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Public Administration Circular Letter 01/2004

My No. E/9/2/2/1(3)

Ministry of Public Administration,

Management and Reforms

Independence Square

Colombo - 07.

23rd February, 2004

Secretaries of Ministries

Chief Secretaries of Provincial Councils

Heads of Departments

Granting of Extensions of Service Beyond 55 Years of Age to Public

Officers Recruited Outside the Schemes of Recruitment

Your attention is drawn to Public Administration Circular 30/90 (1) dated

16.12.2003 on the above subject.

02. We have been reported on instances where some deserving officers have been

deprived of their entitled concessions, misinterpreting the contents of this Circular.

03. The provisions of sub-paragraph 1 (a) of the above Circular is applicable to anofficer who retired before 17.09.2003, and it is hereby stressed that action should be

taken in terms of instructions of sub-paragraph 1 (b) of the Circular, in respect of an

officer who reaches the age of 55 years (which is the optional age of retirement) on or

after 17.09.2003.

Sgd./ S.C. Mannapperuma

Secretary

Ministry of Public Administration,

Management and Reforms

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Public Administration Circular No. 01/2004

My No: E/III/2/3-3

Ministry of Public Administration,

Management and Reforms

Independence Square

Colombo 07.

27th February, 2004

Secretaries of Ministries

Chief Secretaries of Provincial Councils and

Heads of Departments

Personnel for the Conducting of the Parliamentary Elections

and North-Western Provincial Council Elections - 2004

It is essential that the Commissioner of Elections and the Returning Officers have the

services of the entirety of the Public Service including the Provincial Public Service available

to them for the conducting of the Parliamentary Elections to be held on 2nd April 2004. Besides

the officers initially identified for election duty, other officers should also stand by for

deployment in the event of their services being required.

02. The officials identified for duties of the North-Western Provincial Council Elections to be held at the end

of April 2004 should also stand by for deployment.

03. Therefore the following steps have to be taken.

(a) Leave should not be granted to any officer in the Public Service including the

Provincial Public Service during the period from 08.03.2004 to 06.04.2004. Any

leave already granted for this period stands cancelled. The Secretary to the relevant

Ministry or the Chief Secretary to the Provincial Council should personally decide

on granting of leave in very exceptional and personal circumstances such as illness.

(b) Above restrictions will be applicable upto 30.04.2004 in respect of officers

identified for duties of the North-Western Provincial Council Elections.

(c) All Ministries and Provincial Councils should ensure that all official engagements

including negotiations with visiting Foreign Missions, seminars, conferences and

training programmes are scheduled in such a way that it does not disturbs the

deployment of officers on election duty during the above-mentioned period.

(d) Where leave for a short period such as one or two days is required for a very

essential personal matter such leave can be approved by the Head of the Department

at his discretion in such a way that it will not stand in the way of receiving election

appointment letters, postal voting and participating in instruction classes.

(e) Transfers of public officers should be suspended for the period from 08.03.2004 to

30.04.2004.

04. This Circular is issued in consultation with the Commissioner of Elections.

Sgd./  S.C.Mannapperuma

Secretary

Ministry of Public Administration,

Management & Reforms