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AGENDA Local Area III Workforce Partnership Board/Chief Elected Officials Board

Tuesday, September 23, 2014 8:00 A.M. Johnson County Workforce Center

9221 Quivira Road, Overland Park, KS (8:00) Call to order/welcome and introductions (8:05) Testimonials and spotlights (8:20) Consent Agenda July 22, 2014 Workforce Partnership board minutes August 13, 2014 Executive Committee minutes September 10, 2014 Executive Committee minutes Financial report (8:25) Board team discussions (9:10) WIA One-Stop Operator and Adult/DW Program Operator RFP timeline (9:20) Transformation Plan Update (9:30) Adjourn

Local Area III Workforce Investment Board Minutes July 22, 2014

Local Area III Workforce Investment Board Minutes Johnson County Workforce Center 9221 Quivira, Overland Park, KS

Tuesday, July 22, 2014

WIB Members Present: Brett Flachsbarth, Marvin Hunt, David Huston, Brenda Jones, Leota Marks, Scott Neilan, Neal Palmer, Dana Streck, Don Nelson, K.J. Langlais, Judy Korb, Ashley Sherard, Brady Garren, Rita Adams WIB Members Absent: Mike Beene, Isaura Betancourt, Carolyn Benitez, Judy Gifford, Dan Lange, Steve Waddell, Jerry Leonard, Maria Rovirosa, Mike Fleming, Angela Kaminski, Trudi Andernacht, Steve Jack, Wendell Maddox, Stacie Durkin WIB Staff Present: Jo Adams, Scott Anglemyer, Trent Howerton CEOB Members Present: Jane Philbrook One-Stop Operator Staff Present: Irene Brenon, Erich Ulmer, Danica Rome, Teresa Clardy, Nancy McNealey, Lou Ann Scott, Lissa Harris, Terri Leisten Guests Present: Bill Hill – Concorde Career College, Wallace Vaughn – KS Department of Commerce, Mike Copeland – KS Department of Commerce; Leota Marx – Kansas City Kansas Community College, Danielle M. – Job Seeker, Maria Griffin – Best Harvest Bakeries !Call to Order Scott Neilan called the meeting to order. Members and guests introduced themselves. Testimonials and Spotlights Scott Anglemyer introduced Danica Rome who introduced Maria Griffen with Best Harvest Bakeries. Griffen explained that they are a food manufacturer in Kansas City, KS and gave some examples of how they have used Workforce Partnership services. She gave an example of an employee that didn’t work out and a success story. Rome then introduced Nancy McNealey who explained how Best Harvest Bakeries was helping with the computer camp. McNealey also highlighted Olson Manufacturing as a company helping to provide work experience opportunities for the youth. Anglemyer then introduced Lou Ann Scott who introduced Danielle M. – a job seeker. Danielle explained how Workforce Partnership was able to pay for her training as an Occupational Therapist and that she would soon have her Associates Degree. David Huston then provided the employer spotlight for Olson Manufacturing. Huston gave an overview of how manufacturing has changed over the past several decades and showed some innovative products created by Olson Manufacturing. Huston also commented on manufacturing industry trends.


Anglemyer then introduced Teresa Clardy who introduced Lisa Harris. Harris gave the partner spotlight and explained how Workforce Partnership was working with Kansas City Kansas Community College under the T4E grant. Harris explained the work she does at the college as an outpost location. Commissioner Philbrook asked how the grant was funded and Anglemyer explained the grant partnership. Don Nelson asked how job seekers find the location and Anglemyer noted that more outreach was probably needed. Consent Agenda The consent agenda was reviewed. Huston moved to accept the consent agenda. Brenda Jones seconded. Motion passed. Board Officer Votes Anglemyer gave an overview of the board officers and explained it was time to vote on Chair and Secretary positions. He explained that the Executive Committee nominated Trudi Andernacht for Chair and Jones for Secretary. Nelson motioned that nominations cease. Huston seconded. Nominations were ceased. Huston then motioned that Andernacht be elected Chair and Jones be elected Secretary. Judy Korb seconded. Motion passed. Transformation Plan Update Anglemyer explained that the relocation of the Wyandotte Workforce Center has taken the most time. He also noted that Workforce Partnership held a Staffing Industry Summit last month where many firms seemed excited to partner with us and provide various labor market information. Anglemyer also noted that an MOU has been signed with Catholic Charities and we should be able to move in soon and begin providing services there three (3) days a week as an outpost location. Anglemyer then explained some of the issues with moving into 626 Minnesota – the top location choice for the Wyandotte County Workforce Center. He explained that while it is much cheaper, it is also half of the current space. He also noted that parking seemed to be the biggest obstacle. He asked for authority to sign a lease should an acceptable agreement be reached. Nelson moved to give Anglemyer this authority. Jones seconded. Motion passed. Anglemyer said October 1, 2014 was the targeted move-in date. Contract Renewal - WIA One-Stop Operator, Adult and Dislocated Program Anglemyer explained that the board has two (2) contract with Dynamic Workforce Solutions – one for the WIA Youth Program and the other for the One-Stop Operator, WIA Adult and Dislocated Worker programs. Anglemyer noted that they have always been separate contracts and asked board members if there was any reason to combine contracts. K.J. Langlais asked if many providers could do both, and Anglemyer explained that some providers only provide youth services while others only provide


adult services. He explained that combining the contracts could limit the number of qualified providers. Trent Howerton noted that the Youth Council met two weeks ago and it was their recommendation that both contracts be keep separate. Nelson asked about performance and Anglemyer noted that performance was good under both contracts. Marin Hunt asked about the extra workload on staff with two contracts and Anglemyer explained it wasn’t very much extra. Commissioner Philbrook asked if there was extra costs involved and if not, then to leave the contracts as is. Nelson moved to leave the contracts separate. Huston seconded. Motion carried. Neal Palmer noted that moving into a new building would be a great opportunity for positive public relations. Board members then broke out into their respective teams for the remainder of the meeting. Meeting adjourned. !

Workforce Partnership Executive Committee Meeting Minutes

Wednesday, August 13, 2014

Committee Member(s) present: Trudi Andernacht, Marvin Hunt, David Huston, Scott Neilan Guest(s) present: Irene Brenon, Terri Leisten, Erich Ulmer Staff present: Scott Anglemyer Trudi Andernacht called the meeting to order. The committee discussed the content of board meetings. Anglemyer said that he put this item on the agenda because the past few meetings have run long, keeping the board teams from meeting as scheduled. He asked the committee to consider alternatives to make sure that board meetings cover the important items and stay on time. David Huston said that it was important to have board team meeting time. He said that the risk of their not meeting frequently was that they would forget what they’re all about. He felt that the board didn’t need to do all of the spotlights and testimonials at every meeting. Andernacht suggested rotating the spotlights and testimonials, so that each would happen at every other meeting. Hunt concurred, adding that we tend to have two testimonials at each meeting, and perhaps we should have only one. While they are important, he said that it was important to prioritize the purpose of the meetings. Hunt also said that when the teams meet, they talk, but didn’t seem to be solving problems. The teams that work best are those that solve a problem that is real. His team hasn’t had a challenge that is specific enough. Other committee members thought that the various teams had varying levels of challenges. Andernacht thought that the Board team’s issues were more straightforward, and that they’ve even done some work in separate meetings or through e-mails. Anglemyer said that he heard consensus around rotating the spotlights and testimonials. Brenon added that she felt her staff could do a better job of coaching those giving testimonials, and that they were looking at ways to improve them, such as doing them in an interview format with the job seeker or employer providing the testimonial. Anglemyer gave an update on the issue of WIA allocations. He discussed recent communications with Commerce. He said that Commerce has now released what they are calling final allocations, and that he was confident that they would continue to refuse to consider further changes to the formula calculations. Andernacht added that she was sure that Commerce would not change their minds. Neilan said he didn’t think it would be productive to pursue the issue further, but that it’s helpful that Commerce knows that the board is paying attention, and that the questions were coming from the board, and not just the staff. Huston suggested notifying Commerce that the board still thinks that Commerce erred in the formula, and that the board was going to also let the U.S. Department of Labor (USDOL) know the board’s interpretation of Commerce’s errors. He felt it was important to have something permanent on record, and the basis for further reviews, monitoring, and discussions. He drew comparisons to the rescission, where there never was an acknowledgement of Commerce’s hand in creating the conditions that led to the rescission.

The committee discussed the format in which the communications should proceed, whether by e-mail or by letter, and whether USDOL should be copied on the letter or notified some time after the message was sent to Commerce. Committee members wondered about the sensitivities of contacting USDOL. Neilan reminded the committee that USDOL had been consulted, and that Anglemyer’s earlier e-mail had asked Commerce whether it was Commerce’s decision or USDOL’s decision to make no further changes to correct for prior errors. Anglemyer said that he would draft a letter for members’ review. If they approved, he would send it to Commerce and copy the regional office of USDOL. Anglemyer gave an update on the transformation plan. He focused on finalizing the agreement with Catholic Charities and the negotiations for the lease on 626 Minnesota. He said that there were still some minor details to be worked out on that lease agreement. Anglemyer explained a situation that had arisen with Workforce Partnership’s involvement in the recruitment of a company through the Department of Commerce and the Kansas City Area Development Council (KCADC). This company had asked for us to arrange interviews with prospective candidates, as a way of gauging the quality of the workforce. The interviews would not lead to a job offer, but would be solely for the benefit of the employer. We reluctantly agreed, but made it clear to candidates that their participation in these interviews would be good practice for “real” interviews, but that there were no jobs tied to these interviews. Our staff searched extensively for candidates and screened them. As a result, we did not send as many candidates to the interviews as the company hoped, while our counterparts in Missouri send the required number, but did not screen the candidates. The company expressed disappointment with the quality (Missouri) and number (Kansas) of candidates, but said that they would offer the Kansas City area a second chance to arrange interviews. In discussing this opportunity, Commerce’s business development staff attempted to explain the less than desirable outcome of the first round as resulting from Workforce Partnership “dropping the ball,” and mentioned a Workforce Partnership staff person by name. Anglemyer told the committee that he notified Commerce that the failure was the result of a poorly designed process, that Workforce Partnership had devoted a significant amount of time and staff resources to the recruitment, and that in considering the work that had been done, the unreasonable expectations of the company, and the quality of the jobs they were offering, that Workforce Partnership would not participate in the second round of interviews. Anglemyer said that he felt it was important that the committee know about the situation, because there could be some future reaction from Commerce or KCADC. Neilan moved that the committee adjourn. Huston seconded. Motion carried.

Workforce Partnership Executive Committee Meeting Minutes

Wednesday, September 10, 2014

Committee Member(s) present: Trudi Andernacht, David Huston, Brenda Jones, Wendell Maddox, Scott Neilan Guest(s) present: Irene Brenon, Terri Leisten, Erich Ulmer Staff present: Jo Adams, Scott Anglemyer, Trent Howerton Trudi Andernacht called the meeting to order. Anglemyer said that the board roster has had some recent changes, and that these changes would have some implications for the board. He said in the past week he had been notified of two resignations: Jerry Leonard, representing Vocational Rehabilitation, and Marvin Hunt, representing Adult Basic Education. Both would need to be filled, since they represent One-Stop partners. He added that the new board composition requirements under the Workforce Innovation and Opportunity Act (WIOA)—the re-authorized WIA law—were different, and the implementation time for WIOA complicated the process of filling vacancies. Anglemyer said that he would contact both the Department of Children and Families (DCF) and Kansas City Kansas Community College regarding these vacancies. He said that there was one other consideration: that Marvin Hunt was an executive committee member by virtue of his co-chairing the System Team. He asked the committee whether they wanted to replace him on the Executive Committee. Huston recommended waiting to fill the Executive Committee vacancy. Other members agreed. Maddox asked if there was a problem with Hunt’s co-chair position not being filled. Anglemyer noted that the other co-chair was Scott Neilan. Neilan said that he would hate to bring anyone into the co-chair position without knowing what the issues were and without the committee’s knowing his/her level of commitment to that committee and the work of the board. Huston added that there was no rush to fill this vacancy, and members agreed that it would not be filled at this time. Anglemyer discussed a meeting that he had attended the previous week regarding implementation of WIOA. All five executive directors in Kansas met with Commerce staff. The primary topic of the meeting was whether Kansas would be willing to be an early implementing state. Anglemyer explained that the regional office of the Department of Labor (DOL) had asked Kansas regarding its willingness to accelerate implementation of WIOA. He explained that there would be further communication with Commerce and with DOL, and that he would like for the board team discussions to focus on WIOA implementation, and the steps that we will have to take to implement WIOA. He called the committee’s attention to a document that DOL had provided for the state and local boards to assess their readiness to implement WIOA. He said that he would divide the items in this document among the teams and have them discuss our readiness. He also said that it was important for Workforce Partnership to develop an implementation plan, and that the readiness document and the board teams’ discussions would help guide the development of that plan. He said that it would be important to in some way integrate the WIOA implementation plan and the Transformation plan. Adams asked whether Commerce would be willing or able to provide much technical assistance on WIOA implementation. Anglemyer said that several people at Commerce seem to be spending quite a bit of time on WIOA. Maddox asked whether deciding to implement WIOA early was an all-or-nothing deal for the local boards, or could each local board make its own decision. Anglemyer said he didn’t know the answer to that.

The committee heard updates on the Transformation plan. Anglemyer said that the lease on 626 Minnesota was still not signed, but that it appeared to be very close. He told the committee that staff had been providing services at the Catholic Charities location for about three weeks. He said that the first week there was very slow, but that traffic appears to be increasing each week. Adams reminded the committee that we will need to issue the One-Stop Operator/WIA Adult & Dislocated Worker Program Operator RFP soon. Anglemyer said that he would have a schedule ready for the board to consider at the board meeting. There was some discussion of composition of the proposal review and interview teams. We will have time on the agenda for selection of these two teams. Maddox moved that the committee adjourn. Neilan seconded. Motion carried.

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LOCAL READINESS and TECHNICAL ASSISTANCE CONSULTATION TOOL

Workforce Innovation and Opportunities Act Implementation

Page 1 of 3

Local WIB: Consultation Date:

ETA Staff:

Questions

1=Ready

2=Has a plan; can implement without TA

3=Has a plan; needs TA to implement

4=Not ready and/or planned; needs TA

Readiness Comments/Notes

Practices and Examples Local Governance How will local leadership shift/select new Board members? How long has Board been in existence, and how ready is it to assume new functions outlined in WIOA? e.g. sector partnerships, incumbent worker training and transitional jobs, co-location with partners, infrastructure cost-sharing, pay-for- performance contracting

How does the Board identify and engage employers and employer associations from key industry sectors, and to what extent are strategies tailored to local and regional economies?

To what extent has the Board formed partnerships with key industries to adequately carry out the job-driven aspects of WIOA?

How is the Board supporting coordination and planning between core programs?

How does the Board disseminate and build on proven or promising practices?

How does the Board promote the effective use of technology to manage, deliver and maximize the efficient use of its programs?

To what extent has the Board reviewed its administrative and budget controls to identify adjustments needed to implement provisions of WIOA?

How has the Board reviewed its staffing and contractor staffing levels to identify adjustments needed to implement provisions of WIOA?

To what extent will outstanding audit findings or monitoring issues affect the Board’s ability to implement provisions of the WIOA, as applicable?

Local Performance Accountability How is the Board aligning technology and data systems across the core programs, and where might there be support needed from the State?

How will this alignment support customer activities that include TANF, Voc Rehab, and Adult Basic Education programs?

To what extent does the Board have adequate MIS for collecting, sharing and reporting cross-program information - especially costs of training services?

How well positioned is the Board to implement the required outcome measures?

What indicators and/or system measures beyond those mandated by the statute has the Board implemented or considered? Any assessment of effectiveness of its employer services?



Page 2 of 3

Questions

1=Ready





Practices and Examples How prepared is the Board to develop the required Eligible Training providers Performance Reports?

Local One Stop System What level of program alignment for core programs exists to meet the WIOA Requirements for integrated planning and service delivery?

How ready is the Board and its one-stop system for the level of business services and employer engagement activities contemplated in the WIOA?

How does/will the Board and/or one-stop operator ensure that the partners equitably contribute to infrastructure costs of the center(s)?

How will the role of TANF as a one-stop partner be introduced or expanded? To what extent might there be coordination issues?

How are any one-stop center co-location issues being addressed? Any accessibility issues?

What is the one-stop system capacity to support integrated intake, case management and reporting systems across the key programs?

How available is LMI to customers and staff in an easily accessible and user-friendly format?

Adult and Dislocated Worker Formula Programs How will local service strategies support career pathways to middle class jobs?

How engaged is the Board or one-stop operator(s) in sector strategies or career pathways policy work?

How will the Board make work-based learning - including OJT and registered apprenticeship - a key element in its workforce strategy?

How do local service strategies address the needs of long-term unemployed individuals?

What services are available to low-skilled customers? How prepared is the Board or one-stop operator(s) to ensure that frontline staffs have adequate skills to assist diverse customers - including TANF and people w/disabilities - with job training and placement?

Youth Formula Program How do local youth service strategies support career pathways to middle class jobs?

How ready is the Board to successfully target at least 20% of Youth formula funds on work-based training activities?

How ready is the Board to adjust service strategies to ensure 75% of Youth formula resources are used to successfully serve out-of-school youth?

How will the Board’s increased emphasis on services to out-of-school youth impact partnerships with schools and other youth service providers?



Page 3 of 3

Questions

1=Ready





Practices and Examples Partnerships How well does the Board broker and leverage coordination among the core program agencies and key stakeholders?

To what extent are adequate information-sharing agreements in place among core programs/agencies (WIA Adult, DW, Youth, NEG, DVR, ABE), other partner programs, and training/service providers? Issues?

What one-stop partnerships are currently in place, and where might there be issues to address? How does each partner contribute to the system?

What strategy does the Board have around regional planning and coordination? With which entities will it be jointly planning?

How will the Board partner with and incorporate Adult Education and Literacy into the regional planning process and local program design?

How will the Board work with Voc Rehab and local education agencies around coordination of pre-employment transition services?

Waivers For current waivers in place, how might they impact the Board’s WIOA implementation – and Is the Board prepared to track the effectiveness of any continued or new waivers?

What additional waivers has the Board identified to facilitate stronger WIOA implementation?

Miscellaneous Is there anything not addressed above that ETA should know about the local area’s preparedness to transition from WIA to WIOA?

What barriers does the Board see as potential challenges to implementation?



Page 1 of 2

Local WIB: VERSION 1A: BOARD TEAM ASSIGNMENTS Consultation Date:

ETA Staff:

Questions

1=Ready





Practices and Examples Local Governance How will local leadership shift/select new Board members? How long has Board been in existence, and how ready is it to assume new functions outlined in WIOA? e.g. sector partnerships, incumbent worker training and transitional jobs, co-location with partners, infrastructure cost-sharing, pay-for- performance contracting

To what extent has the Board reviewed its administrative and budget controls to identify adjustments needed to implement provisions of WIOA?


To what extent will outstanding audit findings or monitoring issues affect the Board’s ability to implement provisions of the WIOA, as applicable?

Local Performance Accountability How well positioned is the Board to implement the required outcome measures?


Local One Stop System Adult and Dislocated Worker Formula Programs How engaged is the Board or one-stop operator(s) in sector strategies or career pathways policy work?

Youth Formula Program

Partnerships



Page 2 of 2

Questions

1=Ready





Practices and Examples Waivers For current waivers in place, how might they impact the Board’s WIOA implementation – and Is the Board prepared to track the effectiveness of any continued or new waivers?






Page 1 of 3

Local WIB: VERSION 1B: SYSTEM TEAM ASSIGNMENTS Consultation Date:

ETA Staff:

Questions

1=Ready





Practices and Examples Local Governance How long has Board been in existence, and how ready is it to assume new functions outlined in WIOA? e.g. sector partnerships, incumbent worker training and transitional jobs, co-location with partners, infrastructure cost-sharing, pay-for- performance contracting

How is the Board supporting coordination and planning between core programs?

How does the Board disseminate and build on proven or promising practices?

How does the Board promote the effective use of technology to manage, deliver and maximize the efficient use of its programs?


Local Performance Accountability How is the Board aligning technology and data systems across the core programs, and where might there be support needed from the State?

How will this alignment support customer activities that include TANF, Voc Rehab, and Adult Basic Education programs?

To what extent does the Board have adequate MIS for collecting, sharing and reporting cross-program information - especially costs of training services?


How prepared is the Board to develop the required Eligible Training providers Performance Reports?

Local One Stop System What level of program alignment for core programs exists to meet the WIOA Requirements for integrated planning and service delivery?

How does/will the Board and/or one-stop operator ensure that the partners equitably contribute to infrastructure costs of the center(s)?

How will the role of TANF as a one-stop partner be introduced or expanded? To what extent might there be coordination issues?



Page 2 of 3

Questions

1=Ready





Practices and Examples How are any one-stop center co-location issues being addressed? Any accessibility issues?

What is the one-stop system capacity to support integrated intake, case management and reporting systems across the key programs?


How will the Board make work-based learning - including OJT and registered apprenticeship - a key element in its workforce strategy?

How do local service strategies address the needs of long-term unemployed individuals?

What services are available to low-skilled customers? How prepared is the Board or one-stop operator(s) to ensure that frontline staffs have adequate skills to assist diverse customers - including TANF and people w/disabilities - with job training and placement?

Youth Formula Program How do local youth service strategies support career pathways to middle class jobs?

How ready is the Board to successfully target at least 20% of Youth formula funds on work-based training activities?

How ready is the Board to adjust service strategies to ensure 75% of Youth formula resources are used to successfully serve out-of-school youth?

How will the Board’s increased emphasis on services to out-of-school youth impact partnerships with schools and other youth service providers?

Partnerships How well does the Board broker and leverage coordination among the core program agencies and key stakeholders?

To what extent are adequate information-sharing agreements in place among core programs/agencies (WIA Adult, DW, Youth, NEG, DVR, ABE), other partner programs, and training/service providers? Issues?

What one-stop partnerships are currently in place, and where might there be issues to address? How does each partner contribute to the system?

How will the Board partner with and incorporate Adult Education and Literacy into the regional planning process and local program design?



Page 3 of 3

Questions

1=Ready





Practices and Examples How will the Board work with Voc Rehab and local education agencies around coordination of pre-employment transition services?

Waivers For current waivers in place, how might they impact the Board’s WIOA implementation – and Is the Board prepared to track the effectiveness of any continued or new waivers?






Page 1 of 2

Local WIB: VERSION 1C: LABOR MARKET TEAM ASSIGNMENTS Consultation Date:

ETA Staff:

Questions

1=Ready





Practices and Examples Local Governance How long has Board been in existence, and how ready is it to assume new functions outlined in WIOA? e.g. sector partnerships, incumbent worker training and transitional jobs, co-location with partners, infrastructure cost-sharing, pay-for- performance contracting

How does the Board identify and engage employers and employer associations from key industry sectors, and to what extent are strategies tailored to local and regional economies?

To what extent has the Board formed partnerships with key industries to adequately carry out the job-driven aspects of WIOA?

Local Performance Accountability Local One Stop System How ready is the Board and its one-stop system for the level of business services and employer engagement activities contemplated in the WIOA?

How available is LMI to customers and staff in an easily accessible and user-friendly format?


How engaged is the Board or one-stop operator(s) in sector strategies or career pathways policy work?

Youth Formula Program Partnerships What strategy does the Board have around regional planning and coordination? With which entities will it be jointly planning?

Waivers



Page 2 of 2

Questions

1=Ready





Practices and Examples For current waivers in place, how might they impact the Board’s WIOA implementation – and Is the Board prepared to track the effectiveness of any continued or new waivers?




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0( 1*#2(3''+/,4()*&$'+( 5'0+'67'#(89:;(workforcepartnership.com/_uploads/library/file_99.pdf · Dan Lange, Steve Waddell, Jerry Leonard, Maria Rovirosa, Mike Fleming, Angela Kaminski,

0( 1#2(3''+/,4()&$'+( 5'0+'67'#(89:;(workforcepartnership.com/_uploads/library/file_99.pdf · Dan Lange, Steve Waddell, Jerry Leonard, Maria Rovirosa, Mike Fleming, Angela Kaminski,