030414 Lakeport City Council agenda packet.pdf

8/12/2019 030414 Lakeport City Council agenda packet.pdf

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Any person may speak for three (3) minutes on any agenda item; however, total public input per item is not to exceed 15 minutes, extended at the discretion of the

City Council. This rule does not apply to public hearings. Non-timed items may be taken up at any unspecified time.

GOAL SETTING SESSION: GOAL SETTING WORKSHOP TO START AT 4:30 P.M.

I. CALL TO ORDER & ROLL CALL: 6:00 p.m.

II. PLEDGE OF ALLEGIANCE:

III. ACCEPTANCE OF AGENDA: Move to accept agenda as posted, or move to add or delete items.

Urgency Items: To add item, Council is required to make a majority decision that an urgency ex

(as defined in the Brown Act) and a 2/3rds determination that the need to take

action arose subsequent to the Agenda being posted.

IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon bCouncil at one time without any discussion. Any Council Member may request that any item be removed from th

Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the Conse

Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this

meeting for either introduction or passage per Government CodeSection 3693

B. Warrants: Approve warrant registers from February 19, 2014.

C. Minutes: Approve minutes of the regular City Council meeting of February 18, 2014.

D. Agreement for Labor Relations and

Personnel Management Consulting

Services:Authorize the City Manager to enter into an Agreement for Labor Relations and

Personnel Management Consulting Services with Nickolaus and Haeg.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Citizen Input: Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that thesubject is not already on tonights agenda. Persons wishing to address the City Council are required to complete

Citizens Input form and submit it to the City Clerk prior to the meeting being called to order. While not required,

please state your name and address for the record. NOTE: Per Government Code 54954.3(a), the City Council c

take action or express a consensus of approval or disapproval on any public comments regarding matters which

appear on the printed agenda.

B. Introduction of New Police Volunteer

and Update on Volunteer Activities

Introduce new Police Department volunteer, Larry Howerton, and report on

volunteer activities.

VI. COUNCIL BUSINESS:

A. City Engineer/IT

1. Addendum to Incode Financial

Software Contract

Authorize the City Manager to execute the amendment with Tyler Technologie

an amount not to exceed $21,321 for the purchase, data conversion and

implementation of the Building & Permitting, Code Enforcement modules and

IG Workforce extensions.

B. Public Works Director

1. Software Implementation

and Training

Authorize the City Manager to pay the invoice for training and implementation

a work and asset management software application in the amount of $9,880 a

to split the cost equally between roads, water, and sewer at the cost of $3,293

for each fund.

C. Finance Director

1. Continuing Disclosure

Consulting Services

Approve and authorize the City Manager to sign a purchase order with P2 Capi

Advisors, not to exceed $5,000, for the provision of continuing disclosure

consulting services

VII. CITY COUNCIL COMMUNICATIONS:

A. Miscellaneous Reports, if any:

AGENDAREGULAR MEETING OF THE LAKEPORT CITY COUNCILTuesday, March 4, 2014

City Council Chambers, 225 Park Street, Lakeport, California 95453


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City Council Agenda of March 4, 2014 Page 2

VIII. ADJOURNMENT: Adjourn

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerks Office at

Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeports website,www.cityoflakeport.com, subject to

staffs ability to post the documents before the meeting.

The City of Lakeport, in complying with theAmericans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or

participate in the City meeting due to disability, to please contact the City Clerks Office, (707) 263-5615, 72 hours prior to the scheduled meeting to ensure reasonable

accommodations are provided.

_______________________________________

Janel M. Chapman, City Clerk
http://www.cityoflakeport.com/http://www.cityoflakeport.com/http://www.cityoflakeport.com/http://www.cityoflakeport.com/


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MINUTESLAKEPORT CITY COUNCIL

REGULAR MEETINGTuesday, February 18, 2014

CLOSED SESSION: The meeting was convened and then adjourned to a closed session at 5:30 p.

pursuant to Government Code54957.6 (Conference with Labor Negotiator);

Negotiator: City Manager Silveira and Administrative Services Director Buend

Employee Organization: All units.

REPORT FROM CLOSED SESSION: The meeting reconvened to open session at 6:02 p.m. The Mayor reported t

there was nothing to report out of closed session.

I. CALL TO ORDER:

ROLL CALL:

Mayor Parlet called the regular meeting of the City Council of the City of

Lakeport to order at 6:02 p.m. with Council Members Tom Engstrom, Stacey

Mattina, Martin Scheel, and Marc Spillman present.

II. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Finance Director Buffalo.

III. ACCEPTANCE OF AGENDA: A motion was made by Council Member Engstrom, seconded by Council

Member Spillman, and unanimously carried by voice vote to accept the agend

as presented.IV. CONSENT AGENDA:

A. Ordinances Waive reading except by title, of any ordinances under consideration at this

meeting for either introduction or passage per Government Code36934.

B. Warrants: Approve warrant registers from February 5, 2014.

C. Minutes: Approve minutes of the regular City Council meeting of February 4, 2014.

D. Application No. 2014-004 Approve Application No. 2014-004 for the Clear Lake Performing Arts for thei

Home Wine and Beer Makers Festival to be held in Library Park on June 21,

2014.

Vote on Consent Agenda A motion was made by Council Member Spillman, seconded by Council Mem

Mattina, and unanimously carried by voice vote to approve the Consent Agen

as posted.

V. PUBLIC PRESENTATIONS/ REQUESTS:

A. Citizen Input Pat Nunez asked about the wine and beer makers festival, and Police Chief

Rasmussen explained the procedures to obtain an alcohol permit for events.

VI. PUBLIC HEARING:

A. Density Bonus Ordinance A public hearing was opened at 6:07 p.m. to take testimony on the proposed

Density Bonus Ordinance. There was no public comment, and the public

hearing was closed at 6:09 p.m. A motion was made by Council Member

Mattina, seconded by Council Member Engstrom, and unanimously carried by

voice vote toadopt an Ordinance adding Chapter 17.39 to the Lakeport

Municipal Code related to the establishment of density bonuses and other

affordable housing incentives.VII. COUNCIL BUSINESS:

A. City Manager

1. Carnegie Library Consultant

Selection Recommendation

Richard Knoll gave a presentation regarding the recommendation Carnegie

Library Consultant Selection Committee. Phil Smoley addressed the Council a

said that the Lake County Historical Society has an interest in using the buildi


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Minutes of the Lakeport City Council Meeting of February 18, 2014 Page

A motion was made by Council Member Spillman, seconded by Council Memb

Scheel, and unanimously carried by voice vote toauthorize City staff tonegotiate a professional services contract and scope of work with Garavaglia

Architects, Inc., for the City of Lakeport and to prepare a feasibility study for

determination of the highest and best uses of the historic Lakeport Carnegie

Library and authorize the City Manager to sign the contract and documents

pertaining to this project. The contract amount shall not exceed $10,000.

B. Planning Services Manager

1. Professional ServicesAgreement and Developer

Reimbursement

Agreement/Safeway Fuel

Center Project

A motion was made by Council Member Scheel, seconded by Council MembeMattina, and unanimously carried by voice vote toapprove the Professional

Services Agreement and the Development Reimbursement Agreement as

described in the staff report and authorize the City Manager to sign both

agreements on behalf of the City of Lakeport.

2. Housing Program Inspector

Contract

Council Member Scheel identified a potential conflict of interest on this item,

disclosing that he previously provided subcontracting services for another

company owned by Mr. Fogelman, though he had not done so for about thre

years and had no intention of providing such services in the future. He recus

himself and left the dais at 6:32 p.m. A motion was made by Council Membe

Engstrom, seconded by Council Member Spillman, and carried by voice vote,

with Council Member Scheel abstaining, toapprove the contract between the

City of Lakeport and Robert Fogelstrom, and authorize the City Manager toexecute the contract. Council Member Scheel returned to the dais at 6:35 p.m

C. Finance Director

1. AB 1600 Report A motion was made by Council Member Mattina, seconded by Council Memb

Engstrom, and unanimously carried by voice vote toadopt a resolution to

reaffirm the necessity of AB 1600 development impact fees.

2. Total Compensation Systems

Contract

A motion was made by Council Member Scheel, seconded by Council Membe

Mattina, and unanimously carried by voice vote toapprove Professional

Services Agreement with Total Compensation, Inc., for actuarial services and

authorize the City Manager to execute the Agreement.

D. Administrative Services Director1. Agreement for CalOSHA

Compliance Services

A motion was made by Council Member Mattina, seconded by Council Memb

Spillman, and unanimously carried by voice vote toauthorize the City Manage

to enter into a Professional Services Agreement with Utility Safety Services in

accordance with the Proposal dated January 31, 2014.

VIII. CITY COUNCIL COMMUNICATIONS:

A. Miscellaneous Reports: Police Chief Rasmussen reported that there had been a series of gas thefts in

the past week and a suspect vehicle has been identified.

City Manager Silveira reported that she had attended a meeting of the Lakepo

Unified School District where the pool was discussed. The District is going to

move forward with having a geotechnical engineer test the soils. It is hoped

that we will be able to open the pool this summer.

Council Member Scheel reported that he attended the Lake Transit and APC

meetings last week. He also attended the school board meeting. He will be

attending a Chamber Business Expo at the fairgrounds on Wednesday and

touring the utilities facilities with Public Works Director Brannigan on Thursda

He will also participate in a regional trails webinar.

Council Member Spillman reported that the Lakeport Main Street Association

held a roundtable meeting in January. They are working on improving

communications between the board and various committees. Council Memb

Spillman will take the utilities facility tour on March 3. He has been asked to

on the interview panel for the new fire chief. He will attend the Senior Cente

Board meeting on Friday.


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Minutes of the Lakeport City Council Meeting of February 18, 2014 Page

Council Member Engstrom reported that he will not be seeking election for

another term as his life is very full at this time. Being a council member and t

Mayor was very rewarding.

Mayor Parlet reported that he had attended the LEDAC meeting as a presente

He wants to put together a cohesive organization to put together programs t

can be provided to businesses. He also reported that he had done research o

friendly approach to sign ordinances.

XI. ADJOURNMENT: Mayor Parlet adjourned the meeting at 7:06 p.m.

ATTEST APPROVED

____________________________________ _______________________________________

JANEL M. CHAPMAN, City Clerk KENNETH PARLET II, Mayor


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Meeting Date: 03/04/2014 Page 1 Agenda Item #IV.D.

CITY OF LAKEPORT

City CouncilLakeport Redevelopment Successor Agency

City of Lakeport Municipal Sewer District

STAFF REPORTRE: Agreement for Labor Relations and Personnel Management

Consulting Services with Nickolaus and HaegMEETING DATE: 03/04/2014

SUBMITTED BY: Kelly Buendia, Administrative Services Director

PURPOSE OF REPORT: Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is asked to authorize the City Manager to enter into an Agreement for Labor Relations andPersonnel Management Consulting Services with Nickolaus and Haeg.

BACKGROUND:

The City Council has in past years assigned the City Attorney as the lead negotiator to bargain with theCity's employee groups. With the recent change to a contracted City Attorney services, staff isrecommending the use of a non-attorney negotiator to provide these services.

DISCUSSION:

The City Manager and Administrative Services Director sought recommendations from various cities. Afterreceiving several favorable recommendations, they interviewed Richard Haeg of Nickolaus and Haeg.

Mr. Haeg has extensive experience in labor negotiations throughout Northern California. He has been apartner in the consulting firm of Nickolaus & Haeg since he formed the firm in 1988. He has nearly 40years experience negotiating hundreds of California public sector labor agreements. He worked for theCounty of Humboldt for 24 years, serving as Personnel Director for 13 of those years. Other agenciesserved include City of Eureka, City of Fort Bragg, City of Ukiah, City of Willits, City of Anderson, City ofRed Bluff, Modoc County, Siskiyou County, Lassen County and Mendocino County.

The City's current contracted attorney hourly rates can range from $185 to $325 per hour. Mr. Haeg's rate is$150 per hour. Staff has little way of predicting the number of meetings needed to complete the negotiationprocess but anticipates a minimum of three meetings at a cost of $4,500.

OPTIONS:

Approve Agreement for Labor Relations and Personnel Management Consulting Services or provide otherdirection to staff.

FISCAL IMPACT:

None $4,500 minimum Account Number: Comments:Estimated costs only as hours may vary. Hours to complete the process not known at this time.


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Meeting Date: 03/04/2014 Page 2 Agenda Item #IV.D.

SUGGESTED MOTIONS:

Move to authorize the City Manager to enter into an Agreement for Labor Relations and PersonnelManagement Consulting Services with Nickolaus and Haeg.

Attachments: Agreement for Labor Relations and Personnel Management Consulting Serviceswith Nickolaus and Haeg


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AGREEMENT FOR

LABOR RELATIONS AND PERSONNEL MANAGEMENT

CONSULTING SERVICES

This Agreement is entered into this 4th day of March, 2014 by and between the City of Lakeport,

hereinafter called CITY, and Nickolaus and Haeg, 2221 Home Drive, Eureka, CA 95503

hereinafter called CONSULTANT.

IT IS MUTUALLY AGREED AS FOLLOWS:

1. CONSULTANT shall provide professional services to assist CITY to comply with the termsof the Meyers-Milias-Brown Act and other employer-employee relations regulations and

shall provide such consulting as CITY may require during the term of this agreement. The

services which shall be provided by the CONSULTANT pursuant to the terms of this

agreement shall include, but not be limited to, the following:

a. To act as CITYS principal representative and chief negotiator at all meet and confersessions concerning topics within the scope of representation held with representatives of

the CITYS bargaining unitsas directed by the CITY Administrative Services Director.

b. To represent the CITY and conduct negotiations in accordance with the guidelinesestablished by the CITY.

c. To meet and confer with the bargaining units as often as is reasonably necessary untilagreement is reached in conformance with such guidelines, or until CITY has determinedthat agreement is not reasonably possible.

d. To assist in the preparation of memoranda of understanding.e. To advise the CITY regarding matters concerning employee relations and personnel

management.

f. To meet with the CITYS representatives at reasonable times to review and discussproposals made by the bargaining units and proposals made, and to be made, by the CITY.

2. CITY agrees to furnish CONSULTANT, at CITYS expense, pertinent information

reasonably within the CITYS control or accessible to theCITY for use in performance of

CONSULTANTS services and to provide clerical assistance and incidental office supplies

as CONSULTANT may reasonably require for performance of services as provided herein.


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3. CITY will not be held responsible for any loss of files, notes or personal items associatedwith consulting services.

4. Kelly Buendia, Administrative Services Director, shall represent the CITY for the purposeof administering this agreement. Rick Haeg, Partner, Nickolaus and Haeg, shall be

CONSULTANTS designated representative for the purpose of administering this

agreement.

5. The timing and location of performance of consulting services shall be determined bymutual agreement between CITYS agent and CONSULTANT.

6. In consideration of the services to be provided under this agreement, the CITY agrees topay CONSULTANT at the rate of $150.00 per hour. The CITY agrees to pay

CONSULTANT at a rate of $150.00 per hour with the guarantee of a minimum of eight (8)

hours of pay per day for any day that CONSULTANT performs on-site consulting services

at CITYS place of business.Travel time to and from the Consultants office shall be paid at

the rate of $50.00 per hour.

7. This agreement shall be in effect from the date of execution by both parties and shallcontinue in effect until terminated by either party. Either party may terminate agreement at

any time in writing, and if agreement is terminated, CITY is liable for charges through that

date. This agreement may be amended by mutual written agreement of the parties hereto.

8. CONSULTANT is an independent contractor and not an employee of the CITY, and is notentitled to any benefits associated with CITY employment.

9. This agreement shall constitute the entire agreement between the parties concerning theseconsulting services.

NICKOLAUS AND HAEG CITY OF LAKEPORT

By: ___________________________ By: ____________________________

Rick Haeg, Partner Margaret Silveira, City Manager

Date: ___________________________ Date: ___________________________


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Meeting Date: 03/04/2014 Page 1 Agenda Item #VI.A.1.

CITY OF LAKEPORT

City CouncilCity of Lakeport Municipal Sewer District

STAFF REPORT

RE: Authorize Addendum to Incode Financial Software Contract MEETING DATE: 03/04/2014

SUBMITTED BY: Scott Harter, City Engineer


WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The Council is being asked to authorize an amendment to the existing Incode Financial Software contract toinclude the Building Permitting and Code Enforcement modules.

BACKGROUND:

In 2008 the Building Department purchased and installed PTWin32 by Black Bear Systems. Thisinstallation was the first step toward a permitting database from a previous system of a separate MS Worddocument for each property. The move to Black Bear Systems software unified data, allowed for crossreferencing and greater tracking than ever before; however, it was a short lived improvement. During the2011-2012 FY Black Bear Systems went out of business. At first there was third party support from someof the previous employees acting as independent contractors yet even that has ceased. This drove staff tosearch for alternatives. Over the course of the last 18 months staff has reviewed three alternatives withrespect to feature set, stability of the company, ability to convert existing data, etc. One of the systemsevaluated was by Tyler Technologies and was a component of the Incode upgrade the Finance Departmentwas pursuing. Staff evaluated the Incode modules with greater detail to ensure they would meet the needsof the department and budgeted appropriately for the purchase of the software and conversion costs.

DISCUSSION:

The Finance Department recently negotiated and entered into a contract with Tyler Technologies toupgrade the City's financial management software. The contract applied to the core financial functions ofthe City, utility billing, general ledger, accounts receivable and payable and payroll. CDD staff is requestingan amendment of the existing contract to include the permitting & inspection and Code Enforcementmodules. The proposed amendment would also include installation of the required system extensions toallow staff to interface with the system through mobile device applications. This allows inspectors to enterdata directly into the system while performing inspections in the field. The system is also expandable andhighly configurable. Future modules to consider may include a customer portal and ArcGIS integration.Attached for review is Proposal-Option 2 from Tyler Technologies. Staff has budgeted $20,000 for theservices associated with the conversion of existing data as well as the implementation of the new software.The estimated amount for this portion of the contract amendment is $16,985 with an additional amount of$4,336 for the annual subscription fee for five users.

OPTIONS:

Authoize the City Manager to execute a contract amendment with Tyler Technologies not to exceed $21,321to add applications and services to incorporate the Permitting & Inspection, Code Enforcement and IGWorkforce applications in the proposed Incode upgrade.


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Meeting Date: 03/04/2014 Page 2 Agenda Item #VI.A.1.

FISCAL IMPACT:

None $21,321 Account Number: 110.1052.982 & 110.1052.930 Comments:

SUGGESTED MOTIONS:

Move to authorize the City Manager to execute the amendment with Tyler Technologies in an amount notto exceed $21,321 for the purchase, data conversion and implementation of the Building & Permitting,Code Enforcement modules and the IG Workforce extensions.

Attachments: Proposal from Tyler Technologies


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Proposal - Option 2Local Government Division

Presented to: Scott HarterCity Engineer

City of Lakeport

225 Park St.

Lakeport, CA 95453

707-263-5615 x 11

[email protected]

Proposal date: February 7, 2014

Submitted by: John Rowe

(866) 256-9077

[email protected]

Tyler TechnologiesLocal Government Division

5519 53rd Street

Lubbock, Texas 79414


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Subscription SummaryScott Harter

City of Lakeport

Investment Summary Proposal Valid for 120 days

Professional Services & Hardware Cost

Implementation Services 11,750

Data & Conversion Assistance Fees 5,235

Services 16,985

** Note: Travel expenses are billed as incurred based on Federal IRS per diem standards.

Subscription - Hosted Annual Fees

Length of Agreement

Annual Subscription Fee 4,336

Summary 4,336

5 Years - 60 Months

February 7, 2014


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Software LicensesScott Harter

City of Lakeport

Application Sof tw are QTY Hours

Estimated

Services

Energov Product Suite Up to 5 Users 11,750

Permit ting & Land Management

Permitting & Inspections 60

Customer Relationship Management

Code Enforcement 24

System Extensions

iG Workforce Server 8

iG Workforce iPad Apps (each) 2 2

Incode Application Subtotal 94 11,750

Appli cation and System Sof tw are Total 11,750

February 7, 2014


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Professional ServicesScott Harter

City of Lakeport

Conversion Services QTY Programming Fee Hours

Estimated

Services Conversion F

Permitting & Licensing 5,2

Permits & Inspections 4,235 8 1,000

- Permit Master (includes contacts & properties)

Conversion Services Total 5,2

February 7, 2014


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Meeting Date: 03/04/2014 Page 1 Agenda Item #VI.B.1.

CITY OF LAKEPORTCity Council

Lakeport Redevelopment AgencyCity of Lakeport Municipal Sewer District

STAFF REPORTRE: Public Works Software Implementation and Training MEETING DATE: 03/04/2014

SUBMITTED BY: Mark Brannigan, Public Works Director


WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD:

The City Council/CLMSD Board is being asked to approve and authorize the City Manager to sign aninvoice for training and implementation on a work and asset management software application.

BACKGROUND:

In November 2012 the Public Works administrative building was broken into and the computer whichmanaged the water and sewer division assets and work orders (SEMS) was taken. The Police recovered thecomputer and sent it to Sacramento as evidence. During this time the work orders, asset management, andinventory tracking did not take place, and it became clear that the Public Works Department needed tofocus its resources to one operations management system.

A review of the two systems that Public Works has licensed was completed and it was determined thatCartegraph is the best overall choice to meet the Department needs. For the Department to begin usingthis software successfully, resources were planned for the manufacturer to integrate information from the

databases into their newest platform and provide adequate training to Public Works staff. The costs forthese services were planned to be incurred last fiscal year; but when the Department Secretary positionbecame vacant, the training and implementation was put on hold. The funds needed last year wereencumbered and carried over into this current fiscal year.

DISCUSSION:

The vacancy for the Public Works Department Secretary was filled a few months ago, and we are now readyto begin the process of integrating our assets and workflow into Cartegraph and receive the proper trainingto make the transition successful. When building a database that will generate thousands of records eachyear, it is critical to have it constructed properly by the experts who understand the best practices for thisactivity. To accomplish this we need to have some up-front training to familiarize staff on the general

functions and ability of the software so a needs assessment can be conducted. From the needs assessmentCartegraph staff will begin to build the database structure and populate it with various assets and historicaldata. Once this is completed there will be initial testing of the database and workflow features, then a seriesof training for management and operational staff will be scheduled.

OPTIONS:

Authorize the City Manager to approve invoice payment for services.

Provide direction to staff for an alternative solution.


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Meeting Date: 03/04/2014 Page 2 Agenda Item #VI.B.1.

FISCAL IMPACT:

None $9,880.00 Account Number:3020-930.000/3060-933.000/3070-933.000

Comments:The cost to provide this integration and training was locked in with last years rates andamounts to $9,880. Staff does not believe a budget adjustment is necessary at this time, as costs savings inother areas may be sufficient to cover this expenditure. This service is to be paid from three funds (Roads110, Water 501, Sewer 601) at a cost of $3,293.33 for each fund.

SUGGESTED MOTIONS:Make the motion to authorize the City Manager to pay the invoice for training and implementation on awork and asset management software application in the amount of $9,880 and to split the cost equallybetween roads, water, and sewer at the cost of $3,293.33 for each fund.

Attachments:


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Meeting Date: 03/04/2014 Page 1 Agenda Item #VI.C.1.

CITY OF LAKEPORTCity Council

Lakeport Redevelopment Successor AgencyCity of Lakeport Municipal Sewer District

STAFF REPORTRE: Professional Services, P2 Capital Advisors, Continuing

Disclosure RequirementsMEETING DATE: 03/04/2014

SUBMITTED BY: Daniel Buffalo, Finance Director


WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD:

The City Council is being asked to approve and authorize the City Manager to execute an agreement with P2Capital Advisors ("P2") for the provision of consulting services to assist staff in meeting continuingdisclosure requirements of various bond issues under City management.

BACKGROUND:

The City is responsible for administering debt service and continuing disclosure requirements for threebond issues of the City of Lakeport Municipal Sewer District and Lakeport Redevelopment SuccessorAgency. Each of these bond issues require annual reporting and other disclosures to be filed with a nationalclearinghouse so that the holders of those bonds - and the general bond marketplace - can understand therisk of holding, selling, or purchasing them. Currently, staff is not trained in these proprietary requirements,and the City is behind in its reporting.

DISCUSSION:

Staff performed an informal inquiry of available services and cost estimates for the provision of continuingdisclosure work. Our conclusion was to pursue an alternative that allowed the City to achieve compliance asquickly as possible while training staff to perform the function in subsequent years. Estimates were receivedfrom two firms.

The consulting services proposal by P2 estimates 30 hours of work supporting staff at an hourly billable rateof $225. However, after discussing the specifics of the work to be done with the principal at P2, staffbelieves no more than 22 hours will be required at a not to exceed cost of $5,000.

Included in the adopted City Budget was an appropriation for $3,000 for this service. However, the quotes

received were for no less than $5,000. Staff believes that through cost savings in other areas it may havesufficient appropriations to cover the difference in the Finance Department budget, but it may return toCouncil later in the year if any changes are necessary.

OPTIONS:

1. Approve and authorize the City Manager to sign a purchase order not to exceed $5,000 for continuingdisclosure consulting services with P2 Capital Advisors.

2. Do not approve but provide direction to staff.


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FISCAL IMPACT (check all applicable boxes):

None $5,000.00

Budgeted

Budget adjustment needed

Amount of appropriation increase:$

Affected fund(s) Funds 601, 705

SUGGESTED MOTIONS:

Move to approve and authorize the City Manager to sign a purchase order with P2 Capital Advisors, not toexceed $5,000 for the provision of continuing disclosure consulting services.

Attachments:

Documents

030414 Lakeport City Council agenda packet.pdf