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TITLE: Item Unique IdentificationPresented To: SDR Committee

Dec 7, 2006

Lydia Dawson, Procurement AnalystDefense Procurement and Acquisition Policy, Program Development & Implementation(703) 695-1098; lydia.dawson@osd.milWeb site: http://www.acq.osd.mil/dpap/uid/

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What have we accomplished?(FY 2006)

New releases of IUID Registry - improved error checking, additional GFP roles and interfaces

Volume in IUID Registry increased almost 100%, from approximately 68K to over 670K (53% small businesses)

Almost 600 business submitting records to the IUID Registry (50% of top 30 DoD suppliers)

75% of ACAT 1D IUID Program Plans successfully submitted and approved *

43% of non-ACAT 1D IUID Program Plans successfully submitted and approved

ISO 15434 Air Transport Association format code approved - enables implementation using one international standard to cover all commodity areas

* 13 ACAT 1D programs recently added.

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What have we accomplished?(FY 2006)

Replaced paper-based process for annual contractor reporting of GFP with IUID capabilities

Proposed IUID DFARS Rule for GFP published, comments received, adjudicated, and pending review and approval at DARC prior to recommendation for final publication

IUID Registry and Wide Area Workflow enhancements - established an initial electronic property transfer capability for GFP (paperless GFP 50% complete)

Initial maintenance depot capability established (30% complete)

With DAU, developed mandatory training for all 1102 (contracting) personnel

Trained over 3,000 DoD program managers, contracting & quality control personnel, and industry partners on IUID policy and implementation issues and opportunities.

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Current IUID Registry enhancements

Release 3.3 currently in test – deployment scheduled for December 2006

– Adds support for item disposition (third party custody/retirement/disposal)

– Improves edits

– Streamlines access mechanisms to improve performance

– Implements API to allow validation of UII syntax

– Performance tracking

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What metrics are we tracking?

IUID of all qualified items delivered to the Department of Defense – contract compliance

Program Plan Progress – “Critical Mass” of personal property items registered

Electronic “paperless” property management capability

– Eliminate DD Form 1662, DoD Property in the Custody of Contractors

– Integrate property transfers between DoD and contractors

– Integrate Plant Clearance Automated Reutilization Screening System (PCARSS) and the Lost, Theft, Damaged and Destroyed (LTDD) system

– Establish integration alternatives with Component property accountability systems

– Enable Military Equipment Valuation in 2006

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IUID contract compliance

UID Clause included

Incomplete

Without Clause

Not in EDA

Sampled 382 supply contracts from June and July 2005

Adjusted total shows percentages weighted by component based on

number of contracts

Number of Contracts

With Clause, 22Without

Clause, 18

Not found in EDA, 5

With Clause

Without Clause

Not found in EDA

Sampled 45 of 526 contracts with delivered UIIs

Statistical Measures

95% Confidence Interval Shown

Compliance By Component

– Army* 27.0% ± 8.5%

– Navy/MC* 16.3% ± 7.7%

– Air Force 75.4% ± 9.4%

– DLA 0% ± 2.9%

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IUID Registry statistics (critical mass)

IUID Registry Population

-

100,000

200,000

300,000

400,000

500,000

600,000

700,000

Date

UII

s

-

100

200

300

400

500

600

Co

ntr

ac

tors

UIIsLegacy UIIs

New UIIsIn GFP StatusPrime Contractors

•Growth rate over 11,000 new UIIs/week*

Goal 97M

(data as of 1 November 2006)

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IUID Registry statistics (by component)

(data as of 1 November 2006)

Data Submission by Component(New UIIs)

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

Air Force Navy Army  MarineCorps

ODAs DLA

% total UIIs

% total contracts

UIIs in Registry (New Items)

-

50,000

100,000

150,000

200,000

250,000

300,000

05-Sep-05 06-Dec-05 08-Mar-06 08-Jun-06 08-Sep-06 09-Dec-06

To

tal

Air Force

Navy

Army 

Marine Corps

ODAs

DLA

Contracts in Registry

0

100

200

300

400

500

600

700

To

tal

Air Force

Navy

Army 

Marine Corps

ODAs

DLA

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DFARS Rule - IUID of GFP (status)

Proposed DFARS Rule Published March 21, 2006, comments received May 22, 2006 [DFARS Case 2005-D015]

– Under revision to address “significant” comments

– Under revision to revise format

– Pending approval to publish final rule

Pending next IUID Registry release, maintain changes for Sept 30 synchronization.

Will be in all solicitations and contracts and replaces DFARS 252.245-7001, Reports of Government Property

– PAs will request balances for analysis and risk assessment, if necessary

– PAs will check during the reconciliation (if any) that UID items are accurately reflected in the stewardship records and IUID Registry

– PA certification of total items and total dollars ends with DD1662 elimination

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What is the current property transfer environment?

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Where are we going?

Re-engineering acquisition, finance, logistics business rules to –

Uniquely Identify Items + Track Items =

Management Information

I + T = M

Identify Item

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How are we getting there?

Using a central registry of items (audit hub) Capturing data in Wide Area Workflow

Working with industry and the maintenance depots to find value

– Enhanced asset visibility

– Improved life cycle management

– More accurate accountability

Re-engineering business rules; Mandatory DFARS Clause

– Item identification

– Marking practices

– Technical data

– Data exchange

WAWFIUID

Registry

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Planned IUID Registry enhancements

Improved access rules for Government and for Contractors in support roles

Corrections processing

Warranty data capture

Disposition data enhancements

– Capture for out of service events (e.g. mothballed)

– Return to service after disposition

Improved handling of “Mark” data

Additional reporting capabilities

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Electronic Property Management Capability

(I + T = M)

Metric Quantity (millions)

UII Items in DoD Inventory 67.7

Property in Possession of Contractors 29.5

Total UIIs 97.2

IUID RegistryUnique Item Identifier (UII)

STEP 2: Register DataSTEP 2: Register Data STEP 3: Automatic Data CaptureSTEP 3: Automatic Data Capture

STEP 4: Application ProcessingSTEP 4: Application Processing

Updates

Estimated Scope of UII Coverage

Acquire

Store Use

Expend/Dispose

Maintain

WAWF

Class I – SubsistenceClass II – Clothing & Individual EquipClass III – Fuels & Petroleum (Packaged)Class IV – Construction (Installed Equip)Class V – AmmunitionClass VII – Major ItemsClass VIII – MedicalClass IX – Reparables

Identify Item

STEP 1: Mark ItemsSTEP 1: Mark Items

Transactions

Retrieval

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Synchronizing UID/RFID/SIM Policy

Assets

Personal Property

Land

PP&E Inventory/OM&S

Real Property Repairables

Facilities

Internal Use Software

Consumables

Equipment

Military Equipment

General Purpose Equipment

Structures

Buildings DoD 4140.1-R (LM&R)

DoDI 5000.64 (P&E Policy)

DoD 7000.14-R (Comptroller)

DoDI 4165.6/65 (I&E)

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Property System Integration

ShippingContractor

(1)Contractor EDI

(1)Contractor FTP

(1)Contractor Web

Contractor EDI(1)

WAWF

DoDReceiver

IUIDRegistry

GFP Ship Notice

(2)856

Due-In Notice

(3)856

Receipt

IUID/GFP Info(4)

(4)IUID/GFP Info GEX

GEX

GEX

(3)Receipt

(3)FTP

ReceiptDoD Property Mgmt System

(4)Property Update

(4)Property Update

Contractor Property Mgmt

System

GEX

GEX

Contractor Contractor to DoD to DoD

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Lost, Theft, Damaged and Destroyed (LTDD)

PA investigates the case.

RecommendationRecommendation

Case Closed

LDD report is sent to the

designated PA.

Assessed

Amount Received

Assessed

Amount ReceivedPA receives the

report.

Relieved Yes

Liable

No

Government property is Lost,

Damaged, or Destroyed.

Contractor enters/updates the

instance into the LDD application.

Reject

Interface to UID Registry

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LTDD Schedule

Development Phase

Testing Phase

Pilot Phase

Full Scale Deployment

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

On time!

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Capital Asset Management System-Military Equipment

(CAMS-ME)

BEIS

CoreAccounting

Systems

• SOMARDS

• STANFINS

• STARS

• SIGMA

• SABRS

• GAFS-R

CAMS-ME

Increment 2(Contract Cost System – SFFAS 6

Compliant)

Expenditure Data

Asset Status Data

Asset Valuation Data (Contract Cost)

IUID Registry

APUID Registry

DUID Registry

IUID Registry

Phase 1

Phase 2

CLIN/SLINPolicy

Increment 2 will be SFFAS 6 Compliant

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Priorities Identified by Components

Mark Items, Training, Training, Training

Define program requirements & get DFARS clause in contracts – focus on training and compliance

Reinforce budgets for IUID and emphasis Program Plans

Integrate item marking, tracking and management policy across finance, logistics and acquisition and synchronize policies

Determine top level IUID ERP requirements

Facilitate global standards

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Questions?

IUID Toolkit

– Four tracks: PMs, Suppliers, Depot, Operational Maintenance

– http://www.iuidtoolkit.com

DAU UID Special Interest Area

– Within Acquisition Community Connection

– https://acc.dau.mil/uid

UID Website

– http://www.acq.osd.mil/dpap/UID/