NavyPerformance Evaluationand Counseling System

Reference

BUPERSINST 1610.10 series

Navy Performance and Evaluation

Overhauled as of 1 Jan 96 Results:

Grade against clear standards Establish mandatory

counseling Control grade inflation Create "user friendly" forms

Overview

The new methodology . . . Control grade inflation

� Prevents "Gamesmanship" and one's unfair advantage over another

Early PromoteMust PromotePromotableProgressingSignificant Problems

Breakdown5 Promotion categories

Promotion PercentageDistribution

E1-E5/CWO2 E7-E9/CWO3/4

O3 E6 O4 O5-O6Early

Promote

Must Promote

20% 20% 20% 20%

No limit 40% 30% 20%

* Promotion recommendations for E1 - E6 will be applied towards the final multiple

** O1 and O2 may only receive Promotable recommendations

Eval/Fitrep Guidelines

Use the 7 graded performance traits

CWO2, O1-O2, E1-E4 - every 6 mos (Eliminated as of 01 January 1999)

Narrative section small - reduce wordiness

Mandatory remarks for 1.0/5.0RANKING Use promotion/job recommendation block

Increases frequency of counseling

COUNSELING

WHAT DO WE DO . . .

Counseling Objectives . . .

Identify strengths and shortcomings

Address specific performance problems

Present a performance growth plan

Ensure the member understands their performance during the eval period

Review what is required before next period

Mid-term Counseling Individual performing counseling depends on the rank of the individual being counseled ~

For example: E1-E6, usually the div/dept CPO E7-E9, usually the dept head 01-03, usually the dept head or XO, sometimes the CO

Counseling Preparation

By the Supervisor . . .

Determine best time and place Gather pertinent info Plan the opening Plan the approach Plan the wrap up and review

Counseling Preparation

By the Member . . .

Complete a personal self-appraisal

Gather info pertinent to your own performance during period

Counseling sheets . . .What to do

All counseling sheets should be retained in a folder until the member detaches the command

� Ensure that the counseling sheets are signed by the member

Post Counseling Duties Follow up and monitor . . .

Evaluate the counseling sessionReview key issues discussedReview goalsInitiate follow up actions as necessary

Conduct informal counseling sessions on a regular basis

Bottom line: Help keep the member on track

FITNESS REPORTAND

EVALUATIONWRITING

Fitrep/Evaluation Writing Recommendations

1. Use the instruction2. Don't make the information public3. Review the previous evaluation4. Consider the "whole" individual5. Assign all marks at the same time for each competitive category (ie. all MS3's)6. Attempt to achieve a spread in the marks assigned7. Never downgrade a new person8. If a person is not observed, then mark them so...

9. Place each person in a competitive category before writing the evaluation10. Avoid copying previous evaluations11. Give those deserving recognition the recognition they deserve12. Include the individuals contribution to command awards in the eval (ie. Battle "E")13. Review the entire evaluation for accuracy before submitting it "smooth"

Fitrep/Evaluation Writing

Recommendations

Bullets . . .What are they?

A short, effective phrase that gets the point across without unnecessary verbiage.

The Comments Section . . .

A Bullet Example . . . Reads:

"Undertook the ambitious task of reorganizing the Supply Department storeroom resulting in dramatic improvements in storage space. His new locker plan increased locker utilization by over 50%"

But should read . . .

"Reorganized Supply Department storeroom, increasing locker utilization by over 50%"

Short, sweet and to the point . . .Remember, You have very little space for comments

Different Scenarios

Types of ReportsDetachment of IndividualTransferReassignment to new reporting senior

SeparationRetirementMissing or POW statusIncarcerationReliefDetachment for cause

Types of Reports contDetachment of Reporting Senior

Promotion or Frocking Reports

for E1-E6 getting promoted/frocked to grades of E3-E7

Types of Reports contSpecial Reports Promotion Selection Board Elimination of Phys. Read. deficiency

Appointment to Officer status (enlisted)

Declining performance/misconduct RIR Superior performance Extension of special report

See BUPERSINST 1610.10 Annex D

Uses for Evals...? Advancement and retention Commissions Duty assignments Reenlistment opportunities Types of discharge Good conduct medal

Remember:Evals should not be the sole method of performance feedback

Fitness Reports andtheir uses

Augmentation Promotions Detailing Postgraduate Education Professional Development Training

Board for Corrections of Naval Records

Acts as an appeals court for correction of errors or removal of injustices from fitness reports

Your responsibility to ensure your fitness report is correct

Errors? Petition the board for removal

How? Use the following . . .

DD149, Application for Correction of Military or Naval Record Under the Provisions of Title 10, USC, Section 1552

FITNESSAND

EVALUATIONFORMS

NAVPERS 1610/2 and

NAVPERS 1616/2

Remember . . .Evals and Fitreps are extremely

important career tools

and . . .

NAVY FITREPS ANDEVALUATIONS

ARE YOURRESPONSIBILITY