<Unit Title>Create a sales order for your AFS material TS-TSHIRT-##.
At the conclusion of this unit, you will be able to:
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Seasons
Material
Determination
Mass
Customer
Change
Mass
Data
Change
Sales
Information
System
AFS -
Retail
Interface
Effective sales order processing links all activities to customer demand in a series of tightly integrated processes.
The sales order processing cycle can begin with pre-sales activities such as a sales query or request for quotation (RFQ).
If the customer accepts the quote and places an order, you create a sales order document.
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Order Entry (Basic): Business Scenario
You need to create a sales order for your AFS material TS-TSHIRT-##. You have to choose the sales view which best suits the business.
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Entry
Production /
Procurement
Goods
Receipt
Allocation
Run
Trend
Analysis
Shipping
Billing
ATP
The above slide illustrates the typical apparel and footwear industry business processes - from design to shipping - which occur within a year.
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Sales Order
Run
The above slide illustrates the sales order cycle, from sales order processing, through to incoming payment.
For each process within Sales and Distribution there are electronic documents available. These are linked to the preceding and subsequent electronic documents within the cycle.
Inventory Sourcing (Make/Buy) determines:
How the product will be supplied
Allocation Run (ARun) is a tool to efficiently manage the allocation of stock to sales orders in AFS.
Creating the delivery document signals the start of all shipping activities for your sales order.
Creating a delivery document involves copying information from the sales order, such as the materials and the quantities, into the delivery document.
Creating a billing document involves copying information from the sales order and the delivery document into the billing document.
The billing document serves several important functions. It is the electronic means to help you prepare invoices - the output of billing. The billing document also serves as a source for Financial Accounting (FI) to help you monitor and manage customer payments.
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Billing information
Sales Order
Processing
Customer
Master
Material
Master
A sales order is an electronic document that captures and records your customer’s request for goods or services.
The sales order contains all pertinent information needed to process the customer’s request throughout the customer order management cycle.
Sales and distribution automatically proposes appropriate existing data from relevant master records in order to minimize errors and redundant effort in order processing.
You can enter a sales order with many items in a single screen, or place a complex order using an expanded order view.
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Sales documents contain information that is logically organized.
The header contains customer-related data and default header data for the entire order.
Items contain data about the material and quantities ordered.
Schedule lines store delivery information like delivery quantity and date.
Header
The order header contains customer-related data for the entire order
Conditions
Partners
Texts
Order Items contain data on the material and quantities ordered. A sales document can contain as many items as you require.
Schedule lines store delivery data such as delivery quantity and date. Each item may contain several schedule lines. Schedule lines contain information such as delivery dates and the quantities to be delivered on these dates.
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AFS Order Structure
Name Net
ORDER ITEMS
Department Season Indicator Allocation Strategy
Requested delivery date, cancel date
SCHEDULE LINES
Dlv. Date
Grid value and category data is included within the sales order structure for an AFS material.
In AFS, the order structure consists of a standard order header, order item and schedule lines with extensions for grid values, for example, sizes and categories. They are stored at schedule line level in the sales order.
The ordered, confirmed and delivered quantity fields for the grid value appear on the schedule line. If the ATP check proposes different scheduled delivery dates, a new schedule line is automatically created.
The above slide illustrates an example of standard and AFS data. Underscored fields are example AFS fields.
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189,90 DM
798,00 DM
TS-Shirt
Master data is stored (shared across application modules) and processed centrally to eliminate data redundancy.
When you create a sales order without a reference, the system automatically copies the following:
Material master: line item or material data from the material master record
Customer master: sold-to party and partner data from the customer master records
Condition records for pricing
Configuration tables for shipping point and route
NOTE: Presales activities, such as an inquiry or a quotation, can be the source of a sales order. If a presales activity serves as the source of a sales order, this can influence the data adopted in the sales order.
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The graphic interface for processing sales documents has been ergonomically redesigned. An essential element in the new user interface is the tab screen. This is similar to a row of index cards and allows you to find the correct screen very easily. Sales document data is mainly displayed in the following screens:
AFS Sales
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AFS Ordering party
The AFS Item overview screen is the usual order entry screen where you can order a number of material grid value variants (for example, sizes) for each product. This is the most efficient way of processing an order if the customer requires different dimensions to be delivered on different days.
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Overview fast order entry
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The fast order entry screen enables you to restrict your selection to a grid value (such as color) followed by the variants (such as size) and order quantities of that grid value.
This order entry screen allows fast customer order entry by telesales operators.
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Grid entry
Sold to
Purchase Order
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The matrix order entry screen displays possible grid entries on horizontal and vertical scroll bars. Only the order quantity fields for valid grid values are displayed.
In this order entry screen, you only need to enter quantities.
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If you enter a total quantity for a material, the system automatically determines the quantity of the dimensions according to the grid control data (for example, fewer small and extra large sizes and more average sizes of a material).
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AFS Ordering party
On the AFS Item overview screen, you can double-click on the material and then display the item detail, such as item category, allocation strategy or seasonal indicator at material level.
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Schedule Line Detail
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Grid Value
M BLK
On the AFS Item overview screen, you can choose the path Overview-> Complete structure and then double-click on a grid value to display the schedule line detail, such as EAN/UPC and the seasonal indicator at dimension level.
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Create a sales order for an AFS material
You are now able to:
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