031516 Lakeport City Council agenda

8/19/2019 031516 Lakeport City Council agenda

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Any person may speak for three (3) minutes on any agenda item; however, total public input per item is not to exceed 15 minutes, extended at the discretion of the

City Council. This rule does not apply to public hearings. Non-timed items may be taken up at any unspecified time.

I. CALL TO ORDER & ROLL CALL: 6:00 p.m.

II. PLEDGE OF ALLEGIANCE:

III. ACCEPTANCE OF AGENDA: Move to accept agenda as posted, or move to add or delete items.

Urgency Items: To add item, Council is required to make a majority decision that an urgency

exists (as defined in the Brown Act) and a 2/3rds determination that the need

take action arose subsequent to the Agenda being posted.

IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon bthe Council at one time without any discussion. Any Council Member may request that any item be removed fro

the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the

Consent Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this

meeting for either introduction or passage per Government Code Section 3693

B. Minutes: Approve minutes of the special City Council meeting of February 26, 2016, and

the regular City Council meeting of March 1, 2016.

C. Warrants: Approve the warrant register of March 4, 2016.

D. Westshore Pool: Adopt a resolution providing ranges of pay for seasonal pool classifications.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Citizen Input: Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that thesubject is not already on tonight’s agenda. Persons wishing to address the City Council are required to complete

Citizen’s Input form and submit it to the City Clerk prior to the meeting being called to order. While not required

please state your name and address for the record. NOTE: Per Government Code §54954.3(a), the City Council

cannot take action or e xpress a consensus of approval or disapproval on any public comments regarding matterswhich do not appear on the printed agenda.

B. Presentation: Presentation on the Lake County Economic Profile Report by Jim Cassio of the

Napa-Lake Workforce Investment Board and Brian Marland of the Sonoma

Economic Development Board.

C. Presentation: Presentation of the Government Finance Officers Association’s Distinguished

Budget Presentation Award to the City Lakeport Finance Department.

VI. COUNCIL BUSINESS:

A. Finance Director

1.

Solar Financing Options Select a financing option for the procurement of a solar facility and direct staff

negotiate terms with the most suitable financier.

2. AB1600 User Fee Report Adopt the proposed resolution to reaffirm the necessity of AB 1600 developme

impact fees.

3. Municipal Financing Agency of

Lakeport

Adopt the proposed resolution establishing regular meeting dates of the

Municipal Financing Agency of Lakeport

B. City Manager

1. Shakespeare in the Park Conditionally approve an event application for the Northern California

Shakespeare Festival to take place in Library Park on July 30th and 31st, 2016.

C. Compliance Officer

1. CalRecycle Grant Adopt the proposed Resolution authorizing the City Manager to submit payme

requests related to the administration of the Beverage Container Recycling

AGENDAREGULAR MEETING OF THE LAKEPORT CITY COUNCIL(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTR

DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT and THE SUCCES

AGENCY TO THE LAKEPORT REDEVELOPMENT AGENCY) Tuesday, March 15, 2016

City Council Chambers, 225 Park Street, Lakeport, California 95453


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City Council Agenda of March 15, 2016 Page 2

Payment Program.

VII. CITY COUNCIL COMMUNICATIONS:

A. Miscellaneous Reports, if any:

VIII. ADJOURNMENT: Adjourn

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at

Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeport’s website, www.cityoflakeport.com , subject to

staff’s ability to post the documents before the meeting.

The City of Lakeport, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or

participate in the City meeting due to disability, to please contact the City Clerk’s Office, (707) 263-5615, 72 hours prior to the scheduled meeting to ensure reasonable

accommodations are provided.

_______________________________________

Hilary Britton, Deputy City Clerk

http://www.cityoflakeport.com/http://www.cityoflakeport.com/http://www.cityoflakeport.com/http://www.cityoflakeport.com/


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CALL TO ORDER & ROLL CALL: Mayor Spillman called the Special Meeting of the City Council of

the City of Lakeport to order at 8:35 a.m. with Council Members

Stacey Mattina, Kenneth Parlet, Marc Spillman, and Mireya

Turner present.

WORKSHOP: Council and staff discussed goals for the Fiscal Year 2015/16.

Lakeport resident Val McMurdy spoke about Police services and

crime. He also requested a Town Hall meeting to address these

issues.

ADJOURNMENT: Mayor Pro Tem Mattina adjourned the meeting at 12:10 p.m.

____________________________________

Marc Spillman, Mayor

ATTEST:

_________________________________

Kelly Buendia, City Clerk

MINUTESSPECIAL MEETING OF THE LAKEPORT CITY COUNCIL

(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL DEVELOPMENT

AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT and THE SUCCESOR AGENCY TO THE LAKEPORT

REDEVELOPMENT AGENCY)

Friday, February 26, 20168:30 a.m.


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I. CALL TO ORDER & ROLL CALL: Mayor Spillman called the regular meeting of the City Council of the City of

Lakeport to order at 6:01 p.m. with Council Members Turner, Mattina, Scheel,

and Parlet present.

MOMENT OF SILENCE: Mayor Spillman called for a moment of silence in honor of long-time Lakeport

City Clerk, Bernice Hudson.

II. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Ross Kauper.

III. ACCEPTANCE OF AGENDA: Mayor Spillman stated that staff had requested the following changes to the

agenda:

1. Pull item V.C. from the agenda as Finance Director Buffalo is out of

town.

2. Pull VII.A.1.from the agenda. The City was notified by the applicant th

the parade has been cancelled.

3. Allow Chief Rasmussen to given his initial Council Communication at t

beginning of the meeting, prior to the consideration of the Consent

Agenda to accommodate a guest of the Lakeport Police Department.

A motion was made by Council Member Scheel, seconded by Council Member

Parlet, and unanimously carried by voice vote to accept the agenda as amende

Urgency Items: There were no Urgency Items.

IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon bthe Council at one time without any discussion. Any Council Member may request that any item be removed from

the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the

Consent Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at thismeeting for either introduction or passage per Government Code Section 3693

B. Minutes: Approve minutes of the regular City Council meeting of February 16, 2016.

C. Warrants: Approve the warrant register of February 23, 2016.

D. Application 2016-005 Approve application 2016-005 with staff recommendations for the Cinco de

Mayo Celebration to be held in Library Park on May 1, 2016.

E. Support Letter: Approve sending a letter of support for AB1559 (Dodd) which would increase t

period for individuals and businesses to defer payment of taxes and fees to the

Board of Equalization from one month to three months in the case of a declare

disaster.

F. Comprehensive Annual Financial

Report:

Receive and file the 2015 Comprehensive Annual Financial Report (CAFR) for th

City of Lakeport.

G. Contract for Annual Fireworks Display: Approve the contract with Pyro Spectaculars North, Inc. for the Annual Firewo

display, and authorize the City Manager to execute the contract.

Vote on Consent Agenda: Shushan Vetzmadian of the Cinco de Mayo committee thanked the Council for

allowing past use of Library Park for the event.

A motion was made by Council Member Mattina, seconded by Council Membe

Turner, and unanimously carried by voice vote to approve the Consent Agenda

Items A-G.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Citizen Input: There was no input from the public.

MINUTESREGULAR MEETING OF THE LAKEPORT CITY COUNCIL

(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, TH

MUNICIPAL FINANCING AGENCY OF LAKEPORT and THE SUCCESOR AGENCY TO THE LAKEPORT REDEVELOPMENT AGENCY) Tuesday, March 1, 2016


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City Council Minutes of March 1, 2016 Page 2

B. Presentation: Mayor Spillman read a Proclamation honoring Planning Commissioner Ross

Kauper for his years of dedicated service to the City of Lakeport Planning

Commission.

C. Presentation: Mayor Spillman stated that the budget award was removed from the agenda a

will be placed on a future agenda.

VI. PUBLIC HEARINGS:

A. Ordinance: Somberg Zone Change Community Development Director Ingram presented the staff report regarding

the Zone Change.

Mayor Spillman opened the Public Hearing at 6:27 p.m. Ray Somberg, Propert

Owner, spoke in favor of the project and answered questions of the Council.

Steve Bellah of Conser Land Surveying was available for questions. There was

opposition from the public. Mayor Spillman closed the Public Hearing at 6:31

p.m.

1.

A motion was made by Council Member Mattina, seconded by Counci

Member Turner, and unanimously carried by voice vote to adopt a

Mitigated Negative Declaration for the Ray Somberg General Plan

Amendment (GPA 15-02/GPA 15-03) and Zone Change (ZC 15-02/ZC 1

03) project based on the information and findings contained in theInitial Study/Environmental Review (ER 15-03) and dated January 13,

2015

2. A motion was made by Council Member Turner, seconded by Council

Member Scheel, and unanimously carried by voice vote to approve th

proposed General Plan Amendment from Resort Residential to Major

Retail and Residential with the findings contained in the proposed

Resolution.

3. A motion was made by Council Member Scheel, seconded by Council

Member Turner, and unanimously carried by voice vote to approve th

proposed Zone Change from R-5, Resort/High Density Residential to C

Major Retail and R-1, Single Family Residential with the findings

contained in the proposed Ordinance.

B. Environmental Review: Downtown

Lakeport Improvement Plan Phase II

Community Development Director Ingram presented the staff report regarding

the Environmental Review for the Downtown Lakeport Improvement Plan Pha

II.

Mayor Spillman opened the Public Hearing at 7:21 p.m. No testimony was

provided by the public. Mayor Spillman closed the Public Hearing at 7: 22 p.m

A motion was made by Council Member Mattina, seconded by Council Membe

Turner, and unanimously carried by voice vote to adopt an amended Mitigated

Negative Declaration for the City of Lakeport project based on the information

and findings contained in the Initial Study/Environmental Review (ER 06-01) an

dated February 3, 2016.

VII. COUNCIL BUSINESS:A. City Manager

1.

Application 2016-004: St.

Patrick’s Day Parade

This item was pulled at the request of the applicant.

B. Finance Director

1. Approve Contract: Polestar

Computers

City Manager Silveira presented the staff report regarding the contract with

Polestar computers for IT Services.

A motion was made by Council Member Scheel, seconded by Council Member

Mattina, and unanimously carried by voice vote to approve and authorize the

City Manager to execute a professional services agreement with Polestar

Computers for the provision of IT support services.


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City Council Minutes of March 1, 2016 Page 3

VIII. CITY COUNCIL COMMUNICATIONS:

A. Miscellaneous Reports, if any: City Manager Silveira had no report.

City Attorney Ruderman had no report.

Public Works Director Brannigan reported that a contractor will be inspecting t

new Fifth Street bathroom site and delivery of the building is anticipated withi

the next few weeks.

Police Chief Rasmussen: (Report given prior to consideration of Consent Agen

The Chief introduced Lieutenant Hector Perez, the commander for the Californ

Highway Patrol’s Clear Lake Area office. Due to staffing issues, the CHP has

agreed to handle traffic law enforcement within the City of Lakeport temporar

They will be able to handle DUI calls, collisions, and traffic enforcement.

Commander Perez looks forward to the partnership and is happy to assist in

maintaining public safety in the city.

The Chief exhibited an external armor vest that the department is testing. The

vests are supposed to minimize back injury because they are lighter than the

current under shirt vests.

Community Development Director Ingram reported that a mandatory pre-bid

meeting for contractors on the Downtown Project will take place tomorrow. Aconsultant selection committee meeting took place today to review the

Lakefront Planning Project.

Administrative Services Director/City Clerk Buendia stated that executive staff

will participate in career day at the high school in hopes to encourage the yout

to enter into careers in local government.

Council Member Turner reported that the City of Lakeport is going to be a

corporate member of Rotary International service organization. She will be

participating in Bicoastal Media’s fundraiser for St. Jude’s Children Research

Hospital on Thursday.

Council Member Mattina attended the Division meetings of the League of

California Cities in Willits on February 26, 2016.

Council Member Parlet appreciates the cost savings realized by City staff being

proactive on projects such as the solar array project, rather than hiring

consultants and outside contractors to do the work.

Council Member Scheel echoed his colleague’s previous announcements and

stated that he will also attend the career day. SBA Fire Recovery EXPO will be

held this Thursday in Council Chamber. Rachelle Domiata has been placed on

APC as the at-large member for the City of Lakeport.

Mayor Spillman mentioned he would like to sit in on George Spurr's first Plann

Commission meeting, which will be in April. The Westside Park Board meeting

Wednesday night.

IX. ADJOURNMENT: Mayor Spillman adjourned the meeting at 7:48 p.m.

_______________________________________

MARC SPILLMAN, Mayor

ATTEST:

________________________________________KELLY BUENDIA, City Clerk


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/4/2016 1:58:10 PM Page

Check RegistLakeport, CA Packet: APPKT00176 - 03-04-16 WARRA

By Check Nu

endor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount

ank Code: AP BANK-AP BANK

404 ADAMS ASHBY GROUP, LLC. 03/04/2016 487771,275.00Regular 0.00

404 ADAMS ASHBY GROUP, LLC. 03/04/2016 487786,397.50Regular 0.000371 ALPHA ANALYTICAL LABORATORIES 03/04/2016 48779424.00Regular 0.00

0123 AQUA PRODUCTS 03/04/2016 4878082.08Regular 0.00

0109 ARAMARK UNIFORM SERVICES 03/04/2016 48781106.76Regular 0.00

351 AT&T 03/04/2016 48782988.42Regular 0.00

590 AT&T 03/04/2016 48783391.00Regular 0.00

673 BLUE BOOK LAW ENFORCEMENT DIR 03/04/2016 4878462.95Regular 0.00

030 BLUE TARP FINANCIAL 03/04/2016 4878551.54Regular 0.00

690 CANON SOLUTIONS AMERICA 03/04/2016 48786825.26Regular 0.00

331 CARTEGRAPH SYSTEMS, INC. 03/04/2016 487877,800.00Regular 0.00

778 COLANTUANO, HIGHSMITH & 03/04/2016 487888,583.83Regular 0.00

547 COUNTY OF LAKE-HEALTH SVCS 03/04/2016 48789321.00Regular 0.00

0128 COUNTY OF LAKE-PUBLIC WORKS 03/04/2016 4879065.00Regular 0.00

0132 COUNTY OF LAKE-SPECIAL DIST 03/04/2016 4879123,869.83Regular 0.00

883 DEBRA ENGLAND 03/04/2016 48792675.00Regular 0.00331 DEEP VALLEY SECURITY 03/04/2016 4879392.92Regular 0.00

127 DEPT OF JUSTICE 03/04/2016 48794331.00Regular 0.00

0144 DUNKEN PUMPS 03/04/2016 487959.02Regular 0.00

678 EASTSHORE CONSULTING 03/04/2016 48796250.00Regular 0.00

790 EDWARD A. BEAN 03/04/2016 487975,143.92Regular 0.00

182 ENERGY SYSTEMS 03/04/2016 48798178.71Regular 0.00

543 ENTERPRISE RENT-A-CAR 03/04/2016 48799263.82Regular 0.00

421 FERRELLGAS 03/04/2016 48800683.95Regular 0.00

183 FORREST STOGNER 03/04/2016 48801100.00Regular 0.00

827 G & G PRINTING SERVICES 03/04/2016 4880232.40Regular 0.00

754 GRANITE CONSTRUCTION COMPANY 03/04/2016 48803567.08Regular 0.00

0268 HACH CHEMICAL COMPANY 03/04/2016 48804131.67Regular 0.00

393 HARTFORD RETIREE PREMIUM ACCT 03/04/2016 4880519,891.80Regular 0.00

044 IMAGE SALES, INC. 03/04/2016 4880618.36Regular 0.00049 JAY STRUGNELL 03/04/2016 48807140.00Regular 0.00

047 JESSICA KING 03/04/2016 48808500.00Regular 0.00

184 JOHN HAMNER 03/04/2016 48809225.00Regular 0.00

141 KELSEYVILLE TNT MINI STORAGE 03/04/2016 48810131.00Regular 0.00

491 LAKE COUNTY NEWS 03/04/2016 488111,200.00Regular 0.00

887 LAKEPORT DISPOSAL, INC. 03/04/2016 4881224,668.93Regular 0.00

168 LEAGUE OF CALIFORNIA CITIES 03/04/2016 48813150.00Regular 0.00

266 LEE'S SPORTING GOODS 03/04/2016 488141,672.55Regular 0.00

585 LIEBERT CASSIDY WHITMORE 03/04/2016 48815563.50Regular 0.00

758 LINDA SOBIERAJ 03/04/2016 48816180.00Regular 0.00

0115 MARK BRANNIGAN 03/04/2016 4881771.00Regular 0.00

0354 MEDIACOM 03/04/2016 488181,349.90Regular 0.00

121 MUNI SERVICES 03/04/2016 48819211.17Regular 0.00

356 MYERS STEVENS & TOOHEY & CO. 03/04/2016 48820193.50Regular 0.00

0187 NAPA AUTO - LAKE PARTS 03/04/2016 488212,211.57Regular 0.00

067 OFFICE DEPOT 03/04/2016 48822182.06Regular 0.00

423 OWEN EQUIPMENT SALES 03/04/2016 488231,049.71Regular 0.00

627 PAK 'N MAIL 03/04/2016 48824155.54Regular 0.00

065 PAUL R. CURREN 03/04/2016 4882512,343.75Regular 0.00

0217 PG&E VO248104 03/04/2016 488261,808.97Regular 0.00

130 POLESTAR COMPUTERS 03/04/2016 48827312.00Regular 0.00

007 PRINTING SYSTEMS 03/04/2016 48828455.78Regular 0.00

0226 R.E.M.I.F. 03/04/2016 488291,419.00Regular 0.00

181 R.H. & SONS 03/04/2016 48830621.06Regular 0.00


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heck Register Packet: APPKT00176-03-04-16 WARR

/4/2016 1:58:10 PM Page

endor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount

0286 RAINBOW AGRICULTURAL SERVICES 03/04/2016 48831146.68Regular 0.00

180 RICK SCHULER 03/04/2016 48832205.67Regular 0.00

396 RICOH, USA 03/04/2016 48833496.96Regular 0.00

837 ROGER WHEELER LANDSCAPING 03/04/2016 48834250.00Regular 0.00

058 ROSS RECREATION EQUIPMENT, INC. 03/04/2016 48835340.40Regular 0.00

0228 SAFETY-KLEEN CORPORATION 03/04/2016 48836239.42Regular 0.00

137 SCOTT WARNOCK 03/04/2016 488371,000.00Regular 0.00

599 SHN CONSULTING ENGINEERS & GEO 03/04/2016 488381,722.50Regular 0.00

383 SHRED-IT USA LLC 03/04/2016 4883985.34Regular 0.00662 STACEY MATTINA 03/04/2016 4884046.13Regular 0.00

832 STANDARD PRINTING COMPANY 03/04/2016 48841552.85Regular 0.00

097 STAPLES CREDIT PLAN 03/04/2016 48842701.62Regular 0.00

183 TYLER TECHNOLOGIES, INC. 03/04/2016 4884311,797.21Regular 0.00

552 U.S. BANK 03/04/2016 488444,618.57Regular 0.00

510 US POSTMASTER - ARIZONA 03/04/2016 48845897.23Regular 0.00

310 USA BLUE BOOK 03/04/2016 48846333.35Regular 0.00

0164 WESTGATE PETROLEUM CO., INC. 03/04/2016 488471,965.03Regular 0.00

186 XYLEM WATER SOLUTIONS U.S.A., INC 03/04/2016 488487,890.63Regular 0.00

Regular ChecksManual Checks

Voided Checks

Discount

Payment

CountPayment Type

Bank Code AP BANK Summary

Bank Drafts

EFT's

720

0

0

0

0.000.00

0.00

0.00

0.00

72 0.00

Payment

164,719.400.00

0.00

0.00

0.00

164,719.40

Payable

Count

1280

0

0

0

128


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heck Register Packet: APPKT00176-03-04-16 WARR

Page /4/2016 1:58:10 PM

Fund Name AmountPeriod

Fund Summary

998 POOLED CASH 164,719.403/2016

164,719.40


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CITY OF LAKEPORT

City Council

City of Lakeport Municipal Sewer District

Lakeport Redevelopment Successor Agency

Lakeport Industrial Development Agency


STAFF REPORT

RE: Increase Hourly Rate for Seasonal Pool Staff MEETING DATE: 3/15/2016

SUBMITTED BY: Kelly Buendia, Administrative Services Director

PURPOSE OF REPORT: Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to adopt a resolution increasing the hourly rate of pay for seasonal pool staff due

to changes in minimum wage.

BACKGROUND/DISCUSSION:

On January 1, 2016, the California state minimum wage increased to $10.00 per hour. The City will need to

adjust its hourly wages paid for pool staff in order to comply. The City has traditionally paid over minimum wage

to lifeguards and those requiring special certifications. However, staff is recommending that the minimum wage

be observed and the cost of certifications be borne by the city for successful candidates. Staff is recommending

the following:

Position Current Range Recommended Range

Lifeguard $9.00 to $10.50 $10.00 to $11.58

Head Lifeguard $11.00 to $12.50 $12.20 to $14.12

Swim Instructor $10.00 to $11.50 $11.10 to $12.85

Pool Office Assistant $8.50 to $10.50 $10.00 to $11.58

Pool Manager $16.50 to $20.00 no change

The fiscal impact of this change will vary from year to year depending upon how many employees are needed,

how many hours in a day the pool is in operation, and how many weeks the pool is in operation. Based upon all

these factors, the maximum impact is calculated at $5,591 per fiscal year. For the balance of 2015/2016, the

impact would be half that amount. Savings from last season should preclude the need for a budget adjustment.

OPTIONS:The City Council could provide other direction.

FISCAL IMPACT:

None $5,591 Budgeted Item? Yes No

Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $

Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

Comments:

Meeting Date: 03/15/2016 Page 1 Agenda Item #IV.D.


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SUGGESTED MOTIONS:

Move to adopt a resolution providing ranges of pay for seasonal pool classifications.

Attachments: 1. Resolution of the City Council of the City of Lakeport Providing Ranges of Pay

for Seasonal Pool Classifications

Meeting Date: 03/15/2016 Page 2 Agenda Item #IV.D.


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City of Lakeport Salary Ranges

Seasonal Pool Employee Classifications

Per hour Per hourLifeguard $ 10.00 to $ 11.58

Head Lifeguard $ 12.20 to $ 14.12

Swim Instructor $ 11.10 to $ 12.85

Pool Office Assistant $ 10.00 to $ 11.58

Pool Manager $ 16.50 to $ 20.00

EXHIBIT A


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Solar Energy Comes to theCity of Lakeport


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Energy Conservation

Cost savings


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Solar Energy Comes to tCity of Lakeport

• Reviewed projected utility loads

• Developed site selection criteria

• Identified funding options• Developed planning schedule & budget

• Investigated potential sites

• Reviewed existing site topo/soils

•

Identified PG&E solar program options


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• Adopted planning budget

• Conducted 1st phase soils investigation

• Contracted Solar Electrical Engineer for system

design recommendations

• Developed system cost and benefit analysis of

recommended system

• Developed final project budget based on system

design recommendations


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Pre-Paid Power Purchase Agreement

• Systems is installed and owned by investor;

• System is pre-paid purchase at 82% of cost(estimated cost $2,900,000),

• System is purchased after five years from

investor at appraised buyout cost of $72,500

• . Actual total cost $2,378,000;

• City 25 year projected net saving $8,122,146.


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• Systems:

1 – 750 kW RES-BCT system at the

Hwy 175 site meter

1 – Normal NEM tariff Systems

totaling 375 kW at Linda Lane pump

station meter

• Total system 1.150 Mega Watt


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Net Energy Metering – Normal TariffCovers Covers three primary source meters at sewage treatment pl

Renewable Energy Self Generation Credit Transfer(RES-BCT)Hwy 175 site for credit toward all City owned meters,within the City limits.



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CITY OF LAKEPORT -- SOLAR ENERGY INSTALLATION PROJECT

Direct Purchase by City

Year Outlay

Maintenanc

e Debt Service

Electric Bill

Savings

Annual CF

Benefit

Cumulative

Benefit Inputs:

1 $0 ($2,500) ($239,723) $293,221 $50,998 $50,998

2 ($2,575) ($239,723) $303,120 $60,822 $111,820 S ys te m s i ze (k W D C) 1175.00

3 ($2,652) ($239,723) $313,354 $70,978 $182,799 $/watt $2.47

4 ($2,732) ($239,723) $323,933 $81,478 $264,276 k wh rs /yr p ro du ce d 1,821,250 1 .55 factor base d upon location, we

5 ($2,814) ($239,723) $334,869 $92,332 $356,608 Ove ra l l s a vi ngs ra te $0.161 per kWh solar production6 ($2,898) ($239,723) $346,174 $103,552 $460,161 Sys te m Co st $2,900,000 includes n ew PG&E Transformer an

7 ($2,985) ($239,723) $357,861 $115,152 $575,313 PGE Infl ati on 4.0%

8 ($3,075) ($239,723) $369,942 $127,144 $702,457 Ma inte na n ce I nfla tio n 3.0%

9 ($3,167) ($239,723) $382,431 $139,541 $841,998 I nte re s t ra te fo r d eb t 3.0%

10 ($3,262) ($239,723) $395,342 $152,357 $994,355 Asset Prod. Decl ine (Yr.) 0.6%

11 ($3,360) ($239,723) $408,689 $165,606 $1,159,961

12 ($3,461) ($239,723) $422,486 $179,302 $1,339,263

13 ($3,564) ($239,723) $436,749 $193,462 $1,532,725

14 ($3,671) ($239,723) $451,494 $208,099 $1,740,824

15 ($3,781) ($239,723) $466,736 $223,232 $1,964,056 NPV D is co un t Ra te : 5.0%

16 ($3,895) $482,493 $478,598 $2,442,654 15 ye a r NPV 1,244,824

17 ($4,012) $498,782 $494,771 $2,937,425 20 ye a r NPV 2,307,752

18 ($4,132) $515,621 $511,489 $3,448,914 25 ye a r NPV 3,291,128

19 ($4,256) $533,029 $528,772 $3,977,686

20 ($4,384) $551,024 $546,640 $4,524,326

21 ($4,515) $569,626 $565,111 $5,089,437

22 ($4,651) $588,857 $584,206 $5,673,643

23 ($4,790) $608,737 $603,946 $6,277,589

24 ($4,934) $629,287 $624,354 $6,901,943

25 ($5,082) $650,532 $645,450 $7,547,393


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Prepaid PPA- 82% down, 2.5% (assumed FMV) buyout after year 10

Year Outlay

Maintenanc

e

Debt Service

on Outlay

Electric Bill

Savings

Annual CF

Benefit

Cumulative

Benefit Inputs:

1 ($2,500) ($196,573) $293,221 $94,148 $94,148

2 ($2,575) ($196,573) $303,120 $103,972 $198,121 Sys te m s i ze (k W D C) 1175.00

3 ($2,652) ($196,573) $313,354 $114,129 $312,249 $/watt $2.47

4 ($2,732) ($196,573) $323,933 $124,628 $436,877 kwhrs/yr produced 1,821,250 1.55 factor based upon location,

5 ($2,814) ($196,573) $334,869 $135,482 $572,359 Ove ra l l sa vi ngs ra te $0.161 pe r kWh sola r production

6 ($2,898) ($196,573) $346,174 $146,703 $719,061 Sys te m Cos t $2,900,000 include s new PG&E Transformer a

7 ($2,985) ($196,573) $357,861 $158,302 $877,364 Prepay PPA Contract $2,378,000 82%

8 ($3,075) ($196,573) $369,942 $170,294 $1,047,658 PGE I nfl ati on 4.0%

9 ($3,167) ($196,573) $382,431 $182,691 $1,230,349 Ma i nte na nce I nf la ti on 3.0%

10 ($72,500) ($3,262) ($196,573) $395,342 $123,007 $1,353,357 I nte re st ra te for debt 3.0%

11 ($3,360) ($196,573) $408,689 $208,756 $1,562,113 Te rm for Debt 15 yrs

12 ($3,461) ($196,573) $422,486 $222,453 $1,784,565 Residual Buyout % 2.5% FMV % of Orig. Cost at year 1

13 ($3,564) ($196,573) $436,749 $236,612 $2,021,177 Asset Prod. Decl ine (Yr.) 0.6%

14 ($3,671) ($196,573) $451,494 $251,250 $2,272,427

15 ($3,781) ($196,573) $466,736 $266,382 $2,538,808 NPV Di s co un t Ra te : 5.0%

16 ($3,895) $482,493 $478,598 $3,017,407 15 ye ar NPV 1,648,199

17 ($4,012) $498,782 $494,771 $3,512,177 20 ye ar NPV 2,711,127

18 ($4,132) $515,621 $511,489 $4,023,666 25 ye ar NPV 3,694,503

19 ($4,256) $533,029 $528,772 $4,552,439

20 ($4,384) $551,024 $546,640 $5,099,079

21 ($4,515) $569,626 $565,111 $5,664,190 NOTES: City controls 100% of as se t power for contr

22 ($4,651) $588,857 $584,206 $6,248,396 for dis counted price with option (not mand

23 ($4,790) $608,737 $603,946 $6,852,342 to buyout at FMV at year 5 or 10.

24 ($4,934) $629,287 $624,354 $7,476,695

25 ($5,082) $650,532 $645,450 $8,122,146


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Traditional PPA- $0.15/kWh produced, 2.9% escalator

Year Outlay

Maintenanc

e PPA Payment

Electric Bill

Savings

Annual CF

Benefit

Cumulative

Benefit Inputs:

1 $0 ($273,188) $293,221 $20,034 $20,034

2 ($271,548) $303,120 $31,572 $51,606 S ys te m s i ze (k W DC) 1175.00

3 ($269,919) $313,354 $43,435 $95,040 $/watt $2.47

4 ($268,300) $323,933 $55,633 $150,673 k wh rs /yr p ro du ce d 1,821,250 1.55 factor based upon location, wea

5 ($266,690) $334,869 $68,179 $218,852 Ove ra l l s a vi ngs ra te $0.161 per kWh solar production

6 ($265,090) $346,174 $81,084 $299,936 Sys te m Cos t $2,900,000 includes ne w PG&E Transformer and

7 ($263,499) $357,861 $94,361 $394,298 PGE Inflation 4.0%

8 ($261,918) $369,942 $108,024 $502,321 Ma i nte na nce I nf la ti on 3.0%

9 ($260,347) $382,431 $122,085 $624,406 I nte re s t ra te f or d eb t 3.0%

10 ($258,785) $395,342 $136,557 $760,963 PPA Ra te 0.15 per kWh produced

11 ($257,232) $408,689 $151,457 $912,420 Annua l Es ca la ti on 2.9%

12 ($255,688) $422,486 $166,798 $1,079,218 Asset Prod. Decl ine (Yr.) 0.6%

13 ($254,154) $436,749 $182,595 $1,261,813

14 ($252,629) $451,494 $198,865 $1,460,677

15 ($251,114) $466,736 $215,623 $1,676,300 NPV D is co un t R ate : 5.0%

16 ($249,607) $482,493 $232,886 $1,909,187 15 ye ar NPV 1,030,064

17 ($248,109) $498,782 $250,673 $2,159,860 20 ye ar NPV 1,587,661

18 ($246,621) $515,621 $269,001 $2,428,860 25 ye ar NPV 2,188,103

19 ($245,141) $533,029 $287,888 $2,716,748

20 ($243,670) $551,024 $307,354 $3,024,101

21 ($242,208) $569,626 $327,418 $3,351,520

22 ($240,755) $588,857 $348,102 $3,699,622

23 ($239,310) $608,737 $369,426 $4,069,048

24 ($237,874) $629,287 $391,413 $4,460,461

25 ($236,447) $650,532 $414,085 $4,874,546


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• Design Bid

• Request For Proposal

•

Negotiated Contract


Public Contract Law, in Government Code 4217.12, allows for anexception to the competitive bid process where an energy projectresults in a net savings from the project. This provides anopportunity for the City to choose one of three options:


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Government Code 4217.12, states as follows: 4217.12.

(a) Notwithstanding any other provision of law, a public agency may enterinto an energy service contract and any necessarily related facility groundlease on terms that its governing body determines are in the best interests ofthe public agency if the determination is made at a regularly scheduled public

hearing, public notice of which is given at least two weeks in advance, and ifthe governing body finds:

(1) That the anticipated cost to the public agency for thermal or electricalenergy or conservation services provided by the energy conservation facilityunder the contract will be less than the anticipated marginal cost to the publicagency of thermal, electrical, or other energy that would have been consumedby the public agency in the absence of those purchases.(2) That the difference, if any, between the fair rental value for the realproperty subject to the facility ground lease and the agreed rent, is anticipatedto be offset by below-market energy purchases or other benefits providedunder the energy service contract.

(b) State agency heads may make these findings without holding a publichearing.


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Solar Energy Comes to theCity of Lakeport

QUESTIONS ?


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CITY OF LAKEPORT

City Council





STAFF REPORT

RE: Solar Project Update and Financing Consideration MEETING DATE: 3/15/2016

SUBMITTED BY: Daniel Buffalo, Finance Director



Receive an update on the City’s efforts to implement a solar project and select a financing option.


Council last received an update on a proposed solar project for the City in 2015. Management has explored the

issue in greater detail and has developed a financing strategy.

Three financing options are included here for Council’s consideration. The total project cost is estimated to be

between approximately $2.4 and $2.9 million dollars and will remove most of the City’s electrical needs of

PG&E. The term of financing options explored was for 15 years with a useful facility life of 25 years. These

assumptions are important to consider when calculating cost savings.

Details and amortization schedules for each of the following options are included in Attachment A.

Option 1: Direct purchase.

Description: The City secures outside financing to purchase a solar system at the cost of $2.9 million.

Financing would most likely be through a private placement offering (such as with a bank), similar to how the

City financed its recent UAAL pension obligation debt restructuring through Umpqua Bank.

Cost savings benefit the entire City agency, notably the general fund, water fund, and sewer fund. Each would

benefit based on its historical share of energy consumption. The City would need to offer assets as collateral to

securitize part of the debt issue, similar to what it did when restructuring its UAAL with CalPERS.

Project Cost: $2,900,000

Amount of outside financing required: $2,900,000

Cost of debt issuance: $120,000

Estimated energy cost savings over useful life, City-wide:

Annual: $50,000 (year 1) - $645,000 (year 25)

Meeting Date: 03/15/2016 Page 1 Agenda Item #VI.A.1.


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Total cash flow: $7.54 million

Total NPV: $3.29 million

Option 2: 82% Prepaid Power Purchase Agreement (PPA) with buyout.

Description: The City secures outside financing for an 82% down payment of the project to purchase a

solar system at the cost of $2.9 million. Unlike Option 1, the amount of financing would be $2.38 million (82% of

the project cost), or $522,000 less. The project cost is less than with Option 1 due to the structure of the deal,

which would allow the solar company to take advantage of federal tax credits, thereby requiring less outside

financing by the City. In other words, the realized cost of the project to the City is the amount financed, $2.38

million plus the negotiated residual.

Under this arrangement the solar company retains title to the facility until its tax credits are fully realized, at

which time the City would make a single residual payment to the solar company to take ownership. The timing

and amount of this residual payment would be subject to negotiation between the City and the solar company

and would be dependent on an appraisal of the system to determine value. The residual payment would be

made from current revenues in the year it is due and would not require outside financing.

The City would not be required to make any payments to the solar company other than this residual payment,

just regular payments to the outside financier through the 15-year term. As with Option 1 above, such financing

would most likely be through a private placement offering and would require securitization, as mentioned in

Option 1.


Amount of outside financing required: $2,378,000 (realized cost to the City)

Cost of debt issuance: $110,000


Annual: $94,000 (year 1) - $645,000 (year 25)



Option 3: Traditional PPA at $0.15/kWh produced.

Description: The City enters into a traditional PPA with the solar company, by which the company buildsand retains title to the facility through its useful life. The City pays for the power generated at a negotiated rate.


Amount of outside financing required: None

Cost of debt issuance: N/A




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Annual: $20,000 (year 1) - $414,000 (year 25)



Summary:

The three options are presented here comparatively.

Given the annual and total costs savings, staff recommends Option 2 as the most beneficial financing strategy.

Staff will negotiate terms of the deal and return to council for consideration and final approval.

OPTIONS:

1. Select the preferred financing option and direct staff to negotiate financing terms.

2.

Do not select but provide direction to staff.

FISCAL IMPACT:

None $20,000.00 Budgeted Item? Yes No

Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $9,250.00


Comments: Direct upfront costs to secure financing include part-time employees and professional services.

Costs related to debt issuance are included in the total issue amount and amortized over its term. Increased

appropriations are requested to the general fund ($5,600.00) and the water O&M fund ($3,650.00). Both

increases are to be financed from current anticipated revenues and should not require use of reserves.

SUGGESTED MOTIONS:

Move to select financing Option 2 for the procurement of a solar facility and direct staff to negotiate terms with

the most suitable financier.

Attachments: 1. Attachment A: Option Amortization Schedules and Financing Detail

Option 1 Option 2 Option 3

Description Straight purchase 82% Down PPA Traditional PPA

Project cost 2,900,000$ 2,900,000$ 2,900,000$

Outside financing 2,900,000$ 2,378,000$ -$

Cost of debt 120,000$ 110,000$ -$

Estimated average annual s avings (first 5 years):

General fund 21,396$ 34,342$ 13,131$

Water O&M 10,698$ 17,171$ 6,566$

Sewer O&M 35,661$ 57,236$ 21,885$

Total 71,322$ 114,472$ 43,770$

Estimated total cash flow savings $7,547,393 $8,122,146 $4,874,546

Estimated NPV savings (today's dollar) 3,291,128$ 3,694,503$ 2,188,103$



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Direct Purchase by City

Year Outlay Maintenance Debt ServiceElectric Bill

Savings

Annual CF

Benefit

Cumulative

Benefit Inputs:

1 $0 ($2,500) ($239,723) $293,221 $50,998 $50,998

2 ($2,575) ($239,723) $303,120 $60,822 $111,820 System size (kW DC) 1175.00

3 ($2,652) ($239,723) $313,354 $70,978 $182,799 $/watt $2.47

4 ($2,732) ($239,723) $323,933 $81,478 $264,276 kwhrs/yr produced 1,821,250 1.55 factor based upon location, weather

5 ($2,814) ($239,723) $334,869 $92,332 $356,608 Overall savings rate $0.161 per kWh solar production

6 ($2,898) ($239,723) $346,174 $103,552 $460,161 System Cost $2,900,000 includes new PG&E Transformer and road relocation

7 ($2,985) ($239,723) $357,861 $115,152 $575,313 PGE Inflation 4.0%

8 ($3,075) ($239,723) $369,942 $127,144 $702,457 Maintena nce Inflation 3.0%

9 ($3,167) ($239,723) $382,431 $139,541 $841,998 Interest rate for debt 3.0%

10 ($3,262) ($239,723) $395,342 $152,357 $994,355 Asset Prod. Decline (Yr.) 0.6%

11 ($3,360) ($239,723) $408,689 $165,606 $1,159,961

12 ($3,461) ($239,723) $422,486 $179,302 $1,339,263

13 ($3,564) ($239,723) $436,749 $193,462 $1,532,725

14 ($3,671) ($239,723) $451,494 $208,099 $1,740,824

15 ($3,781) ($239,723) $466,736 $223,232 $1,964,056 NPV Discount Rate: 5.0%

16 ($3,895) $482,493 $478,598 $2,442,654 15 year NPV 1,244,824

17 ($4,012) $498,782 $494,771 $2,937,425 20 year NPV 2,307,752

18 ($4,132) $515,621 $511,489 $3,448,914 25 year NPV 3,291,128

19 ($4,256) $533,029 $528,772 $3,977,686

20 ($4,384) $551,024 $546,640 $4,524,326

21 ($4,515) $569,626 $565,111 $5,089,437

22 ($4,651) $588,857 $584,206 $5,673,643

23 ($4,790) $608,737 $603,946 $6,277,589

24 ($4,934) $629,287 $624,354 $6,901,943

25 ($5,082) $650,532 $645,450 $7,547,393

ATTACHMENT 1 ATTACHMENT A


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Prepaid PPA- 82% down, 2.5% (assumed FMV) buyout after year 10

Year Outlay MaintenanceDebt Service

on Outlay

Electric Bill

Savings

Annual CF

Benefit

Cumulative

Benefit Inputs:

1 ($2,500) ($196,573) $293,221 $94,148 $94,148

2 ($2,575) ($196,573) $303,120 $103,972 $198,121 System size (kW DC) 1175.00

3 ($2,652) ($196,573) $313,354 $114,129 $312,249 $/watt $2.47

4 ($2,732) ($196,573) $323,933 $124,628 $436,877 kwhrs/yr produced 1,821,250 1.55 factor based upon location, weather

5 ($2,814) ($196,573) $334,869 $135,482 $572,359 Overall sa vings rate $0.161 per kWh solar production

6 ($2,898) ($196,573) $346,174 $146,703 $719,061 System Cost $2,900,000 includes new PG&E Transformer and road relocation

7 ($2,985) ($196,573) $357,861 $158,302 $877,364 Prepay PPA Contract $2,378,000 82%8 ($3,075) ($196,573) $369,942 $170,294 $1,047,658 PGE Inflation 4.0%

9 ($3,167) ($196,573) $382,431 $182,691 $1,230,349 Maintena nce Inflation 3.0%

10 ($72,500) ($3,262) ($196,573) $395,342 $123,007 $1,353,357 Interest rate for debt 3.0%

11 ($3,360) ($196,573) $408,689 $208,756 $1,562,113 Term for Debt 15 yrs

12 ($3,461) ($196,573) $422,486 $222,453 $1,784,565 Residual Buyout % 2.5% FMV % of Orig. Cost at year 10

13 ($3,564) ($196,573) $436,749 $236,612 $2,021,177 Asset Prod. Decl ine (Yr .) 0.6%

14 ($3,671) ($196,573) $451,494 $251,250 $2,272,427

15 ($3,781) ($196,573) $466,736 $266,382 $2,538,808 NPV Discount Rate: 5.0%

16 ($3,895) $482,493 $478,598 $3,017,407 15 year NPV 1,648,199

17 ($4,012) $498,782 $494,771 $3,512,177 20 year NPV 2,711,127

18 ($4,132) $515,621 $511,489 $4,023,666 25 year NPV 3,694,503

19 ($4,256) $533,029 $528,772 $4,552,439

20 ($4,384) $551,024 $546,640 $5,099,079

21 ($4,515) $569,626 $565,111 $5,664,190 NOTES: City controls 100% of asset power for contract term

22 ($4,651) $588,857 $584,206 $6,248,396 for discounted price with option (not mandatory)

23 ($4,790) $608,737 $603,946 $6,852,342 to buyout at FMV at year 5 or 10.

24 ($4,934) $629,287 $624,354 $7,476,69525 ($5,082) $650,532 $645,450 $8,122,146



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Traditional PPA- $0.15/kWh produced, 2.9% escalator

Year Outlay Maintenance PPA PaymentElectric Bill

Savings

Annual CF

Benefit

Cumulative

Benefit Inputs:

1 $0 ($273,188) $293,221 $20,034 $20,034

2 ($271,548) $303,120 $31,572 $51,606 System size (kW DC) 1175.00

3 ($269,919) $313,354 $43,435 $95,040 $/watt $2.47

4 ($268,300) $323,933 $55,633 $150,673 kwhrs/yr produced 1,821,250 1.55 factor based upon location, weather

5 ($266,690) $334,869 $68,179 $218,852 Overall savings rate $0.161 per kWh solar production

6 ($265,090) $346,174 $81,084 $299,936 System Cost $2,900,000 includes new PG&E Transformer and road relocation

7 ($263,499) $357,861 $94,361 $394,298 PGE Inflation 4.0%8 ($261,918) $369,942 $108,024 $502,321 Maintena nce Inflation 3.0%

9 ($260,347) $382,431 $122,085 $624,406 Interest rate for debt 3.0%

10 ($258,785) $395,342 $136,557 $760,963 PPA Rate 0.15 per kWh produced

11 ($257,232) $408,689 $151,457 $912,420 Annual Escalation 2.9%

12 ($255,688) $422,486 $166,798 $1,079,218 Asset Prod. Decl ine (Yr .) 0.6%

13 ($254,154) $436,749 $182,595 $1,261,813

14 ($252,629) $451,494 $198,865 $1,460,677

15 ($251,114) $466,736 $215,623 $1,676,300 NPV Discount Rate: 5.0%

16 ($249,607) $482,493 $232,886 $1,909,187 15 year NPV 1,030,064

17 ($248,109) $498,782 $250,673 $2,159,860 20 year NPV 1,587,661

18 ($246,621) $515,621 $269,001 $2,428,860 25 year NPV 2,188,103

19 ($245,141) $533,029 $287,888 $2,716,748

20 ($243,670) $551,024 $307,354 $3,024,101

21 ($242,208) $569,626 $327,418 $3,351,520

22 ($240,755) $588,857 $348,102 $3,699,622

23 ($239,310) $608,737 $369,426 $4,069,048

24 ($237,874) $629,287 $391,413 $4,460,46125 ($236,447) $650,532 $414,085 $4,874,546



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CITY OF LAKEPORT

City Council





STAFF REPORT

RE: AB 1600 Annual Update MEETING DATE: 3/15/16




Adopt the attached resolution to reaffirm the necessity of development impact fees.


AB 1600 requires the City to produce an annual report on the status of each separate account or fund

established for development impact fees. The primary purpose of the annual report is to show the necessity of

the continued imposition of development impact fees. Every fifth year the City also is required to make certain

findings with respect to the monies collected for development impact fees. Additionally, the five-year report

must show what has been done with the fees that have been collected.

To be in full compliance with state law, the City must:

1. Spend or commit development impact fees within five years of collecting them, or

2. Adopt a resolution that makes a finding that a reasonable relationship remains between the current need

for the fees and the purpose for which they were proposed originally.

The City currently collects three different types of impact fees which are described in the attached report.

Below are the findings for those impact fees that required accumulation beyond five years.

i. A storm drainage impact fee (also known as an impervious surface fee) has been accumulated beyond five

years to fund storm drain improvements, typically associated with road maintenance and repair. The collection

of this fee and use of the proceeds are critical in maintaining an effective storm drainage system and meetingthe capital improvement requirements of that system imposed on the City by its NPDES permit.

ii. A water expansion fee has been accumulated beyond five years to fund capital projects related to increasing

the capacity and service deliver to City residents directly resulting from new development and other projects

that impact the water treatment and distribution system. The collection of this fee is vitally important to

ensuring the City can meet the health and safety needs of its citizens as it grows and expands.

iii. A sewer expansion fee has been accumulated beyond five years to fund capital projects related to

increasing the capacity and service deliver to City residents directly resulting from new development and other



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projects that impact the sewer collection and treatment system. The collection of this fee is vitally important to

ensuring the City can meet the health and safety needs of its citizens as it grows and expands.

Under AB 1600 the City is required to make available to the public a report on development impact fees. The

report must be available within 180 days of the close of the fiscal year and must include:

1. A brief description of the type of development impact fee in the account/fund;

2. The amount of the fee;

3. Beginning and ending balances of the account/fund, the amount of the fees collected and the interest

earned;

4. Identification of each public improvement on which fees were expended;

5. The amount of expenditures on each improvement;

6. If the agency determines that sufficient funds have been collected to complete financing on an incomplete

public improvement, an approximate date by which construction of the public improvement will commence;

7. A description of any interfund transfer or loan; and

8. The amount of refunds paid, if any, from a particular fund.

The annual AB 1600 Development Fee Report for fiscal year ended June 30, 2015 was made available to the

public in March, 2016. Its issuance was delayed due to unforeseen difficulties in preparing the City’s year-end

financial statements.

OPTIONS:

1. Adopt the associated resolution reaffirming the need of the relevant development fees collected by the

City.

2.

Do not adopt but provide direction to staff.

FISCAL IMPACT:

None Undetermined Budgeted Item? Yes No


Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other: Storm Drain

Improvement Fund, Water Expansion Fund, Sewer Expansion Fund

Comments: The fiscal impact of this item relates to the continued collection of revenue from these impact fees

and their use, the expenditures for which have been adopted by Council in the City’s annual budget.

SUGGESTED MOTIONS:

Move to adopt the proposed resolution to reaffirm the necessity of AB 1600 development impact fees.

Attachments: 1. Resolution No. __________

2. AB 1600 Development Impact Fee Report for the Year Ended June 30, 2015



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RESOLUTION NO. ______ (2016)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OFLAKEPORT TO REAFFRIM THE NECESSITY OF DEVELOPMENT

IMPACT FEES

WHEREAS, The City of Lakeport is required to make certain finding every five years with respectto the unexpended fund balance of certain development impact fee funds pursuant to California GovernmentCode Section 66001; and

WHEREAS, the documents reflecting the balance in each development impact fee fund or account,accrued interest in said fund or account, and the amount of expenditure by public facility for the fiscal yearhave been made available for public review as required by Code Section 66006; and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeport asfollows:

Section 1. That the recitations above are true and correct.

Section 2. That the following findings are made as required under Government Code Section 66001:

i. The purpose to which each development impact fee is to be put has been identified.

ii.

There is a continued need for the improvements and that there is a reasonablerelationship between the fee and the impacts for development for which the fees arecollected.

iii. The sources and amounts of funding anticipated to complete the financing of capitalprojects have been identified and will be deposited into the appropriate account uponreceipt or during the normal Capital Improvement Program budget cycle.

Section 3. That these findings are based on information provided in the City of Lakeport operatingbudget and Five-Year Capital Improvement Program for the fiscal year 2015-16 and the AB1600 report for the fiscal year 2014-15 on file with the City Clerk.

The foregoing Resolution was passed and adopted at a regular joint meeting of the City Council on the15th day of March, 2016, by the following vote:

AYES:NOES:

ABSTAINING: ABSENT:

____________________________________MARC SPILLMAN Mayor

ATTEST:

________________________________KELLY BUENDIA, City Clerk

ATTACHMENT 1


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CITY OF LAKEPORT

ANNUAL REPORT OF DEVELOPMENT IMPACT FEES

(AB 1600 REPORT)

YEAR ENDED JUNE 30, 2015

PREPARED BY

FINANCE DEPARTMENT

ATTACHMENT 2


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STORM WATER SEWERDRAINAGE FEE EXPANSION FEE EXPANSION FEE

(414) (502) (602)

Beginning Balance, 07/01/2014 353,673$ 345,359$ 912,358$

REVENUEFees - - - Interest Earnings 706 478 1,728 Other Revenue - - - Transfers In - - -

706 478 1,728 EXPENDITURESUtilities - Water - - - Utilities - Sewer - - - Public Works/Engineering 23,313 - - Administration - - - Debt service - 75,203 - Transfers Out - - -

23,313 75,203 -

Excess Revenue Over/(Under) (22,607) (74,725) 1,728 Expenditures

Ending Balance, 06/30/2015 331,066$ 270,634$ 914,086$

FY 2014-15 % Funded withDevelopment

FeeSTORM DRAINAGE IMPACT

Storm drain replacement and repair 23,313 100.00%Total 23,313$

WATER EXPANSIONMendocino College water line - repayment of loan to College 75,203 100.00%Total 75,203$

SEWER EXPANSIONExpansion projects - Total -$ 0.00%

Description of Fees

Storm Drainage ImpactWater ExpansionSewer Expansion

Storm Drainage Impact: $0.10 per square foot of new impervious surface (City Resolution # 1401 (84)).Water Expansion: $6,923.00 for a standard 3/4" meter with an escalating cost for larger meters.Sewer Expansion: $12,717.00 per unit in the sewer assessment district (CLMSD) South and $7,456.42, per SFD, in CLMSD North.

City of Lakeport

Impact and Expansion Fee Schedule

Storm Drainage Impact AB 1600 development fees are used to fund the design and construction of storm water

drainage infrastructure improvements required to mitigate the impact of new development, specifically with the

installation of impervious surfaces, such as parking lots, side walks, etc.

Water Expansion AB 1600 development fees are used to fund the design and construction of water supply, watertreatment, and water distribution system infrastructure improvements required to mitigate the impact of new

development.

Sewer Expansion AB 1600 development fees are used to fund the design and construction of wastewater

treatment and collection infrastructure improvements required to mitigate the impact of new development.

The AB 1600 Development Fee is used only for the construction and the expansion of infrastructure to

accommodate growth, not for operating or maintenance costs. Revenue will be used to maintain infrastructure

standards for three capital types:

Annual Report on Development Impact Fees, Per Government Code 66000AB 1600 Statement

Analysis of Changes in Fund Balance

Expenditures by Project

Prepared by

Finance Department

City of Lakeport AB 1600 Annual Report

ATTACHMENT 2


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CITY OF LAKEPORT

City Council





STAFF REPORT

RE: Establishment of Regular Meetings MEETING DATE: 3/15/2016




Adopt a resolution establishing regular meetings of the Municipal Financing Agency of Lakeport.


The City of Lakeport (the “City”) and the Lakeport Industrial Development Authority (the “Authority”), hereafter

sometimes referred to as “Members,” have heretofore approved the formation of the Municipal Financing

Agency of Lakeport (the “Agency”) through the execution of a joint exercise of powers agreement, dated as of

November 17, 2015 (the “JPA Agreement”). Pursuant to the JPA Agreement, the Governing Board of the Agency

desires to, among other things, provide for the dates of its regular meetings.

The subject resolution establishing the regular meetings of the Governing Board of the Agency as being held atthe same time and place of each regular meeting of the City Council of the City. In the event an agenda for a

regular meeting of the Agency is not posted timely in accordance with the provisions of Section 54954.2 of the

Government Code, such regular meeting is cancelled without any further action of the any Member, the

Governing Board or any officer of the Agency. The Governing Board may hold special meetings at any time and

from time to time in accordance with law. The regular meeting place of the Governing Board shall be at the

Lakeport City Hall. The first regular meeting of the Agency shall be held on April 19, 2016.

OPTIONS:

1. Adopt Resolution No. JPA-01 establishing regular meetings beginning April 19, 2016.

2. Do not adopt but provide direction to staff.

FISCAL IMPACT:

None Undetermined Budgeted Item? Yes No



Comments:



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SUGGESTED MOTIONS:

Move to adopt the proposed resolution establishing regular meeting dates of the Municipal Financing Agency of

Lakeport.

Attachments: 1. Resolution No. JPA-01



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RESOLUTION NO. JPA - 01

A RESOLUTION OF THE GOVERNING BOARD OF THE

MUNICIPAL FINANCING AGENCY OF LAKEPORT

PROVIDING FOR THE DATE OF ITS REGULAR MEETINGS

MUNICIPAL FINANCING AGENCY OF LAKEPORT

WHEREAS, the City of Lakeport (the “City”) and the Lakeport Industrial Development Authority,

hereafter sometimes referred to as “Members,” have heretofore approved the formation of the Municipal

Financing Agency of Lakeport (the “Agency”) through the execution of a joint exercise of powers

agreement, dated as of November 17, 2015 (the “JPA Agreement”); and

WHEREAS, pursuant to Section 2.1 of the JPA Agreement the Governing Board of the Agency

(the “Governing Board”) shall be constituted of all of the individuals who, at any given time, are the sworn

members of the City Council of the City; and

WHEREAS, pursuant to this Resolution and Section 2.3 of the JPA Agreement, (i) the Governing

Board is to be presided over by a Chairperson and Vice-Chairperson who shall be the same individuals who

are the Mayor and Mayor Pro Tem, respectively, of the City at any given time, (ii) the City Manager of the

City shall serve as the Executive Director of the Agency, (iii) the Finance Director of the City shall serve as

the Treasurer of the Agency, and (iv) the City Clerk shall serve as the Secretary of the Agency; and

NOW, THEREFORE, THE GOVERNING BOARD OF THE MUNICIPAL FINANCING

AGENCY OF LAKEPORT DOES HEREBY FIND, ORDER AND DETERMINE AS FOLLOWS:

SECTION 1. The presiding officers of the Agency shall be same individuals who are the Mayor

and Mayor Pro Tem, respectively, of the City at any given point in time.

SECTION 2. The Executive Director, Treasurer and Secretary of the Agency shall be same

individuals who are the City Manager, Finance Director and City Clerk, respectively, of the City at any

given point in time.

SECTION 3. The Executive Director is hereby directed to prepare a public agency roster

pursuant to Government Code Section 53051, which public agency roster shall be filed with the Secretary of

State of the State of California and with the County Clerk of Lake County within ten (10) days of the date of

adoption of this Resolution. Such a public agency roster shall include the following information:

(1) The full legal name of the Agency.(2) The official mailing address of the Governing Board of the Agency.

(3) The name and residence or business address of each member of the Governing Body

of the Agency.

(4) The name, title, and residence or business address of the Chairperson and Secretary

of the Governing Body of the Agency.

Said roster shall be on a form prescribed by the Secretary of State.

161982.1

1

ATTACHMENT 1


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The Executive Director is hereby further authorized and directed to file an amended public agency

roster with the Secretary of State of the State of California and with the County Clerk of Lake County within

ten (10) days after any change in the facts required to be stated pursuant to Government Code Section 53051.

SECTION 4. The Treasurer is directed to procure a bond in compliance with Government CodeSection 6505.1.

SECTION 5. The Agency shall not be required to adopt an annual budget because the Agency

does not expect to hold moneys, and in the event moneys are held, it is expected to be incident to (i) the

Agency acting merely as a financial conduit for any Member or for any bond issue, or (ii) the Agency

holding moneys in trust as a part of a bond issue or other type of financing. If in the future the Agency

anticipates it will be receiving and/or disbursing general fund moneys, then the Governing Board shall

adopt an annual budget as soon as possible for the first Fiscal Year in which said moneys are going to be

received and/or disbursed, and not later than thirty days prior to the beginning of each Fiscal Year

thereafter.

SECTION 6. The Agency shall hold its first regular meeting on April 19, 2016, and thereafter,

shall be held corresponding at the time and place of each regular meeting of the City Council of the City. In

the event an agenda for a regular meeting of the Agency is not posted timely in accordance with the

provisions of Section 54954.2 of the Government Code, such regular meeting is cancelled without any

further action of the any Member, the Governing Board or any officer of the Agency. The Governing Board

of the Agency may hold a special meeting at any time in accordance with the Ralph M. Brown Act,

California Government Code Section 54950 et seq. Furthermore, the Governing Board of the Agency may,

by resolution adopted at a regular or special meeting, declare that regular meetings occur at a date or dates,

and at times, different from that set forth in this paragraph. The presiding officer at the meeting shall

determine the rules of conduct.

The presiding officer may be guided by the rules of parliamentary procedure set forth in Robert's or

Rosenberg’s Rules of Order, but failure to follow Robert’s or Rosenberg’s Rules of Order shall not affect

the validity of any action or motion duly taken or adopted by the Governing Board at any lawfully held

meeting. The Secretary of the Agency shall cause minutes of all meetings of the Governing Board to be kept

and shall, as soon as practicable after each meeting, cause a copy of the minutes to be forwarded to each

member of the Board and to the City and Authority.

SECTION 7. This resolution shall take effect immediately upon its passage and adoption.

* * * * * * * * *

161982.1

2

ATTACHMENT 1


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THE FOREGOING RESOLUTION WAS PASSED AND ADOPTED by the members of the

Municipal Financing Agency of Lakeport at its first meeting held on this March 15, 2016, by the following

roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

____________________________

Marc Spillman

Chairman of the Municipal Financing

Agency of Lakeport

ATTEST:

____________________________

Kelly Buendia

Secretary of the Municipal Financing

Agency of Lakeport

161982.1

3

ATTACHMENT 1


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CITY OF LAKEPORT

City CouncilCity of Lakeport Municipal Sewer District

STAFF REPORT

RE: Shakespeare at the Lake Production MEETING DATE: 03/15/16

SUBMITTED BY: Margaret Silveira, City Manager


WHAT IS BEING ASKED OF THE CITY COUNCIL: City Council is being asked to give conditional approval to Mendocino College to use Library Park for itsfirst Northern California Shakespeare Festival production of “Midsummer Night’s Dream” on July 30 and31, 2016.

BACKGROUND/DISCUSSION: The Mendocino College Theatre department, in conjunction with the Lake County Theatre Company, isproposing to inaugurate the Northern California Shakespeare Festival by presenting “Shakespeare at theLake”. The first production is slated for Saturday July 30, 2016 and Sunday, July 31, 2016 at 6:30 PM eachnight at Library Park.

The event will include reserved seating for sponsors, and food and beverages will be sold as a fund raiser forstudent scholarships.

Since this production is in the planning stages, staff is recommending approval for the event withsponsorship from the City, conditional on working with staff for final approval. Permission for alcohol

sales will also be necessary as part of the food and beverage sales to be provided by the Lake CountyFriends of Mendocino College.

John Tomlinson from Mendocino College will be available at the meeting for additional information andquestions.

OPTIONS: Approve

Disapprove

FISCAL IMPACT:

None at this time. Account Number: Comments:

SUGGESTED MOTIONS:Move to conditionally approve an event application for the Northern California Shakespeare Festival to takeplace in Library Park on July 30th and 31st, 2016.

Attachments: 1. Park maps for event

2. Note from the theater group

Meeting Date: 03/15/2016 Page 1 Agenda Item #VI.B.1.


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ATTACHMENT 1


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ATTACHMENT 1


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ATTACHMENT 2


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CITY OF LAKEPORT

City Council





STAFF REPORT

RE: Adoption of a resolution authorizing the City Manager to

submit an application to CalRecycle for the Beverage

Container Recycling Payment Program

MEETING DATE: 03/15/2016

SUBMITTED BY: Andrew Britton, Compliance Officer



The City Council is being asked to adopt a resolution authorizing the City Manager to submit payment requests

related to the administration of the Beverage Container Recycling Payment Program.


The City has received City/County Beverage Container Recycling Payment Program (Payment Program)

money from CalRecycle for approximately 15 years. The program was initially coordinated by the County of

Lake through its Public Services Department and in subsequent years the City has managed our own

program. Funding has averaged approximately $5,000 per grant cycle according to City staff.

The funds have been used to purchase dedicated recycling receptacles which have been installed in the City’s

park facilities, including Library Park and Westside Community Park. The City most recently purchased five

receptacles in August 2015. The receptacles purchased with the grant funds are very durable and feature

covers which reduce the amount of trash scattered by wind or animals. A photo of one of our receptacles and

model specifications are attached for your review.

Providing more recycling opportunities to the public assists the City in meeting its State-mandated waste

diversion requirements. In order for Lakeport to continue to be a recipient of CalRecycle’s Payment

Program, the City Council must declare by resolution certain authorizations related to program

administration.

The proposed resolution is required by CalRecycle and has been reviewed and approved by their staff. Theresolution allows the City Manager, or designee, to authorize all documents necessary to secure payments to

support the Payment Program awarded to the City of Lakeport by CalRecycle. This resolution will be effective

until rescinded by the City Council.

OPTIONS:

1. Approve the attached resolution.

2. Request revisions.

Meeting Date: 03/15/2016 Page 1 Agenda Item #VI.C.1.


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3. Choose to take no action which will eliminate the City’s participation in the Beverage Container

Recycling Payment Program.

FISCAL IMPACT:

None $ Budgeted Item? Yes No



Comments: The costs associated with CalRecycle Payment Program are funded entirely by award monies

received through CalRecycle’s City/County Payment Program. There will be no impact to the City’s General Fund.

SUGGESTED MOTIONS:

Move to adopt the proposed Resolution authorizing the City Manager to submit payment requests related to

the administration of the Beverage Container Recycling Payment Program.

Attachments: 1. City Council Resolution No. XXXX

2.

Photo & Recycling Receptacle Specifications

Meeting Date: 03/15/2016 Page 2 Agenda Item #VI.C.1.


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RESOLUTION NO. (2016)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT AUTHORIZINGSUBMITTAL OF APPLICATION FOR PAYMENT PROGRAMS AND RELATED

AUTHORIZATIONS

WHEREAS, pursuant to Public Resources Code section 48000 et seq. the Department of

Resources Recycling and Recovery (CalRecycle) has established various payment programs to

make payments to qualifying jurisdictions; and

WHEREAS, in furtherance of this authority CalRecycle is required to establish

procedures governing the administration of the payment programs; and

WHEREAS, CalRecycle’s procedures for administering payment programs require,

among other things, an applicant’s governing body to declare by resolution certain

authorizations related to the administration of the payment program.

NOW, THEREFORE, BE IT RESOLVED, that the City of Lakeport is authorized to submit anapplication to CalRecycle for any and all payment programs offered; and

BE IT FURTHER RESOLVED that the Lakeport City Manager, or his/her designee, is

hereby authorized as Signature Authority to execute all documents necessary to implement and

secure payment; and

BE IT FURTHER RESOLVED that this authorization is effective until rescinded by the

Signature Authority or this Governing Body.

DULY AND REGULARLY ADOPTED on this XXXX day of XXXX, 2016, by the following vote:

AYES:NOES:

ABSTAIN:

ABSENT:

________________________________

Marc Spillman, Mayor

ATTEST:

______________________________

Kelly Buendia, City Clerk

Resolution No. _____ (2016) Page 1

ATTACHMENT 1


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Attachment 2

Outdoor Creations 40-gallon

Recycling Waste Receptacle

Documents

031516 Lakeport City Council agenda