BEEKMAN YOUTH SOCCER CLUB, INC.BY-LAWS

Revised May 2014

BEEKMAN YOUTH SOCCER CLUB, INC., HEREIN AFTER REFERRED TO AS BYSC.

ARTICLE I – OFFICES

1. The principle office of the corporation shall be in the Town of Beekman, County of Dutchess, State of New York. The corporation may also have offices at such other places within or without this state as the board may from time to time determine or the business of the corporation may require.

ARTICLE II – PURPOSES

The purposes for which this corporation has been organized are as follows:1. The objective of the BYSC shall be to implant firmly in the children of the

community the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well adjusted, stronger and happier children and will grow to be good, decent, healthy and trustworthy citizens.

2. To achieve this objective the BYSC will provide supervised soccer programs to expand the knowledge/skills of players, parents and coaches. The soccer program will be conducted under the Rules and Regulations of the United States Soccer Federation and BYSC. All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance.

3. In accordance with Section 501 (c)-(3) of the Federal Internal Revenue Code, the BYSC shall operate exclusively as a nonprofit educational organization. No part of the net earnings shall inure to the benefit of any private shareholder or individual. No substantial part of the activities of the BYSC shall be for carrying on propaganda, or otherwise attempting to influence legislation

ARTICLE III – MEMBERSHIP

1. Eligibility. Any person sincerely interested in active participation to effect the objectives of the BYSC may apply to become a member.

2. Classes. There shall be the following classes of Members. As used hereinafter, the word "member" shall mean a Regular Member unless otherwise stated.

a. Player Members. Shall have no right to vote on any matter. Any player candidate meeting the age requirements of 4 1/2 years to 19 years as of July 31 of the current playing season and who resides within the authorized boundaries, shall be eligible to compete for participation but

shall have no rights, duties or obligations in the management or in the property of the BYSC.

b. Regular Members. Any person actively interested in furthering the objective of the BYSC may become a regular member. The only requirement is that the interested party have attended three (3) out of the last five (5) regular monthly meetings, be a BYSC Head Coach in good standing or be a member of the Board of Directors.

3. Suspension or termination. Membership may be terminated by resignation or action of the Board of Directors.

a. The Board of Directors, by a two thirds (2/3) vote of those present at any duly constituted meeting, shall have the authority to discipline, suspend or terminate the membership of any Member of any class when the conduct of such person is considered detrimental to the best interest of the BYSC. The Member involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges.

b. The Board of Directors shall, in the case of a Player Member, give notice to the manager/coach of the team of which the player is a member. Said manger/coach shall appear, in the capacity of an adviser, with the player or member before a duly appointed committee of the Board of Directors, which shall have full power to suspend or revoke such player's or member's right to future participation.

c. The President may, in the event of an on-field incident involving physical violence or abusive language directed to or from any Player, Coach, Official or Parent, suspend said individual or individuals from further participation on a BYSC team, until such time as a Board of Directors meeting can be scheduled to consider the matter further. Such a Board of Directors meeting shall be held within two (2) weeks of the suspension.

ARTICLE IV - PARTICIPATION FEE

1. A reasonable program participation fee may be assessed to assure the operational continuity of the BYSC. The fee will be determined by the Officers of the club on an annual basis. Discounted or hardship fees shall be granted and determined at the discretion of the Club President. For those families with two or more player members, a discount may be applied. The amount of this discount will be determined annually by the BYSC Board of Directors.

ARTICLE V – MEETING

1. Annual Meeting. The annual meeting of the Members of the BYSC shall be held during the month of January each year for the purpose of electing vacant Board of Director positions, for receiving reports, and for the transaction of such business as may properly come before the meeting. Two meetings will be held in January, the first of which will be to nominate Directors, and the second to vote

for contended positions. The second meeting may be waived if there are no contested positions.

2. Regular Meetings. The regular meeting will normally be held on the second (2nd) Thursday of each month. An optional meeting may be held on the fourth (4th) Thursday of the month when deemed necessary by the Officers of the BYSC, but will be considered recreational in nature and will be a nonvoting meeting.

3. Executive Session. The Board of Directors shall meet in executive session, without the general membership, as deemed necessary by the President.

4. Voting. Regular Members shall be entitled to vote at any regular meeting of the BYSC. Issues will be decided by a majority of eligible regular member votes. For voting a quorum is required. A quorum is defined as a minimum of (5) five regular members.

5. Proxies. Each member shall be entitled to one vote either in person or by proxy. All proxy votes will be compared to a current Member list by the club secretary. Votes received by Proxy must be in writing (email is acceptable) and will normally be directed to the Secretary.

6. Rules of Order. Roberts Rules of Order shall govern the proceedings of all meetings except where same conflicts with the Constitution or By-Laws of the BYSC.

ARTICLE VI - BOARD OF DIRECTORS

1. Board and number. The management of the affairs of the BYSC shall be vested in the Board of Directors. The number of Directors shall be not less than five. The Directors shall upon election immediately perform their duties and shall continue in office until their successors have been duly elected and qualified. The term of office shall be not less than one (1) year or more than three (3) years.

2. Annual Election and Term of Office. At each annual meeting, the Members shall elect such number of Directors whose terms have expired. The number so fixed may, within the limits prescribed by the foregoing Section 1, be increased at any regular or special meeting of the Members. If the number is increased, the additional Directors may be elected following the normal election process. All elections of Directors shall be majority vote of all Members present or represented by proxy at the time of the meeting. The nominee must be a qualified regular club member and must have completed one full year as a member in good standing.

3. Vacancies. If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be filled by a majority vote of the remaining Directors of any regular meeting or at any special meeting called for that purpose. The incumbent must be a qualified regular club member and must have completed one full year as a member in good standing.

4. Meetings. The Board meetings shall be held during the regular meeting described in Article 5. The President or Secretary may issue a call for a special meeting of the Board. Notice of a special meeting shall be made to each Board member at least twenty-four hours preceding the meeting.

5. Quorum. Four (4) members of the Board of Directors shall constitute a quorum for the transaction of financial business.

6. Duties and Powers. The Board of Directors shall have the power to appoint such standing committees as it shall determine and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate. The Board may adopt such rules and regulations for the conduct of its meetings and the management of the BYSC as it may deem proper.

ARTICLE VII - OFFICERS, DUTIES AND POWERS

Officers1. The Officers of the BYSC shall consist of a Board of Directors. Each Officer shall

hold their office for the ensuing year or until their successor is duly elected. The elected Officers are:

a. Presidentb. Vice Presidentc. Secretaryd. Treasurere. Registrarf. Travel Program Directorg. In-House Director

2. The Vice President will be expected to fill the first vacant position until such time as a duly elected replacement is in place.

3. The Board of Directors may appoint such other Officers or Agents as it may deem necessary or desirable, and may prescribe the powers and duties of each and may fill any vacancies which may occur in any office. The appointed Officers are:

a. Training Director b. Age Group Directorc. Equipment Managerd. Field Managere. Uniform Managerf. Awards Managerg. Referee Coordinatorh. Web Administratori. Beekman Cup Director

Duties and Powers1. President. The President is an Officer and Board position. The President shall:

a. Serve as the Chief Executive Office of the BYSC; conduct the affairs of the BYSC and execute the policies established by the Board of Directors as set forth in these by-laws and by any decisions voted on at regular meetings.

b. Conduct regular monthly meetings and take minutes if the secretary is absent. The President will present a report of the condition of the BYSC at

the annual meeting. The President will also represent BYSC at other external meetings as deemed necessary.

c. The Role of the President is described further in the document, RoleDescription: President

2. Vice President. The Vice President is an Officer and Board position. The Vice President shall:

a. In case of the absence or disability of the President, and provided he is authorized by the President or Board so to act, perform the duties of the President, and when so acting, shall have all the Powers of that office, and shall have such other duties as from time to time may be assigned by the Board of Directors or by the President.

b. Fill a temporary Officer vacancy, but shall only hold one vote.c. The Role of the Vice President is described further in the document, Role

Description: Vice President3. Secretary. The Secretary is an Officer and Board Position. The Secretary shall:

a. Be responsible for recording the activities of the BYSC and maintaining appropriate files, mailing lists and necessary records.

b. The Secretary shall maintain the role of attendance to qualify voting members.

c. The Role of the Secretary is described further in the document, Role Description: Secretary

4. Treasurer. The Treasurer is an Officer and Board Position. The Treasurer shall:a. Receive all monies and securities and deposit same in a depository

approved by the Board of Directors.b. Keep record for the receipt and disbursement of all monies and securities

of the BYSC and approve all payments from allotted funds and draw checks therefore.

c. The Role of the Treasurer is described further in the document, Role Description: Treasurer

5. Registrar. The Registrar is an Officer and Board Position. The Registrar shall:a. Maintain a list of all Members (including registered player members and

regular members).b. Examine the application and support proof-of-age document of every new

player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.

c. The Role of the Registrar is described further in the document, Role Description: Registrar

6. Travel Program Director. The Travel Program Director is an Officer and Board position. The Travel Program Director shall:

a. Administer the BYSC Travel Soccer Program and activities and will act as the liaison between the travel coaches and the BYSC Board of Directors.

b. The Role of the Travel Program Director is described further in the document, Role Description: Travel Program Director

7. In-House Program Director. The In-House Program Director is an Officer and Board position. The In-House Program Director shall:

a. Administer the BYSC In-House Soccer Program and activities and will act as the liaison between the in-house coaches and the BYSC Board of Directors.

b. The Role of the In-House Program Director is described further in the document, Role Description: Travel Program Director

Appointed Officers1. Training Director. The Training Director is an appointed position and shall:

a. Arrange for coaches/players training, continuing education programs and skills improvement clinics.

b. Prepare/maintain selection criteria (licenses, affiliation etc.) for adding new trainers to the approved list should a team decide to pursue a trainer who is not on the approved list of trainers.

c. Administer the Club intramural soccer program and activitiesd. Serve as the BYSC focal point for all training providers – research and

select new providers, interface with the providers, and evaluate their program/offering as they relate to BYSC training needs

e. The Role of the Training Director is described further in the document, Role Description: Training Director

2. Age Group Director. The Age Group Director is an appointed position. The Age Group Director shall

a. Be responsible for administering their respective Age Group program.b. The Role of the Age Group Director is described further in the document,

Role Description: Age Group Director3. Equipment Manager. The Equipment Manager is an appointed position. The

Equipment Manager shall:a. Maintain the BYSC equipment and property in good working order and

arrange for safe storage of said equipment during off season times.b. The role of the Equipment Manager is described further in the document,

Role Description: Equipment Manager.4. Fields Manager. The Fields Manager is an appointed position. The Field

Manager shall:a. Serve as the liaison between BYSC and the Town of Beekman Grounds

Department.b. Work with the Town of Beekman to assure that BYSC fields are

appropriately maintainedc. Work with all Program Directors to schedule the fair and equitable use of

all available fields.d. The role of the Fields Manager is described further in the document, Role

Description: Fields Manager.5. Uniform Manager. The Uniform Manager is an appointed position. The Uniforms

Manager shall:a. Be responsible to provide uniforms of appropriate cost, quality, color and

style for all BYSC Player members, Coaches and Assistant Coaches.b. The role of the Uniform Manager is described further in the document,

Role Description: Uniform Manager.

6. Awards Manager. The Awards Manager is an appointed position. The Awards Manager shall:

a. Provide trophies and awards as requested by the Boardb. The role of the Awards Manager is described further in the document,

Role Description: Awards Manager.7. Referee Coordinator. The Referee Coordinator is an appointed position. The

Referee coordinator shall:a. Administer the program of referees provided for BYSC In-house Program

games and Limited Distance Travel Program home games.b. Maintain an up to date list of all referees currently certified to work BYSC

games.c. The role of the Referee Coordinator is described further in the document,

Role Description: Referee Coordinator8. Web Administrator. The Web Administrator is an appointed position. The Web

Administrator shall:a. Administer the BYSC Internet presence.b. Administer BYSC email accounts and access.c. The role of the Web Administrator is described further in the document,

Role Description: Web Administrator9. Beekman Cup Director. The Beekman Cup Director is an appointed position.

The Beekman Cup Director:a. The Beekman Cup Director is responsible for organizing and coordinating

all aspects of the Beekman Cup held annually on Columbus Day weekend.

b. The role of the Beekman Cup Director is described further in the document, Role Description: Beekman Cup Director

Article VIII – Arbitration

1. Arbitration Process - Any issue or dispute between members of the BYSC will be eligible for consideration under this Arbitration Process if it so directed by the President, or if not so directed, it is approved by a 2/3 vote of the Board of Directors. In either case, due consideration will be given to the merits of the issue so as to ensure fairness and equity, but issues which are frivolous, non-essential, or otherwise not in the best interests of the Club as determined by the President or by a two-thirds majority of the Board of Directors, will not be deemed eligible.

2. Establishment of the Arbitration Committee - A committee for the purpose of fulfilling this Arbitration Process will be established by the President. To ensure timely resolution of the issue being arbitrated, this committee will be established as soon as possible after the President has been notified that an Arbitration process has been requested, but in no case will this be longer than 7 days. The Arbitration Committee will consist of the Arbitrator, at least 2 Club members and at least one member of the Board of Directors as appointed by the President. The Arbitrator is chairman of the Arbitration Committee. The Arbitrator may also act as the Club Representative for any interactions outside the Club which are part of this Arbitration Process. The Arbitration committee will complete its

deliberations within 14 days of the formation of the Arbitration Committee, unless a one-time extension of 14 additional days has been granted by the President.

3. Jurisdiction - The jurisdiction of the Arbitration Committee will include, but not be limited to, the following areas:

a. Player eligibilityb. Intramural game disputesc. Coaching disputesd. Refereeing problemse. Parent or Coach Controversyf. Player movement between Travel and Intramuralg. Coach and Player disciplinary actionsh. In Game Matters, the Arbitration Committee reserves the right to impose

additional penalties beyond those imposed by any governing organization e.g. ENYSA, US Club.

4. Decisions - The Arbitration Committee will make recommendations to the Board of Directors as to the resolution of the issue being arbitrated. At the next General Meeting, at an Emergency Meeting if necessary or a Board of Directors Meeting if so requested by any of the Disputing Members involved in this Arbitration Process, the Board of Directors will vote on each recommendation. Each recommendation will require a two-thirds Board of Directors vote for acceptance, which vote shall be by secret ballot. Any recommendations so accepted are not subject to further consideration under this process.

The Board of Directors reserves the right to take actions in addition to the recommendations of the Arbitration Committee. Any such additional actions require a majority Board of Directors vote.

Article IX – Financial

1. Funds - The Board of Directors shall determine all matters pertaining to the finances of the BYSC. All funds shall be placed in such accounts as determined by the Board of Directors under the management of the Club Treasurer.

2. Disbursement - The disbursement of funds shall be for Club activities only. The Board of Directors shall not allow disbursement of funds for any purpose which does not support the BYSC objectives or which would jeopardize the Club’s tax exempt status

a. Any motion presented to the Board of Directors which is not a budgeted item and requires an expenditure of more than $300 by the BYSC shall require a majority vote from the Board of Directors.

b. Any item presented to the Board of Directors which is not a budgeted item and requires the expenditure of more than $2,000 shall not be voted upon without Treasurer’s confirmation on availability of funds.

c. Any item(s) not budgeted requiring an expenditure of less than $300 may be approved by the President. Any such expenditure shall be reported at the next General Meeting and incorporated into the meeting minutes.

d. A travel team fund is considered a budgeted item (therefore expenditures from a travel team fund does not require Board of Directors approval). The Treasurer will maintain a record of balances in travel team accounts and report such balances to each travel team on a quarterly basis.

3. Dissolution & Disbursement of Assetsa. In the event of dissolution or termination, and after all outstanding

liabilities have been satisfied, all remaining assets will be turned over to Town of Beekman Recreation Department to be used solely for recreational purposes.

b. In the event of dissolution or termination of a travel team, and after all outstanding liabilities have been satisfied, all remaining assets will be turned over to the BYSC.

Article X - Player Guidelines

1. All players are required to play "on age" according to the defined age groups for each in-house division

2. Travel players (either from Beekman or other Clubs) are not permitted to play on in-house teams.

3. Travel players can play on LDT teams. The number of travel players on an LDT shall be limited to a maximum of two (2).

4. Exceptions to the above guidelines can be approved by a 2/3 vote of the Board of Directors. Each exemption shall remain in force for one playing season, after which time it will be reviewed and approved by the Board of Directors.

ARTICLE XI – Coach Guidelines

1. Effective with the Fall 2014 travel season all new travel coaches are required to gain a coaching license within one (1) year of taking on a coaching position.

2. A travel coach is defined as either a Head Coach or Assistant Coach.3. The club will reimburse the cost of the licensing class. Such reimbursement

will not include travel, lodging or meals.

BEEKMAN YOUTH SOCCER CLUB, INC.Role Descriptions

Revised May 2014

Elected Officers

1. President - The President is an Officer and an elected Board of Director position. The President will:

a) Serve as the Chief Executive Officer of the BYSCb) Conduct the affairs of the BYSC and execute the policies established by the

Board of Directors as set forth in these bylaws and by any decisions voted on at regular meetings.

c) Conduct regular monthly meetings and take minutes if the secretary is absent.d) Present a report of the condition of the BYSC at the annual meeting.e) Represent BYSC at external meetings as deemed necessary.f) Communicate to the Board of Directors, such matters as deemed appropriate

and make such suggestions as may tend to promote the welfare of the BYSC. The President shall have the power to delegate some or all of the duties to other officers.

g) Be responsible for the conduct of the BYSC in strict conformity to the policies principles, Rules and Regulations of the United States Soccer Federation, EHYSL and the BYSC

h) Investigate complaints, irregularities and conditions detrimental to the BYSC.i) The President is responsible to provide a meeting place for Club activitiesj) The President is responsible for arranging, with the appropriate representatives

of the Town of Beekman, for the use of sufficient and adequate soccer fields for use in all Club activities.

k) Keep the League Directors notified of Soccer Events and Tournaments as information becomes available

l) Represent BYSC at ENYYSA and EHYSL meetings, activities, functions and seminars where representation is required. This duty may be delegated to other members.

2. Vice President - The Vice President is an Officer and elected Board of Director position. The Vice President will:

a) In case of the absence or disability of the President, and provided he is authorized by the President or Board to so act, perform the duties of the President, and when so acting, shall have all the Powers of that office.

b) Fill a temporary Officer vacancy, but shall only hold one vote.c) The Vice President shall be expected to fill the first vacant position until such

time as a duly elected replacement is in place.d) Shall have such other duties as from time to time may be assigned by the Board

of Directors or by the President.

3. Secretary - The Secretary is an Officer and elected Board of Director position. The Secretary will:

a) Be responsible for recording the activities of the BYSC and maintaining appropriate files, mailing lists and necessary records

b) Maintain the role of attendance at every meeting to qualify voting members.c) Give notice of all meetings to the Regular Members.d) Keep the minutes of the regular club meetings and record them in a book or file

kept for that purpose. Prepare copies of said minutes to be distributed at the next regular Club meeting.

e) Prepare and handle all mailings (including email)

4. Treasurer - The Treasurer is an Officer and an elected Board of Director position. The Treasurer will:

a) Receive all monies and securities and deposit same in a depository approved by the Board of Directors.

b) Keep records for the receipt and disbursement of all monies and securities of the BYSC and approve all payments from allotted funds and draw checks therefore.

c) Be the liaison between the BYSC and any accountant hired for the purposes of financial reporting and oversight.

d) Keep one bank account for the general fund and keep a separate single bank account for the travel program. The Treasurer will keep individual books for each Travel team.

e) Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof. The budget will be presented at the first regular meeting in February.

f) Provide payments to referees who have officiated at BYSC gamesg) Send monthly statements to all members with outstanding balances until such

balances are paid or are deemed uncollectible.

5. Registrar - The Registrar is an Officer and an elected Board of Director position. The Registrar will:

a) Maintain a list of all Members (including registered player members and regular members)

b) Examine the application and supporting proof-of-age document of every new player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.

c) Administer the on-line registration application.d) Provide registration reports to East Hudson Youth Soccer League as required.e) Ensure that each player and each Coach and Assistant Coach participating in the

Travel and LDT programs has been provided with a picture ID from EHYSL.f) Act as the liaison between EHYSL and BYSC for player registration and

authorization.

6. Travel Program Director - The Travel Program Director is an Officer and an elected Board of Director position. The Travel Program Director will:

a) Administer the BYSC Travel Soccer Program and activities and will act as the liaison between the travel coaches and the BYSC Board of Directors by providing and communicating information to Travel Coaches

b) Coordinate and form new travel teams as required.c) Provide coaches and other directors with game schedules and rule modifications

(if applicable).d) Setup meetings and clinics for travel coach/player education and training with the

coaches and other directors.e) Give direction and guidance to Referee coordinatorf) Ensure that weekly home game scores are transmitted to EHYSL in a timely

mannerg) Along with members of the BYSC Board and others, participates in the periodic

review and updating of the Coaches Manual.

7. In-House Program Director - The In-House Program Director is an Officer and an elected Board of Director position. The Travel Program Director will:

a) Administer the BYSC In-House Soccer Program and activities and will act as the liaison between the in-house coaches and the BYSC Board of Directors by providing and communicating information to in-house coaches

b) Coordinate and form in-house teams after registration is complete.c) Provide coaches and other directors with game schedules and rule modifications

(if applicable).d) Give direction and guidance to Referee coordinator.

Appointed Officers

1. Training Director -The Training Director is an appointed Board of Director position. The Training Director will:

a) Arrange for coaches/players training, continuing education programs and skills improvement clinics.

b) Prepare/maintain selection criteria (licenses, affiliation etc.) for adding new trainers to the approved list should a team decide to pursue a trainer who is not on the approved list of trainers.

c) Administer the Club intramural soccer program and activitiesd) Prepare/maintain a list of BYSC approved trainers to be engaged by interested

BYSC team.e) Serve as the BYSC focal point for all training providers – research and select

new providers, interface with the providers, evaluate their program/offering in light of BYSC needs, make recommendations to BYSC Board of Directors

f) Provide guidance/consultation to the BYSC board to help a struggling team.g) Arrange for periodic training and continuing education programs for BYSC

Coaches in the In-house, Limited Distance Travel and Travel programsh) Provide and communicate training information to all program directorsi) Along with members of the BYSC Board and others, participates in the periodic

review and updating of the Coaches Manual.

2. Age Group Director -The Age Group Director is an appointed Board of Director position. The Age Group Director will:

a) Be responsible for administering their respective Age Group program.b) Recruit coaches for each team, if necessary.c) Create game and tournament schedules.d) Collectively, administer the Club intramural soccer program and activities.e) Be responsible for disbursement of pertinent information to coaches.f) Assist the Registrar in obtaining and keeping accurate registration records of all

player members.g) In coordination with the Training Coordinator, establish coach/player training

clinics.h) Assist the intramural referee coordinator by providing information on schedules,

tournaments, field allocation and cancellations.i) Along with members of the BYSC Board and others, participates in the periodic

review and updating of the Coaches Manual.

3. Equipment Manager - The Equipment Manager is an appointed Board of Director position. The Equipment Manager will:

a) Maintain the BYSC equipment and property in good working order and arrange for safe storage of said equipment during off season times.

b) Prior to the start of each fall/spring season, will obtain a list of all new equipment needed from each Program Director; Travel, Limited Distance Travel and In-house. For the Spring Season, this will be presented to the Board by January 15 th

and by June 15th for the fall season.c) Prepare a summary list of needed equipment, research reasonable and

appropriate costs, and prepare an estimate of costs to be presented to the Board for approval. Upon receipt of said equipment, will disburse accordingly.

d) Will receive requests for additional equipment during the season as required. Will seek purchase approval for such equipment by collecting information on the specifics of the equipment requested including, need, scope of use, estimated usable lifetime and anticipated cost. The Equipment Director will as above.

e) At the end of each fall / spring season, The Equipment Director will collect all equipment and store it until the next season. Said storage place will be provided by the BYSC or by a volunteer, as determined by the BYSC Board.

f) Conduct an annual inventory of equipment and it's current location.

4. Field Manager - The Field Manager is an appointed Board of Director position. The Field Manager will:

a) Serve as the liaison between BYSC and the Town of Beekman Grounds Department.

b) Work with the Town of Beekman to assure that BYSC fields are appropriately maintained

c) Work with all Program Directors to schedule the fair and equitable use of all available fields.

d) Be responsible for the periodic lining of BYSC fields. This will include arranging for volunteers to assist with this task

e) Along with the designated official of the Town of Beekman Highway and Grounds crew, will determine when BYSC field should be closed due to poor condition. The Field Manager will communicate this closure information to the appropriate Board representative as well as to the BYSC individuals responsible for notification of members, usually the Secretary and the Registrar.

5. Uniform Manager - The Uniform Manager is an appointed Board of Director position. The Uniform Manager will:

a) Be responsible to provide uniforms of appropriate cost, quality, color and style for all BYSC Player members, Coaches and Assistant Coaches.

b) When requested by the BYSC Board, will research appropriate uniforms for all BYSC programs, and will provide detailed information to the BYSC.

c) Once a uniform kit has been approved, the Uniform Manager work with the Registrar to determine the quantity and sizes of uniforms to be ordered in order to ensure a sufficient quantity of uniforms for all players

d) Will organize newly acquired uniforms for distribution to the Program Directors

6. Awards Manager - The Awards Manager is an appointed Board of Director position. The Awards Manager will:

a) Research appropriate trophies and awards for BYSC needs including tournaments and special events

b) Orders, receives and prepares all trophies and awards, either alone or with volunteers and distributes them to the appropriate Program directors.

7. Referee Coordinator - The Referee Coordinator is an appointed Board of Director position. The Referee Coordinator will:

a) Administer the program of referees provided for BYSC Inhouse Program games and Limited Distance Travel Program home games.

b) Maintain an up to date list of all referees currently certified to work BYSC games.c) Schedule referees for In-house and Limited Distance Travel games that are

played on BYSC fields.d) Provide communication and information exchange between the BYSC, League

Directors and Referees.e) Maintain a list of all referees who officiate each game. At the end of the fall

season, this list will be reviewed to determine if any official has received sufficient remuneration to require BYSC to issue a form 1099. This list will be provided to the BYSC Treasurer to be included in the annual financial records of the BYSC for that year.

f) BYSC BOD will assess effectiveness of our referee program at the end of each season through feedback from the three Program Directors – LDT, Inhouse, and Travel. Coaches and age group coordinators are encouraged to provide their feedback to their appropriate directors. This feedback will be shared with our referee coordinator to improve the effectiveness of our program.

8. Web Administrator - The Web Administrator is an appointed Board of Director position. The Web Administrator will:

a) Responsible for the operation and maintenance of the BYSC Internet presence.b) Edit and modify BYSC web pages as directed by the Board of Directors to

promote club communication and informationc) Administer BYSC email accounts and access.

9. Beekman Cup Director -Beekman Cup Director is an appointed Board of Director position. The Beekman Cup Director will:

a) Responsible for organizing and coordinating all aspects of Beekman Cup which is held annually on Columbus Day weekend