October 15 available to the general public October 30 due to
the Department of Education January 15 due to the NCAA
Slide 3
Based upon Student Right-to-Know Act Data collected via Website
(http://surveys.ope.ed.gov/athletics/)http://surveys.ope.ed.gov/athletics/
Revenues and expenses must equal EADA Help Desk (888/233-5421;
[email protected]) Individual institutions report can be viewed
(http://ope.ed.gov/athletics/)http://ope.ed.gov/athletics/
Slide 4
Reporting of both federal EADA requirements and
revenues/expenses of athletics departments Collected via Website:
http://www.ncaa.org/wps/ncaa?ContentID=577
http://www.ncaa.org/wps/ncaa?ContentID=577 Username/password
changed this past year No individual institutions data are released
Links to prior years submissions
Slide 5
Todays economic climate = negative revenue? Reporting of
dual-sport coaches? Reporting of athletics aid? Audit requirements?
What is E&G?
Slide 6
Women's Teams Head CoachesWomen's Teams Assistant Coaches
SportNumber of PositionsFTE Coaching Salaries, Benefits, and
Bonuses Paid by the University and Related Entities. Coaching Other
Compensation and Benefits Paid by a Third Party.Number of
PositionsFTE Coaching Salaries, Benefits, and Bonuses Paid by the
University and Related Entities. Coaching Other Compensation and
Benefits Paid by a Third Party. 121920121920 Archery Badmiton
Baseball Basketball Bowling Equestrian Fencing Field Hockey
Football Golf Gymnastics Ice Hockey Lacrosse Rifle Rowing Rugby
Skiing Soccer Softball Squash Swimming and Diving Synchronized
Swimming Team Handball Tennis Track and Field, X-Country Volleyball
Water Polo Wrestling Others Subtotal All Teams 0.00 $0.00 0.00
$0.00 Expenses Not Related to Specific Teams Total Expenses
$0.00
Slide 7
Head Coaches of Women's Teams Male Coaches - Head CountFemale
Coaches - Head Count Sport Full Time Coaching DutiesPart Time
Coaching Duties Full Time University Employee Part Time University
Employee or Volunteer Full Time Coaching DutiesPart Time Coaching
Duties Full Time University Employee Part Time University Employee
or Volunteer Archery Badmiton Baseball Basketball Bowling
Equestrian Fencing Field Hockey Football Golf Gymnastics Ice Hockey
Lacrosse Rifle Rowing Rugby Skiing Soccer Softball Squash Swimming
and Diving Synchronized Swimming Team Handball Tennis Track and
Field, X-Country Volleyball Water Polo Wrestling Others Coaching
Position Totals
Slide 8
Overall institution education and general expenses Scholarships
ARE included Depreciation NOT included Auxiliary enterprises,
hospitals NOT included Comparison of institutional expenses, not
included in dashboards yet.
Slide 9
Male Athletes Female Athletes Scholarships Sport Equivalencies
Awarded in 2008- 2009 Number of Students Receiving Athletic Aid
Total Dollar Amount Equivalencies Awarded in 2008- 2009 Number of
Students Receiving Athletic Aid Total Dollar Amount 17 Archery
Badmiton Baseball Basketball Bowling Equestrian Fencing Field
Hockey Football Golf Gymnastics Ice Hockey Lacrosse Rifle Rowing
Rugby Skiing Soccer Softball Squash Swimming and Diving
Synchronized Swimming Team Handball Tennis Track and Field,
X-Country Volleyball Water Polo Wrestling Others Subtotal All Teams
0.000$0.000.000$0.00 Expenses Not Related to Specific Teams Total
Expenses $0.00
Slide 10
Division I outside audit every year Division II outside audit
every three years Division III data audited as part of overall
institutions figures
Slide 11
Run data review intermediate data check before submission
Submit for 3 rd party review Submit button sends to President
President receives e-mail from [email protected][email protected]
No log-in required, simply a click on link Two choices submit to
NCAA or send back to preparer
Slide 12
This years figures vs. last years Comparison with similar
institutions Comparison with conference institutions Totals
checked
Slide 13
Institutional revenues/expenses Athletics total
revenues/expenses Direct/Indirect support Debt and Debt Service
Athletics aid Capital Expenditures figures Validations included in
data submission (pop-up messages).
Slide 14
Large percentage change/dollar amounts from previous year
Salaries without coaches/FTE High amounts in unallocated by
sport/gender Change in gender allocation from previous reporting
Outliers compared to similar institutions Biggest inconsistencies
from year to year
Slide 15
Verification of anomalies/number changes We are not the IRS
Simple explanation/verification needed Use comment section
Slide 16
Slide 17
Slide 18
Slide 19
Graphic comparison of the annual financial picture of the
institutions athletics program Compare own financial data against
similar institutions (conference, public/private, FBS/FCS,
football/non-football) Comparisons made in aggregate; individual
institutional data still confidential Institutions can select their
own peer group; minimum number of schools required (8 for Division
I/5 for Division II)
Slide 20
Collaborated with NACUBO on definitions Year three for Division
I Year one for Division II
Slide 21
Different variables for Division I vs. Division II GSR/ASR
comparisons Income generated vs. income allocated Multi-years worth
of data included.
Slide 22
Recommended that gender equity be included in dashboards
Participants, enrollment, athletics aid, recruiting, operating
budgets and sponsored sports
Slide 23
Sent to the President/CEO each Spring Link to a website with
username/password ADs and CFOs also notified Over 80% usage by
Division I membership
Slide 24
Slide 25
Presidential View key indicators as determined by Financial Aid
Advisory Committee (piloted dashboards) Ability to select peer
groups
Slide 26
VARIANCE Displays indicators where institution falls below 25th
percentile or above 75 th percentile for peer groups or default
conference MY VIEW User can create personal list of indicators from
which to choose. ALL INDICATORS all available indicators. WHAT IF
used for budgeting and planning.
Slide 27
Slide 28
Common due date (86% preferred later, common date) Athletics
participation (include gender for each team to capture consistency
in reporting of track/cc, as well as male practice players)
Slide 29
Revenue reporting Allocated institutional support, student
fees, state/government support Generated ticket sales,
contributions, guarantees, marketing Other reporting Include
benefits with salaries Start-up costs Allow deficit reporting