid work experiences as appropriate (including internships and job shadowing)5. Occupational skill training6. Leadership development7. Adult mentoring8. Comprehensive guidance and counseling9. Supportive services which will assist the youth in being successful in achieving their goals.

(This may include transportation, childcare, work tools, etc…)10.Follow-up services for not less than 12 months after the completion of participation

Important Note: The Columbia-Greene WIB is participating in the New York State waiver for WIA Section 123, and 20 C.F.R. Part 664.405 which require that eligible providers of youth services be selected by awarding a grant or contract on a competitive basis for all youth activities and services. This waiver applies to the selection of providers for the youth elements under the following sections: section 129(c)(2)(D) paid and unpaid work experience, including internships and job shadowing, as appropriate; and section 129(c)(2)(I) follow-up services for not less than 12 months after the completion of participation, as appropriate.

This waiver means that the Workforce New York Career Center at Columbia Greene Community College will be responsible for providing these two program elements.

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The Career Center will offer follow-up services for not less than 12 months after the completion of participation, as appropriate, for all WIA enrolled youth in all contracted programs. The Career Center will also manage the following internship activities:

Equitably distributing internship slots among all contracted programs based on the amount of available funding and the requests received from contracted programs and their participants.

Payroll – all participants in any WIA youth program that are assigned to a paid internship will be on Columbia-Greene Community College’s payroll.

All agreements developed with internship sponsors will be between Columbia-Greene Community College and the participating business.

Projects sponsored by this grant are encouraged to offer the following internship related activities:

Recruitment of businesses and organizations that will sponsor paid internships. Instructional activities that will assist participants in succeeding at their paid

internship. Development and management of unpaid work experience and job shadowing

opportunities.

CONTRACT PERIOD & AVAILABILITY OF FUNDSContracts established based on this RFP will provide funding from November 1, 2014 through July 31, 2015. However, the WIB may extend the length of contracts for an additional year (covering PY15), based on a program’s performance, adherence to WIA regulations/contract requirements, and availability of funds.

This is a reissuance of the PY 13 WIA Youth Services RFP. The amount of funding to be awarded ranges from $20,000 to $40,000 depending on availability of funds and quality of proposals received.

INTRODUCTIONThe Columbia-Greene Workforce Investment Board, Youth Council is seeking to fund proposals that concentrate on offering youth quality, comprehensive year-round services. Proposals that build partnerships, and share resources and services will be viewed the most favorably.

Proposals can choose to serve either an in-school or out-of-school youth population or target both groups. The WIB’s expectations regarding in-school and out-of-school services vary. Explained below is some of the information to be considered when developing either an in-school, out-of-school, or combination proposal. Note: The current WIA law requires that a minimum of 30% of funds be used to serve out-of-school youth. Congress just reauthorized the legislation as the Workforce Innovation & Opportunity Act. Under this new legislation a minimum of 70% of funds must be used to serve out-of-school youth. An exact date of when the new law must be fully implemented is not yet available, but it will not impact this Program Year.

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WIA In-School Programs: The intent of the WIA, for in-school youth is to provide long-term comprehensive services to young people and build upon existing services available to youth who are currently attached to an educational entity. The funds under this RFP are not intended to pay for services that are currently funded through other sources. They are intended to provide additional services that targeted youth may need in order to develop a full range of skills required to successfully transition into adulthood. In-School programs must provide WIA services until participants graduate from high school. Programs must also include transition services to either employment or post-secondary education upon graduation.

Based on experience, in-school projects that meet program goals and keep youth in school tend to: focus on offering career guidance offer basic skill tutoring provide employment related opportunities such as internships and job shadowing opportunities. allow flexibility for participation in other positive activities structure activities based on youth ages and stage of development continue participation in program activities until students graduate

 

WIA Out-of-School Programs: Based on past experience, youth who have dropped out of school require a myriad of intensive services. Quality, comprehensive programs will look at building partnerships, and utilizing various agencies’ specialized expertise in meeting the youth’s social service needs.

The intent of WIA for out of school youth is to provide long-term, comprehensive services by reaching out to young people who are not currently attached to an educational entity or those who have graduated but are in need of special assistance to find their way to success. The program design for this group is to tap into the young person’s motivation for finding work; to provide post-employment strategies to continue skills growth; to provide service interventions to keep youth attached to services; to offer a menu of service interventions designed to offer solutions to young people’s problems; to move youth through an income progression; and to provide the needed on-going education, support services and training needed to grow their skills and advance in the labor market. Programs should build on coordinated services based on the WIA ten required program elements.

PROGRAM GOALSThe services provided to youth participants should be designed to help youth reach the following outcomes:

Attain a high school diploma or its equivalent (TASC), or attain a post-secondary certificate, degree, or industry recognized credential.

Become employed or enrolled in a post-secondary education program.

Increase Literacy and Numeracy skills (for high-school dropouts)

TARGET POPULATIONFor purposes of this RFP, a youth is defined as an individual who either resides in Columbia or Greene County, or attends a program sponsored by a school or agency that resides within the two counties, and:

1. Is age 14 – 21;

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2. Is low income based on the 70% of the Lower Living Standard and/or Poverty Guidelines. Note: Family Income of the youth must be documented for the six months prior to the youth’s program application date. For disabled youth, family income is disregarded and only the youth’s income is used when calculating income eligibility);

2014 WIA YOUTH INCOME GUIDELINES (ANNUAL)Family Size Income Guideline Family Size Income Guideline

1 $11,670 5 $34,1812 $17,094 6 $39,9673 $23,466 7 $45,7534 $28,962 8 $51,539

And, 3.  Is within one or more of the following categories:

Deficient in basic skills, computes or solves problems, reads, writes or speaks English at or below an 8.9 grade level.

School dropout (A “dropout” is defined as an individual no longer attending any school, including an alternative school).

Homeless, runaway, or foster child Pregnant or parenting Offender Needs additional assistance to complete an educational program to secure and retain

employment.

Individuals age 18 and older may also receive services through the Workforce Investment Office’s adult and dislocated worker programs.

Youth are further categorized as in-school or out-of-school. WIA regulations require that a minimum of thirty percent (30%) of all available WIA youth funds in our area must be expended on out-of-school youth. However, because of the WIA performance measures, the Youth Council and Workforce Investment Board reserves the right to expend a much higher percentage of funds on programs serving out-of-school youth.

An out-of-school youth is an individual who, at the time of program enrollment: Is an eligible youth who is a school dropout or no longer attending any school; or Is an eligible youth that has either graduated from high school or holds a GED/TASC, but is basic

skill deficient, unemployed, or underemployed.

ESSENTIAL WORKPLACE SKILLS or NATIONAL WORK READINESSThe Workforce Investment Board of Columbia & Greene Counties requires that WIA Youth Programs focus on developing the basic work skills identified by local employers as the skills they need from their entry level workers.

Bidders should ensure that their project design addresses participant development of the following skills. Bidders should plan on using evaluation methods approved and/or provided by the WIB.

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Knowledge/Skills/Abilities Accepted Evaluation Mechanisms

SOFT SKILLS Attendance

1. Individual meets or exceeds the company’s/ school’s attendance policy.

2. Individual is punctual and starts work/ class on time.

3. Individual takes the appropriate measures if he/she is going to be absent or tardy.

4. Individual is present for all required trainings and workshops.

SOFT SKILLS Attendance

1. Individual must be in attendance 95% of the time.

2. Facilitator evaluation

Work Ethic1. Individual uses his/ her time effectively.2. Individual listens and completes tasks on

time and as instructed.3. Individual is flexible in dealing with work

tasks and is willing to handle additional responsibilities when needed.

Work Ethic1. Soft skills training requirement2. Letter of Recommendation3. Facilitator evaluation4. National Work Readiness Credential

Customer Service1. Individual demonstrates a respectful

customer service attitude.2. Individual possesses the ability to handle

difficult or upset customers successfully.

Customer Service1. Soft skills training requirement2. Facilitator evaluation3. National Work Readiness Credential

COMMUNICATION/ INTERPERSONAL SKILLS Communication

1. Individual demonstrates adequate face‐to‐face, verbal communication skills.

2. Individual demonstrates adequate written communication skills – business letters, emails.

COMMUNICATION/ INTERPERSONAL SKILLS Communication

1. Portfolio requirement2. Facilitator evaluation3. National Work Readiness Credential

Interpersonal Skills1. Individual accepts constructive criticism.2. Individual handles workplace conflict

appropriately.3. Individual works well within a team.4. Individual works well with people of diverse

backgrounds and cultures.5. Individual demonstrates respect for others.

Interpersonal Skills1. Facilitator evaluation2. National Work Readiness Credential

ACADEMICS1. Individual has/ is working toward his/ her

high school diploma/ GED.

ACADEMICS1. Individual’s GPA is a “C” average or

higher.

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Knowledge/Skills/Abilities Accepted Evaluation Mechanisms2. Individual possesses the appropriate level

of Math & Verbal skills.2. High School Equivalency Exam3. National Work Readiness Credential

TECHNOLOGY/ COMPUTER SKILLS1. Individual possesses basic keyboarding

skills.2. Individual can conduct a basic Internet

search.

TECHNOLOGY/ COMPUTER SKILLS1. Completion of a computer training

program.2. Computer Skills Standardized Placement

exam

CAREER EXPLORATION/ AWARENESS1. Individual is knowledgeable about a wide

variety of careers.2. Individual is knowledgeable about job

seeking skills.3. Individual has a working resume and

knows the appropriate behavior for interviewing.

CAREER EXPLORATION/ AWARENESS1. Portfolio including resume and cover letter2. Completion of a Career Exploration plan3. Facilitator evaluation

*****INFORMATIONAL MEETING*****As this is a reissuance of the original PY 13 WIA Youth RFP, no informational session is scheduled. Bidders with questions can contact Katy Drake at 965-1421 or Mary-Alane Wiltse, Director of the Workforce Office, at 828-4181 ext. 5510. E-mail inquiries should be sent to wiltse@sunycgcc.edu and/or drake@mhcable.com

EVALUATION PROCESS AND CRITERIA

Process: The Workforce Investment Board (WIB), Youth Council will review proposals according to the criteria specified later in this section. The Youth Council Proposal Evaluation Committee will make award and funding recommendations to the full Youth Council. The recommendations are then brought to the full WIB for a final vote. The WIB retains the right to request additional information.

A respondent may not be recommended for funding, regardless of the merits of the proposal submitted, if they have a history of contract non-compliance and/or poor past or current contract performance with past WIO or other funding sources. The WIB reserves the right to reject or to seek modification of any proposal, if it does not assist the system in meeting overall service and performance objectives.

Criteria: Proposals will be evaluated and scored using the following criteria:

Demonstrated Capability: Maximum Points: 25 Qualified staff to provide the program activities/services with adequate time to spend on grant

activities. Adequate administrative experience to operate the activities/services proposed. Prior successful experience and demonstrated record of meeting performance.

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Program Design: Maximum Points: 35Clarity, completeness, quality of overall service design and delivery plan and specific provisions for:

essential workplace skill development (includes academic remediation for out-of-school youth without a high school diploma, and career exploration/awareness)

assessment; case management; required program elements (refer to page 7A of the Youth Program Proposal); interesting activities that will attract and retain youth;

employer connections/employment component; job placement and/or post-secondary education enrollment assistance.

Collaboration: Maximum Points: 10 The extent to which the project is coordinated with other non WIA, local youth programs; The extent and quality of local community partnerships; and The involvement of local employers.

Outcomes: Maximum Points: 30 The quality of the stated outcomes and their relationship to performance standards, In-school programs that demonstrate continuing services to participating youth until

graduation; The extent to which the service plan responds to identified needs, the barriers faced by

program participants and the likelihood that the proposed service plan will result in the proposed outcomes;

The reasonableness of the level of investment in relation to the proposed outcomes;

Budget Detail: Maximum Points: 25 Clarity, detail and completeness of the budget; Reasonableness of program costs;

Cost per individual and the total allocation sought, constituting the most effective use of resources;

Projected budget effectively supports the proposed program; and Evidence in the proposal of leveraging of resources and in-kind contributions which will assist

in meeting proposal outcomes.

Bonus Points: Maximum Points: 15 The number of out-of-school youth projected to be served. 

 SUBMISSION OF PROPOSALS

One Original and (2) hard copies of the proposal package along with the required attachments and one proposal emailed or on disk are required. The hard copy and electronic email/disk copy must be delivered, to the following location no later than 5:00 p.m. on Friday September 13, 2014. Emailed copies should be sent to drake@mhcable.com.

  Columbia-Greene Community College

Professional Academic Center

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Workforce Investment Office 4400 Route 23

Hudson, NY 12534 

RESERVATION CLAUSESThe Workforce Investment Board of Columbia & Greene Counties, in order to serve the best interests of the WIB, reserves the right to:

Postpone or cancel this RFP upon notification to all bidders Amend the specifications after their release with appropriate notice to all bidders Request bidders to present supplemental information clarifying their proposal, either in writing or

in formal presentation Waive or modify minor irregularities in proposals received after prior notification to the bidder Reject any and/or all proposals received in response to this RFP Award contracts to other than the lowest bidders Negotiate with selected bidders prior to contract award

Contract Cancellation: The Workforce Investment Board of Columbia & Greene Counties reserves the right to cancel the contract or any part thereof, at any time, upon thirty (30) days written notice. If, in the judgment of the WIB, the Contractor fails to perform the work in accordance with the contract, the WIB may terminate the contract immediately by written notice for cause. The WIB may elect to provide a corrective action period prior to termination.

RFP INQUIRIESPhone calls should be directed towards Katy Drake, Workforce Investment Board Consulting Director at 965-1421 or Mary-Alane Wiltse, Director of the Workforce Office, at 828-4181 ext. 5510. E-mail inquiries should be sent to wiltse@sunycgcc.edu.

  WIA YOUTH PROGRAM REQUIREMENTS

Columbia-Greene Workforce Investment AreaProgram Year 2013

 PROPOSAL FORMATEach proposal must include the Youth Program Proposal (Word Document) & Budget (Excel Document).

Partnership Proposals: The Workforce Investment Board recognizes that providing quality intensive services to WIA eligible youth requires a myriad of service strategies and program components. Proposals will be accepted from schools and/or agencies that wish to partner together to provide a comprehensive program.

NECESSARY PROGRAM COMPONENTS

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Besides incorporating one or more of the Required Program Elements outlined on page 4 and page 5, the following eight program components must be incorporated into the program design. Some of these components are identified as services the Workforce Investment Office (WIO), at the Columbia Greene Workforce New York Career Center will be, or can be, responsible for providing.

 Recruitment: Programs will be responsible for recruitment of applicants.

 Intake/Eligibility Determination: Under the WIA legislation, all youth must meet eligibility criteria as defined in the “Target Population” section of this RFP. Certification of eligibility for any WIA- funded programs must be completed prior to enrollment. WIO will conduct eligibility determination.

Assessment: Each participant shall be provided with an objective assessment of his/her academic, essential workplace skills, and supportive service needs. This includes a review of educational skill levels, occupational skills, prior work experience, employability, interests, aptitudes, and supportive service needs. Where appropriate, recent assessments can be used in lieu of additional assessment. The goal is to accurately evaluate the youth in order to develop an appropriate service strategy to meet his/her individual needs. To assist agencies with this time consuming task the WIO is willing to provide the assessment service, if the WIO completes the assessment, it will also be responsible for completing the ISS.

 Individual Service Strategy (ISS): An individualized, written plan of long and short-term goals (that includes needed educational, employment related and personal support services) must be developed and maintained for each participant. Programs should use objective assessment information to develop this plan. The plan should be used to track services to be delivered and/or coordinated by the program and should be regularly reviewed and updated as changes occur.

 Academic Requirements: In order to assist participating out-of-school youth in both academic and occupational success, services must have a strong emphasis on academic skill gains. The target population to be served includes youth who have low basic skills, defined as below 9th grade level. Programs serving out-of-school youth must provide, or coordinate with a partner that provides, academic services to participants who are basic skills deficient.

There are a variety of strategies that may help youth attain academic skills. The following are examples:

Instruction leading to high school diploma or TASC; Basic skills instruction leading to grade or skill level increase, Preparation for entry into post-secondary education;

  Employer Connections: One major goal of the Workforce Investment Act is the creation of a

seamless workforce development system for job seekers and employers in the community. The desired system is one where agencies/schools that work with employers represent the entire workforce development system and inform employers of other agency’s programs and services that may help employers meet their hiring and training needs. All youth funded programs will follow the Workforce Investment Board’s quality standards when working with employers and practice continuous improvement practices.

True connections to employers are essential in the creation of a system of providers that can effectively assist youth in becoming highly skilled and employable. Bidders are being asked to

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demonstrate meaningful employer connections. The employer connections should allow programs to establish career development experiences and employment-related activities for youth with measurable skill increases. Some ways employers can be connected to the programs may include:

Guest speakers Job Shadowing Field trips to businesses Service Activities Career Mentoring Practice Interview Skills Internships (administratively handled by the Workforce New York Career Center)

Essential Workplace Skills or the National Work Readiness Credential: For youth to be successful with employment or post-secondary education, they must be competent in the variety of skills outlined earlier in this document. We anticipate that programs will inform youth when they enroll that developing and demonstrating these skills will be an ongoing process during their participation. All participants in all programs should develop a portfolio of materials that address their competencies with these skills. Portfolios should include such things as career research materials; a copy of a resume and job application; proof of typing skills and internet usage; passage of the National Work Readiness Credential (NWRC) exam and/or supervisor evaluations of work performance (that includes communication skills, interpersonal skills, customer service experience, and demonstration of a strong work ethic); and, documentation of appropriate levels of attendance. The WIB will offer all contracted programs free access to WIB developed evaluation methods, and Prove It! (an on-line skill assessment testing system).

The WIB will assist programs in finding outside funds to pay the $75 fee for the National Work Readiness Credential (NWRC) exam, but cannot guarantee success. Out-of-School projects may want to budget exam fees into their proposals. NWRC preparation materials (workbooks) are also available, costing $49.95 for each set of three books. Projects may also want to budget for these materials.

  REPORTING

All Programs will submit monthly attendance reports for the duration of the project. All programs will also submit monthly enrollment reports until enrollment goals are met, Thereafter, Quarterly Reports will be required highlighting: additional enrollments, program exits and outcomes, as well as follow-up activities. (Note: For attendance purposes all youth should sign in and indicate their work task.)

WIA YOUTH PERFORMANCE INFORMATIONYouth Common Measures The Same Measures Apply to Both Younger and Older Youth

Placement in Employment or Education Current NYS Outcome level –68.7%

Positive Outcome Number in employment, military, post-secondary education and/or advanced training/occupational skills training in the 1st qtr. after exit.

Participants Included in the Measure

Not in post-secondary education or employment (including military) at the date of participation (Participants in secondary school at exit are included in the measure)

Attainment of a Degree or Certificate Current NYS Outcome level – 63%

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Positive Outcome Number who attain a diploma, GED, or certificate by the end of the 3rd qtr after exit.Note: IEP diplomas do not qualify as high school diplomas or GEDs

Participants Included in the Measure Enrolled in education (at the date of participation or at any point during the program)

Literacy and Numeracy Gains Current NYS Outcome level – 53%

Positive Outcome Number who increase one or more educational functioning levels.

Participants Included in the Measure

Out of School Youth determined to be basic skills deficient at pre-test, the number who have completed 1-year in the program PLUS the number who exit before completing 1-year in the program.

CLARIFICATIONS FOR YOUTH COMMON MEASURES: Literacy and Numeracy Gains

o This measure applies to both older and younger youth who are basic skill deficient, but only if they are out of school and do not have a high school diploma or GED. In-school youth are not a part of this measure.

o NYS DOL has decided that all WIA programs will utilize the TABE test as both a pre-test to determine if a youth is basic skill deficient and as a post-test to determine if a youth has improved either their reading or math by one functional level. Post-test must be administered within one year of a participant’s enrollment. The chart below defines educational functional levels:

WIA Measure Educational Functioning Level TABE (9-10): Scale ScoresBasic Skill Deficient Beginning ABE Literacy Grade level: 0.0 - 1.9Basic Skill Deficient Beginning Basic Education Grade level: 2.0 - 3.9Basic Skill Deficient Low Intermediate Basic Education Grade level: 4.0 - 5.9Basic Skill Deficient High Intermediate Basic Education Grade level: 6.0 - 8.9

Basic Skill Proficient Low Adult Secondary Education Grade level: 9.0 - 10.9Basic Skill Proficient High Adult Secondary Education Grade level: 11.0 – 12.9

INSTRUCTIONS FOR COMPLETING THE APPLICATIONThe Columbia-Greene WIA Youth RFP for PY 13 has been set up as a Microsoft Word Form document for the narrative, and an Excel Workbook for the budget forms.

Narrative: Immediately after opening the Word document please create a new file name for your application by opening the File menu and clicking the “save as” tab. Include your agency’s name and program year (PY14) when creating your new file name.

The application has been “protected”, so when completing the tables in the application you can move from one answer box to the next by hitting the “Tab” key, or by using the arrow keys, or by using the mouse. The tables have been set-up to allow you to add as much information as you deem necessary. Rows will automatically expand to handle the information you provide. Additionally, rows will automatically move to the next page of the document if necessary.

Also, if you want to add additional rows you can “unprotect” the document. On the Tools menu, click Unprotect Document, then go to the Table menu, point to Insert, and then click the add row option.

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Please keep in mind that as you add additional pages to the application, the original page numbers will change and may no longer correspond to the page numbers referred to in the Instructions. You may find it easier to print out a clean copy of the RFP application as a reference, before you start completing it on your computer.

If you have any problems with this format you can contact Mary-Alane Wiltse at (518) 828-4181 ext. 5510 for assistance. E-mail inquiries should be sent to wiltse@sunycgcc.edu.

Budget: Each proposal needs to rename the budget workbook. Please click "File", then "Save As" and rename the file using the following format: agencyname WIA Youth PY 14

The budget worksheets are protected. You can unprotect the worksheet from the “Home” screen, under format. It is not password protected.

There are seven budget worksheets that need to be completed for the WIA Youth proposal covering the following categories:

Summary Professional Salaries Non-Professional Salaries Employee Benefits Staff Travel Participant Travel Materials and Supplies Equipment Purchased Services Indirect Costs (if your agency has an approved indirect cost rate) Profit (if your agency is a for-profit organization) Match (Stand-in costs from non-Federal funds for unallowable WIA costs identified in an audit

report) Non Contractual Work Experience

There are some formulas embedded in the worksheets to assist you in completing your budget. These are the protected cells. You should not add anything to those cells, as they will be automatically completed when you add other information. The cells with these formulas are all highlighted in light blue:

The Summary worksheet should be completed last, as the first table brings forward information from all the other worksheets.

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WORKFORCE INVESTMENT ACTYOUTH PROGRAM PROPOSAL CHECKLIST

PLEASE REVIEW THE FOLLOWING CHECK LIST AND GUIDELINES FOR YOUR PROGRAM PROPOSAL.

DUE DATE: FRIDAY, SEPTEMBER 12, 2014; 5:00 PM

PLEASE DIRECT QUESTIONS TO:Mary-Alane Wiltse, Workforce Investment Office - 828-4181 ext. 5510OrKaty Drake, WIB Consultant – 965-1421

CHECKLIST: 1 Original Signed Grant Proposal & 2 Hard copies 1 Electronic copy either Emailed to DRAKE@MHCABLE.COM OR provided on a floppy disk with

the Original Grant Proposal. Do not turn the proposal into a PDF document. The complete Application consists of:

Youth Program Proposal with original signature of district/agency administrator

If required: signed Certification of Noninterference with the School Day

Excel Budget

SEND EMAILED PROPOSAL TO: DRAKE@MHCABLE.COM

MAIL OR HAND DELIVER HARD COPIES (AND DISK, IF APPROPRIATE) TO:Columbia-Greene Community CollegeProfessional Academic Center, Room 709Workforce Investment Office 4400 Route 23Hudson, NY 12534

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