9/5/14  

1  

ECELC  Technical  Assistance  Training  

Introduc)on  to  Tracking  Technical  Assistance  within  the  Na)onal  Early  Care  and  Educa)on  Learning  Collabora)ves  

(ECELC)  Project  

Gretchen  Swanson  Center  for  Nutri)on  

ECELC  Technical  Assistance  Training  Presenta.on  Overview     1. What  Is  Technical  Assistance  (TA)?  

2.  TA  and  Evalua.on:    

a.  Why  Do  We  Track  TA?  

b.  The  TA  Tracking  Process  

3.  The  TA  Form  

4.  TA  Scenarios  and  FAQs  

5.  TA  Monthly  Reports  

What  Is  Technical  Assistance?    Technical  Assistance  (TA)  Defini)on    The  provision  of  targeted  and  customized  supports  by  a  professional  with  subject  maTer  and  adult  learning  knowledge  and  skills  to  develop  or  strengthen  processes,  knowledge  applica.on,  or  implementa.on  of  services  by  recipients.    

Characteris)cs  of  TA  •  Translates  theory  into  best  prac.ces  •  Rela.onship-­‐based  •  Face-­‐to-­‐face,  technology-­‐based,  or  hybrid  

"It wasn't so much about her giving us information; she wanted to hear what we were doing, and then she offered input.”  

Training  and  Educa)on     Best  Prac)ces    Ac)on  Period    &  TA  

9/5/14  

2  

What  Is  Technical  Assistance?    

About…  •  BreasXeeding  and  Infant  Feeding  •  Child  Nutri.on  •  Physical  Ac.vity  •  Screen  Time  

CONTENT  AREAS  Technical  Assistance  includes…  •  Coaching  •  Observing    •  Providing  feedback    •  Informa.on  sharing  •  Resource  dissemina.on  or  

referral    

ACTIVITIES  

As  well  as  guidance  on…  •  Team  building  •  Educa.ng  staff  •  Facilita.ng  change  •  Facilita.ng  project  requirements  

FACILITATION  

What  Is  Technical  Assistance?  

What  is  NOT  included  as  ECELC  Technical  Assistance…  •  Administra.ve  communica.ons  

o  Se]ng  up  site  visits  o  Learning  Session  reminders  o  Ac.on  Period  Task  reminders  o  Ac.on  Period  Task  requirements  clarifica.on  o  ECELC  Enrollment  assistance  o  ECLEC  s.pend  or  training  hours  assistance    o  Checking-­‐in  or  offering  assistance  

TA  and  the  ECELC  Evaluation  Why  Do  We  Track  TA?    

Provides  informa)on  on:  

•  How  Trainers  provide  TA  •  Frequency  •  Content  areas  •  Challenges    •  TA  and  changes  in  healthy  prac.ces  at  ECE  Programs  •  ECELC  project  improvements  

9/5/14  

3  

TA  and  the  ECELC  Evaluation  The  Process:    

1.  Trainers  complete  TA  Forms  on  iPad  Minis®  with  FileMaker  Go®.    

2.  Trainers  submit  TA  forms  –by  the  monthly  deadline.  

3.  Gretchen  Swanson  Center  for  Nutri.on  (GSCN)  compiles  data,  shares  monthly  TA  reports.    

For  Trainers:  TA  Form  Submission  Monthly  Deadline  –    5th  Business  Day    

For  GSCN:  TA  Report    

Monthly  Deadline  –    10th  Business  Day    

The  TA  Form  

TA  Form  Page  1   TA  Form  Page  2  

The  TA  Form  Items  on  the  form…    Sec)on  1  

9/5/14  

4  

The  TA  Form  

Sec)on  2  

Items  on  the  form…  

The  TA  Form  

Sec)on  3  Items  on  the  form…  

The  TA  Form  

Sec)on  4  

Items  on  the  form…  

9/5/14  

5  

The  TA  Form  

Sec)on  5  

Items  on  the  form…  

TA  Scenarios  and  FAQs  

Mul)-­‐Program  or  Group  TA     Types  of  Group  TA  from  Cohort  1  

•  Mass  emails  

•  Conference  calls  •  Webinars  

•  Peer-­‐to-­‐peer  site  visits  •  Working  mee.ngs    

TA  Scenarios  and  FAQs  Mul)-­‐Program    TA  Form  Example  1  

9/5/14  

6  

TA  Scenarios  and  FAQs  Individual  Follow-­‐up    aZer  Group  TA  

Create  2  forms:  one  for    the  Group  TA,  and  one    for  the  individual,    follow-­‐up  interac)on  with  the  one  Program.    

Mul)-­‐Program    TA  Forms  -­‐  Example  2  

TA  Scenarios  and  FAQs  What  Is  a  Single  Instance  of  TA?  

Site  Visits  or  In-­‐Person  Mee)ngs  •  Always  document  as  separate,  unique  instances.  •  Phone  or  email  follow-­‐up  afer  in-­‐person  mee.ngs  should  be  logged  separately.    

   Phone  and  Email  TA  

•  Follow-­‐up  or  “on-­‐going  exchanges”  -­‐  capture  on  one  form,  when  possible.    

•  If  an  exchange  begins  on  one  date  and  ends  on  another  –  use  the  final  date.    

 

TA  Reporting  

9/5/14  

7  

Technical)Assistance)By)Trainer)Year1to1Date

Name APRIL MAY JUNE JULY AUG. SEPT. NOV. TOTAL#)OF)MONTHS)SUBMITTED

Kentucky

Trainer 1

Trainer 2

Trainer 3

Trainer 4

Trainer 5

Trainer 6

Trainer 7

Trainer 8

Trainer 9

L.A. County

Virginia

TA  Reporting  

TA  Reporting  

The  Monthly  and  Cumula)ve    TA  Report  Summary  

Includes:    •  Program-­‐wide  totals  and  percentages    •  State-­‐by-­‐state  totals  and  percentages  •  Collabora.ve  totals  and  percentages  •  Number  and  percent  of  individual  Programs  reached  •  Topic  areas  addressed    

TA  Tracking  Resources  

•  TA  Protocol  –  Available  on  the  password  protected  area  of  the  Let’s  Move!  Child  Care  website.    

 •  Your  State  Project  Coordinator  

•  Nemours  

•  iPad  Mini®  and  FileMaker  Go®  Training  and  Tutorial  

•  For  ques.ons,  please  contact  the  TA  center  at  (ta@centerfornutri.on.org)