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Nakia MatthewsProgram AssociateNational Disability Institute
Getting Things Done With Online Tools
Elizabeth JenningsMedia Production & Technology CoordinatorNational Disability Institute
+Leveraging Online Tools
Buzzword: “The Cloud”
Advantages “Group buying” – can access a higher class of service for
much less when sharing costs Remote access – not tethered to a physical location to
access the tools and data you need to work Fast – can have access to services in a matter of minutes as
opposed to the old method of installing software locally or having something custom built
Disadvantages Two biggest concerns with the “cloud” trend are security
and data backup
+Collaboration/Sharing
Project Management Basecamp (free for one project, we use the $24/month
plan – 15 projects) Streamline the back-and-forth emails. Set goals and timelines. Keep everything in one place.
www.basecamphq.com
www.basecamphq.com
+Collaboration/Sharing
File Sharing Dropbox (2 gb free; larger plans available)
Sync files across multiple computers Share files Access synced files from anywhere
www.dropbox.com
www.dropbox.com
+Communication
Instant Messaging – communicate with staff instantly, in real-time, without cluttering email inboxes. (ALL FREE) Google Chat (gtalk) AIM (AOL Instant Messenger) MSN Messenger Yahoo Chat
+Communication
Email Google Apps for Business (FREE for non-profits with
under 3,000 employees) Provides a suite of tools – email, calendaring, document
sharing and management and more
+Communication
Remote Meeting – save on travel costs; have more interactive conversations (vs. a simple phone call); meet with people in remote or rural locations Skype (Free video chat and internet phone calls)
Meet “face-to-face” with a client or partner without leaving your office
Join.me (Free) Quick, easy way to share your desktop Comes with a complimentary conference line
www.skype.com
www.join.me
+Communication
ReadyTalk (50% discount for non-profits) There are a billion webinar/virtual meeting platforms out
there – this one is quite popular with non-profits and offers a great rate.
Blackboard Collaborate The best virtual meeting/sharing space in terms of
accessibility
+Communication
Conference Calls FreeConferenceCall.com (FREE)
Conference call with up to 96 lines Up to 6 hours per call Online record of calls
+Marketing
Bulk Emailing – newsletter, company updates, alerts, invitations etc. Constant Contact (starts at $12/month for NPs) Vertical Response (NPs can send 10,000 emails a month
for FREE)
Event Marketing – registration and sign-ups Constant Contact Vertical Response EventBrite (FREE for events with no registration fee)
www.constantcontact.com
www.constantcontact.com
www.verticalresponse.com
+Administration
Contact Management CRM (Constituent Relationship Management) = Address
Book on Steroids Salesforce – Big dog on the CRM market; Free for Non-
profits (10 users) – but beware – may need lots of customization
BlackbaudNow – Stripped down, basic all in one website, donation and email tool for small and growing orgs – free plus fee per each donation)
www.salesforce.com
www.salesforce.com
www.salesforce.com
+Administration
Polls/surveys/forms SurveyMonkey (FREE) Formstack (starts at $14/month plus 25% discount for NPs) Google Docs (FREE)
www.google.com/docs
www.google.com/docs
+Remember
These tools are dependent on an internet connection
Only use tools that save you time/effort/money
New web apps are popping up every day
Want more info on a tool mentioned today? [email protected] [email protected]
+THANK YOU!
