€¦ · Web viewAllow someone to sell pampered chef, exhibit at a ... Word of caution from associate members chair that we want to be careful not to alienate associate

2017-2018 OASFAA Executive Committee MeetingMeeting MinutesAugust 11th, 2017 - 10:00 amFranklin University ● Frasch ● Rm 422/423

2017-18 OASFAA EXECUTIVE COMMITTEE:OASFAA ExecutiveCommittee Position: Name: Attendance: OASFAA Executive

Committee Position: Name: Attendance:

TRUSTEES:(Need EIGHT for a Quorum)

President Susan Kannenwischer Present Treasurer Laura Meek Phone InPresident Elect Matt Moore Present Treasurer Elect Lindsay Walton PresentPast President Faith Phillips Present NE Regional Rep Kristina Hill PresentVP of Conferences Carolyn McCluskey Present NW Regional Rep Deb Langdon PresentVP of Training Carrie Short Present SE Regional Rep Jesse McMillan PresentSecretary Emily Haynam Present SW Regional Rep Sarah Pavlack Present

COMMITTEE CHAIRS & LIAISONS:Associate Member Relations

John Brown Not Present ODHE Liaison Tamika Braswell Not PresentJenn Toomey Present Membership Debra Clark Present

AGPBetsy Johnson Not Present

Needs AnalysisA’Lisa Hatfield Not Present

Cheryl Willard Not Present Leigh Jackson Present

CommunicationsMary Lynn Perri Not Present New Member/

RecruitmentKirby Adams Not Present

Claudia Wenzel Not Present Meghann Fraley Not Present

Conf. – Entertainment

Stacey Black NAOutreach

Jeff Johnston PresentMichael Jones NA Mary Cannon Not PresentGreg Carlo NA Cody McMillan Present

Conf. – Program Andrea Morrow NA Professional Development

Renee Lamp PresentConf. – Registration Mary Reshad NA Randy J. Ulses Not PresentConf. – Site Stephanie Goller NA Regulatory Issues

(Fed & State)Ashley Eder Present

DiversityJames McDougal Not Present Lauren Urban Not PresentCraig Slaughter Present Support Professionals Erin Glass Not Present

Early FAFSA/CGS MorraLee Keller Present Nancy Shepard Not Present

Chenelle LeadershipErica Henry Not PresentMelanie Weaver Not Present

***SCARLET WRITING INDICATES MEETING MINUTES***

ACTION ITEMS ARE HIGHLIGHTED IN YELLOW

MOTIONS ARE HIGHLIGHTED IN GREEN

2017-18 OASFAA Executive Committee Meeting Page 1 of 28August 11th, 2017


1) Welcome – (Susan Kannenwischer) Happy Birthday to Susan!!!!

2) Secretary’s Report – (Emily Haynam)

a. Minutes posted to OASFAA Websitei. ACTION ITEM (Emily): Minutes from OASFAA Executive Committee meeting in April

need to be shared with the current OASFAA Executive Committee at the next meeting and voted on for approval. Work with the 2017 secretary to obtain April’s meeting minutes.

ii. Once meeting minutes are voted on for approval they are to be posted to the OASFAA website under Inside OASFAA -> Executive Committee -> Minutes & Reports (Last minutes posted are from February 10, 2017 meeting. ACTION ITEM (Emily): Work with the 2017 secretary to post meeting minutes from March.

b. OASFAA Bannersi. Discussion on whether the new OASFAA Regional Reps have received the OASFAA

banners from the 2017 Reps. 1. Southeast Regional Rep banner has been passed on to 2018 rep2. 2018 Northwest Regional Rep indicated receipt of a bunch of parking signs at

transition a. Determined during the meeting that these signs probably belong to the

Outreach Committee. Northwest Regional Rep will work with Outreach to give them these signs.

3. ACTION ITEM (Emily): Need to follow up with 2017 Northwest, Northeast, and Southwest Regions to return banners for the 2018 Regional Reps

3) Treasurer’s Report – (Laura Meek) **Will be providing reports the day of meeting** - Reports were provided via email the day before the meeting, as well as printed handouts at the meeting.

a. Budget vs. Actuals Report i. Reports presented with a call for any questions?

1. No questions asked.2. VP of Training (Carrie Short) confirmed receipt of updates with treasurer and

that they were included in this report. 2017-18 OASFAA Executive Committee Meeting Page 2 of 28August 11th, 2017


b. Balance Reporti. Report presented with following comments:

1. Everything is reconciled as of end of July, nothing specific to note 2. Call for any questions?

a. Discussion was had on whether OASFAA needs to review their investments, as it was questioned whether we are making the same gains as other associations with their investments.

i. Finance committee will be leading this discussion1. President Elect (Matt Moore) was last contact with

TIAA-CREF:a. ACTION ITEM (Matt): Had phone call with TIAA-

CREF representative in Columbus – they will assign us an investment consultant, and sometime this fall schedule a meeting to talk about investments earning a higher return

4) Unfinished Business

a. Associate Member Representative Discussion – (Past President - Faith Phillips)i. Updates to policy and procedure manual

ii. Discussion / Update given to the Executive Committee on status of the outcome of the recent vote on constitutional changes for associate members:

1. Email went out to association on August 4, 2017 with announcement of approval of proposal number two, which amends the constitution to give associate members the right to vote, further clarifies membership statuses in the constitution and adds an associate member representative position on the OASFAA Board of Trustees.

2. ACTION ITEMS (Faith & AGP): Next steps - The co-chairs for Association, Governance and Planning will work on updating the OASFAA Constitution and Policies and Procedures Manual. The OASFAA Trustees will discuss the timeline and procedures for filling the new trustee position. They expect to have significant progress on this prior to our next OASFAA Executive Meeting.

a. A special election will be held once constitutional amendments have been updated in constitution and policy and procedure manual.

3. Discussion on when the voting rights start, as well as the logistics on how to adjust the associate membership, create new appropriate categories within ATAC:



a. ACTION ITEM (Faith, Susan, & AGP): Overall this is an ATAC change that is required and the President, Past President and the AGP will work with ATAC to make these changes as they update association governing documents.

i. Desire is to have the appropriate voting rights automatically be properly designated when an individual becomes a member.

ii. Membership Chair (Debra Clark) has the ability to review membership status of current associate members and flip them manually to give them to right to vote.

4. Discussion on logistics and who is responsible for special election, and how will nominations be solicited for the Associate Member Representative position on the OASFAA Board of Trustees?

a. President Elect (Matt) is responsible to put call out Matt, as Pres Elect, will put call out (Future ACTION ITEM for Matt)

b. Anyone can nominatec. Only associate members vote on the trustee position

5) New Business

a. National Regional State Realignment – NASFAA “Think Force” Discussions – (President - Susan Kannenwischer & President Elect - Matt Moore)

i. See the additional PDF attachment entitled: NationalRegionalStateRealignment v41. Matt received this document during the MASFAA President’s Retreat in July –

MASFAA Past President Sue Swisher is part of a NASFAA task force that is looking at this idea and is seeking feedback from states

2. Concept is that there is a lot of redundancy at all of the levels of financial aid associations (i.e., state, regional, national) and is there an opportunity to align interests and structure to become more effective, efficient, etc.

ii. Susan opened conversation with discussion on a session she attended at NASFAA on this subject – a few takeaways from that session:

1. There were a lot of emotions in discussion2. Wide range of how associations work – some more robust than others3. Nervousness surrounding how sharing revenue streams would work4. Basic question posed was could all of the levels of associations come up with a

shared mission, vision and/or goals?a. If can’t do this, then probably can’t move forward with aligning interests



5. Ideas: Shared webinars, shared treasurers, shared auditors, one centralized membership, etc.

a. Economies of Scale6. Discussion started in May of 20167. Reviewed statistics in attached realignment document

iii. Summary of open for discussion and feedback:1. Much discussion was had on the value of the regional association and

membership and attending regional conferences is one of the first things to go for many directors that are facing tight budgets. Time and technology have shifted the role/needs of all of the different levels of financial aid associations, and perhaps all the layers are not necessary. Also discussed concept of MASFAA being a middle man and the need for it, as well as the need for more awareness that MASFAA exists.

2. Question posed to Faith Phillips as OASFAA Past President, who during presidency last year served on MASFAA’s Road to Relevance Task Force, as to whether this realignment process was discussed within that work of task force.

a. Answer: No, not discussed at all.3. Conversation on this topic was redirected toward the concept that there is not

necessarily a desire to eliminate or redefine the regional association role, but rather about if a realignment/consolidation of associations occurs then how do we still ensure OASFAA keeps its autonomy, revenue stream, etc. NASFAA is not questioning use of regional associations but rather how can all of the levels potentially be realigned to benefit all constituents which leads back to a shared mission, value, goals.

a. Concept is regional and state level associations would be subchapters of the national association.

b. Discussion of what are some of the other mission statements out there.c. MASFAA’s and NASFAA’s mission statements were read aloud

i. MASFAA Mission Statement1. The Midwest Association of Student Financial Aid

Administrators (MASFAA) is a regional organization of individuals engaged in or concerned with the ethical administration and/or support of student financial aid. Our mission is to promote and provide quality training and professional development opportunities, to advocate and support financial aid programs, and to facilitate effective communication and coordination among interrelated professional associations, thereby



serving the needs and interests of students and postsecondary institutions

ii. NASFAA Mission Statement:1. The National Association of Student Financial Aid

Administrators (NASFAA) provides professional development and services for financial aid administrators; advocates for public policies that increase student access and success; serves as a forum on student financial aid issues, and is committed to diversity throughout all activities.

d. Discussion was had on concerns and benefits of realignment that were brought up at the MASFAA President’s Retreat (Emily Haynam & Matt Moore attended as part of MASFAA’s 2018 board)

i. Concerns:1. Elimination of professional development

opportunities/positions if consolidate positions like treasurer

2. Concern over a national entity having control over investments, revenue sharing, auditors

3. State associations are very different around country, so prescribed structure from NASFAA is causing nervousness

ii. Benefits:1. Free up time of board members or create new positions

to do more outreach, training, etc. to help achieve more of the mission of association instead of doing the busy work to administer association.

e. ACTION ITEM (Matt): Send out an email for feedback to Sue Swisher’s hard and fast deadline for needing feedback (it will be before our next meeting) Matt Moore will follow up and send that out.

f. ACTION ITEM (Matt): Potential Feedback for Sue Swisher: i. Want to better understand how associate members would be

treated in such a realignment?ii. Non-negotiable for us: Need to have flexibility in whatever

prescribed structure the national chapter would force onto the region and states. OASFAA would want to maintain its current structure, so there needs to be some flexibility there.

iii. Would need more understanding of what type of cost/membership structure there would be – would it be based



upon institution? What if an institution won’t do it, would there be ability for individual membership? Not all schools are NASFAA members, so what would happen to the individuals who are OASFAA members in a new structure? The cost could make or break involvement and recruitment of new leaders.

6) Committee’s Recommended Items for Discussion by Executive Committee

a. President (Susan Kannenwischer):i. Review budget for 17-18

1. Susan handed out additional front/back document with this year’s budget –a. Electronic document attached to email distributing minutes.

2. Close to pulling the trigger on one conference, in the fall or springa. Keep getting stuck on thisb. People keep saying they want a fall conference, but will that still be

wanted now that the FAFSA is available in fall c. Discussion – on budget

i. If shift now, won’t have any membership dollars for this yearii. Do we want to make this sweeping change when we are not

100% sure?d. We know for sure we are having a spring conference in 2018e. No fall conference due to hosting MASFAA conference

3. January – December – keeping that as membership year4. Based on policies and procedures must have certain dollar amount in checking

account 5. Regional reps budget increased6. Spring conference cost was cut pretty substantially

a. Looking at proposals, maybe only two-day, limiting sessions, etc.7. Continuing to have to pull money out of savings every year is concerning – need

to start looking at other options, not replenishing it8. Question: Under college goal Sunday grant, from last year had money not used,

then we got the grant. $20,500 is money that goes directly to cover guidance counselor workshops.



i. Designated funds from other entities that is earmarked for these funds – not part of operational budget

ii. Treasurer’s report had error of double entry. So $38,890 is incorrect

1. Double-entry that has been corrected per Laura Meek during the call.

2. $24,753.90 = total savingsiii. Up to outreach committee – if we need to do special projects

9. MOTION by Faith Phillips (Past President) to approve the 2017-18 proposed budget distributed at the meeting.

a. MOTION was SECONDED by Matt Moore (President Elect)b. Board of Trustees VOTE:

i. 12-0 – MOTION PASSED. c. Any other questions/concerns on realignment and/or budget?

ii. Is a Director’s Day wanted/needed? Could we fund it with sponsorship?1. Heard from someone at conference – one-day drive in for training for Directors2. If we are going down to one conference a year, what else could we add for

training opportunities?a. Seeking a corporate sponsorship, also need trainers, etc.

3. Would it be something that is open to all members?4. Cost if not a member maybe?5. Example given of two-year directors group that is not OASFAA sponsored

existed for years – no agenda, no trainer, no cost, pay for own luncha. Think if you put out there you would have at least two-years show upb. Could pull from this group as expertise

6. Any concern over too much diversity of schools in the room?a. Have breakout sessions to help alleviate that

7. Associate members really want to get facetime with decision makersa. Yes, get funding, assuming you get some of the ones that don’t normally

show upb. Subgroups of the groups that get together – like the four year publics,

Ohio 5, etc.c. First meeting so critical – to get a heavy-hitter name to come and speak

i. Ideas: Justin Draeger / Wayne from FSA – new leader8. Know there will be costs with lunch, travel, location9. If have it at a big school, maybe get more people there10. ACTION ITEM (Susan) – Will continue to brainstorm on this idea and bring ideas

to the board for discussion.



b. Outreach Committee (Jeff Johnston, Cody McMillen, & Mary Cannon):i. We are once again asking all FAD’s to encourage their staff to add their names to our list

of volunteers for presenters for high school nights. We have many unfilled nights as we head into fall and will be enlisting help from our regional reps to find presenters.

1. Once again, struggling this year with unfilled high school night requests 2. Will be asking for help from Regional Reps to get word out soon3. At some point may start to do webinars that are live and have ability to interact 4. Added access and admissions folks to our list of potential presenter folks

because we can’t find people to help do these nights5. Requests are down probably because we didn’t fill all requests last year6. Have previous gone out to listserv to ask for volunteers7. Mary is sending emails – getting crickets

a. Having to make phone calls, labor intensiveb. Having to call people not on listc. Meetings are around the corner – and they want to send out

announcements and can’t d. If someone has never done a HS night for OASFAA Outreach then reach

out to chairs and they will share a recorded training to teach you howi. ACTION ITEM (Outreach committee): Needs to be updated with

the IRS DRT information8. Suggestion to look at other schools in vicinity of school, not just the ones the

school may want an individual from. Some schools are closer than the suggestions from HS.

9. ACTION ITEM (Outreach committee): Expect activity on listserv in next week asking for volunteers

<BREAK FOR LUNCH>

7) President’s Report – (Susan Kannenwischer)

a. Actions accomplished since last board meeting :i. I worked with the Finance Committee to finalize the budget for the 17-18 year

b. President’s work in progress; future goals/plans :



i. Will work with Past-President and AG&P to prepare special election for Associate Member Representative

ii. Following discussion at Exec, I will provide feedback to MASFAA representative on the National/Regional/State realignment

iii. I have been asked to provide welcoming remarks at MASFAAiv. I plan to work with Federal/State Issues committee to determine what the upcoming

year looks like in terms of advocacy

c. Recommended items for discussion by Executive Committee :i. Review budget for 17-18

ii. Is a Director’s Day wanted/needed? Could we fund it with sponsorship?

8) Regional Representatives Reports

a. Northeast - (Kristina Hill)

i. Actions accomplished since last board meeting :1. Began looking into possible locations for fall meeting

ii. Committee’s work in progress: future goals/plans :1. Send introduction email to NE region2. Confirm date and location for fall meeting; add to calendar and send email to NE

region3. Work on securing presenters for fall meeting4. Catering – depending on location (on-site or off-site)5. Collaborate with Diversity and Leadership Committees for possible topics for fall

meeting

iii. Recommended items for discussion by Executive Committee :1. None

b. Northwest – (Deb Langdon)

i. Actions accomplished since last board meeting :1. Reviewed archived documents in Dropbox for Regional Reps



ii. Committee’s work in progress: future goals/plans :1. Plan for meeting/conference call with other regional reps

a. Discuss dates for Fall meetingb. Possible combined meetings

2. Prepare survey for NW region – date/location/topic preferences


c. Southeast – (Jesse McMillan)

i. Actions accomplished since last board meeting :1. Brainstormed possible ideas for sessions at Fall SE Regional Meeting2. Agreed to facilitate at Verification NASFAA Credential Workshop at Franklin

University on September 29th, 2017.3. Set date (Oct 13th) and location (Capital CMC 121) for OASFAA High School

Guidance Counselor Workshop.

ii. Committee’s work in progress: future goals/plans :1. Set date and location for Fall SE Regional Meeting2. Secure presenters and topics for Fall SE Regional Meeting3. Prepare for facilitation of Verification NASFAA Credential Workshop (Sept 29th)4. Send out surveys to SE Regional Members to gauge interest on session topics as

well as preferable days, times, and location for Fall SE Regional Meeting.5. Collaborate with Diversity and Leadership Committees in order to fill agenda for

Fall SE Regional Meeting as both expressed interest.


d. Southwest – (Sarah Pavlack)

i. Actions accomplished since last board meeting :1. Gained access to Drobox. 2. Reviewed previous regional representative documentation.



ii. Committee’s work in progress: future goals/plans :1. Send an initial introductory email to SW Region once date for meeting is

decided.2. Will be booking and announcing the fall date for the SW regional meeting by the

end of August. 3. Start to develop content for fall regional meeting once date, location is

solidified.


ACTION ITEM (Regional Reps): Reminder from Susan Kannenwischer (President) to ensure dates are uploaded to the OASFAA calendar once the regional meetings are confirmed.

9) President Elect

a. Associate Member Relations Committee – (Jenn Toomey & John Brown)

i. Actions accomplished since last board meeting :1. Proposal work and discussions

ii. Committee’s work in progress: future goals/plans :1. Assist with webpage updates for associate members. Continue discussions on 1

conference sponsorship and proposal work.


b. Communications Committee – (Claudia Wenzel & Mary Lynn Perri)

i. Actions accomplished since last board meeting :1. Revamped website is up and running

ii. Committee’s work in progress: future goals/plans :1. Working on pulling a committee together to maintain website and Facebook

page



iii. Recommended items for discussion by Executive Committee :1. Please let us know if there are any issues or revisions to the site that are needed

c. Finance Committee – (Matt Moore)

i. Actions accomplished since last board meeting :1. Worked with Finance Committee via email and phone to draft 2017-18 budget

for discussion at the 8/11/2017 board meeting.

ii. Committee’s work in progress: future goals/plans :1. A budget transfer will be made from savings to checking again this year to begin

the year (per OASFAA bylaws) with 50% of prior year actual expense in the OASFAA checking account.

2. This year we should spend some time developing ideas and action plans to increase income (and/or lower expenses) and prevent ongoing deletion of the OASFAA savings account.

3. Working to schedule time with TIAA-CREF investment consultant so that we can have a conversation about current investment strategy and long-term plans with how to best invest those resources.


d. Membership Committee – (Debra Clark)i. Membership Update :

1. Total Members: 527 (as of July 25, 2017)2. New: 573. Renewal: 470

ii. Actions accomplished since last board meeting :1. Processed membership payments2. Sent payment reminders (18 unpaid membership apps as of July 25, 2017.

Second reminder for payment sent to 10.)

iii. Committee’s work in progress: future goals/plans :1. Send payment reminders2. Work on detailed P&P



iv. Recommended items for discussion by Executive Committee:1. None

e. New Member/Recruitment Committee – (Meghann Fraley & Kirby Adams)

i. Actions accomplished since last board meeting :1. None

ii. Committee’s work in progress: future goals/plans :1. None


CONGRATS KIRBY!!!!!!

f. Nominations – (Matt Moore)

i. Actions accomplished since last board meeting :1. None.

ii. Committee’s work in progress: future goals/plans :1. None.

iii. Recommended items for discussion by Executive Committee :



1. None.

10) Past-President – (Faith Phillips)

a. Actions accomplished since last board meeting :i. I have been working on items that need to be archived from my presidency.

b. Committee’s work in progress: future goals/plans :i. Working with AG&P, Susan and Matt to update the constitution and P&P with the

results of the vote to change the definition of membership/addition of the associate member representative.

ii. I plan to work on an inventory list for OASFAA items. iii. Planning for the 50th anniversary will be ongoing.

c. Recommended items for discussion by Executive Committee :i. None.

d. Association Governance & Planning Committee - (Cheryl Willard & Betsy Johnson)

i. Actions accomplished since last board meeting :1. Participated in 2017-18 Transition Meeting

ii. Committee’s work in progress: future goals/plans :1. Work with Task Force on preparation of governing documents’ edits for

Associate Members’ voting and running for elected office2. Continue review of P & P 3. Work with Finance Committee to update Long Range Financial Plan

iii. Recommended items for discussion by Executive Committee :1. None.

ACTION ITEM (ALL COMMITTEES/TRUSTEES): Susan Kannenwischer (President) directive: Review your section(s) of the policy and procedure manual and send any updates you have to the Association Governance & Planning Committee Chairs. This committee does not know to update sections unless information is brought to them. Please make a huge effort to do this for your role this year.



e. Regulatory-Federal/State Issues Committee – (Ashley Eder & Lauren Urban)

i. Actions accomplished since last board meeting : 1. None.



11) Vice President for Conferences – (Carolyn McCluskey)

a. Conference Planning Committee – (Carolyn McCluskey)i. Actions accomplished since last board meeting :

1. None.



**Update from Matt Moore (President Elect) on MASFAA state conference state exchange program:

- Michigan will be the state exchange individual for our spring OASFAA conference- Matt believes he will be going to the Illinois state conference

o Illinois conference – 16th – 18th

**Update from Susan Kannenwischer (President) on hotel options for next OASFAA conferences:

o 50th Year Celebration in fall of 2018 Fall dates for 50th – October 24th – 26th are our preferred dates

o Will be held in central Ohioo Did put list our preferred dates out on the MASFAA Calendar

We do have back up dates depending on hotel availability 2017-18 OASFAA Executive Committee Meeting Page 16 of 28August 11th, 2017


o Pushing to get all of that finalized and moving ASAP ACTION ITEM (Susan/Carolyn) - Waiting on our point of contact to get us

information on hotel rates, etc., we will be following up. Hopefully by next meeting we will have significant progress and chance to

visit sites, etc.

b. Conference Registration Committee – (Mary Reshad)i. Actions accomplished since last board meeting :

1. None.



c. Conference Entertainment Committee – (Stacey Black, Greg Carlo, & Michael Jones)i. Actions accomplished since last board meeting :

1. None.



d. Conference Program Committee – (Andrea Morrow)i. Actions accomplished since last board meeting :

1. None.





e. Conference Site Committee – (Stephanie Goller)i. Actions accomplished since last board meeting :

1. None.



f. Chenelle Leadership – (Erica Henry & Melanie Weaver)i. Actions accomplished since last board meeting :

1. None.



g. Professional Development – (Randy J. Ulses & Renee Lamp)

i. Actions accomplished since last board meeting :1. Randy and Renee’ met at transition and discussed the committee and plans for

seeking outside speakers.

ii. Committee’s work in progress: future goals/plans :1. With MASFAA this fall, our work will be focused on spring conference 2018.


12) Vice President for Training – (Carrie Short)

a. Actions accomplished since last board meeting :



i. Compiled survey results for selecting 2017-18 workshop topicsii. Compiled survey results from workshop attendees in 2016-17 – likes/dislikes, areas for

improvement, etc.iii. Secured instructors for all selected topics (pending date and location, availability, etc.)iv. Established 2 new options for workshop attendance. Three options total: $50, $30, $15.

$50 – workshop instruction, materials, lunch, exam voucher. $30 – instruction, materials, lunch. $15 – materials.

v. Created visual for NASFAA Credential Training page on website; had it uploaded by ATAC

vi. Updated Dropbox access for exec committee membersvii. Helped revise reimbursement/recon form for 1718

viii. Additional items accomplished since report was submitted :1. Confirmed training dates:

a. 09/29 – Verification 2017-18 (Erin and Jesse)b. 10/20 – Pending topic & Instructor (was going to be Needs Analysis)c. 11/07 – Federal Pell (Sarah Pavlack)d. Conference workshop will be on the Application Process (Erica Henry)e. Need to work with associate members committee to perhaps see if

there are sponsorship opportunities for workshopsi. Costs nearly $1500 for full breakfast at conference, but got

away with just $500 for a break with snacks/coffeef. Free NASFAA training materials this year are on SAR Codes – will do this

training at conferencei. Looking for someone who is willing to present

1. Ashley Eder and Leigh Jackson volunteered

b. Committee’s work in progress: future goals/plans :i. Submitted a few workshop dates to Erin @ Franklin for fall workshops. Hoping for 9/29 –

2017-18 Verification and 11/17 – Pell/Afghanistan Grantsii. Need to purchase materials through NASFAA

iii. Will help MorraLee w/new FAFSAHelpOhio graphics for printed materials

c. Additional conversation on training: i. Variety of people at MASFAA – if session is great or wows you then consider following

ideas for OASFAA training:1. proposing that session to come to an OASFAA conference 2. Ask that presenter if they are willing to do a webinar that we can put on in Ohio3. All should agree to keep ears/eyes open to this as an option for sessions for

additional training throughout the year.



a. Would this make a good webinar?b. Can we do this by webinar?c. Will this be a value add to our members?

d. Recommended items for discussion by Executive Committee :i. None

e. College Goal Sunday / Early FAFSA – (MorraLee Keller)

i. Actions accomplished since last board meeting : 1. Website Graphics Updated2. Messages to OASFAA Membership to recruit dates for calendar3. Some documents updated

ii. Committee’s work in progress: future goals/plans :1. Update resources on FAFSAHelpOH webpage for 2018-20192. Send email to school counselors to recruit school-based events3. Update language on website based on changes to 2018-2019 FAFSA

iii. Recommended items for discussion by Executive Committee :1. Nothing at this time

iv. Additional Updates provided :1. Website has been updated – will continue to be updated as receive info2. Think about filling out forms if you are having a public event at/near your

campus so it gets on the website3. MASFAA – access event – going to do a FAFSA completion workshop – Sunday

Noon to 2 pm at Sinclair Community Collegea. Possibly a live broadcast from event to the opening of MASFAA

conference

f. Need Analysis Committee – (A’Lisa Hatfield & Leigh Jackson)






g. Outreach Committee – (Jeff Johnston, Cody McMillen, & Mary Cannon)

i. Actions accomplished since last board meeting :1. We have held our first two meetings, one in June, one in July. We have a

committee of 12 – 14 active members this year.

ii. Committee’s work in progress: future goals/plans :1. August: *We are recording a “train the trainer” webinar for how to do a high

school night. 2. September: *Articulations. We have secured presenters for all four OACAC

Articulations around the state (Ohio Wesleyan, Tri-C, University of Findlay, and Miami University). Outreach is giving a session on State and Federal financial aid updates.

3. *FA 101 Webinar: Targeted towards new counselors (admissions, TRiO, Americorps, school, access, etc.)

4. October: Counselor Workshops. The following locations are confirmed. We have tried to have sites book around MASFAA:

a. University of Cincinnati 10/2/2017b. Bluffton College 10/4/2017c. Ohio University Lancaster 10/4/2017 (?)d. Bowling Green State University 10/5/2017e. Kent State University 10/5/2017f. Shawnee State University 10/5/2017g. Ashland University 10/6/2017h. Ohio University Zanesville 10/6/2017i. Baldwin Wallace University 10/6/2017j. Marietta College 10/11/2017k. Notre Dame College 10/12/2017l. Defiance College 0/12/2017m. Stark State College 10/13/2017n. Capital University 10/13/2017



o. We are waiting on dates/confirmation from the University of Dayton and Otterbein University

5. Additional items since report submitted:a. Pulled in four new members to committee – very busy, putting together

slides, etc. – will continue to be very busy next 8 weeks

iii. Recommended items for discussion by Executive Committee :1. We are once again asking all FAD’s to encourage their staff to add their names

to our list of volunteers for presenters for high school nights. We have many unfilled nights as we head into fall and will be enlisting help from our regional reps to find presenters. See notes under section 6b.

h. Support Professionals Committee – (Erin Glass & Nancy Shepard)




i. Diversity Committee – (James McDougal & Craig Slaughter)






13) Liaisons

a. Ohio Department of Higher Education (ODHE) – (Tamika Braswell)

i. Actions accomplished since last board meeting : 1. The 2017-2018 OCOG award was released on July 14th. All sectors received an

increase: Public = $1536 from $1416 Private, non-profit = $3072 from $2832 Private, for-profit = $1140 from $1056

a. Regionals can receive up to a $58 awardb. Pell-first is still appliedc. Third-term OCOG for community colleges, regionals, and institutions

with lower tuition remainsd. Income increase from $75K to $96Ke. Effective for the WI/SP 2018 term, student’s receiving federal veterans’

education benefits can use OCOG towards housing and living expenses.f. Effective for the WI/SP 2018 term, students with intellectual disabilities

in certificate and non-degree programs may be eligible for OCOG. Further guidance to come.

2. Safety Officers College Memorial Fund continues to pay 100% tuition/student fees at public institutions and an annual award of $7,044 at private institutions for 2017-2018.

3. War Orphans Scholarship Board met on July 28th and approved coverage of 90% tuition/general fees at public institutions and an annual award of $6,398 at private institutions for 2017-2018.

a. Final budget increased WOS appropriations to $8,077,000b. There were 453 new applications received this year c. Reminder of change to deadline to May 15

4. NEALP -- *Update* a. Guidance memo sent out earlier this week. Institutions need to verify

their eligible students for the 2017-2018 AY. b. Award amounts are $1,500 for RN’s and $6,000 for MNE’sc. No EFC cutoff this year

5. Choose Ohio First -- *Update*



a. Guidance memo should be released later this month. In the meantime an e-mail update was sent last week stating:

i. New scholars in new COF awards: We have added the new award numbers to the COF payment system. When you upload your templates, please be sure and use the correct award number. Only new scholars should be submitted under a new award number (i.e. 16.01, 16.03, 16.05, etc.).

ii. Continuing scholars in continuing COF awards: You have submitted teach-out lists with all scholars continuing from continuing COF awards. Only these scholars will be processed for payment. Please be sure and use the continuing award numbers for these scholars.

iii. Consistency in reporting: When submitting payment requests, please be sure that all information is accurate (especially major code and degree level) in both the COF payment system and in HEI (for public institutions). We have had situations where scholars were submitted one term as bachelors, the next term as masters, then back to bachelors. It is crucial for all submissions to be accurate, especially for auditing purposes.

6. Per the award agreements effective July 1, 2017:a. GPA Policy: ODHE recommends that Scholars maintain a cumulative

grade point average (GPA) of 3.0 or higher. If a scholar falls below this cumulative GPA, the institution must submit a scholar support plan each term which details the institution’s plan to bolster the scholar’s GPA. It is not the intention of ODHE to revoke scholarships if GPAs remain below 3.0. Rather, our goal is for institutions to be intentional in coming alongside such scholars and providing them with needed support so that they can move toward the 3.0 benchmark.

b. Minimum Award Amount: All COF scholars must receive a minimum of $1,500 ODHE dollars per year. This can be distributed in any amount per term throughout summer, fall, and spring terms.



c. Maximum Award Amount: The maximum award amount per scholar (non-PCMH) for the 2017-2018 academic year is $7,368.00.

d. Cost Share: The award agreements your institutions received for 2017-2021 state that institutions must provide cost-share in a 1:1 ratio of ODHE dollars to dedicated institutional funds. This amount is taken directly from the following section of Ohio Revised Code: http://codes.ohio.gov/orc/3333.64

e. Scholarship Use: COF scholarship money is to be used for tuition (instructional/general fees) and book vouchers. All of these items must be listed on the scholar’s tuition bill.

f. CIP Codes: No scholar with an unapproved CIP code will be processed for payment.

7. Ohio National Guard -- *Update*a. Though ODHE and the Governor’s office requested an increase in

funding levels, the House and Senate flattened funding.

b. Therefore ONG will only pay 96% of tuition/general fees at public institutions and 96% of the average tuition/general fees of public institutions at private institutions.

i. Question asked to group (Tamika not present at meeting): Does the institution have to cover the other 4%?

1. Consensus answer from group: YES

c. Further guidance will be sent from the ONGSP Program Manager

ii. Committee’s work in progress: future goals/plans :1. 2016-2017 reconciliation memo was sent out to institutions allowing an

extension request for any missed payments for OCOG, WOS, and OSO. Deadline is August 21st.

iii. Additional Comments from MorraLee Keller (EARLY FAFSA/CSG Chair): 1. First-year FAFSAs is up in Ohio


http://codes.ohio.gov/orc/3333.64


a. First time in 4 years, it has gone up

2. National numbers are up as well, first year filing is way up, and overall they are up. This is big news after three years in the opposite direction.

3. Provided some FAFSA figures that are showing the trend in FAFSA completion from 2016 to 2017. See below figure to view these figures:

iv. Other Additional Comments regarding State Funds from Group :1. IUC (InterUniversity Council of Ohio – consortium of schools get together at

Director level monthly) schools had a meeting a. Concern over some of new language in state guidance – OCOG

restricted by tuition specific aid, but also by combination of Pell/EFC combo – a delay has been requested to delay that implementation

2. Concern/Caution brought up about a $58 of OCOG regional campus award – using up one of their semesters

v. Recommended items for discussion by Executive Committee :



1. None.

14) Other Discussion/Reminders/Comments/New Business a. Regional reps reminder for survey monkey accounts – if need password – Contact Carrie Short –

VP of Training

b. New single check request form this year for use by all OASFAA positions

c. FYI on www.frankFAFSA.com Institutional logos are being used without permission – logos are in black and silver at the bottom and rotate if you keep watching. Website did not go about obtaining rights to use of logos, several schools are contacting to cease and desist the use of logs.

d. Updates on MASFAA LAC – conference (Emily Haynam – MASFAA LAC co-chair)i. Registration is up and running

ii. Discounted membership for 2017-18 membership year (previously was the current year membership you had to purchase to go to conference – expired in month – MASFAA wanted to change that) from $75 down to $35 if bought in conjunction with MASFAA conference registration. Total cost for both registration and $35 discounted membership is $400. OASFAA folks do not have to purchase the membership

iii. Betsy Johnson (MASFAA LAC co-chair) and Emily are working on determining rooms for sessions, selecting meals, working with sub committees on decorations, charity initiatives and entertainment.

1. Potentially looking to purchase t-shirts/track jackets to sell as idea to raise money for charity

a. Discussion on whether we should/could use sponsors on shirts – at this point no for MASFAA. Other ideas came up of using sponsors other than lenders for shirts, booths, etc. Examples included:

i. Staples exampleii. Instead of always relying on associate members

iii. Allow someone to sell pampered chef, exhibit at a conference1. Purse sales, etc. to allow to exhibit – don’t in OASFAA

iv. Michigan-based ERP – GEMS – looking to expand1. Want to get their name out there


http://www.frankFAFSA.com/


v. Word of caution from associate members chair that we want to be careful not to alienate associate members with some of these options.

2. Advised that if anyone else has any charity ideas to let Betsy or I know.

15) Adjournment

a. MOTION by Carrie Short (VP – Training) was made to adjourn the meeting.i. MOTION was SECONDED by Deb Langdon (NW Regional Rep)

ii. Board of Trustees Vote Count:1. 12-0 - MOTION PASSED


Documents

€¦ · Web viewAllow someone to sell pampered chef, exhibit at a ... Word of caution from associate members chair that we want to be careful not to alienate associate