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General ontractors
Lic# CGC 051088
PROJECT PROGRESS MEETING AGENDA 3
DATE: August 11,2011
FROM:
Tim Milcich
PROJECT:
Hillsborough Community College
EAP Learning Center at Dale Mabry Campus
Items of Discussion:
1.
Introduction / Sign-in
2.
Review last meeting minutes
3.
Project Schedule - See updated master schedule
4. Contingency Modifications
No Contingency Modifications to date
5. Request for Information
None open - see enclosed R. F. I. Log
6. Submittals
See enclosed Submittal log - steel, glass/storefront, canopy
7.
Contractor Items
Color selections needed
Signage changes
, Hardware
o
HVAC Lead time
8.
Engineer Items
9.
Campus Items
10. Direct Material Purchase
HVAC equipment ~- see enclosed Owner Direct Purchase log
11. Owner Items
12. Next meeting will be held on August 25, 2011
1109
Lakeland, FL 33802-1109 Phone: 863/644-6499
www.crossroadsconstruction.net
Fax:
863/644-597
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EAP L earning Center at Dale Mabry Cam pus
Progress Meeting Agenda
August 11,2011
Page 2
All work that is not covered in the cost of the work and
requires payment from Design,
Construction Manager or Owners Contingency funds shall be
submitted for review by the
architect and owner prior to work being performed. A Contingency
Authorization Request form
shall be submitted to the architect for signature and forwarde d
to the ow ner representative for
approval signature. Work shall not be performed unti l the Cons
truction Ma nager has rec eived
the approved authorization form; any such work completed prior
to receipt of written
author izat ion w i ll not be approved for payment. Any
discussions a bout proposed chan ges m ust
be followed up with a Contingency Authorization Request form
PRIOR to any work
commencing.
Work associated Change Orders Requests that result in an
increase to the Guaranteed
Maximum Price (GMP) shall not be completed until a Change Order
is approved by the
Hillsborough C omm unity Col lege B oard of Trustees. Any such
work com pleted pr ior to receipt
of and approved Chan ge Order w i ll not be funded .
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General ontractors Lie# CGC 051088
Hillsborough Community College
Dale Mabry EAP Learning Center
Progress Meeting Notes
Meeting Day/Date: Thursday, July 28 , 2011
Meeting Time: 2:00 PM
A sign-in sheet was distributed with the following personnel in
attendance:
David Ca bec eiras
..............................................................
CC Facilities Planning & Construction
Be n M arsh all
............................................................................
CC Facilities Construction Mgmt.
Jim W igge rs
................................................................................
illsborough Com munity College
J. Brent Ellis
................................................................................
illsborough Com munity College
Step hen Ca rroll
......................................................................................
chenkel Shultz Architects
Tim M ilcich
........................................................................................
rossroads Construction Co.
Jeff White
............................................................................................
rossroads Construction Co.
Brian Montry ...........
............
i
..............................................................rossroads
Construction Co.
After introductions, the following w as discussed:
a) Previous meeting notes were reviewed.
b
No updates to main schedule
1) Air handler delivery anticipated last week o f August
2) VA V delivery anticipated 3rd week of A ugust
c) Canopy, Storefront, Doors & Hardw are, and Interior
Signage subm ittals are needed
d)
Crossroads to prepare plan schedule for demo lition and
installation of new air handler. It
serves areas other than this project. Is tempo rary unit
required? (It was discussed later
during site visit that this is not the case. The new unit serves
EAP Center only.)
e) Front w all frame d over dirt; Ne eds to be filled in.
Schenkel Shu ltz to provide A.S.I.
Float concrete u p to that level is the b est alternative.
f) End user reque sts to put back door in 105A to corridor. (It
was d ecided to leave it as is).
Box 1109
~ Lakeland FL 33802-1109 Phone: 863/644-6499 Fax:
863/644-5973
,~ www.crossroadsconstruction.net ~
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HCC - Dale Mabry
EAP Learning Center
Progress Meeting Notes
July 28,2011
Page 2
g) Architect is working on lettering layout for exterior; will
advise.
h) Information is needed for TV bracket mounts - to be provided
to Brian Montry.
i) Color samples were delivered to the Architect
j
Alum inum C anopy and electrical materials are less than $10,000
and therefore will not be
direct purchased by HC C
All work that is not covered in the cost of the work and requ
ires payment from D esign, Construction
Mana ger or Ow ners Contingency funds shall be submitted for
review by the architect and ow ner
prior to work being performed. A Contingen cy Authorization Re
quest form shall be submitted to the
architect for signature and forw arded to the ow ner
representative for approval signature. Wo rk shall
not be performed until the Construction Manager has received the
approved authorization form; any
such work completed prior to receipt of written authorization
will not be approved for payment. Any
discussions about proposed changes m ust be fol lowe d up w ith
a C ont ingency Author ization
Request form PRIOR to any work commen cing.
Work associated Change O rders Requests that result in an
increase to the G uaranteed M aximum
Price (GMP) shall not be completed until a Change Order is
approved by the Hillsborough
Comm unity College Boa rd of Trustees. Any such work com pleted
prior to receipt of and approved
Change O rder wi l l not be funded.
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CHANG E SUNINIARY
: 1127
HCC DALE MABR
EAP LEARNING CENTE
Owners CM
REF. Proposa l DESCRIPTION
Owner
C.O.
C o ntin ge nc y C o ntin ge n cy
Owner C.O. Da te
(proposed Change Order)
DATE RECD
Original Contract Amount:
243 ,9 15 .20 12,0 01.07 7,560 .68
$263,476.95
Adjusted Purchase Order Amt.
12,001.07
Adjusted Owners Contingency
Note: Pending changes h ave not been added to the adjusted
purchase order amount nor deducted from contingency amounts~
L
$7,560.68JAdjusted CM Contingency
$0.001To tal Approved Changes
$0.001T otal Pending Changes
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OWN ER CONTINGENCY LOG
HCC D LE M BRY E P LE RNING CENTER
PROJECT NO: 27
Owner
REF.
DES~;RIPTION Owner s
D A T E
C.O.
Owner C.O. (proposed Change Order)
Cont ingency
RECD
PO 1~
Original Contingency Amount
12,001.07
$1 2 ~ C ont ingency Balance
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Cl~ CONTINGENCY LOG
HCC DALE MABRY EAP LEARNING CENTER
PROJECT NO : 1127
Owner
REF. DESCRIPTION M DATE
C.O.
Owner C.O.
(proposed Change Order) Contingency RECD
PO 1~
Original Contingency Amount:
7,560.68
$7,560.68 ~Con t ingency Balance
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DATE:
FROM:
PROJECT:
PROJECT PROGRESS MEETING AGENDA 3
August 11,2011
Tim M ilcich
Hillsborough Comm unity College
EAP Learning Center at Dale M abry Campus
Items of D iscussion:
1. Introduction / Sign-in
2. Review last meeting minutes
3. Project Schedule
4. Contingency Mo difications
No C ontingency Modifications to date
5. Request for Information
See enclosed R. F. I. Log
6.
Submittals
See enclosed Submittal log
7. Contractor Items .....
8. Engineer Items
9. Campus I tems
10. Direct M aterial Purchase
11. Owner Items
s
HV AC eq uipment - DMP requisition forwarded on 7/7/11
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EAP Learning Center at Dale Mabry Cam pus
Progress Meeting Agenda
August 11,2011
Page 2
All work that is not covered in the cost of the work and
requires payment from Design,
Construction Manager or Owners Contingency funds shall be
submitted for review by the
architect and owner prior to work being performed. A Contingency
Authorization Request form
shall be submitted to the architect for signature and forwarded
to the own er representative for
approval signature. Work shall not be performed unti l the Con
struction M anage r has received
the approved authorization form; any such work completed prior
to receipt of written
author izat ion w i ll not be approved for payment. Any
discussions a bout proposed change s mu st
be followed up with a Contingency Authorization Request form
PRIOR to any work
commencing.
Work associated Change Orders Requests that result in an
increase to the Guaranteed
Maximum Price (GMP) shall not be completed until a Change Order
is approved by the
Hillsborough C omm unity Col lege B oard of Trustees. Any such w
ork completed pr ior to receipt
of and approved Chan ge Order w i ll not be funded .
