09-10-2020 Board Agenda · 10.09.2020 · Jimenez 6.1* Action Approval of California School Boards Association (CSBA) Board Policies 4000 Series – Second Reading ... Presentation

POWAY UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION

REGULAR BOARD MEETING AGENDA

The Board of Education is planning to meet in the Community Room with COVID-19 physical distancing measures in place for Board Members and Staff. Due to the physical distancing requirements, members of the public will still need to submit comments online as indicated below; the intent is not to limit public participation but to protect public health by following the recommended guidelines and San Diego County’s order limiting attendance at public assemblies.

Thursday, September 10, 2020

PUSD VISION STATEMENT Creating Culture and Conditions to

Empower World-Class Learners

PUSD MISSION STATEMENT Inspiring Passion and Preparing Every Student to Thrive in College, Career, and Life by Providing Personalized,

Rich, and Rigorous Learning Experiences

District Office Community Room

15250 Avenue of Science – San Diego, CA 92128

The Meeting will be livestreamed and can be viewed by the below link and then clicking on “view the livestream here”:

https://www.powayusd.com/en-US/Board/Meeting-Agendas-Minutes

REGULAR MEETING BEGINS AT 6:00 P.M.

Public Comments Closed Session Items Only: Public Speakers are requested to submit comments by the Public Comment Form link: https://bit.ly/PUSDpubliccomments, Please submit comments from 3:00 p.m. to 4:00 p.m. for Closed Session Items Only. If indicated on the form, comments submitted for Closed Session agenda items only, via the online Public Comment Form will be read aloud prior to the start of 4:00 p.m. Closed Session Meeting. Public Comments are limited to 400 words or three minutes. This correlates to our normal in-person meeting protocol where Speakers are limited to (3) three minutes, (15) fifteen minutes per topic.

https://www.powayusd.com/en-US/Board/Meeting-Agendas-Minutes

https://bit.ly/PUSDpubliccomments

2

Public Comments Open Session Items: Public Speakers are requested to submit comments by the Public Comment Form Link https://bit.ly/PUSDpubliccomments, between 3:00 p.m. - 5:00 p.m., prior to the start of the 6:00 p.m. Open Session Regular Meeting. If indicated on the form, comments submitted via the online Public Comment Form will be read aloud during Agenda Item 4.2 “Public Comments” or the corresponding agenda item. Public Comments are limited to 400 words or (3) three minutes with (15) fifteen minutes per topic.

NOTE: At 4:00 p.m., there will be an open session to allow for public comment on the closed session agenda items, followed immediately by a closed session in the Board Conference Room. 1.0 CALL TO ORDER O’Connor- Ratcliff 2.0 CLOSED SESSION

2.1 Pending/Existing Litigation Pursuant to Government Codes 54954.5, 54956.9, 54956.9(a), 54956.9(d)(2) or (3), 54956.9(d)(1) or (4), and 54956.9(e)(3)

a. DFEH Claim No. 201911-08248412 Legal Counsel: Amy Estrada b. Name of case: Sanford v. Poway Unified School District, Superior Court Case No. 37-2019-00003926-CU-PO-CTL

Legal Counsel: David A. Veljovich, Esq.

2.2 Conference with Legal Counsel Anticipated Litigation Pursuant to Government Codes 54954.5, 54956.9, 54956.9(d)(2) or (3), and 54956.9(d)(4), 54956.9(e)(2)-(5), 54957, and 54957.1

2.3 Pupil Personnel – Student Expulsion(s), Disciplinary Matter(s), and Other

Confidential Student Matters Pursuant to Education Codes 35146, 48900(c), 48912, 49070, and 54957

2.4 Negotiations – PFT, PSEA Unit I and Unit II, Management/Confidential Pursuant

to Government Code 54957.6 a. Agent Negotiator: James Jimenez 2.5 Public Employee Discipline/Dismissal/Release/Reassignment/Resignation/ Nonreelection Pursuant to Government Codes 54954.5(e), and 54957 2.6 Public Employee Appointment/Employment Pursuant to Government Code 54957 a. Superintendent’s Evaluation and Goals

2.7 Conference with Real Property Negotiator Pursuant to Government Code 54956.8

3.0 CALL TO ORDER 3.1 Pledge of Allegiance O’Connor- Ratcliff 3.2 Report Out of Closed Session O’Connor- Ratcliff


3

3.3 Members in Attendance O’Connor- Ratcliff 3.4 Welcome to Public – Emily Bylsma Bylsma 3.5* Action Approval of Agenda/Sequence O’Connor- Ratcliff 4.0 ORAL PRESENTATIONS

4.1 Information Student Board Representatives – No Reports O’Connor- Ratcliff 4.2 Public Comments O’Connor- Individuals wishing to address the Board regarding an item on the agenda or items Ratcliff of specific concern, may do so at this time. Public Comments are limited to 400

words or three minutes with fifteen minutes per topic. This correlates to our normal in-person meeting protocol where Speakers are limited to (3) three minutes, (15) fifteen minutes per topic. Times may be shortened or extended at the direction of the Board. Changes to Public Comments due to COVID-19 Pandemic: Speakers are requested to submit comments by Public Comment Form link: https://bit.ly/PUSDpubliccomments, between 3:00 p.m. - 5:00 p.m., prior to the start of the 6:00 p.m. Open Session Regular Meeting. If indicated on the form, comments submitted via the online Public Comment Form will be read aloud during Agenda Item 4.2 “Public Comments” or the corresponding agenda item.

4.3 Information Classified Employee of the Year Kim Phelps 4.4 Information Teacher of the Year Kim Phelps 4.5* Action/ Reopening Plan Osborne Presentation 4.6* Action/ Special Education Reopening Plan Mizel Presentation

5.0 CONSENT CALENDAR O’Connor- Ratcliff Items listed under Consent Agenda are considered routine and will be approved/adopted

by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent Calendar upon the request of any member of the Board, discussed, and acted upon separately. The Superintendent and staff recommend approval of all Consent Calendar items. 5.1 Approval of Consent Calendar O’Connor- a. Approval of Minutes Ratcliff

5.2 Consent Calendar – Personnel Support Services Jimenez a. Approval of Certificated Personnel Report No. 02-2021 b. Approval of Classified Personnel Report No. 02-2021


4

c. Approval of the Agreement with the University of Southern California (USC) for Student Teaching Program, School Counseling Program, and Social Work Program

d. Approval of Internship Credential Agreement with San Diego

State University e. Approval of New Classification – Office Specialist – Bilingual f. Approval of New Classification – Assistive Technology

Resource Assistant g. Approval of New Classification – Attendance and Discipline

Administrative Specialist 5.3 Consent Calendar – Business Support Services Little

a. Approval/Ratification of Contractual Services Report No. 02-2021

b. Ratification of District Purchase Orders c. Ratification and Approval of District Commercial Warrants,

Revolving Cash Fund Expenditures and Purchase Card Transactions for August 2020

d. Approval of Resolution Nos. 01-2021 Entitled “Certification of

the Actual Appropriation Limit for 2019-2020 and Adoption of the 2020-2021 GANN Limit”

e. Approval of Quarterly Associated Student Body (ASB) and

Student Council Financial Reports and Ratification of ASB Purchase Orders

f. Acknowledgment of Quarterly Disclosure of Local Agency

Investments for Poway Unified School District g. Acknowledgment of Quarterly Disclosure of Local Agency

Investments for Community Facilities District Nos. 1 Through 16

h. Approval of Resolution No. 04-2021 Entitled “Observance of

National School Lunch Week” i. Approval of Resolution No. 05-2021 Entitled “Observance of

National Farm to School Month” j. Approval of the Permanent Single Agreement Between

California Department of Education and Poway Unified School District for Participating in Child Nutrition Programs

5

k. Acknowledgment of Actuarial Valuation Report of Retiree Health Liabilities as of June 30, 2020, Under Governmental Accounting Standards Board (GASB) 74/75

l. Approval of Resolution No. 08-2021 Entitled “Authorization to

Purchase Fuel Through the City of San Diego’s RFP No. 10089315-18-K”

m. Approval to Purchase Eight Electric Buses Through a Grant

Award n. Approve Resolution No. 10-2021 Entitled “Authorization to

Purchase Electric Vehicle Charging Stations, Installation and Related Software for Electric School Bus Grant Through the Sourcewell Cooperative Purchasing Contract Using Vender Chargepoint, #051017-CPI”

o. Approval of Resolution 11-2021 Entitled “Designation an

Additional Persons Authorized to Act on Behalf of Poway Unified School District and Amending Resolution No. 60-2020”

p. Ratification and Approval of Contract Change Order for

Building “N” Roof Repair Project at Bernardo Heights Middle School

5.4 Consent Calendar – Learning Support Services Osborne

a. Adoption of High School Advanced Placement Calculus Book b. Approval of Poway Unified School District Updated

English Learner Reclassification Criteria

5.5 Consent Calendar – Student Support Services Mizel a. Approval of Resolution No. 13-2021 Entitled “National Suicide

Prevention Awareness Month September 2020”

5.6 Consent Calendar – Technology and Innovation Burks a. Approval of Resolution No. 14-2021 Entitled “Joint Powers

Authority Membership – School Project for Utility Rate Reduction”

b. Approval of Resolution No. 06-2021 Entitled “Authorization to

Purchase Furniture and Services Through the National Cooperative Purchasing Alliance (NCPA) Contract Number 01-97”

5.7 Consent Calendar – Superintendent Kim Phelps a. Acceptance of Gift(s) b. Approval for the Poway Unified School District’s Board of

Education Meetings to Continue Meeting in Person

6

6.0 PERSONNEL SUPPORT SERVICES Jimenez 6.1* Action Approval of California School Boards Association (CSBA) Board Policies 4000 Series – Second Reading

6.2 Action Approval of Resolution No. 09-2021 Entitled “Resolution Regarding the Elimination or Reduction in Hours of Classified Positions as Contained within Exhibit ‘A’ and Corresponding Layoff of Classified Employees”

7.0 BUSINESS SUPPORT SERVICES Little

7.1* Action Approval of Resolution No. 07-2021 Entitled “Authorizing and Providing for the Issuance of Special Tax Refunding Bonds of Poway Unified School District Community Facilities District No. 6 (4S Ranch), Approving the Form of an Eighth Supplemental Indenture, Escrow Deposit and Trust Agreement, Bond Purchase Agreement, Preliminary Official Statement, Continuing Disclosure Agreement, and Other Documents and Authorizing Certain Actions in Connection with the Issuance of such Bonds”

7.2* Action/ Approval of the 2019-2020 Unaudited Actuals Financial Report Presentation 7.3* Action/ Approval of Action to Identify and Approve the Most Beneficial

Presentation Proposal and Specific Proposal Terms, and Approval of Entering into an Option Agreement and Ground Lease with the Selected Proposer in Furtherance of the District’s Request for Proposal Process for the Surplus Real Property Known as the Black Mountain Ranch Southern Site

8.0 LEARNING SUPPORT SERVICES Osborne

8.1* Action/Public Public Hearing and Approval of Resolution No. 12-2021 Hearing Entitled “Sufficiency of Instructional Materials for 2020-2021” 8.2 First Reading Proposed Adoption of High School and Middle School

Spanish Supplemental Instructional Materials – First Reading

8.3 First Reading/ Public Hearing of Poway Unified School District Learning Public Hearing/ Continuity and Attendance Plan for 2020-2021 – First Presentation Reading 8.4 Information Student Awards for Merit-Based Scholarships 2019-2020

9.0 STUDENT SUPPORT SERVICES Mizel

7

10.0 TECHNOLOGY AND INNOVATION Burks 10.1 Information/ Professional Development Update Presentation 10.2 Information/ Technology Device Initiative

Presentation

10.3 Information/ Software Update Presentation 10.4 Information/ Parent Academy Presentation

11.0 SUPERINTENDENT Kim Phelps 12.0 REPORTS AND COMMENTS

12.1 Information Board Member Reports O’Connor- Ratcliff 12.2 Information Superintendent’s Report Kim Phelps a. Information Student Recognition Kim Phelps

13.0 CLOSED SESSION – CONTINUATION OF CLOSED SESSION AGENDA O’Connor- FROM PAGE ONE AS NECESSARY Ratcliff 14.0 ADJOURNMENT / NEXT MEETING O’Connor-

The next regularly scheduled Board Meeting will be held on Thursday, September Ratcliff 24, 2020, at 6:00 p.m. at the Poway Unified School District Office, 15250 Avenue of Science, San Diego.

*Student Board Members shall be recognized at Board meetings as full members of the Board, and shall be allowed to participate in the discussion of issues, except items related to closed session, discipline, personnel, and employer-employee relations. Board Bylaw 9150

In compliance with the Americans with Disabilities Act, if you need special assistance, disability-related modifications, or accommodations, including auxiliary aids or services, in order to participate in the public meetings of the District’s Governing Board, please contact the office of the District Superintendent at (858) 521.2700 [15250 Avenue of Science, San Diego]. Notification 72 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accommodation and accessibility to this meeting. Upon request, the District shall also make available this agenda and all other public records associated with the meeting in appropriate alternative formats for persons with a disability.

Written materials relating to an item on this agenda that are distributed to the Poway Unified School District Board of Education within 72 hours before it is to consider the item at its regularly scheduled meeting will be available for public inspection at 15250 Avenue of Science, San Diego, during normal business hours. Such written materials will also be made available on the district website [www.powayusd.com], subject to staff’s ability to post the documents before the regularly scheduled meeting.

MOVED BY: _________________________ SECONDED BY: _________________________

VOTE: BEATTY ___ COUVRETTE ___ O’CONNOR-RATCLIFF ___ PATEL___ ZANE ___ STUDENT PREFERENTIAL VOTE: BYLSMA ___

TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Marian Kim Phelps AGENDA ITEM: 3.5 Staff Support: SUBJECT: APPROVAL OF AGENDA/SEQUENCE Action

Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required

RECOMMENDATION: Approval of the September 10, 2020, agenda/sequence. DISCUSSION/PROGRAM:

Agenda items may be addressed out of order if items of community interest, requiring extended presentation or discussion, requiring contractual services, or department(s) do not have any agenda items for discussion/action.

LEGAL REFERENCE:

N/A

FISCAL IMPACT: None


VOTE: BEATTY ___ COUVRETTE ___ O’CONNOR-RATCLIFF___ PATEL ___ ZANE ___ STUDENT PREFERENTIAL VOTE: BYLSMA ___

TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020

FROM: Marian Kim Phelps AGENDA ITEM: 4.1 Staff Support: SUBJECT: STUDENT BOARD REPRESENTATIVES Action


RECOMMENDATION: Information. DISCUSSION/PROGRAM:

No scheduled Student Board Representatives reports.

LEGAL REFERENCE:

N/A

FISCAL IMPACT: N/A


VOTE: BEATTY ___ COUVRETTE ___ O’CONNOR-RATCLIFF ___ PATEL___ ZANE ___ STUDENT PREFERENTIAL VOTE: BYLSMA ___

TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Marian Kim Phelps AGENDA ITEM: 4.2 Staff Support: SUBJECT: PUBLIC COMMENTS Action


RECOMMENDATION: PUBLIC COMMENT WILL BE LIMITED TO THREE MINUTES PER SPEAKER. DISCUSSION/PROGRAM:

Welcome to the monthly meeting of the Board of Education. The Board of Education will be meeting in the Community Room with physical distancing measures in place for Board and Cabinet Members. Due to the physical distancing requirements, members of the public will still need to submit comments online as indicated below; the intent is not to limit public participation but to protect public health by following the recommended guidelines and San Diego County’s order limiting attendance at public assemblies. Public Speakers are requested to submit comments by the Public Comment Form Link https://bit.ly/PUSDpubliccomments, between 3:00 p.m. - 5:00 p.m., prior to the start of the 6:00 p.m. Open Session Regular Meeting. If indicated on the form, comments submitted via the online Public Comment Form will be read aloud during Agenda Item 4.2 “Public Comments” or the corresponding agenda item. Public Comments are limited to 400 words or three minutes with 15 minutes per topic. Item 4.2 is placed on our agenda to enable members of our community to bring items that are not placed anywhere else on the agenda to the Board’s attention. Comment time is limited to three minutes per public comment with a maximum of fifteen minutes per topic unless waived by the Board president. Speaker comment forms may only address one topic under Item 4.2 and may not defer their comment time to another individual. If there are concerns regarding specific individuals, it is preferred that the speaker refrain from naming them publicly to respect their privacy. The Brown Act does not permit Board action or extended discussion of any item not on the agenda, but your concerns will be referred to staff.

LEGAL REFERENCE:

Government Code Section 54950 et seq.

FISCAL IMPACT: N/A



VOTE: BEATTY ___ COUVRETTE___ O’CONNOR-RATCLIFF ___ PATEL ___ ZANE ___ STUDENT PREFERENTIAL VOTE: BYLSMA ___

TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Marian Kim Phelps AGENDA ITEM: 4.3 Staff Support: Christine Paik SUBJECT: CLASSIFIED EMPLOYEES OF THE YEAR Action



Classified Employees of the Year. The Poway Unified School District is proud to announce that Anna Noel, Instruction Assistant II; David Oliva, Bus Aide; and Donna Lawrence, Library Media Technician were chosen as the Poway Unified School District Classified Employees of the Year for 2020. Additionally, the San Diego County Office of Education sponsors a recognition program for classified employees, which honors members for all of San Diego County. This year, Poway Unified School District is pleased to announce that David Oliva has also been named San Diego County Classified Employee of the Year and has been forwarded to the California Department of Education for consideration as State Classified Employee of the Year! Anna Noel, Instructional Assistant II, Rancho Bernardo High School Anna, who has dedicated 18 years to the Poway Unified School District, is known to be a passionate staff member who goes above and beyond for students with severe disabilities. She ensures the success and inclusion of all students by working in a one-on-one environment tailored to their needs and interests. She is dedicated to providing students with experience and growth opportunities they otherwise would never have - a trademark to the work of an Instructional Assistant. Anna is a co-advisor for the Best Buddies program at Rancho Bernardo High School, and has helped change the way General Education students relate to Special Education Students. Her commitment to students’ quality of life is evident in her daily interactions with them in the classroom, around campus, and in the community. At the end of the day, she works tirelessly to ensure

Continued… LEGAL REFERENCE:

FISCAL IMPACT:

each student has a positive, inclusive, and rewarding “RB Experience.” David Oliva, Bus Aide, Transportation David is known to be an excellent, dedicated, and loyal employee with outstanding attendance and a positive attitude. He is versatile, dependable, flexible, and is sought after by management to assist in challenging roles. David has served in Transportation for five years, and is often the responsible bus aide on some of Poway Unified School District’s most challenging routes, often putting himself in harm’s way. David reacts calmly and appropriately in emergency situations, and is often consulted for advice on how to positively influence students’ behaviors while aboard the bus. His commitment to the well-being and safety of others extends to his off duty hours. He has personally created customized books for the comfort and entertainment of students on his assigned route and continuously thinks of ways to improve the ride (and day) of all students under his care (like playing bus karaoke, for instance). His vigilant concern for others’ safety comes second nature as a trained EMT, a key quality necessary in the transportation of students. David is also a natural community advocate. He has taken courses in American Sign Language, completed a certificate in Autism Behavioral Intervention, and continues to adapt himself to the needs of others to bring greater meaning to lives inside and outside the school community. Donna Lawrence, Library Media Technician, Oak Valley Middle School Donna maintains the ebb and flow of a library that supports a school of 1,534 students. Her care for materials and resources is unsurpassed, and her willingness to continue to learn and thrive in the changing digital world shows he true commitment to achieve excellence in all she does. She is known to supply staff with what they need, when they need it from the library. Her ability to filter needed materials through grade levels and disciplines, while keeping staff apprised of what is available and when, is no small feat. Donna supports all activities and works to give everyone equitable access to the library and all resources. She does this with encouragement, true diplomacy, and incredible work ethic. Donna truly strives to give each and every student the individualized attention they may need. The library is a vital part of the campus, and Donna is at the center of its success. She is there to celebrate and support students and will always share a kind word for their concerns.

2020 Poway Unified Site and Department Classified Employees of the Year The following is a list of all PUSD school site and department Classified Employees of the year. These finalists are outstanding representatives of the high caliber of staff that is characteristic of Poway Unified School District classified employees. Abraxas High School Rebecca Hernandez Adobe Bluffs Elementary School Sundee North ASES/ESS/Preschool Melanie Hart Bernardo Heights Middle School Natalie Reyes Black Mountain Middle School Connie Hunt Canyon View Elementary School Gloria Lew Career Technical, Adult and Alternative Education Barbara Parzyk Chaparral Elementary School Jodi Tibbs Creekside Elementary School Dorothy Lewis Deer Canyon Elementary School Hiroko Baba Del Norte High School Parisa Amini Del Sur Elementary School Nancy Diamond DO - Finance Stephanie Allensworth DO - FM&O Steve Llamas Continued…

DO - LSS Linda Campos DO - PSS Lauri Mason DO - SSS/SPED Candice Dumais DO - Tech & Innovation Bryce Newall Garden Road Elementary School Rose Kilgore Highland Ranch Elementary School Gloria Reinhart Los Penasquitos Elementary School Mary Hall Meadowbrook Middle School Nelly Jaoude Mesa Verde Middle School Tim Heller Midland Elementary School Sarah Cockrell Monterey Ridge Elementary School Linda Phillips Morning Creek Elementary School Virginia Gaters Mt.Carmel High School Mariza Gonzales Oak Valley Middle School Donna Lawrence Painted Rock Elementary School Julie Kramer Pomerado Elementary School Sammi Gaudreau Poway High School Linda Lorenz Rancho Bernardo High School Anna Noel Rolling Hills Elementary School Henrietta Balvaneda Shoal Creek Elementary School Tammi Leisenring Stone Ranch Elementary School Cathy Blalock Sundance Elementary School Valerie Norris Sunset Hills Elementary School Louisa Ramirez Tierra Bonita Elementary School Scott Taylor Transportation David Oliva Turtleback Elementary School Marco Ramirez Twin Peaks Middle School Mattalin Romero Valley Elementary School Cris Rollins Westview High School Jocelyn Garcia Westwood Elementary School Jacob Arevalo Willow Grove Elementary Mary Gore



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Marian Kim Phelps AGENDA ITEM: 4.4 Staff Support: Christine Paik SUBJECT: TEACHERS OF THE YEAR Action



Teachers of the Year The Poway Unified School District is proud to announce Laura Snow, Aaron Smith, and Amy Hillebrecht as the three 2020 District Teachers of the Year. Laura Snow, Special Education Teacher, Pomerado Elementary School Laura is actively shifting the climate in education to become inclusive toward all learners, no matter their ability. For that, she is at the forefront of change at Pomerado Elementary School. As an Autism Spectrum Disorder Special Day Class Education Specialist, Laura shifted her role to supporting as many adults and children as possible. She supports children engaged in the general education learning community and also supports teachers to better meet the needs of their students. Her goal is to always work toward what will most benefit each and every student, each and every day. She is a proud member of the Poway Unified Technology and Innovation Team’s Voyager program. Through every coaching session or training, Laura is able to immediately embed more blended learning opportunities into the classroom so students have a personalized learning experience. Through a Project Based learning approach, she has addressed needs of group work, collaborative skills, and peer communication by implementing coding in the classroom. She utilizes the Launch Lab at Pomerado in unique ways to encourage students’ strengths and passions, including connecting second graders to a professor in Minnesota to help develop solutions for his agriculture problems. Aaron Smith, Physical Education Teacher, Bernardo Heights Middle School Aaron’s core belief as a teacher is that every student he encounters has their own story that is being


FISCAL IMPACT:

developed and that can be impacted for the better. During his time as a physical education teacher at Bernardo Heights Middle School, Aaron adapted and employed a program that used special education instruction methods to include students with different physical abilities. He also incorporates unique games and sports activities from different cultures around the world to build understanding, appreciation, and tolerance among his diverse students. He applies an innovative mindset to P.E., including utilizing a video application which allows students to self-analyze movements and build up their skills in different P.E. units. This has transformed the way his students value health and wellness. Aaron is known to take the less than-desired requirement of fitness and connect it to a competitive, fun, interactive lesson that leaves students wanting more. Aaron has also made it his life mission to impact the hearts and minds of students to help guide them to a successful path. Even students who don’t currently have him as their teacher feel comfortable going to him with their struggles or for connection and support. His passions range from working alongside under-served youth to create a relief pantry for the holidays to establishing a “men’s club” for students identified as prone to violence or from dangerous neighborhoods. Amy Hillebrecht, Science Teacher, Twin Peaks Middle School Amy is known to strive for student success beyond the walls of the classroom. She is committed to seeing students through struggle all the way to the finish line of subject mastery. Her drive to connect with students in a one-on-one environment during the school day has seen many students make it past all the barriers life throws at them. Amy has taught students the importance of community involvement through environmental consciousness. She routinely advocates for students who desire to care for the environment, and encourages her students to use classroom science knowledge to positively impact the environment. In her 14 years of teaching, her passion has been to reach all students and help them discover their love of science by developing their curiosity. She routinely develops new and fun ways for students of all learning abilities to grasp difficult scientific concepts. For example, this year, she developed a black light escape room activity to make science even more exciting for her students. She is an advocate for learners who struggle with reading, starting tasks, and have test anxiety – and has adapted her teaching style to accommodate such learners. Students have appreciated this so much that, in addition to performing better in the classroom, they are able to move beyond the stigma of accommodated learning in other classrooms. It should come as no surprise that she is also a teacher involved in the Specialized Academic Instruction (SAI) pilot program at Twin Peaks.

2020 Poway Unified Teachers of the Year

This is a list of all PUSD 2020 school site Teachers of the Year. All of these finalists are outstanding candidates, representative of the high caliber of professionalism and commitment that is characteristic of Poway Unified School District teachers. Abraxas High School Janice Pepin Adobe Bluffs Elementary School Kyle Luciani Bernardo Heights Middle School Aaron Smith Black Mountain Middle School Alex Anella Career Technical, Adult and Alternative Education Dawn Hester Chaparral Elementary School Christopher Koreerat Creekside Elementary School Michelle Magana Deer Canyon Elementary School Sarah Hobbs Del Norte High School Kristen James Del Sur Elementary School Sharelle Venable Continued…

Garden Road Elementary School Allison Leedom Highland Ranch Elementary School Lindi Clark Los Penasquitos Elementary School Jackie Sweet Meadowbrook Middle School Stacy Hitchcock Mesa Verde Middle School Kelly Kangas Midland Elementary School Nicole DiCarlo Monterey Ridge Elementary School Jennifer Medved Morning Creek Elementary School Kathryn McKinney Mt.Carmel High School Melanie Bada Oak Valley Middle School Tanya MacMartin Pomerado Elementary School Laura Snow Poway High School Heidi Hensey Rancho Bernardo High School Tracy Stowe Rolling Hills Elementary School Rebecca Golden Shoal Creek Elementary School Geralyn Murray Stone Ranch Elementary School Jin Hong Sundance Elementary School Vera Constantino Sunset Hills Elementary School Matthew Aneshansley Tierra Bonita Elementary School Carol Parkes Turtleback Elementary School Kim Capriola-Juza Twin Peaks Middle School Amy Hillebrecht Valley Elementary School Angela Kennedy Westview High School Chris Fousek Westwood Elementary School Amber Graver Willow Grove Elementary School Alyssa Huckleberry



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Carol Osborne AGENDA ITEM: 4.5 Staff Support: Doug Johnson, Dave LeMaster, Kimie Lochtefeld, Kimberlie Rens SUBJECT: REOPENING PLAN Action


RECOMMENDATION: Approve revisions to the Poway Unified School District 2020-2021 Reopening Plan to include a system of phases for reopening schools for in-person learning. DISCUSSION/PROGRAM:

At the August 13, 2020, Board of Education Meeting, the Board asked staff to consider reopening schools for in-person learning in phases, once cleared to do so by the San Diego County Public Health Department, while taking into consideration information and orders reported by the San Diego County Public Health Department and the California Department of Public Health (CDPH). At the time, the San Diego County Public Health Department indicated metrics were improving and schools may be allowed to open for in-person learning on September 1, 2020, provided data remained within the required metrics for the 14-day timeline. On September 1, 2020, San Diego County was removed from the state watch list allowing San Diego County schools to begin to reopen for in-person instruction. Based on input from school leaders and review of the actions necessary to safely reopen, staff recommends reopening elementary schools first with the AM/PM schedule. This schedule reduces the number of students on campus at any one time, creates small cohorts of students to, consistently, be together in classrooms, and ensures physical distancing as required by the CDPH Industry Guidelines for Schools. We are working with secondary schools to identify small groups and cohorts of students to begin in-person learning, such as science labs, Career Technical Education (CTE) courses, student clubs, etc. To provide a safe reopening of schools we need to ensure the following are in place: wellness stations with staff assigned and trained, procedures for entrance and egress, and traffic flow patterns throughout the campuses. Personal Protective Equipment (PPE) has been provided to sites and staff are being trained on safety procedures and protocols. Reorganizing elementary classes for AM/PM schedules must also be completed and communicated to families. The complexity of transitioning secondary schools from virtual learning to in-person/on campus learning includes adjusting student and teacher schedules to align with their virtual learning or in-person/on campus choices. Changing schedules involves multiple layers of revision including moving students who wish to return to campus or be virtual to coordinate


N/A

FISCAL IMPACT: N/A

with teachers who have requested the same, changing teacher assignments to meet the schedule requests/needs of the students both in-person and virtual, and balancing class sizes to align to negotiated targets. As a result, both students and teachers may have their entire schedules shift due to the interrelated components of secondary schedules. Tonight, staff will update the Board on the recommended phases for the reopening of Poway Unified School District schools for in-person learning.



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Greg Mizel AGENDA ITEM: 4.6 Staff Support: Jodi Payne, Tiffany King, Jeanette Anderson, Heather Schauder SUBJECT: SPECIAL EDUCATION REOPENING PLAN Action


RECOMMENDATION: Approve the Poway Unified School District 2020-2021 Special Education Reopening Plan to include a system of phases for reopening Special Education classrooms for in-person learning. DISCUSSION/PROGRAM:

Since March 16, 2020, the Poway Unified School District has been under emergency closure orders to help slow the spread of COVID-19. On August 25, 2020, the California Department of Public Health, in a bulletin announcement sent out to all Californians, announced small cohorts of students – defined as a stable group of no more than 14 children supervised by no more than two adults – could meet on campus and in-person in controlled, supervised, and indoor environments operated by local educational agencies. The bulletin announcement further clarified that these small cohorts could be brought back on campus to receive instruction and targeted support services including occupational therapy services, speech and language services, and other medical, behavioral services, or educational support services as part of a targeted intervention strategy. In anticipation of this announcement, the Special Education team worked during the month of August to stage the return of on campus, in-person assessments necessary to determine special education eligibility as well as to ensure educational growth. The staff at Valley Elementary School and Abraxas High School were first to be granted permission to resume in-person assessments on campus. Additionally, all school psychologists were also encouraged to begin scheduling on campus assessments beginning the first week of September. On August 31, 2020, the County of San Diego Health and Human Services Agency announced that all public, charter, and private schools may hold classes and other school activities only under circumstances permitted by the State and in compliance with the COVID-19 Industry Guidance: Schools and School - Based Programs, and as may be updated or superseded by further State guidance. Unfortunately, because of


FISCAL IMPACT:

the very late timing of this announcement, the Poway Unified School District commenced the 2020-2021 school year virtually. However, now that San Diego County has been removed from the state watch list and San Diego County schools have been granted permission to re-open for in-person instruction, staff can begin exploring how to bring back students who struggle the most learning in a virtual environment and whose families have expressed an interest in seeing their children return to school. Tonight, staff will update the Board on the recommended phases for the re-opening of schools in the Poway Unified School District to accommodate on campus, in-person instruction and services for students with disabilities.


VOTE: BEATTY ___ COUVRETTE ___ O’CONNOR-RATCLIFF ___ PATEL ___ ZANE ___ STUDENT PREFERENTIAL VOTE: BYLSMA___

TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Marian Kim Phelps AGENDA ITEM: 5.1 Staff Support: SUBJECT: APPROVAL OF CONSENT CALENDAR Action


RECOMMENDATION: The following items comprise the Consent Calendar. Action may be taken on these items by a single motion of the Board, allowing time for discussion on other routine items. DISCUSSION/PROGRAM:

5.1 Consent Calendar – Approval of Consent Calendar O’Connor- Ratcliff

a. Approval of Minutes

5.2 Consent Calendar – Personnel Support Services Jimenez a. Approval of Certificated Personnel Report No. 02-2021 b. Approval of Classified Personnel Report No. 02-2021 c. Approval of the Agreement with the University of Southern

California (USC) for Student Teaching Program, School Counseling Program, and Social Work Program

d. Approval of Internship Credential Agreement with San Diego State

University e. Approval of New Classification – Office Specialist – Bilingual f. Approval of New Classification – Assistive Technology Resource

Assistant


N/A

FISCAL IMPACT: N/A

g. Approval of New Classification – Attendance and Discipline

Administrative Specialist

5.3 Consent Calendar – Business Support Services Little a. Approval/Ratification of Contractual Services Report No. 02-

2021 b. Ratification of District Purchase Orders c. Ratification and Approval of District Commercial Warrants,

Revolving Cash Fund Expenditures and Purchase Card Transactions for August 2020

d. Approval of Resolution Nos. 01-2021 Entitled “Certification of the

Actual Appropriation Limit for 2019-2020 and Adoption of the 2020-2021 GANN Limit”

e. Approval of Quarterly Associated Student Body (ASB) and

Student Council Financial Reports and Ratification of ASB Purchase Orders

f. Acknowledgment of Quarterly Disclosure of Local Agency

Investments for Poway Unified School District g. Acknowledgment of Quarterly Disclosure of Local Agency

Investments for Community Facilities District Nos. 1 Through 16 h. Approval of Resolution No. 04-2021 Entitled “Observance of

National School Lunch Week” i. Approval of Resolution No. 05-2021 Entitled “Observance of

National Farm to School Month” j. Approval of the Permanent Single Agreement Between California

Department of Education and Poway Unified School District for Participating in Child Nutrition Programs

k. Acknowledgment of Actuarial Valuation Report of Retiree Health

Liabilities as of June 30, 2020, Under Governmental Accounting Standards Board (GASB) 74/75

l. Approval of Resolution No. 08-2021 Entitled “Authorization to

Purchase Fuel Through the City of San Diego’s RFP No. 10089315-18-K”

m. Approval to Purchase Eight Electric Buses Through a Grant Award Continued…

n. Approve Resolution No. 10-2021 Entitled “Authorization to Purchase Electric Vehicle Charging Stations, Installation and Related Software for Electric School Bus Grant Through the Sourcewell Cooperative Purchasing Contract Using Vender Chargepoint, #051017-CPI”

o. Approval of Resolution 11-2021 Entitled “Designation an

Additional Persons Authorized to Act on Behalf of Poway Unified School District and Amending Resolution No. 60-2020”

p. Ratification and Approval of Contract Change Order for Building

“N” Roof Repair Project at Bernardo Heights Middle School 5.4 Consent Calendar – Learning Support Services Osborne

a. Adoption of High School Advanced Placement Calculus Book b. Approval of Poway Unified School District Updated English

Learner Reclassification Criteria

5.5 Consent Calendar – Student Support Services Mizel a. Approval of Resolution No. 13-2021 Entitled “National Suicide

Prevention Awareness Month September 2020”

5.6 Consent Calendar – Technology and Innovation Burks a. Approval of Resolution No. 14-2021 Entitled “Joint Powers

Authority Membership – School Project for Utility Rate Reduction”

b. Approval of Resolution No. 06-2021 Entitled “Authorization to Purchase Furniture and Services Through the National Cooperative Purchasing Alliance (NCPA) Contract Number 01-97”

5.7 Consent Calendar – Superintendent Kim Phelps

a. Acceptance of Gift(s)

b. Approval for the Poway Unified School District’s Board of Education Meetings to Continue Meeting in Person


VOTE: BEATTY ___ COUVRETTE ___ O’CONNOR-RATCLIFF ___ PATEL ___ ZANE ___ STUDENT PREFERENTIAL VOTE: BYLSMA ___

TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Marian Kim Phelps AGENDA ITEM: 5.1(a) Staff Support: SUBJECT: APPROVAL OF MINUTES Action


RECOMMENDATION: Approval of the August 13, 2020, Regular Board Meeting minutes as presented. DISCUSSION/PROGRAM:

The August 13, 2020, Regular Board Meeting minutes are attached.

LEGAL REFERENCE:

N/A

FISCAL IMPACT: N/A

POWAY UNIFIED SCHOOL DISTRICT MINUTES OF THE BOARD OF EDUCATION

AT A REGULAR MEETING

August 13, 2020 District Office Community Room

The Board of Education met in the Community Room with COVID-19 physical distancing measures in place for Board Members and Staff. Due to the physical distancing requirements, members of the public still needed to submit comments online as indicated in the agenda; the intent was not to limit public participation but to protect public health by following the recommended guidelines and San Diego County’s order limiting attendance at public assemblies.

CLOSED SESSION Board President Michelle O’Connor-Ratcliff called the meeting to order at 4:01p.m. to receive public comment on the closed session agenda items. There were no public comments, and all Board members convened to closed session in the Board Conference Room with the exception of Kimberley Beatty who was absent for closed session. The closed session was adjourned at 5:45 p.m., and Board members reconvened in the Community Room to begin their regular meeting and relay any reportable action taken during closed session – Board Member Kimberley Beatty attended via phone. REGULAR MEETING 1.0 CALL TO ORDER – PUBLIC SESSION 2.0 CLOSED SESSION

2.1 Pending/Existing Litigation Pursuant to Government Codes 54954.5, 54956.9, 54956.9(a), 54956.9(d)(2), or (3), 54956.9(d)(1), or (4), and 54956.9(e)(3)

a. Case No. 2020030729 b. Case No. 2020050109 c. Case No. 2020050243

2.2 Conference with Legal Counsel Anticipated Litigation Pursuant to Government Code

54954.5, 54956.9, 54956.9(d)(2), or (3), and 54956.9(d)(4), 54956.9(e)(2)-(5), 54957, and 54957.1

2.3 Pupil Personnel – Student Expulsion(s), Disciplinary Matter(s), and Other Confidential

Student Matters Pursuant to Education Code 35146, 48900(c), 48912,49070, and 54957 a. Case No. 2019-2020.15 – Readmission 2.4 Negotiations – PFT, PSEA Unit I and Unit II, Management/Confidential Pursuant to

Government Codes 54957.6 2.5 Public Employee Discipline/Dismissal/Release/Reassignment/Resignation/Noneelection Pursuant to Government Codes 54954.5(e), and 54957 2.6 Public Employee Appointment/Employment Pursuant to Government Code 54957

2

a. Director II, Special Education b. Director of Purchasing c. Superintendent Evaluation and Goals

2.7 Conference with Real Property Negotiator Pursuant to Government Code 54956.8 a. Real Property: Approximately 27.22 acres of vacant land located at the

intersection of Carmel Valley Road and Camino Del Sur; APNs 306-020-32, 306- 250-27 and 312-293-11 (“Property”). Negotiating Parties: Poway Unified School District, real property negotiators Ron Little, Associate Superintendent, Business Support Services and District legal counsel (Proposed Lessor/Seller/Exchangor), and an unidentified number of potential lessees, buyers or exchangees for the Property which may lease or acquire all or a portion of the Property through request for proposal processes (Proposed Lessee(s)/Buyer(s)/Exchangee(s)). Under Negotiation: Instruction to negotiators will concern price and terms of payment and other issues associated with possible lease and/or sale of all or part of the identified Property.

3.0 RECONVENE / CALL TO ORDER AND PLEDGE OF ALLEGIANCE 3.1 Board President Michelle O’Connor-Ratcliff reconvened the meeting in Public Session at

6:04 p.m. and led the salute to the flag. Board President Michelle O’Connor-Ratcliff requested a moment of silence in honor and memory of Jerry Wilson, Health Tech at Twin Peaks, who passed away.

3.2 Report Out of Closed Session 2.1-a: Clerk Zane reported that in the matter of Pending/Existing Litigation, Case No.

2020030729, on a motion by Dr. Patel and a second by Mrs. Couvrette, the Board voted to approve the final settlement. Ayes: O’Connor-Ratcliff, Couvrette, Zane, and Patel. Absent: Beatty. Motion carried, 4-0.

2.1-b: Clerk Zane reported that in the matter of Pending/Existing Litigation, Case No.

2020050109, on a motion by Dr. Patel and a second by Mrs. Couvrette, the Board voted to approve the final settlement. Ayes: O’Connor-Ratcliff, Couvrette, Zane, and Patel. Absent: Beatty. Motion carried, 4-0.

2.1-c: Clerk Zane reported that in the matter of Pending/Existing Litigation, Case No.

2020050243, on a motion by Mrs. Couvrette and a second by Dr. Patel, the Board voted to approve the final settlement. Ayes: O’Connor-Ratcliff, Couvrette, Zane, and Patel. Absent: Beatty. Motion carried, 4-0.

2.3-a: Clerk Zane reported that in the matter of Pupil Personnel – Student Expulsion(s), Disciplinary Matter(s), and Other Confidential Student Matters, a. Case No. 2019-2020.15 – Readmission. No reportable action from closed session. The Board will take action in open session, agenda item 8.1.

2.6-a-1: Clerk Zane reported that in the matter of Public Employee Appointment /

Employment, Director II, Special Education, on a motion by Mr. Zane and a second by Mrs. Couvrette, the Board voted in closed session to appoint Heather Schauder as Director

3

II, Special Education. Ayes: O’Connor-Ratcliff, Couvrette, Zane, and Patel. Absent: Beatty. Motion carried, 4-0.

2.6-a-2: Clerk Zane reported that in the matter of Public Employee Appointment /

Employment, Director II, Special Education, on a motion by Dr. Patel and a second by Mrs. Couvrette, the Board voted in closed session to appoint Jeanette Anderson as Director II, Special Education. Ayes: O’Connor-Ratcliff, Couvrette, Zane, and Patel. Absent: Beatty. Motion carried, 4-0.

2.6-b: Clerk Zane reported that in the matter of Public Employee Appointment /

Employment, Director of Purchasing, on a motion by Dr. Patel and a second by Mrs. Couvrette, the Board voted in closed session to appoint Brenda Gachuz as Director of Purchasing. Ayes: O’Connor-Ratcliff, Couvrette, Zane, and Patel. Absent: Beatty. Motion carried, 4-0.

2.7-a: Clerk Zane reported that in the matter of Conference with Real Property Negotiator,

Real Property: Approximately 27.22 acres of vacant land located at the intersection of Carmel Valley Road and Camino Del Sur; APNs 306-020-32, 306- 250-27 and 312-293-11 (“Property”). Negotiating Parties: Poway Unified School District, real property negotiators Ron Little, Associate Superintendent, Business Support Services and District legal counsel (Proposed Lessor/Seller/Exchangor), and an unidentified number of potential lessees, buyers or exchangees for the Property which may lease or acquire all or a portion of the Property through request for proposal processes (Proposed Lessee(s)/Buyer(s)/Exchangee(s)). Under Negotiation: Instruction to negotiators will concern price and terms of payment and other issues associated with possible lease and/or sale of all or part of the identified Property. On a motion by Mrs. Couvrette and a second by Mr. Zane, the Board’s action is as follows: In connection with the District’s previously issued Request for Proposal for the Property, the Board took action, by unanimous vote to approve an updated Letter of Intent from Costco Wholesale for the proposed Ground Lease of the Property, and has directed the negotiation of an appropriate Option Agreement and Ground Lease for such transaction. At a future Board Meeting open session, the Board will be presented a summary of each received final Request for Proposal response, and action may be taken to formally approve the proposal which is the most beneficial to the District. Ayes: O’Connor-Ratcliff, Couvrette, Zane, and Patel. Absent: Beatty. Motion carried, 4-0.

There was no other reportable action taken in closed session.

3.3 Members in Attendance All Board members were in attendance, including Student Board Member Emily Bylsma.

Board Member Kimberley Beatty attended via phone.

3.4 Welcome to Public Student Board Member Emily Bylsma welcomed the public and offered instructions on the

procedure for addressing the Board during the Public Comments segment of the meeting.

3.5 Approval of Agenda/Sequence On a motion by Dr. Patel, and a second by Mrs. Couvrette, the agenda/sequence was

approved with item 5.7(c) pulled from the agenda by staff, to seek an opinion from legal counsel regarding the requirements for an elected trustee to maintain residence in the area he or she represents in order to continue participating as a District Trustee. Mr. Zane moved item 8.4 to be heard after item 4.3 on the agenda. Preferential vote Aye by Student Board

4

Member Emily Bylsma. Ayes: O’Connor-Ratcliff, Couvrette, Zane, Beatty, and Patel. Motion carried unanimously, 5-0.

4.0 ORAL PRESENTATIONS 4.1 Student Board Representatives No Student Board Reports when school is not in session. 4.2 Public Comments Public Speakers were requested to submit comments by the Public Comment Form Link

https://bit.ly/PUSDpubliccomments, between 3:00 p.m. - 5:00 p.m., prior to the start of the 6:00 p.m. Open Session Regular Meeting. If indicated on the form, comments submitted via the online Public Comment Form were read aloud by our Chief Communications Officer, Christine Paik, during Agenda Item 4.2 “Public Comments” or the corresponding agenda item. Public Comments were limited to 400 words or three minutes, with fifteen minutes of Public Comments per topic.

No Public Comments for item 4.2: 4.3 Approval of Updated 2020-2021 Reopening Plan for Poway Unified School District

Following discussion, on a motion by Mr. Zane, and a second by Mrs. Couvrette, the updated 2020-2021 Reopening Plan was approved as PUSD commits to our fully virtual opening on September 2, 2020, through the end of the closest grading period for grades 6-12. PUSD will reassess if given clearance by the State and County to reopen elementary schools in person. Preferential vote Aye by Student Board Member Emily Bylsma. Ayes: O’Connor-Ratcliff, Couvrette, Zane, Beatty, and Patel. Motion carried unanimously, 5-0. Public Comments: Tina Campbell, Brooke Tormey, and Jennifer Aase, submitted comments regarding the updated 2020-2021 Reopening Plan for Poway Unified School District.

Board President Michelle O’Connor-Ratcliff, called for a brief recess at 8:22 p.m. and returning to open session at 8:30 p.m.

As approved in Agenda item 3.5 Agenda/Sequence, item 8.4 was heard after agenda item 4.3. 8.4 Proposed Elementary School Waiver

Following discussion, on a motion by Mr. Zane, and a second by Dr. Patel, the Board voted to postpone this item to the September Board Meeting. Preferential vote Aye by Student Board Member Emily Bylsma. Ayes: O’Connor-Ratcliff, Couvrette, Zane, Beatty, and Patel. Motion carried unanimously, 5-0.

Public Comments: David Thomas, Robert Corr, Marti Amado Corr, Artem Dinaburg, Alina Benderskaya, Lynn Lorimer, Jennifer Aase, Desiree West, and Jessica Justice, submitted comments regarding the Proposed Elementary School Waiver.

4.4 Anti-Racism and Equity Plan Update

This item was presented as information only. 5.0 CONSENT CALENDAR

5.1 Approval of Consent Calendar a. Approval of Minutes

5.2 Consent Calendar – Personnel Support Services


5

a. Approval of Certificated Personnel Report No. 01-2021

b. Approval of Classified Personnel Report No. 01-2021 c. Approval of Variable Term Waiver Request – Michael Buxton d. Approval of the Williams Settlement Quarterly Report for June 2020

e. Approval of the Single Subject Credential Intern Program Memorandum of Understanding with High Tech High

f. Approval of Fieldwork and Student Teaching Clinical Practice

Partnership Agreements with Point Loma Nazarene University g. Approval of Salary Reallocation – Vehicle Maintenance Supervisor h. Approval of Supervised Fieldwork Agreement (School Counseling and

School Psychology) with Brandman University

i. Approval of Intern Contract Agreement for Special Education with California State University San Marcos (CSUSM)

5.3 Consent Calendar – Business Support Services a. Approval/Ratification of Contractual Services Report No. 01-2021 b. Ratification of District Purchase Orders c. Ratification and Approval of District Commercial Warrants, Revolving Cash Fund

Expenditures and Purchase Card Transactions for June and July 2020 d. Accept the Annual Summary Continuing Disclosure Compliance Report

5.4 Consent Calendar – Learning Support Services a. Approval of 2020-21 Application for Funding Consolidated Categorical Aid

Programs (CCAP), Spring Release b. Approval of Interdistrict Attendance Permit Contract 5.5 Consent Calendar – Student Support Services 5.6 Consent Calendar – Technology and Innovation

5.7 Consent Calendar – Superintendent a. Acceptance of Gift(s)

b. Approval of Revised Board Bylaw 9323 Meeting Conduct

c. Approval for Poway Unified School District Board of Education Meetings to Resume in Person in the Community Room for Board and Cabinet Members to be Present

6

On a motion by Mr. Zane, and a second by Dr. Patel, the Consent Calendar was approved as presented, with agenda item 5.7(c) pulled from the agenda by staff and item 5.3(b) was pulled for further discussion by Mrs. Beatty. Ayes: O’Connor-Ratcliff, Couvrette, Zane, Beatty, and Patel. Motion carried unanimously, 5-0.

As approved in Agenda item 3.5 Agenda/Sequence, item 5.3(b) was pulled by Mrs. Beatty for further discussion. 5.3(b) Ratification of District Purchase Orders

Following discussion, on a motion by Mrs. Beatty, and a second by Mr. Zane, the Board approved the Ratification of District Purchase Orders as presented. Ayes: O’Connor-Ratcliff, Couvrette, Zane, Beatty, and Patel. Motion carried unanimously, 5-0.

6.0 PERSONNEL SUPPORT SERVICES 6.1 Approval of California School Boards Association (CSBA) Board Policies 4000 Series –

First Reading This item was a first reading only.

6.2 Adoption of the Revised 2020-2021 Student Attendance Calendar On a motion by Mr. Zane, and a second by Dr. Patel, the Board approved the Revised 2020-2021 Student Attendance Calendar as presented. Preferential vote Aye by Student Board Member Emily Bylsma. Ayes: O’Connor-Ratcliff, Couvrette, Zane, Beatty, and Patel. Motion carried unanimously, 5-0.

6.3 Approval of Resolution No. 03-2021 Entitled “Resolution Regarding the Elimination or Reduction in Hours of Classified Positions as Contained within Exhibit ‘A’ and Corresponding Layoff of Classified Employees” On a motion by Mr. Zane, and a second by Dr. Patel, the Board approved Resolution No. 03-2021 as presented. Ayes: O’Connor-Ratcliff, Couvrette, Zane, Beatty, and Patel. Motion carried unanimously, 5-0.

6.4 Approval of New Classification – Purchasing Supervisor On a motion by Dr. Patel, and a second by Mrs. Couvrette, the New Classification –

Purchasing Supervisor as presented. Ayes: O’Connor-Ratcliff, Couvrette, Zane, Beatty, and Patel. Motion carried unanimously, 5-0.

7.0 BUSINESS SUPPORT SERVICES

7.1 Approval of Resolution No. 02-2021 Entitled, “Appointing and Employing Certain Financial Consultants in Connection with the Sale of Poway Unified School District Special Tax Refunding Bonds” Following discussion, on a motion by Dr. Patel, and a second by Mr. Zane, the Board approved Resolution No. 02-2021 as presented. Preferential vote Aye by Student Board Member Emily Bylsma. Ayes: O’Connor-Ratcliff, Couvrette, Zane, Beatty, and Patel. Motion carried unanimously, 5-0.

7.2 Approval of 2020-2021 Poway Unified School District Revised Budget

7

Following discussion, on a motion by Mr. Zane, and a second by Mrs. Couvrette, the Board approved the 2020-2021 Poway Unified School District Revised Budget as presented. Preferential vote Aye by Student Board Member Emily Bylsma. Ayes: O’Connor-Ratcliff, Couvrette, Zane, Beatty, and Patel. Motion carried unanimously, 5-0.

As approved in Agenda item 3.5 Agenda/Sequence, item 8.4 was heard after agenda item 4.3.

8.0 LEARNING SUPPORT SERVICES 8.1 Readmission of Student on Expulsion

On a motion by Mr. Zane, and a second by Dr. Patel, the Board approved Case No. 2019-2020.15 Readmission to Poway Unified School District. The student and parent have requested that the student remain at the San Diego County Office of Education’s Community School Program. Ayes: O’Connor-Ratcliff, Couvrette, Zane, Beatty, and Patel. Motion carried unanimously, 5-0.

8.2 Approval of the Memorandum of Understanding Between Poway Unified School

District and Pure Edge, Inc. On a motion by Dr. Patel, and a second by Mr. Zane, the Board approved the Memorandum of Understanding as presented. Preferential vote Aye by Student Board Member Emily Bylsma. Ayes: O’Connor-Ratcliff, Couvrette, Zane, Beatty, and Patel. Motion carried unanimously, 5-0.

8.3 Proposed Adoption of High School Advanced Placement Calculus Book – First

Reading This item was a first reading only.

8.4 Proposed Elementary School Waiver

This item was heard after item 4.3 on the agenda.

9.0 STUDENT SUPPORT SERVICES 10.0 TECHNOLOGY AND INNOVATION 11.0 SUPERINTENDENT 11.1 Approval to add Thursday, September 24, 2020, to the Approved Regular Board

Meeting Dates for 2020 On a motion by Dr. Patel, and a second by Mr. Zane, the Board approved the Regular Board

Meeting Thursday, September 24, 2020, as presented. Preferential vote Aye by Student Board Member Emily Bylsma. Ayes: O’Connor-Ratcliff, Couvrette, Zane, Beatty, and Patel. Motion carried unanimously, 5-0.

12.0 REPORTS AND COMMENTS

12.1 Board Member Reports Board members reported on their activities and events attended since the previous meeting. 12.2 Superintendent’s Report

The following updates on current issues and events were presented: • Dr. Kim Phelps spoke about PUSD’s decision to start fully virtual. • Dr. Kim Phelps thanked the teachers, ESS staff, custodians, and Valley Elementary and

Abraxas High School staff for all they have done for PUSD students.

8

(a) Student Recognition Accomplishments and awards earned by students were recognized.

13.0 CLOSED SESSION

There were no additional items discussed in Closed Session. 14.0 ADJOURNMENT

The meeting was adjourned at 10:41 p.m. ________________________________ ________________________________ Michelle O’Connor-Ratcliff, President T.J. Zane, Clerk

_________________________________

Marian Kim Phelps, Secretary am



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: James Jimenez AGENDA ITEM: 5.2(a) Staff Support: Leisl Sanchez SUBJECT: APPROVAL OF CERTIFICATED PERSONNEL REPORT

NO. 02-2021 Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required

RECOMMENDATION: Approve the Certificated Personnel Report No. 02-2021 as presented. DISCUSSION/PROGRAM:

LEGAL REFERENCE:

N/A

FISCAL IMPACT: N/A



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: James Jimenez AGENDA ITEM: 5.2(b) Staff Support: Leisl Sanchez SUBJECT: APPROVAL OF CLASSIFIED PERSONNEL REPORT NO.

02-2021 Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required

RECOMMENDATION: Approve the Classified Personnel Report No. 02-2021 as presented. DISCUSSION/PROGRAM:

LEGAL REFERENCE:

N/A

FISCAL IMPACT: N/A



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: James Jimenez AGENDA ITEM: 5.2(c) Staff Support: Sandra Huezo SUBJECT: APPROVAL OF THE AGREEMENT WITH THE

UNIVERSITY OF SOUTHERN CALIFORNIA (USC) FOR STUDENT TEACHING PROGRAM, SCHOOL COUNSELING PROGRAM AND SOCIAL WORK PROGRAM

Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required

RECOMMENDATION: Approve the Student Agreement with USC. DISCUSSION/PROGRAM:

Poway Unified School District (PUSD) will be entering into an agreement with the University of Southern California (USC) for the following programs: a) Student Teaching, b) School Counseling, and c) Social Work. USC will request placement for its candidates in Poway Unified and shall comply with any School/District policy applicable to such placement requests. USC is an educational research institution interested in evaluating the success of its graduates in impacting student achievement relative to comparable teachers, school counselors, and school social workers. As such, USC may request Poway Unified to provide information to assist USC in its evaluative process. Poway Unified agrees to use good-faith efforts to place candidates proposed by USC with the School/District. The USC program can be utilized to fulfill the necessary components of the credential of the respective program. Once certified and enrolled in the program, the credential candidate can be assigned to a school or the district office under the direction of a district supervisor. Poway Unified shall not be obligated to accept assignments of candidates beyond the capabilities of the school district. The three programs are unpaid and provide appropriate coursework, supervision of student teaching, fieldwork experiences, and training and monitoring of candidates. USC shall inform each candidate being hosted by Poway Unified that they are required to complete a background check and receive appropriate clearance(s) in accordance with applicable state and local law prior to commencing any assignment in Poway Unified. A copy of the Agreement is attached.

LEGAL REFERENCE:

California Education Code Section 44227

FISCAL IMPACT:

Page 1

USC SCHOOL/POWAY UNIFIED SCHOOL DISTRICT

SCHOOL COUNSELING INTERN PLACEMENT AGREEMENT

This School / School District Placement Agreement (“Agreement”) is made this 14 day of August, 2020 (the

“Effective Date”), by and between Poway Unified School District, with an address located at [15250 Avenue of Science

San Diego, CA 92128] (“School" or "District"), and the University of Southern California, a California nonprofit

educational institution, with an address of Waite Phillips Hall, 3551 Trousdale Parkway, ADM 352, Los Angeles, CA

90089 ("USC"). USC and School/District may be referred to collectively as the “parties” and individually as a “party.”

This agreement will be in effect August 14, 2020 through August 31, 2023.

WHEREAS, USC offers graduate degree programs to its students (“Candidates”) in classroom and in online learning

environments; and

WHEREAS, with respect to the online learning environment, USC Rossier and the USC Suzanne Dworak-Peck School

of Social Work offer graduate degree programs with an online learning component and field placement experiences

(“Programs”), including, among others, Programs in the fields of teaching, school counseling, and social work.

NOW THEREFORE, intending to be legally bound hereby, the parties agree as follows:

1. Placements. The School/District agrees to host one or more Candidates in accordance with the terms

of this Agreement and as further set forth in either: (a) the Teaching Candidate Addendum with respect to teaching

Candidates; (b) the School Counseling Candidate Addendum with respect to School Counseling Candidates; (c) the

School of Social Work Candidate Addendum with respect to School of Social Work Candidate; or (d) such other addenda

for such additional Programs as may be agreed upon by the parties from time to time. Each aforementioned Addendum

(collectively, the “Addenda”) is incorporated into and made a part of this Agreement.

2. Placement Opportunities.

(a) USC will request placements for its Candidates for one or more of the Programs detailed in

the Addenda. Each request shall identify the particular Candidate (or, for groups of Candidates, a composite description

of relevant background, assignment request, assignment objectives and suggested activities as appropriate to requested

assignments for the Candidate group). USC shall comply with any School/District policy applicable to such placement

requests and provided by the School/District to USC.

(b) The School/District agrees to use good-faith efforts to place Candidates proposed by USC

within the School/District. The School/District shall have the sole discretion with respect to all Candidate assignments

hereunder, provided that the School/District shall involve USC throughout the decision-making process. The

School/District shall not in any way be obligated to accept assignments of Candidates beyond the capabilities of the

School/District, as determined by the School/District in its sole discretion. The School/District shall have the right to

terminate its relationship with any Candidate for violation of the School’s/District’s regulations or for other reasonable

cause in accordance with the School’s/District’s standard policies or practice.

3. Compliance with Law.

(a) Background Investigations. (i) USC shall inform each Candidate being hosted by the

School/District that they are required to complete a background check and receive appropriate clearance(s) in accordance

with applicable state and local law prior to commencing any assignment at the School/District (e.g., a State-issued

Certificate of Clearance in the case of a teacher placement in California). (ii) The School/District may impose

requirements upon Candidates in addition to those required by state law as set forth in Section 3(a)(i) above (the

“Additional Requirements”). In such event, the School/District agrees to provide all such Additional Requirements in

writing to USC promptly following execution of this Agreement (or, as applicable, promptly upon any adoption or

Page 2

modification thereof occurring during the Term of this Agreement). USC shall communicate all such Additional

Requirements to Candidates, and shall advise Candidates to make any and all additionally required submissions directly

to the School/District. Upon notice to the Candidate, the School/District shall have the right to reject any Candidate

who fails to comply with the Additional Requirements from participating in an assignment at the School/District.

4. No Employment Relationship of Candidates.

(a) Candidates are students, and not employees of USC or the School/District. As such, they are

not covered by USC's or the School's/District's workers' compensation policies.

(b) Candidates are neither entitled to, nor shall receive, any compensation or other employee-

related benefit (without limitation) from USC or the School/District. Candidates shall not displace any School/District

employee.

(c) The School/District shall provide in writing any requirements for Candidates to obtain and

maintain personal liability insurance coverage, which requirements may vary based on the applicable Program. USC

shall communicate to Candidates any such School/District coverage requirements, provide reasonable assistance to

Candidates in obtaining such coverage, and facilitate each Candidate's submission of appropriate documentation thereof

directly to the School/District (which the School/District agrees to accept).

5. Information, Hiring & Confidentiality.

(a) USC is a non-profit, educational research institution interested in evaluating the success of

its graduates in impacting student achievement relative to comparable teachers, school counselors, school social workers,

or other appropriate position, as the case may be. As such, USC may request the School/District to provide information

to assist USC in its evaluative process. If available, the School/District shall provide such information to USC following

any such reasonable request.

(b) The School/District may hire any Candidate(s) upon program completion, but is under no

obligation to do so.

(c) USC shall not request the School/District to provide any health or other records of any student

of the School/District covered by the Family Educational Rights and Privacy Act ("FERPA"); nor shall USC request

any Candidate to share any protected School/District data (whether about School/District students or personnel) with

USC.

(d) To the extent that any party to this Agreement discloses any confidential information to any

other party hereto in connection with the relationships contemplated hereunder, the parties agree during the term of this

Agreement (and all renewals thereof) and for a period of two (2) years thereafter to use reasonable efforts to protect,

maintain as confidential, and not disclose, any such confidential information of any other party.

6. Compliance with the Law. The parties hereto shall comply with all applicable federal, state and local

laws, rules, statutes, acts, regulations, code and similar legal requirements, including but not limited to FERPA.

7. Non-Discrimination. Each party represents that it is an equal opportunity employer. Each party

certifies that it does not, and shall not, discriminate against its employees, students, Candidates or applicants on any

unlawful basis. Each party certifies that it is, and shall remain, in compliance with all laws, regulations, executive orders

or other legal prohibitions against discrimination.

Page 3

8. Indemnification.

(a) Indemnification by School/District. The School/District shall indemnify, defend and hold

harmless USC, its employees, agents and representatives, from all claims, actions, awards or judgments for damages,

including costs, expenses and attorneys' fees, where liability is found to exist by reason of the acts or omissions of the

School/District, its employees, agents or representatives.

(b) Indemnification by USC. USC shall indemnify, defend and hold harmless the

School/District, its employees, agents and representatives, from all claims, actions, awards or judgments for damages,

including costs, expenses and attorneys' fees, where liability is found to exist by reason of the acts or omissions of USC,

its employees, agents or representatives.

9. Governing Law. The interpretation, application, and enforcement of this Agreement shall be governed

by the laws of the State of California without reference to choice of law principles. Any claim, suit, or cause of action

involving the interpretation, application, or enforcement of this Agreement shall be commenced in the appropriate state

or federal courts in the State of California.

10. Term, Termination and Renewal. The Term of this Agreement shall begin as of the later of the

Effective Date or the date of the School's/District's signature set forth below (“Term Commencement Date”) and

continue through June 30th of the calendar year following the third anniversary of the Term Commencement Date. Unless

any party terminates this Agreement pursuant to this Section 10, this Agreement shall automatically renew for successive

one (1) year periods beginning each July 1st thereafter. Any party may terminate this Agreement with or without cause

upon written notice to the other parties, provided that any such termination shall only be effective after the end of the

school year during which the written notice of termination is issued. For the avoidance of doubt, other than where the

School/District removes a Candidate pursuant to Section 2(b) above, the School/District shall permit current Candidates

to complete the current school year at the time of any such termination.

11. Notices. Any notice to be given hereunder by any party to this Agreement shall be in writing and will

be deemed given on the date received as evidenced by confirmation of receipt, except if such confirmation is later than

3:00 p.m. (School/District local time), addressed as follows (provided that, upon written notice in accordance herewith,

any party may update its notice recipients at any time during the term of this Agreement):

(a) If to the School/District: Poway Unified School District, 15250 Avenue of Science, San

Diego, CA 92128; attention: James Jimenez, Associate Superintendent Personnel Support

Services; Email [email protected]; Phone: (858) 521-2800 Ext. 2765.

(b) If to USC: University of Southern California, Rossier School of Education, Waite Phillips

Hall, 3470 Trousdale Parkway, WPH-504G, Los Angeles, CA 90089; attention: Dr. Kathy Stowe, Associate Dean of

Academic Programs; Facsimile No. (213) 740-5799.

12. Limitation of Liability. Except as such damages may be sought or assessed in respect to third party

actions covered by the indemnification provisions herein, no party shall be liable to the other for consequential,

incidental, indirect, exemplary, punitive or special damages of any nature or character (including loss of profits, data,

business or goodwill or any indirect economic damages whatsoever), from causes of action of any kind, including

contract, tort (including strict liability or other legal theory), a breach of any warranty or term of this agreement, or

otherwise, even if the party at fault or in breach has been advised or had reason to know in advance of the possibility of

incurring such damages.

13. Severability. In the event that any provision of this Agreement conflicts with the law under which this

Agreement is to be construed or if any such provision is held invalid or unenforceable by a court with jurisdiction over

the parties to this Agreement, such provision will be restated to reflect as nearly as possible the original intentions of the

mailto:[email protected]

Page 4

parties in accordance with applicable law; and the remaining terms, provisions, covenants, and restrictions of this

Agreement will remain in full force and effect.

14. Entire Agreement/No Modification/Counterparts/Execution/Binding Agreement. This Agreement

constitutes the entire agreement between the parties with respect to its subject matter, and fully supersedes and replaces

any and all prior or contemporaneous understandings or agreements, written or oral, between the parties hereto or any

of their respective affiliates regarding such subject matter. Any waiver, change in, amendment, addition, supplement or

other modification of any provision of this Agreement will be valid and effective only if in writing and signed and dated

by all parties hereto subsequent to the execution of this Agreement. This Agreement may be executed in any number of

counterparts, each of which shall be deemed to be an original as against any party whose signature appears thereon, and

all of which shall together constitute one and the same instrument. This Agreement shall become binding when one or

more counterparts hereof, individually or taken together, bear the signatures of all of the parties reflected hereon as the

signatories. A faxed, PDF or electronic signature shall have the same legally binding effect as an original signature.

This Agreement will be binding upon the parties and their successors, affiliates, subsidiaries, assigns, officers, directors,

employees, and agents. All continuing covenants, duties and obligations herein shall survive the expiration or earlier

termination of this Agreement.

15. Arbitration. All controversies, claims and disputes arising in connection with this Agreement shall be

settled by mutual consultation between the parties in good faith as promptly as possible, but failing an amicable

settlement shall be settled finally by arbitration in accordance with the provisions of this paragraph. Such arbitration

shall be conducted in Los Angeles, California, in accordance with the Commercial Arbitration Rules of the American

Arbitration Association (“AAA”). The parties hereto hereby agree that the arbitration procedure provided for herein

shall be the sole and exclusive method of resolving any and all of the aforesaid controversies, claims and disputes. The

costs and expenses of the arbitration, including without limitation attorneys’ fees, shall be borne by the parties in the

manner determined by the arbitrator. Legal action for (i) entry of judgment upon any arbitration award or (ii) adjudication

of any controversy, claim or dispute arising from a breach or alleged breach of this paragraph may be heard and tried

only in the courts of the State of California for the County of Los Angeles or the Federal District Court for the Central

California for the County of Los Angeles or the Federal District Court for the Central District of California. Each of the

parties hereto hereby irrevocably and unconditionally waives any right(s) to trial by jury in any action or proceeding

arising under this Section 15 and each party further waives any defense of lack of in personam jurisdiction of said courts.

Each party agrees that service of process in such action may be made upon each of them by mailing it certified or

registered mail to the other party at the address provided for in this Agreement. Both parties agree that the prevailing

party shall be entitled to recover from the non-prevailing party reasonable expenses, including without limitation,

attorneys’ fees.

16. No Agency; No Assignment. Both parties acknowledge that they are independent contractors, and

nothing contained herein shall be deemed to create an agency, joint venture, franchise, or partnership relation between

the parties. Neither party hereto shall have the right, directly or indirectly, to assign, transfer, convey or encumber any

of its rights under this Agreement without the prior written consent of the other party. Subject to the foregoing, this

Agreement shall be binding upon and inure to the benefit of the respective successors and assigns of the parties.

INTENDING TO BE LEGALLY BOUND HEREBY, the parties affix their respective hands below:

POWAY UNIFIED SCHOOL/DISTRICT UNIVERSITY OF SOUTHERN CALIFORNIA, ON

BEHALF OF THE USC ROSSIER SCHOOL OF

EDUCATION AND THE USC SUZANNE DWORAK-

PECK SCHOOL OF SOCIAL WORK

Page 5

Print Name: James Jimenez, Associate Superintendent Personnel

Support Services

Print Name:

Mark Todd

Signature: Signature:

Mark Todd (Aug 4, 2020 12:30 PDT)

Dated: Dated: Aug 4, 2020

https://secure.na2.adobesign.com/verifier?tx=CBJCHBCAABAAn1HJCFMGMtVqdJygZv0AHmQbWIJTNuqz

Teaching Addendum Page 1

TEACHING CANDIDATE ADDENDUM

TO THE ROSSIER PLACEMENT AGREEMENT

This Teaching Candidate Addendum to the School/School District Placement Agreement (“Addendum”) is

incorporated into and made a part of that certain School / School District Placement Agreement (the “Agreement”)

executed concurrently with this Addendum (or subsequently on the date indicated below), and is effective as of “Term

Commencement Date”, as defined in the Agreement. Capitalized terms not otherwise defined in this Addendum shall

have the meaning ascribed to them in the Agreement.

1. Controlling Terms. The terms of this Addendum modify and supplement the Agreement. Whenever any

inconsistency or conflict exists between the Agreement and this Addendum, the terms of this Addendum control and

supersede the Agreement. In all other respects, the terms of the Agreement are ratified and confirmed.

2. Placement Opportunities. USC shall identify prospective Candidates to the School/District for potential

placement within the School/District, including assignment to a teacher of record, in the following categories: (i)

“Observation Students” (e.g., recess observation, lunchtime interactions, interactions with parents/teachers, etc.); (ii)

“Research Students” (e.g., case study, classroom observation with student interaction, lesson delivery as part of

fieldwork, etc.); and (iii) “Student Teachers” (i.e., “Guided Practice”, with “Guiding Teachers”, as defined in Section 3

below). USC shall supply the Candidate’s name, relevant program and background clearance information and type of

assignment appropriately matching the prospect's needs. Notwithstanding the foregoing, the School/District shall at all

times have discretion over the maximum number of Candidates it shall accept as Observation Students, Research

Students and Student Teachers, the length of assignments, and the distribution of assignments.

3. Guiding Teachers.

(a) The School/District shall make recommendations to USC regarding teachers whom it

believes are appropriate to serve as Guiding Teachers (defined below). Through the School’s/District’s

recommendations, USC's observations and Student Teacher reference, USC shall identify teachers working within the

School/District to supervise and prepare Student Teachers during their student teaching experiences ("Guiding

Teacher").

(b) Both the School/District and USC shall approve the participation of any teacher as a Guiding

Teacher, provided that the School/District shall use its best efforts to approve a sufficient quantity of Guiding Teachers

necessary to oversee the agreed-upon number of Student Teachers placed within the School/District at any time.

(c) Should any Guiding Teacher become unable to perform or fulfill his or her duties hereunder,

the School/District shall assign an alternative Guiding Teacher to the Student Teacher (excluding a substitute teacher

that replaces the original Guiding Teacher within the School/District).

4. Credential Seeking Candidates. Any credential seeking USC Student Teacher Candidate shall be required to

sit for and pass applicable, state- and subject-specific exams (e.g., CSET, CBEST, etc.) prior to the commencement of

his or her assignment as a Student Teacher.

5. Honorarium.

(a) Upon each Student Teacher’s completion of his or her guided learning assignment, USC shall

pay, or direct a designated third party to pay, an honorarium of $350.00 directly to each Guiding Teacher for his or her

participation in a Student Teacher's guided learning assignment. The School/District agrees that USC may require

Guiding Teachers to submit reasonable documentation to USC prior to USC making payments hereunder.

(b) USC shall comply with any School/District policy requiring that the School/District, and not

third parties, make Guiding Teacher payments to Guiding Teachers. In such event, the School/District may require USC

Teaching Addendum Page 2

to make Guiding Teacher payments to the School/District for distribution by the School/District to Guiding Teachers,

provided that the School/District shall first invoice USC for any such payment(s). For the avoidance of doubt, in the

event that USC makes Guiding Teacher payments to the School/District in accordance with this Section 5(b), Section

5(a) above shall be deemed stricken from the Agreement with respect thereto.

(c) Should any Guiding Teacher fail to complete his or her assignment hereunder (either due to

such teacher's own circumstances or due to USC's removal of the teacher as a Guiding Teacher), USC shall pay the

corresponding honorarium on a pro rata basis.

(d) USC shall comply with any written School/District policy or procedure contrary to this

Section 5, provided that the School/District shall provide any copy/copies thereof upon execution of the Agreement or

subsequent adoption thereof.

6. Use of Video. USC utilizes video recording throughout its programs, including as an essential element of its

instruction methodology. (By way of example only, the State of California requires USC to administer a Teaching

Performance Assessment (“TPA”) of its students as part of USC’s teacher preparation program, with a component of

that TPA being video that USC must obtain from each Student Teacher and maintain on file with the California

Commission on Teacher Credentialing.) As such, any Student Teacher may make video recordings as part of his or her

program studies throughout his or her assignment at the School/District. USC shall require Student Teachers to be

responsible for obtaining appropriate and signed video release/authorization forms (which USC shall provide to Student

Teacher ) on behalf of recorded individuals, as appropriate, including obtaining parent/guardian signatures on behalf of

recorded individuals who are minors (i.e., under the age of legal competence). The School/District may provide

reasonable assistance to Student Teachers in obtaining signatures on such forms.

7. Performance Data. Should the School/District hire any teacher Candidate(s), the School/District shall support

USC’s program evaluation initiatives by sharing student-level performance data for students he or she teaches to measure

teacher efficiency relative to other Master of Arts in Teaching graduates and to other new teachers prepared through

other pathways. USC shall keep such data confidential and use it only to facilitate analysis of its effectiveness, and will

share its findings with the School/District. This paragraph 7 shall survive the expiration or termination of the Agreement

for any reason.


Poway Unified School District UNIVERSITY OF SOUTHERN CALIFORNIA, ON

BEHALF OF THE ROSSIER SCHOOL OF

EDUCATION

Print Name: James Jimenez, Associate

Superintendent Personnel Support Services

Print Name:

Mark Todd





Counselor Addendum Page 1

SCHOOL COUNSELING CANDIDATE ADDENDUM

TO THE ROSSIER PLACEMENT AGREEMENT

This School Counseling Candidate Addendum to the School / School District Placement Agreement

(“Addendum”) is incorporated into and made a part of that certain School / School District Placement Agreement (the

“Agreement”) executed concurrently with this Addendum (or subsequently on the date indicated below), and is effective

as of “Term Commencement Date”, as defined in the Agreement. Capitalized terms not otherwise defined in this

Addendum shall have the meaning ascribed to them in the Agreement.

1. Controlling Terms. The terms of this Addendum modify and supplement the Agreement. Whenever any

inconsistency or conflict exists between the Agreement and this Addendum, the terms of this Addendum control and

supersede the Agreement. In all other respects, the terms of the Agreement are ratified and confirmed.

2. Placement Opportunities. USC shall identify prospective Candidates to the School/District for potential

placement within the School/District, including assignment to a school-site supervisor of record. USC shall supply the

Candidate’s name, relevant program and background clearance information and type of assignment appropriately

matching the prospect's needs. Notwithstanding the foregoing, the School/District shall at all times have discretion over

the maximum number of Candidates it shall accept as School Counselor Students, the length of assignments, and the

distribution of assignments.

3. School-site Supervisor.

(a) The School/District shall make recommendations to USC regarding [staff members] whom

School/District believes are appropriate to serve as “School-site Supervisors” (defined below). Through the

School’s/District’s recommendations, USC's observations and School/District staff references, USC shall identify

counselors and other staff working within the School/District to supervise and prepare School Counselor Candidates

during their in-school experiences (“School-site Supervisors”).

(b) Both the School/District and USC shall approve the participation of any staff as a School-site

Supervisor, provided that the School/District shall use its best efforts to approve a sufficient quantity of School-site

Supervisors necessary to oversee the agreed-upon number of School Counselor Candidates placed within the

School/District at any time.

(c) Should any School-site Supervisor become unable to perform or fulfill his or her duties

hereunder, the School/District shall assign an alternative School-site Supervisor to the School Counselor Candidate

(excluding a substitute teacher that replaces the original School-site Supervisor within the School/District).

4. Credential Seeking Candidates. Any credential seeking USC School Counselor Candidate shall be required to

sit for and pass applicable, state-specific exams (for example, in California, the California Basic Educational Skills

Test), as applicable in the Candidate’s state of residence, prior to the commencement of his or her assignment as a School

Counselor Candidate.

5. Use of Video. USC utilizes video recording throughout its programs, including as an essential element of its

instruction methodology. As such, any Candidate may make video recordings as part of his or her program studies

throughout his or her assignment at the School/District. USC shall require Candidates to be responsible for obtaining

appropriate and signed video release/authorization forms (which USC shall provide to Candidate ) on behalf of recorded

individuals, as appropriate, including obtaining parent/guardian signatures on behalf of recorded individuals who are

minors (i.e., under the age of legal competence). The School/District may provide reasonable assistance to Candidates

in obtaining signatures on such forms.

Counselor Addendum Page 2

6. Performance Data. Should the School/District hire any school counselor Candidate(s), the School/District

shall support USC’s program evaluation initiatives by sharing student-level performance data for students he or she

counsels to measure school counselor efficiency relative to other Master of Education in School Counseling

graduates and to other new school counselors prepared through other pathways. USC shall keep such data

confidential and use it only to facilitate analysis of its effectiveness, and will share its findings with the

School/District. This paragraph 6 shall survive the expiration or termination of the Agreement for any reason.


Poway Unified School District UNIVERSITY OF SOUTHERN CALIFORNIA, ON

BEHALF OF THE ROSSIER SCHOOL OF

EDUCATION

Print Name: James Jimenez, Associate

Superintendent Personnel Support Services

Print Name:

Mark Todd







TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: James Jimenez AGENDA ITEM: 5.2(d) Staff Support: Brian Morris SUBJECT: APPROVAL OF INTERNSHIP CREDENTIAL

AGREEMENT WITH SAN DIEGO STATE UNIVERSITY Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required

RECOMMENDATION: Approve the Internship Credential Agreement with San Diego State University. DISCUSSION/PROGRAM:

The purpose of the internship credential agreement between San Diego State University and the Poway Unified School District is to provide teachers (referred to as “Intern”), hired by Poway Unified in a pre-credential status in high need areas, to teach full time while pursuing a University credential. The University will advise Interns to participate in all relevant trainings, model professional behavior when working with students and school district colleagues, support school events that are a part of the internship experience and meet the goals, expectations, and requirements of the San Diego State University Internship Credential Program. A copy of the Agreement is attached.

LEGAL REFERENCE:

California Education Code Sections 44227, 44452, and 44321

FISCAL IMPACT:

SDSU Agreement ______________ Page 1 of 4

SDSU COE Internship Credential 7.1.20

College of Education Internship Credential Agreement

University and Agency

This agreement entered into by and between the Trustees of the California State University on behalf of California State University,

San Diego State University, College of Education, referred to as “University,” and ______________________________ referred to

as “Agency”.

I. Statement of Purpose The purpose of the internship credential agreement between the University and Agency is to provide teachers (referred to as

“Intern”), hired by the Agency in a pre-credential status in high need areas, to teach full time while pursuing a University teaching credential.

II. Priorities

A. Program Activities Activities will be accomplished in accordance with the attached Exhibit A, reviewed and agreed upon by the University and Agency prior to the start of the internship, which by reference is hereby incorporated and made a part of this agreement. University will advise Intern(s) to do the following: 1. Participate in all relevant trainings required by the Agency. 2. Model professional and appropriate behavior when working with students and Agency colleagues. 3. Support Agency events that are a part of the internship experience. 4. Meet the goals, expectations, and requirements of the University Internship Credential Program and specified

internship requirements referenced in the attached Exhibit A.

B. Safe and Productive Environment The Agency will:

1. Give Intern a complete tour of the school site and ensure that Intern is aware of all emergency procedures and is able to act responsibly in the case of an emergency.

2. Ensure that Intern is aware of the unique nature of the Agency population and is prepared to work with this population.

3. California law may require the Agency to obtain Intern’s fingerprints and submit them to the Department of Justice, and/or the Federal Bureau of Investigation, for a criminal background check. It is the Agency’s responsibility to: 1) obtain the Intern’s fingerprints; and 2) obtain criminal background clearance from the appropriate agency.

4. The Agency shall pay Intern(s) according to applicable law including any required withholding and reporting whether

payment is wage, stipend, or payment under a grant. If required by law, the Agency shall consider Interns employees and, as such, shall provide workers’ compensation insurance.

5. Agree that Agency is aware of and informed about the hazards currently known to be associated with the novel

coronavirus referred to as “COVID-19”. Agency is familiar with and informed about the Centers for Disease Control and Prevention (“CDC”) current guidelines regarding COVID-19 as well as applicable federal, state, and local governmental directives regarding COVID-19. Agency, to the best of its knowledge and belief, is in compliance with those current CDC guidelines and applicable governmental directives. If the current CDC guidelines or applicable government directives are modified, changed, or updated, Agency will take steps to comply with the modified, changed, or updated guidelines or directives. If at any time Agency becomes aware that it is not in compliance with CDC guidelines or an applicable governmental directive, it will notify the University of that fact.



The University will: 1. Support the internship program and its objectives by providing support for the Intern as necessary and agreed upon in

the attached Exhibit A document. III. Structure of the Internship Credential Program

The structure of the Internship Credential Program is detailed in the attached Exhibit A and meets the requirements of participation in the California State approved Internship Program.

IV. Length of Agreement Term This agreement shall become effective upon execution and shall continue until terminated by either party after giving the other

party 30 days advance written notice of the intention to so terminate; provided further, however, that any such termination by Agency shall not be effective against any Intern(s) who at the date of mailing of said notice by Agency was participating in said program until such Intern has completed the program as mutually agreed upon provided such Intern is performing satisfactorily. If either party wishes to terminate due to non-performance or failure to meet expectations, the party requesting termination shall consult with the other party to seek resolution prior to termination.

It is the responsibility of all parties to review the agreement annually to ensure that the agreement terms are current. Any

changes to this agreement must be in writing via amendment and executed by all parties. Notices All notices and correspondence herein provided to be given, or which may be given by either party to the other, shall be sent to the following: Agency Name: Mailing Address: City, State Zip: Attention To: ____________________________________

To University: San Diego State University 5500 Campanile Dr. San Diego, CA 92182-1616

Attention: Contract and Procurement Management and College of Education



The attached General Provisions and Exhibit A is incorporated by reference and made a part of this agreement. This document reflects my understanding of the relationship.

AGENCY SAN DIEGO STATE UNIVERSITY 5500 Campanile Dr. San Diego, CA 92182 ____________________________________ _______________________________________ Agency Name Department Chair or Designee Signature ____________________________________ _______________________________________ Authorized Signature Print Name ____________________________________ _______________________________________ Print Name Date

____________________________________ _______________________________________ Date Dean /Associate Dean Signature ____________________________________ _______________________________________ Street Address Print Name ____________________________________ _______________________________________ City State Zip Date ____________________________________ _______________________________________ Email Contract and Procurement Management Signature ____________________________________ _______________________________________ Phone Print Name

____________________________________ _______________________________________ Fax Date



General Provisions Indemnification The Agency shall be responsible for damages caused by the negligence of its directors, officers, agents, employees and duly authorized volunteers occurring in the performance of this agreement. University shall be responsible for damages caused by the negligence of its directors, officers, employees, and duly authorized volunteers occurring in the performance of this agreement. It is the intention of the Agency and the University that the provision of this paragraph be interpreted to impose on each party responsibility for the negligence of their respective directors, officers, employees, and duly authorized volunteers. Insurance The Agency shall procure and maintain General Liability Insurance, comprehensive or commercial form with $1,000,000.00 minimum limit for each Occurrence and minimum limit of $2,000,000.00 General Aggregate, as mutually agreed upon for this placement. The California State University system has elected to be insured for its General Liability exposure through the self-insured CSU Risk Management Authority. The State of California has elected to be self-insured for its vehicle liability and Workers’ Compensation and property exposures. As a State agency, the California State University, Office of the Chancellor, the Trustees, and the CSU system of campuses are included in this self-insured program. The University shall provide professional, personal general liability, and educator’s errors and omissions liability coverage for students enrolled in Nursing, Allied Health, Social Work, or Education credential programs performing community service or volunteer work for academic credit, through the Student Professional Liability Insurance Program (SPLIP). The coverage limits under this program are $2,000,000.00 for each Loss and $4,000,000.00 Aggregate for all Covered Parties, and not per student. Any affiliate institution to whom the Named Insured is obligated by written agreement to provide such coverage as is afforded by this policy, shall be named as an additional insured. Status of Interns Interns shall at no time throughout this agreement be considered officers, employees, agents or volunteers of the University. Governing Law All contracts and purchase orders shall be construed in accordance with, and their performance governed by, the laws of the State of California. Further, Agency shall comply with any state or federal law applicable to Agency’s performance under this Contract. Assignments Without written consent of the CSU, this agreement is not assignable by the Agency either in whole or in part. Agreement Alterations & Integration No alteration or variation of the terms of the agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. Endorsement Nothing contained in this Agreement shall be construed as conferring on any party hereto any right to use the other party’s name as an endorsement of product/service or to advertise, promote or otherwise market any product or service without the prior written consent of the other parties. Furthermore, nothing in this Agreement shall be construed as endorsement of any commercial product or service by the University, its officers or employees. Survival Upon termination of this contract for any reason, the terms, provisions, representations and warranties contained in this agreement shall survive expiration or earlier termination of this agreement. Severability If any provision of this agreement is held invalid by any law, rule, order of regulation of any government or by the final determination of any state or federal court, such invalidity shall not affect the enforceability of any other provision not held to be invalid. Entire Agreement This agreement constitutes the entire agreement and understanding of the parties with respect to the subject matter hereof and supersedes all prior agreements, arrangements, and understandings with respect thereto. No representation, promise, inducement, or statement of intention has been made by any party hereto that is not embodied herein, and no party shall be bound by or liable for any alleged representation, promise, inducement, or statement not set forth herein.

Exhibit A--MOU with San Diego State University--1

INTERNSHIP CREDENTIAL PROGRAM

By and Between

SAN DIEGO STATE UNIVERSITY

AND

Poway Unified School District

Education Specialist Internship Credential

o Mild/Moderate Disabilities (Support Needs)

o Moderate/Severe Disabilities (Extensive Support

Needs)

o Early Childhood Special Education

Multiple Subject Internship Credential

Multiple Subject Internship Credential, Bilingual

Authorization

Single-Subject Internship Credential

The purpose of the Internship Credential Programs is to increase the pool of fully qualified

teachers available to Poway Unified School District. San Diego State University and the Poway

Unified School District will form a partnership to better prepare future teachers. Operation of the

Internship Program will be directed by San Diego State University, Director of the School of

Teacher Education and/or Department Chair of Dual Language and English Learner Education,

and/or Chair for the Department of Special Education, Coordinators of various programs within

the departments, and district program managers and support providers.

San Diego State University Responsibilities 1. Interns will be provided a comprehensive Preliminary Credential Program (as well as more

than 160 hours of pre-service training—as required in the 1209 Amendment to the Internship

Credential Bill) fulfilling all competencies, pedagogy, field experiences, and standards set down

by the State of California (CCTC). Professors at San Diego State participate in the teacher

scholar model in which research and state of the art information about the education of

individuals from birth to age 22 is constantly developed and added to our coursework. We

provide comprehensive evaluation and assessment of interns in the context of our coursework and

practicum experiences. Interns will be enrolled in a practicum experience each semester of their

program with specific competencies to fulfill. Should an Intern NOT meet the requirements of

maintaining a 3.0 grade point average at San Diego State or fails to meet any other requirement of

the program, we are not obligated to continue them in our program and the Internship Agreement

with that individual will be terminated.

2. Interns will receive English Language Learner preparation (45 hours of which will be pre-

service training—as required in the 1209 Amendment to the Internship Credential Bill) and

multicultural competencies in the context of courses in the entire program of study and in

prerequisite coursework. Interns will need to demonstrate competencies related to multicultural

diversity and English language learner instruction during every semester of their program. In

addition, students are now required to have English Learner and Language Arts Preparation (120

hours of practicum and coursework in related areas) before beginning as an intern. If a student

hold another credential issued before 2002, all of these requirements are met.


3. The University will work collaboratively with Poway Unified School District to provide a

minimum of 144 hours of support/mentoring and supervision to each intern teacher per school

year, to coach, model, demonstrate, and assist with course planning and problem-solving

regarding students, curriculum, and effective teaching methodologies. The University will

provide supervision/seminars each semester whereby Interns will receive support, guidance, and

bridging to Poway Unified School District support providers and in-services. The minimum

support/mentoring and supervision provided to an intern teacher who assumes daily teaching

responsibilities after the beginning of a school year shall be equal to 4 hours times the number of

instructional weeks remaining in the school year.

To develop the knowledge and skills in the instruction of English learners, the University

will provide 45 hours of additional support/mentoring and supervision to each intern

teacher per school year, including in-classroom coaching, specific to the needs of English

learners. The minimum support/mentoring and supervision provided to an intern teacher

who assumes daily teaching responsibilities after the beginning of a school year shall be

equal to 5 hours times the number of months remaining in the school year.

4. Advertisement and recruitment of individuals from Bachelor’s Degree Programs and

Community College Programs will be conducted creating a pipeline and pool of possible Interns.

Once individuals are fully admitted to the Department of Special Education, having fulfilled all of

the requirements of San Diego State University and the State of California for teacher preparation

candidates, individuals will be eligible to interview with the Poway Unified School District to be

considered to fill Intern positions.

5. The Department Chair of the Education Specialist Programs will maintain partnerships and

on-going relationships with Poway Unified School District support providers and program

managers to continuously provide appropriate training, in-service, supervision, and seminar

support to Interns.

Poway Unified School District Responsibilities An Internship Credential authorizes the same service at the same level as the Preliminary

Credential with some exceptions. The Internship Credential is only valid in one school, or

consortium, or State-certified non-public, nonsectarian, school. For this reason, interns must have

a contract or other proof of employment before a credential can be issued. Each intern candidate

is to work under the direct and continuing supervision of a San Diego State University Supervisor

and Poway Unified School District Support Provider who provides general support at the

classroom level of the cooperating school.

1. The intern assumes full teaching and legal responsibility for their class, ideally in one school,

from the first day of the teaching assignment as a paid employee of the Poway Unified

School District for at least one academic year, subject to the Poway Unified School

District’s personnel policies and State law(s).

2. The intern receives salary and benefits based on the Poway Unified School District current

policies. The intern may be assigned to extracurricular activities, department and/or faculty

meetings proportionate to the teaching load of a regular contractual teacher. The intern will

attend department and faculty meetings and parent-teacher conferences when appropriate.

No intern may coach extra-curricular activities nor be required to attend meetings that present

a conflict with his/her internship responsibilities at San Diego State University.


3. The intern is expected to attend all Poway Unified School District in-service training sessions

whenever possible. The intern will also attend assigned orientations that occur prior to the

start of the school. If there is a conflict between University and Poway Unified School

District training, University meetings shall take priority during the Internship period.

4. The intern is responsible for maintaining up-to-date records of course plans, lesson plans, and

unit plans. The intern is expected to:

make preparations to accomplish his/her teaching responsibilities outside the classroom;

abide by the policies of the school and Poway Unified School District;

meet administrative due dates;

communicate with parents by letter, phone, and/or conference when necessary;

maintain prompt and regular attendance;

maintain a grade book;

initiate conferences with the university supervisor and Poway Unified School District

support provider to discuss progress and receive feedback about his/her teaching.

5. The Poway Unified School District will assign a Support Provider to the intern to provide

support. The school shall provide a minimum of 2 hours of support/mentoring and

supervision every five days, totaling at least 72 hours per school year. The Support Provider

will serve as an on-site guide, who observes the intern, and provides substantive feedback.

The Support Provider will form a partnership with the University Supervisor to provide

consistent and seamless support for the Intern.

The employer-provided school-site support provider shall have a valid corresponding

Clear or Life credential in the same credential area as the intern, 3 years successful

teaching experience, and English Language (EL) Authorization if responsible for

providing specified EL support noted below.

The Poway Unified School District will identify an individual who is immediately

available to assist the intern with planning lessons that are appropriately designed and

differentiated for EL learners, for assessing language needs and progress, and to

support language accessible instruction, through in-classroom modeling and coaching

as needed. This individual may be the same support provider as noted above

provided he or she has an EL authorization and is immediately available.

The Poway Unified School District will allocate protected time for the employer-

provided mentor to work with the intern within the school day.

The Poway Unified School District shall identify a process for evaluating site-support

for interns.

6. This acknowledges that each intern under this Internship Credential Program shall be a paid

employee of the Poway Unified School District and thus covered under the Poway Unified

School District’s insurance policies, including Workers’ Compensation, to the extent

available to other teachers. No intern shall be considered an employee or agent of San Diego

State University while performing services for the Poway Unified School District.

Please Note: As required by Education Code 44466: Interns shall not acquire tenure while

serving on an Internship Credential.


Preconditions Established by State Law for Internship Programs For initial and continuing accreditation by the Committee on Accreditation, participating Poway

Unified School District and universities must adhere to the following requirements of state law:

(1) Bachelor’s Degree Requirement. Candidates admitted to internship programs must

hold baccalaureate degrees or higher from a regionally accredited institution of

higher education. (Reference: Education Code Section 44453).

(2) Basic Skills Requirement. The internship program of professional preparation, will

require candidates who are admitted to meet the basic skills requirement prior to

assuming intern teaching responsibilities. Reference: Education Code Section 44252

(b).

(3) Certificate of Clearance. A Certificate of Clearance must be obtained prior to

assuming intern teaching responsibilities. Reference: Education Code Section 44320

(d).

(4) Subject Matter Proficiency. The approved teacher preparation program sponsor

determines that each candidate meets the subject matter requirement prior to student

teaching, or, for intern candidates, before being given daily whole class instructional

responsibilities in a K-12 school or before becoming the teacher of record in a K-12

school. Reference: Education Code Sections 44259 (b) (5). (Waived during 20-21

due to the Covid pandemic).

(5) Supervision of Interns. In an internship program, the participating institutions shall

provide supervision of all interns.

(6) Assignment and Authorization. To receive approval, the participating institution

authorizes the candidates in an internship program to assume the functions that are

authorized by the regular standard credential (Reference: Education Code Section

44454). The institution stipulates that the intern’s services meet the instructional or

service needs of the participating Poway Unified School District School(s).

(Reference: Education Code Section 44458).

(7) Participating Poway Unified Schools. Participating Poway Unified School District

Schools are public schools or county offices of education. Submissions for approval

must identify the specific Poway Unified School District Schools involved and the

specific credential involved (Reference: Education Code Section 44321 and 44452).

(8) Length of Validity of the Intern Certificate. Each intern certificate will be valid for

a period of two years. However, a certificate may be valid for three years if the intern

is participating in a program leading to the attainment of a specialist credential to

teach students, or for four years if the intern is participating in a Poway Unified

School District intern program leading to the attainment of both a multiple subject or

a single subject teaching credential and a specialist credential to teach students with

mild/moderate disabilities. Reference: Education Code Section 44325 (b).


(9) Non-Displacement of Certificated Employees. The institution and participating

Poway Unified School District or must certify that interns do not displace certificated

employees in participating Poway Unified School District.

(10) Ratio Equivalency in Placement. The 1209 Amendment to the Internship

Credential Bill requires that Interns NOT be placed in high need schools in any

greater ratio than other new employees.

(11) Justification of Internship Program. Programs (credential areas, i.e., multiple

subject or mild/moderate special education) that are developed to meet employment

shortages must include a letter, addressed to the Department Chair at San Diego State

University, from the participating Poway Unified School District about the lack

of availability of qualified certificated persons holding the credential.

------------------------------------------------------------------------

San Diego State University and Poway Unified School District agree to all the conditions of this

Internship Credential Program as outlined above, to be effective on August 15, 2020. This

Internship Credential Program is a general memorandum of understanding. As specific credential

areas begin the Internship Partnership specific operating agreements will be established by

Program Coordinators, Department Chairs, and Poway Unified School District Program

Managers and Administrators.



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: James Jimenez AGENDA ITEM: 5.2(e) Staff Support: Jeremy Lyche SUBJECT: APPROVAL OF NEW CLASSIFICATION -

OFFICE SPECIALIST-BILINGUAL Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required

RECOMMENDATION: Approve Office Specialist-Bilingual classification allocation to Range 28 of the Office, Technical, Business Services and Paraprofessional Salary Schedule. DISCUSSION/PROGRAM:

Several schools have experienced steadily increasing numbers of English Learner students and families. In order to better meet the growing needs and immediate support of non-English speaking students and families, the classification for Office Specialist–Bilingual was established by the Personnel Commission on August 31, 2020. The classification has been assigned to the Administrative Support job series with primary duties similar to those of Office Specialist, with the addition of interpreting and translating duties to support non-English speaking students, staff, and community members. Upon approval of the salary placement, Personnel Commission staff will begin the recruitment process to fill this new position. The salary recommendation is based on comparison within the Administrative Support series and is proposed for the purpose of maintaining internal alignment of the classification plan. The revised class description is included for information.

LEGAL REFERENCE:

California Education Code Section 45285 Personnel Commission Rules Section 30.300.8 and 30.300.9

FISCAL IMPACT: $2,088 annually Fiscal impact reflects the difference between the annual salary of the Office Specialist and the estimated annual salary of the Office Specialist-Bilingual

POWAY UNIFIED SCHOOL DISTRICT CLASSIFIED POSITION DESCRIPTION ADMINISTRATIVE SUPPORT

Associate Superintendent, Personnel Date: September 2020 Issue No: 1

Page 1 of 4

OFFICE SPECIALIST - BILINGUAL

BASIC FUNCTION: Under the direction of an assigned supervisor, perform specialized and complex technical and administrative clerical support duties involving independent judgment and action within an assigned office and requiring in-depth knowledge of the function or program; assist in assuring smooth and efficient office operations; provide interpreting and translating services to site and district personnel. DISTINGUISHING CHARACTERISTICS: Incumbents in the Office Specialist - Bilingual classification will perform all of the same duties as the Office Specialist classification with the additional responsibilities related to interpreting and translating services for non-English speaking parents and students and other departmental needs. REPRESENTATIVE DUTIES: Perform specialized and complex technical and administrative clerical support duties involving independent judgment and action within an assigned office and requiring in-depth knowledge of the function or program; assist in assuring smooth and efficient office operations. Greet and assist visitors; initiate and receive telephone calls; screen and route calls including emergency calls; take and relay messages; explain office or program policies and procedures; provide technical information and interpretation concerning policies and procedures of assigned program or office according to established guidelines; resolve issues as appropriate. Provide technical information for the preparation and maintenance of annual budgets; monitor expenditures and balance accounts; prepare forms, benchmarks, invoices and other related information; submit budgetary information according to established schedules. Compose correspondence; type, format and process a variety of records and documents related to assigned activities such as conference requests, press releases, reimbursements, mileage claims, work orders, statement of absences, revolving cash invoices and requisitions; create departmental forms. Compile information and prepare and maintain a wide variety of data and reports according to established procedures and timelines; process a variety of forms and applications pertinent to the assignment. Maintain office and departmental records and files; sort, file and purge materials according to established procedures; release information from files and records to authorized personnel and outside agencies as appropriate. Input a wide variety of information into computerized databases and generate a variety of reports and lists; assure the timely distribution and receipt of a variety of records, logs and reports; request or provide information as necessary to assure completeness and accuracy. Inventory, order, receive, store and distribute office and departmental supplies, materials and equipment; follow-up with vendors concerning missing or incorrect orders; tabulate, duplicate and forward invoices to appropriate departments.


Page 2 of 4

Locate substitute staff as assigned by the position; identify location and hours required and inform substitutes; order, issue and retrieve keys for substitute personnel; process related paperwork; post absences; maintain related records. Prepare administrative correspondence, reports and agendas for meetings and conferences with local, regional, and state agencies; attend meetings, in-service trainings and conferences as assigned; maintain rosters, facility use schedules and activity calendars; make travel arrangements. Assist the supervisor with the administration and operation of programs and activities; maintain current knowledge of program policies, rules and guidelines; assist in the preparation of request for proposals, contract applications and state and federal grants as directed. Review records according to program guidelines to assure continued eligibility of program participants; receive and verify applications for program services such as bus passes; receive and review applications to assure compliance with program guidelines; recommend eligible program participants. Prioritize and distribute work order requests to appropriate trades personnel as assigned by the position; prepare and distribute reports regarding status of open work orders. Participate in various attendance-related duties as assigned by the position; collect and scan attendance sheets; calculate, prepare and maintain attendance reports and lists according to established procedures and timelines; maintain student database system regarding attendance information. Operate a variety of office equipment including a fax machine, copier and a computer and assigned software. Receive, open, sort, screen and distribute incoming mail; assist in the preparation and dissemination of materials and information to the public and staff regarding various events and programs. Collect and account for various monies and fees for assigned office; prepare bank deposits; maintain related accounting records; communicate with Finance and Purchasing departments regarding invoices and contractor payments. Train and provide work direction and guidance to clerical staff and student assistants as assigned by the position; assist with recording and computing time sheets as assigned. Assist with a variety of seasonal program activities as directed; prepare, assemble and update instructional materials and forms; assist supervisor with staff organization and other activities. Perform related duties as assigned.


Page 3 of 4

KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Modern office practices, procedures and equipment. Operations, procedures, specific rules and precedents of the office. Telephone techniques and etiquette. Appropriate terminology of assigned function or program. Correct English usage, grammar, spelling, punctuation and vocabulary. District organization, operations, policies and objectives related to assigned functions. Applicable sections of State Education Code and other applicable laws. Interpersonal skills using tact, patience and courtesy. Oral and written communications skills in English and another language. Operation of a computer and assigned software. Train and provide work direction to others. ABILITY TO: Perform specialized and complex technical and administrative clerical support duties. Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures. Provide technical information and interpretation concerning policies and procedures of assigned program or office. Answer telephones and greet the public courteously. Establish and maintain office and departmental records and files. Type or input data at an acceptable rate of speed. * Compile, assemble, verify and prepare data for records and reports. Compose correspondence and written materials independently. Work independently with little direction. Train and provide work direction and guidance to others. Communicate effectively both orally and in writing in English and another language. Establish and maintain cooperative and effective working relationships with others. Meet schedules and time lines. Plan and organize work. Add, subtract, multiply and divide quickly and accurately. Operate a variety of office equipment including a computer and assigned software. Complete work with many interruptions. EDUCATION AND EXPERIENCE: Graduation from high school and three years of responsible clerical experience involving frequent public contact SELF-CERTIFICATION OF TYPING/KEYBOARDING SKILLS: * This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 45 words per minute. A typing test will not be given. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.


Page 4 of 4

WORKING CONDITIONS: ENVIRONMENT: Office environment Constant interruptions PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard Hearing and speaking to exchange information in person and on the telephone Seeing to read a variety of materials Sitting for extended periods of time Bending at the waist, kneeling or crouching to file materials

Issue No.: 99 ARTICLE 4.0 PERSONNEL SERVICES

4.3 CLASSIFIED PERSONNELDate: 09/10/20 Page: 1 of 2

Job Classification Pay Range Job Classification Pay RangeADMINISTRATIVE SUPPORT

39 Music Assistant/Accompanist 2439 Science Laboratory Assistant 2437 Braille Transcriber 2336 Behavioral Intervention Instructional Assistant 2335 Campus Security Specialist 2334 Lead Extended Services Assistant 2333 Lead Middle School ASES Assistant 2333 Instructional Assistant II - Special Education 2233 Instructional Assistant - Bilingual Proficient 2133 Instructional Assistant - Preschool 2031 Instructional Assistant I - Special Education 2030 Student Services Assistant 2029 Bus Transportation Aide 1928 Instructional Assistant 1927 Instructional Assistant - ELL 1926 Instructional Assistant - Music 1926 Instructional Assistant - Physical Education 19

Communications SpecialistExecutive AssistantSchool Administrative Specialist IISchool Administrative Assistant - High School Attendance and Discipline Administrative Specialist School Administrative Assistant - Middle School Administrative Assistant IISchool Administrative Assistant - Continuation High School School Administrative Assistant - ElementarySchool Administrative Specialist ICategorical/Grant Programs Administrative Specialist Administrative Assistant ILead ROP/AE Office SpecialistOffice Specialist - BilingualSchool SecretaryOffice SpecialistROP/AE Office Specialist Office Assistant II 22 Instructional Assistant - Vocational Education 19FISCAL Program Aide - ASES 16Financial Anayst 49 Program Aide - ESS 16Accountant II 43 Crossing Guard 14Accountant I 41 Noon Duty Assistant 14Lead Accounting Assistant 38 PLANNINGNutrition Specialist 38 Senior Planning Analyst 49Lead Payroll Technician 38 Planning Analyst 44Budget Analyst 36 Planning Technician 35Budget Technician 36 PUBLICATIONSSenior Buyer 36 Senior Publications Technician 35Food and Nutrition Procurement Specialist 35 Computer Graphics Technician 33Payroll Technician 35 Publications Technician 32Accounting Technician 34 SCHOOL COMMUNITY INTERFACEAccounting Assistant IV 32 Emergency Planning and Preparedness Specialist 36Buyer 32 Prevention Specialist/Grant Researcher 32Department Operations Technician 32 Community Relations Specialist 28Facilities, Maintenance and Operations Technician 32 Parent and Community Liaison - Bilingual 25Food and Nutrition Technician 32 Community Relations Assistant 23High School Accounting Technician 32 Parent and Community Liaison 23Accounting Assistant III 29 Parent Liaison 23Middle School Accounting Technician 29 Volunteer Coordinator 23Assistant Buyer 27 STUDENT SUPPORTMaintenance and Operations Purchasing Assistant 27 Transportation Fee Coordinator 35Accounting Assistant II 26 District Testing Specialist 33Student Store Technician 25 High School Registrar 29Accounting Assistant I 23 Transportation Assistant/Scheduler 29HEALTH SERVICES Career Guidance Technician II - High School 27Occupational Therapist 58 Counseling Assistant - Middle School 27Physical Therapist 58 Data and Assessment Technician 27Certified Occupational Therapy Assistant 40 Guidance Technician 27Speech Language Pathology Assistant 40 Student Data Technician 26Student Health Care Specialist 35 Attendance Accounting Assistant III 26Athletic Trainer 34 Registrar - Continuation High School 26Health Services Technician 26 Counseling Assistant 25HUMAN RESOURCES Attendance Accounting Assistant II 24Human Resources Analyst 44 Inventory Control Assistant 24Human Resources Specialist 36 Attendance Accounting Assistant I 22Insurance Benefits Technician 33 Career Guidance Technician I - High School 22Workers Compensation Specialist 33 Testing Assistant 20Staff Development Program Coordinator 33 TECHNOLOGYInsurance Benefits Assistant 27 Programmer Analyst III 57Workers Compensation Technician 27 Programmer Analyst II 55Human Resources Assistant 25 Database Administrator 54LIFEGUARD Systems Engineer 54Senior Lifeguard 26 Systems Administrator 50General Lifeguard 22 Programmer Analyst I 50Lifeguard/Swim Instructor 17 Web Site Developer 49LIBRARY MEDIA Senior Business Systems Analyst 48Library Media Technician - Secondary 28 Business Systems Analyst 46Library Media Technician - Elementary 26 LAN Administrator Coordinator 45Literacy Media Resource Technician 26 Network Services Support Technician 44Library Media Computer Resource Technician 24 Food and Nutrition Technology Specialist 42Library Media Assistant 20 LAN Administrator 39LOSS PREVENTIONRisk Management Specialist 39Safety/Environmental Technician 33 The following longevity increments shall apply:PARAPROFESSIONAL 1.5% increase after seven and a half (7.5 years) of service

48 3.0% after ten (10) years of service32 4.5% after twelve and a half (12.5) years of service31 6.0% after fifteen (15) years of service31 7.5% after seventeen and a half (17.5) years of service31 9.0% after twenty (20) years of service28 10.5% after twenty-two and a half (22.5) years of service28 12.0% after twenty-five (25) years of service28 13.5% after twenty-seven and a half (27.5) years of service26 15.0% after thirty (30) years of service26

Education SpecialistVocational Development Specialist Music Assistant Sign Language InterpreterTeaching AssistantCareer/Life Skills Technician Educational TranscriberStudent Services Specialist - Bilingual Assistive Technology Resource Assistant Computer Resource AssistantStudent Services Specialist 26

and Paraprofessional Salary Schedule - Members Hired On or After 1/1/2013Effective 01/01/2020

PARAPROFESSIONAL (CONT'D)

POWAY UNIFIED SCHOOL DISTRICT Originator: Associate Superintendent, Personnel Support Services

BOARD POLICY

Section 4.316 (a) - Office, Technical, Business Services

OFFICE/TECHNICAL/PARAPROFESSIONAL SALARY SCHEDULE4.316 (a) - Members Hired On or After 1/1/2013Group 075 Page 2 of 2Effective 1/1/20

1 2 3 4 5 1 2 3 4 510 2,100 2,207 2,319 2,436 2,559 12.12 12.73 13.38 14.05 14.76 1011 2,153 2,262 2,377 2,497 2,623 12.42 13.05 13.71 14.41 15.13 1112 2,207 2,319 2,436 2,559 2,689 12.73 13.38 14.05 14.76 15.51 1213 2,262 2,377 2,497 2,623 2,756 13.05 13.71 14.41 15.13 15.90 1314 2,319 2,436 2,559 2,689 2,825 13.38 14.05 14.76 15.51 16.30 1415 2,377 2,497 2,623 2,756 2,896 13.71 14.41 15.13 15.90 16.71 1516 2,436 2,559 2,689 2,825 2,968 14.05 14.76 15.51 16.30 17.12 1617 2,497 2,623 2,756 2,896 3,042 14.41 15.13 15.90 16.71 17.55 1718 2,559 2,689 2,825 2,968 3,118 14.76 15.51 16.30 17.12 17.99 1819 2,623 2,756 2,896 3,042 3,196 15.13 15.90 16.71 17.55 18.44 1920 2,689 2,825 2,968 3,118 3,276 15.51 16.30 17.12 17.99 18.90 2021 2,756 2,896 3,042 3,196 3,358 15.90 16.71 17.55 18.44 19.37 2122 2,825 2,968 3,118 3,276 3,442 16.30 17.12 17.99 18.90 19.86 2223 2,896 3,042 3,196 3,358 3,528 16.71 17.55 18.44 19.37 20.35 2324 2,968 3,118 3,276 3,442 3,616 17.12 17.99 18.90 19.86 20.86 2425 3,042 3,196 3,358 3,528 3,706 17.55 18.44 19.37 20.35 21.38 2526 3,118 3,276 3,442 3,616 3,799 17.99 18.90 19.86 20.86 21.92 2627 3,196 3,358 3,528 3,706 3,894 18.44 19.37 20.35 21.38 22.47 2728 3,276 3,442 3,616 3,799 3,991 18.90 19.86 20.86 21.92 23.03 2829 3,358 3,528 3,706 3,894 4,091 19.37 20.35 21.38 22.47 23.60 2930 3,442 3,616 3,799 3,991 4,193 19.86 20.86 21.92 23.03 24.19 3031 3,528 3,706 3,894 4,091 4,298 20.35 21.38 22.47 23.60 24.80 3132 3,616 3,799 3,991 4,193 4,405 20.86 21.92 23.03 24.19 25.41 3233 3,706 3,894 4,091 4,298 4,515 21.38 22.47 23.60 24.80 26.05 3334 3,799 3,991 4,193 4,405 4,628 21.92 23.03 24.19 25.41 26.70 3435 3,894 4,091 4,298 4,515 4,744 22.47 23.60 24.80 26.05 27.37 3536 3,991 4,193 4,405 4,628 4,863 23.03 24.19 25.41 26.70 28.06 3637 4,091 4,298 4,515 4,744 4,985 23.60 24.80 26.05 27.37 28.76 3738 4,193 4,405 4,628 4,863 5,110 24.19 25.41 26.70 28.06 29.48 3839 4,298 4,515 4,744 4,985 5,238 24.80 26.05 27.37 28.76 30.22 3940 4,405 4,628 4,863 5,110 5,369 25.41 26.70 28.06 29.48 30.98 4041 4,515 4,744 4,985 5,238 5,503 26.05 27.37 28.76 30.22 31.75 4142 4,628 4,863 5,110 5,369 5,641 26.70 28.06 29.48 30.98 32.54 4243 4,744 4,985 5,238 5,503 5,782 27.37 28.76 30.22 31.75 33.36 4344 4,863 5,110 5,369 5,641 5,927 28.06 29.48 30.98 32.54 34.19 4445 4,985 5,238 5,503 5,782 6,075 28.76 30.22 31.75 33.36 35.05 4546 5,110 5,369 5,641 5,927 6,227 29.48 30.98 32.54 34.19 35.93 4647 5,238 5,503 5,782 6,075 6,383 30.22 31.75 33.36 35.05 36.83 4748 5,369 5,641 5,927 6,227 6,543 30.98 32.54 34.19 35.93 37.75 4849 5,503 5,782 6,075 6,383 6,707 31.75 33.36 35.05 36.83 38.69 4950 5,641 5,927 6,227 6,543 6,875 32.54 34.19 35.93 37.75 39.66 5051 5,782 6,075 6,383 6,707 7,047 33.36 35.05 36.83 38.69 40.66 5152 5,927 6,227 6,543 6,875 7,223 34.19 35.93 37.75 39.66 41.67 5253 6,075 6,383 6,707 7,047 7,404 35.05 36.83 38.69 40.66 42.72 5354 6,227 6,543 6,875 7,223 7,589 35.93 37.75 39.66 41.67 43.78 5455 6,383 6,707 7,047 7,404 7,779 36.83 38.69 40.66 42.72 44.88 5556 6,543 6,875 7,223 7,589 7,973 37.75 39.66 41.67 43.78 46.00 5657 6,707 7,047 7,404 7,779 8,172 38.69 40.66 42.72 44.88 47.15 5758 6,875 7,223 7,589 7,973 8,376 39.66 41.67 43.78 46.00 48.32 5859 7,047 7,404 7,779 8,172 8,585 40.66 42.72 44.88 47.15 49.53 5960 7,223 7,589 7,973 8,376 8,800 41.67 43.78 46.00 48.32 50.77 60

Range

Date: 9/10/20Issue No.: 99

Range Monthly Rate Hourly Rate



Job Classification Pay Range Job Classification Pay RangeADMINISTRATIVE SUPPORT PARAPROFESSIONAL (CONT'D)

39 2639 2637 2636 2435 2434 2333 2333 2333 2333 2331 2230 2129 2028 2027 2026 1926 19

Communications SpecialistExecutive AssistantSchool Administrative Specialist IISchool Administrative Assistant - High School Attendance and Discipline Administrative Specialist School Administrative Assistant - Middle School Administrative Assistant IISchool Administrative Assistant - Continuation High School School Administrative Assistant - ElementarySchool Administrative Specialist ICategorical/Grant Programs Administrative Specialist Administrative Assistant ILead ROP/AE Office SpecialistOffice Specialist - BilingualSchool SecretaryOffice SpecialistROP/AE Office SpecialistOffice Assistant II 22 19FISCAL 19Financial Anayst 49 19Accountant II 43 19Accountant I 41 16Lead Accounting Assistant 38 16Nutrition Specialist 38 14Lead Payroll Technician 38

Assistive Technology Resource Assistant Computer Resource AssistantStudent Services SpecialistMusic Assistant/AccompanistScience Laboratory AssistantBraille TranscriberBehavioral Intervention Instructional Assistant Campus Security SpecialistLead Extended Services AssistantLead Middle School ASES Assistant Instructional Assistant II - Special Education Instructional Assistant - Bilingual Proficient Instructional Assistant - Preschool Instructional Assistant I - Special Education Student Services AssistantBus Transportation AideInstructional AssistantInstructional Assistant - ELL Instructional Assistant - MusicInstructional Assistant - Physical Education Instructional Assistant - Vocational Education Program Aide - ASESProgram Aide - ESSCrossing GuardNoon Duty Assistant 14

Budget Analyst 36 PLANNINGBudget Technician 36 Senior Planning Analyst 49Senior Buyer 36 Planning Analyst 44Food and Nutrition Procurement Specialist 35 Planning Technician 35Payroll Technician 35 PUBLICATIONSAccounting Technician 34 Senior Publications Technician 35Accounting Assistant IV 32 Computer Graphics Technician 33Buyer 32 Publications Technician 32Department Operations Technician 32 SCHOOL COMMUNITY INTERFACEFacilities, Maintenance and Operations Technician 32 Emergency Planning and Preparedness Specialist 36Food and Nutrition Technician 32 Prevention Specialist/Grant Researcher 32High School Accounting Technician 32 Community Relations Specialist 28Accounting Assistant III 29 Parent and Community Liaison - Bilingual 25Middle School Accounting Technician 29 Community Relations Assistant 23Assistant Buyer 27 Parent and Community Liaison 23Maintenance and Operations Purchasing Assistant 27 Parent Liaison 23Accounting Assistant II 26 Volunteer Coordinator 23Student Store Technician 25 STUDENT SUPPORTAccounting Assistant I 23 Transportation Fee Coordinator 35HEALTH SERVICES District Testing Specialist 33Occupational Therapist 58 High School Registrar 29Physical Therapist 58 Transportation Assistant/Scheduler 29Certified Occupational Therapy Assistant 40 Career Guidance Technician II - High School 27Speech Language Pathology Assistant 40 Counseling Assistant - Middle School 27Student Health Care Specialist 35 Data and Assessment Technician 27Athletic Trainer 34 Guidance Technician 27Health Services Technician 26 Student Data Technician 26HUMAN RESOURCES Attendance Accounting Assistant III 26Human Resources Analyst 44 Registrar - Continuation High School 26Human Resources Specialist 36 Counseling Assistant 25Insurance Benefits Technician 33 Attendance Accounting Assistant II 24Workers Compensation Specialist 33 Inventory Control Assistant 24Staff Development Program Coordinator 33 Attendance Accounting Assistant I 22Insurance Benefits Assistant 27 Career Guidance Technician I - High School 22Workers Compensation Technician 27 Testing Assistant 20Human Resources Assistant 25 TECHNOLOGYLIFEGUARD Programmer Analyst III 57Senior Lifeguard 26 Programmer Analyst II 55General Lifeguard 22 Database Administrator 54Lifeguard/Swim Instructor 17 Systems Engineer 54LIBRARY MEDIA Systems Administrator 50Library Media Technician - Secondary 28 Programmer Analyst I 50Library Media Technician - Elementary 26 Web Site Developer 49Literacy Media Resource Technician 26 Senior Business Systems Analyst 48Library Media Computer Resource Technician 24 Business Systems Analyst 46Library Media Assistant 20 LAN Administrator Coordinator 45LOSS PREVENTION Network Services Support Technician 44Risk Management Specialist 39 Food and Nutrition Technology Specialist 42Safety/Environmental Technician 33 LAN Administrator 39PARAPROFESSIONALEducation Specialist 48 The following longevity increments shall apply:Vocational Development Specialist 32 1.5% increase after seven and a half (7.5 years) of serviceMusic Assistant 31 3.0% after ten (10) years of serviceSign Language Interpreter 31 4.5% after twelve and a half (12.5) years of serviceTeaching Assistant 31 6.0% after fifteen (15) years of serviceCareer/Life Skills Technician 28 7.5% after seventeen and a half (17.5) years of serviceEducational Transcriber 28 9.0% after twenty (20) years of serviceStudent Services Specialist - Bilingual 28 10.5% after twenty-two and a half (22.5) years of service

12.0% after twenty-five (25) years of service13.5% after twenty-seven and a half (27.5) years of service15.0% after thirty (30) years of service

Effective 01/01/2020 and Paraprofessional Salary Schedule - Members Prior to 1/1/2013


BOARD POLICY

Section 4.316 - Office, Technical, Business Services

Group 055Effective 1/1/20

1 2 3 4 5 1 2 3 4 510 2,001 2,102 2,209 2,321 2,438 11.54 12.13 12.74 13.39 14.07 1011 2,051 2,155 2,264 2,379 2,499 11.83 12.43 13.06 13.73 14.42 1112 2,102 2,209 2,321 2,438 2,561 12.13 12.74 13.39 14.07 14.78 1213 2,155 2,264 2,379 2,499 2,625 12.43 13.06 13.73 14.42 15.14 1314 2,209 2,321 2,438 2,561 2,691 12.74 13.39 14.07 14.78 15.53 1415 2,264 2,379 2,499 2,625 2,758 13.06 13.73 14.42 15.14 15.91 1516 2,321 2,438 2,561 2,691 2,827 13.39 14.07 14.78 15.53 16.31 1617 2,379 2,499 2,625 2,758 2,898 13.73 14.42 15.14 15.91 16.72 1718 2,438 2,561 2,691 2,827 2,970 14.07 14.78 15.53 16.31 17.13 1819 2,499 2,625 2,758 2,898 3,044 14.42 15.14 15.91 16.72 17.56 1920 2,561 2,691 2,827 2,970 3,120 14.78 15.53 16.31 17.13 18.00 2021 2,625 2,758 2,898 3,044 3,198 15.14 15.91 16.72 17.56 18.45 2122 2,691 2,827 2,970 3,120 3,278 15.53 16.31 17.13 18.00 18.91 2223 2,758 2,898 3,044 3,198 3,360 15.91 16.72 17.56 18.45 19.38 2324 2,827 2,970 3,120 3,278 3,444 16.31 17.13 18.00 18.91 19.87 2425 2,898 3,044 3,198 3,360 3,530 16.72 17.56 18.45 19.38 20.37 2526 2,970 3,120 3,278 3,444 3,618 17.13 18.00 18.91 19.87 20.87 2627 3,044 3,198 3,360 3,530 3,708 17.56 18.45 19.38 20.37 21.39 2728 3,120 3,278 3,444 3,618 3,801 18.00 18.91 19.87 20.87 21.93 2829 3,198 3,360 3,530 3,708 3,896 18.45 19.38 20.37 21.39 22.48 2930 3,278 3,444 3,618 3,801 3,993 18.91 19.87 20.87 21.93 23.04 3031 3,360 3,530 3,708 3,896 4,093 19.38 20.37 21.39 22.48 23.61 3132 3,444 3,618 3,801 3,993 4,195 19.87 20.87 21.93 23.04 24.20 3233 3,530 3,708 3,896 4,093 4,300 20.37 21.39 22.48 23.61 24.81 3334 3,618 3,801 3,993 4,195 4,408 20.87 21.93 23.04 24.20 25.43 3435 3,708 3,896 4,093 4,300 4,518 21.39 22.48 23.61 24.81 26.07 3536 3,801 3,993 4,195 4,408 4,631 21.93 23.04 24.20 25.43 26.72 3637 3,896 4,093 4,300 4,518 4,747 22.48 23.61 24.81 26.07 27.39 3738 3,993 4,195 4,408 4,631 4,866 23.04 24.20 25.43 26.72 28.07 3839 4,093 4,300 4,518 4,747 4,988 23.61 24.81 26.07 27.39 28.78 3940 4,195 4,408 4,631 4,866 5,113 24.20 25.43 26.72 28.07 29.50 4041 4,300 4,518 4,747 4,988 5,241 24.81 26.07 27.39 28.78 30.24 4142 4,408 4,631 4,866 5,113 5,372 25.43 26.72 28.07 29.50 30.99 4243 4,518 4,747 4,988 5,241 5,506 26.07 27.39 28.78 30.24 31.77 4344 4,631 4,866 5,113 5,372 5,644 26.72 28.07 29.50 30.99 32.56 4445 4,747 4,988 5,241 5,506 5,785 27.39 28.78 30.24 31.77 33.38 4546 4,866 5,113 5,372 5,644 5,930 28.07 29.50 30.99 32.56 34.21 4647 4,988 5,241 5,506 5,785 6,078 28.78 30.24 31.77 33.38 35.07 4748 5,113 5,372 5,644 5,930 6,230 29.50 30.99 32.56 34.21 35.94 4849 5,241 5,506 5,785 6,078 6,386 30.24 31.77 33.38 35.07 36.84 4950 5,372 5,644 5,930 6,230 6,546 30.99 32.56 34.21 35.94 37.77 5051 5,506 5,785 6,078 6,386 6,710 31.77 33.38 35.07 36.84 38.71 5152 5,644 5,930 6,230 6,546 6,878 32.56 34.21 35.94 37.77 39.68 5253 5,785 6,078 6,386 6,710 7,050 33.38 35.07 36.84 38.71 40.67 5354 5,930 6,230 6,546 6,878 7,226 34.21 35.94 37.77 39.68 41.69 5455 6,078 6,386 6,710 7,050 7,407 35.07 36.84 38.71 40.67 42.73 5556 6,230 6,546 6,878 7,226 7,592 35.94 37.77 39.68 41.69 43.80 5657 6,386 6,710 7,050 7,407 7,782 36.84 38.71 40.67 42.73 44.90 5758 6,546 6,878 7,226 7,592 7,977 37.77 39.68 41.69 43.80 46.02 5859 6,710 7,050 7,407 7,782 8,176 38.71 40.67 42.73 44.90 47.17 5960 6,878 7,226 7,592 7,977 8,380 39.68 41.69 43.80 46.02 48.35 60

Range

OFFICE/TECHNICAL/PARAPROFESSIONAL SALARY SCHEDULE4.316 - Members Hired Prior to 1/1/2013

Date: 9/10/20 Issue No.: 145 Page 2 of 2

Range Monthly Rate



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: James Jimenez AGENDA ITEM: 5.2(f) Staff Support: Jeremy Lyche SUBJECT: APPROVAL OF NEW CLASSIFICATION - ASSISTIVE

TECHNOLOGY RESOURCE ASSISTANT Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required

RECOMMENDATION: Approve the Assistive Technology Resource Assistant classification allocation to Range 26 of the Office, Technical, Business Services and Paraprofessional Salary Schedule. DISCUSSION/PROGRAM:

The Personnel Commission staff reviewed the position of an employee classified as an Instructional Assistant II – Special Education that provides technical and logistical support for assistive technology devices used by PUSD students, including those who attend non-public schools. The Personnel Commission determined that due to the complexity and types of duties this employee has been assigned for the previous two years, the employee has been working out of classification. Following the job study, the classification of Assistive Technology Resource Assistant was established by the Personnel Commission effective August 31, 2020. The primary duties of the Assistive Technology Resource Assistant include the setup, delivery, maintenance, troubleshooting and updating of applications, training staff and students, and tracking the inventory of iPads and Chromebooks assigned to students on IEPs throughout PUSD, as well as those who attend non-public schools. The position duties, scope of responsibility, level of independence, consequence for error, and qualifications were all considered in determining a recommendation for salary placement. The salary recommendation is based on comparison within the Paraprofessional series and is proposed for the purpose of maintaining internal alignment of the classification plan. The revised class description is included for information.

LEGAL REFERENCE:


FISCAL IMPACT: $2,196 annually

POWAY UNIFIED SCHOOL DISTRICT CLASSIFIED POSITION DESCRIPTION PARAPROFESSIONAL

Associate Superintendent, Personnel Date: August 2020 Issue No: 1

Page 1 of 3

ASSISTIVE TECHNOLOGY RESOURCE ASSISTANT BASIC FUNCTION: Under the direction of an assigned supervisor, assist a certificated teacher in configuring assistive technology and augmentative/alternative communication devices for identified students as determined in the Individualized Education Plan; maintain records and perform a variety of clerical and supportive duties related to instructional and assistive technology services and activities. DISTINGUISHING CHARACTERISTICS: The Assistive Technology Resource Assistant is responsible to configure and deliver assistive technology devices as prescribed by the certificated specialist and demonstrate the functional use of devices to teachers, support staff, and students. The Computer Resource Assistant serves as a technical and instructional resource to a school by maintaining a Computer Resource Center, providing instructional assistance to students on the use of computers and software programs to develop computer literacy, and ensuring the functionality of the hardware and software programs within the center. The LAN Administrator is responsible to perform a variety of technical resource services in the installation, troubleshooting, and maintenance of multi-vendor hardware and softare. REPRESENTATIVE DUTIES: Provide technical support services to certificated teachers, staff, and students related to assistive technology devices, primarily mobile devices and related applications, in a classroom or designated learning environment. Assist in the configuration of assistive technology devices; install and remove mobile device applications as determined by the certificated specialist; assist in the preparation of learning aides and assist students with the operation of audio-visual and educational training equipment. Store, maintain, distribute, and account for physical inventory of mobile devices and peripheral equipment as defined by the position. Confer with certificated specialists and teachers concerning programs and materials that meet the individual needs of special education students. Explain, demonstrate and provide information to teachers, support staff and students related to the functional use of a device (for example: turning the device on/off, setting a passcode, establishing connectivity with available Wi-Fi, charging the device, or printing from the device).

ASSISTIVE TECHNOLOGY RESOURCE ASSISTANT

Page 2 of 3

Assist students with accessing assistive technology and augmentative/alternative communication equipment; mount devices to wheelchairs, set up peripheral equipment, and demonstrate functionality to teachers, support staff, and students; assure the safe use and operation of equipment. Troubleshoot and resolve routine hardware and application problems related to assistive technology devices, communicate with technical support representatives to resolve issues, and make appropriate referrals for assistance as necessary. Travel to school sites within and outside the district to deliver and provide support for assistive technology devices and peripheral equipment. Communicate with District personnel and outside agencies to exchange information and resolve issues or concerns related to assistive technology devices; independently establish an ongoing work schedule to ensure timely delivery and/or repair of devices. Perform a variety of clerical and supportive duties related to assistive technology activities including calendaring, typing, data entry, duplicating materials, and filing, creating spreadsheets, preparing lists, and composing emails. Maintain the confidentiality of student records and information according to established guidelines. Participate in staff meetings and in-service training programs as assigned; meet with special education staff members regarding programs, services, operations, activities and related information and procedures; assist the certificated specialist with the preparation of materials for staff training. Operate a variety of audio-visual equipment, office equipment, computer, and related software. Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Adaptive technology, mobile computer systems and applications. Operation, adjustment, minor maintenance and mounting of mobile devices and peripheral equipment. Principles of basic mobile computer technology and routine troubleshooting techniques for mobile devices. Child guidance principles and practices related to children with special education needs. Basic record-keeping techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communication skills with tact, patience, and courtesy.

ASSISTIVE TECHNOLOGY RESOURCE ASSISTANT

Page 3 of 3

ABILITY TO: Provide technical assistance by explaining and demonstrating the functional use of a mobile device. Perform a variety of clerical and supportive duties related to assistive technology activities. Travel to sites within and outside the district. Use a computer, iPad, Chromebook and other mobile devices, and related software and applications. Understand and follow oral and written instructions. Establish and maintain cooperative and effective working relationships with others. Work independently with little direction. Work confidentially with discretion. Communicate effectively both orally and in writing. Accurately input and track requests within a help desk ticketing system. Understand and work within scope of authority. EDUCATION AND EXPERIENCE: Job-related experience providing customer service and support to end-users, preferably with mobile devices and related applications, supplemented by general office clerical experience that would demonstrate the required knowledge and abilities. Experience working with students with special needs is preferred. LICENSES AND OTHER REQUIREMENTS: Valid California driver’s license WORKING CONDITIONS: ENVIRONMENT: Indoor and outdoor working environment; office and classroom setting Driving a vehicle to conduct work PHYSICAL DEMANDS: Sitting or standing for extended periods of time Bending at the waist, kneeling or crouching to retrieve or store items Hearing and speaking to exchange information and make presentations Seeing to read assignments and to view a computer monitor or mobile device display Lifting moderately heavy objects Carrying, pushing, or pulling to transport and store devices and equipment Dexterity of hands and fingers to operate a computer, mobile device or peripheral equipment











BOARD POLICY



1 2 3 4 5 1 2 3 4 510 2,100 2,207 2,319 2,436 2,559 12.12 12.73 13.38 14.05 14.76 1011 2,153 2,262 2,377 2,497 2,623 12.42 13.05 13.71 14.41 15.13 1112 2,207 2,319 2,436 2,559 2,689 12.73 13.38 14.05 14.76 15.51 1213 2,262 2,377 2,497 2,623 2,756 13.05 13.71 14.41 15.13 15.90 1314 2,319 2,436 2,559 2,689 2,825 13.38 14.05 14.76 15.51 16.30 1415 2,377 2,497 2,623 2,756 2,896 13.71 14.41 15.13 15.90 16.71 1516 2,436 2,559 2,689 2,825 2,968 14.05 14.76 15.51 16.30 17.12 1617 2,497 2,623 2,756 2,896 3,042 14.41 15.13 15.90 16.71 17.55 1718 2,559 2,689 2,825 2,968 3,118 14.76 15.51 16.30 17.12 17.99 1819 2,623 2,756 2,896 3,042 3,196 15.13 15.90 16.71 17.55 18.44 1920 2,689 2,825 2,968 3,118 3,276 15.51 16.30 17.12 17.99 18.90 2021 2,756 2,896 3,042 3,196 3,358 15.90 16.71 17.55 18.44 19.37 2122 2,825 2,968 3,118 3,276 3,442 16.30 17.12 17.99 18.90 19.86 2223 2,896 3,042 3,196 3,358 3,528 16.71 17.55 18.44 19.37 20.35 2324 2,968 3,118 3,276 3,442 3,616 17.12 17.99 18.90 19.86 20.86 2425 3,042 3,196 3,358 3,528 3,706 17.55 18.44 19.37 20.35 21.38 2526 3,118 3,276 3,442 3,616 3,799 17.99 18.90 19.86 20.86 21.92 2627 3,196 3,358 3,528 3,706 3,894 18.44 19.37 20.35 21.38 22.47 2728 3,276 3,442 3,616 3,799 3,991 18.90 19.86 20.86 21.92 23.03 2829 3,358 3,528 3,706 3,894 4,091 19.37 20.35 21.38 22.47 23.60 2930 3,442 3,616 3,799 3,991 4,193 19.86 20.86 21.92 23.03 24.19 3031 3,528 3,706 3,894 4,091 4,298 20.35 21.38 22.47 23.60 24.80 3132 3,616 3,799 3,991 4,193 4,405 20.86 21.92 23.03 24.19 25.41 3233 3,706 3,894 4,091 4,298 4,515 21.38 22.47 23.60 24.80 26.05 3334 3,799 3,991 4,193 4,405 4,628 21.92 23.03 24.19 25.41 26.70 3435 3,894 4,091 4,298 4,515 4,744 22.47 23.60 24.80 26.05 27.37 3536 3,991 4,193 4,405 4,628 4,863 23.03 24.19 25.41 26.70 28.06 3637 4,091 4,298 4,515 4,744 4,985 23.60 24.80 26.05 27.37 28.76 3738 4,193 4,405 4,628 4,863 5,110 24.19 25.41 26.70 28.06 29.48 3839 4,298 4,515 4,744 4,985 5,238 24.80 26.05 27.37 28.76 30.22 3940 4,405 4,628 4,863 5,110 5,369 25.41 26.70 28.06 29.48 30.98 4041 4,515 4,744 4,985 5,238 5,503 26.05 27.37 28.76 30.22 31.75 4142 4,628 4,863 5,110 5,369 5,641 26.70 28.06 29.48 30.98 32.54 4243 4,744 4,985 5,238 5,503 5,782 27.37 28.76 30.22 31.75 33.36 4344 4,863 5,110 5,369 5,641 5,927 28.06 29.48 30.98 32.54 34.19 4445 4,985 5,238 5,503 5,782 6,075 28.76 30.22 31.75 33.36 35.05 4546 5,110 5,369 5,641 5,927 6,227 29.48 30.98 32.54 34.19 35.93 4647 5,238 5,503 5,782 6,075 6,383 30.22 31.75 33.36 35.05 36.83 4748 5,369 5,641 5,927 6,227 6,543 30.98 32.54 34.19 35.93 37.75 4849 5,503 5,782 6,075 6,383 6,707 31.75 33.36 35.05 36.83 38.69 4950 5,641 5,927 6,227 6,543 6,875 32.54 34.19 35.93 37.75 39.66 5051 5,782 6,075 6,383 6,707 7,047 33.36 35.05 36.83 38.69 40.66 5152 5,927 6,227 6,543 6,875 7,223 34.19 35.93 37.75 39.66 41.67 5253 6,075 6,383 6,707 7,047 7,404 35.05 36.83 38.69 40.66 42.72 5354 6,227 6,543 6,875 7,223 7,589 35.93 37.75 39.66 41.67 43.78 5455 6,383 6,707 7,047 7,404 7,779 36.83 38.69 40.66 42.72 44.88 5556 6,543 6,875 7,223 7,589 7,973 37.75 39.66 41.67 43.78 46.00 5657 6,707 7,047 7,404 7,779 8,172 38.69 40.66 42.72 44.88 47.15 5758 6,875 7,223 7,589 7,973 8,376 39.66 41.67 43.78 46.00 48.32 5859 7,047 7,404 7,779 8,172 8,585 40.66 42.72 44.88 47.15 49.53 5960 7,223 7,589 7,973 8,376 8,800 41.67 43.78 46.00 48.32 50.77 60

Range






39 2639 2637 2636 2435 2434 2333 2333 2333 2333 2331 2230 2129 2028 2027 2026 1926 19







BOARD POLICY



1 2 3 4 5 1 2 3 4 510 2,001 2,102 2,209 2,321 2,438 11.54 12.13 12.74 13.39 14.07 1011 2,051 2,155 2,264 2,379 2,499 11.83 12.43 13.06 13.73 14.42 1112 2,102 2,209 2,321 2,438 2,561 12.13 12.74 13.39 14.07 14.78 1213 2,155 2,264 2,379 2,499 2,625 12.43 13.06 13.73 14.42 15.14 1314 2,209 2,321 2,438 2,561 2,691 12.74 13.39 14.07 14.78 15.53 1415 2,264 2,379 2,499 2,625 2,758 13.06 13.73 14.42 15.14 15.91 1516 2,321 2,438 2,561 2,691 2,827 13.39 14.07 14.78 15.53 16.31 1617 2,379 2,499 2,625 2,758 2,898 13.73 14.42 15.14 15.91 16.72 1718 2,438 2,561 2,691 2,827 2,970 14.07 14.78 15.53 16.31 17.13 1819 2,499 2,625 2,758 2,898 3,044 14.42 15.14 15.91 16.72 17.56 1920 2,561 2,691 2,827 2,970 3,120 14.78 15.53 16.31 17.13 18.00 2021 2,625 2,758 2,898 3,044 3,198 15.14 15.91 16.72 17.56 18.45 2122 2,691 2,827 2,970 3,120 3,278 15.53 16.31 17.13 18.00 18.91 2223 2,758 2,898 3,044 3,198 3,360 15.91 16.72 17.56 18.45 19.38 2324 2,827 2,970 3,120 3,278 3,444 16.31 17.13 18.00 18.91 19.87 2425 2,898 3,044 3,198 3,360 3,530 16.72 17.56 18.45 19.38 20.37 2526 2,970 3,120 3,278 3,444 3,618 17.13 18.00 18.91 19.87 20.87 2627 3,044 3,198 3,360 3,530 3,708 17.56 18.45 19.38 20.37 21.39 2728 3,120 3,278 3,444 3,618 3,801 18.00 18.91 19.87 20.87 21.93 2829 3,198 3,360 3,530 3,708 3,896 18.45 19.38 20.37 21.39 22.48 2930 3,278 3,444 3,618 3,801 3,993 18.91 19.87 20.87 21.93 23.04 3031 3,360 3,530 3,708 3,896 4,093 19.38 20.37 21.39 22.48 23.61 3132 3,444 3,618 3,801 3,993 4,195 19.87 20.87 21.93 23.04 24.20 3233 3,530 3,708 3,896 4,093 4,300 20.37 21.39 22.48 23.61 24.81 3334 3,618 3,801 3,993 4,195 4,408 20.87 21.93 23.04 24.20 25.43 3435 3,708 3,896 4,093 4,300 4,518 21.39 22.48 23.61 24.81 26.07 3536 3,801 3,993 4,195 4,408 4,631 21.93 23.04 24.20 25.43 26.72 3637 3,896 4,093 4,300 4,518 4,747 22.48 23.61 24.81 26.07 27.39 3738 3,993 4,195 4,408 4,631 4,866 23.04 24.20 25.43 26.72 28.07 3839 4,093 4,300 4,518 4,747 4,988 23.61 24.81 26.07 27.39 28.78 3940 4,195 4,408 4,631 4,866 5,113 24.20 25.43 26.72 28.07 29.50 4041 4,300 4,518 4,747 4,988 5,241 24.81 26.07 27.39 28.78 30.24 4142 4,408 4,631 4,866 5,113 5,372 25.43 26.72 28.07 29.50 30.99 4243 4,518 4,747 4,988 5,241 5,506 26.07 27.39 28.78 30.24 31.77 4344 4,631 4,866 5,113 5,372 5,644 26.72 28.07 29.50 30.99 32.56 4445 4,747 4,988 5,241 5,506 5,785 27.39 28.78 30.24 31.77 33.38 4546 4,866 5,113 5,372 5,644 5,930 28.07 29.50 30.99 32.56 34.21 4647 4,988 5,241 5,506 5,785 6,078 28.78 30.24 31.77 33.38 35.07 4748 5,113 5,372 5,644 5,930 6,230 29.50 30.99 32.56 34.21 35.94 4849 5,241 5,506 5,785 6,078 6,386 30.24 31.77 33.38 35.07 36.84 4950 5,372 5,644 5,930 6,230 6,546 30.99 32.56 34.21 35.94 37.77 5051 5,506 5,785 6,078 6,386 6,710 31.77 33.38 35.07 36.84 38.71 5152 5,644 5,930 6,230 6,546 6,878 32.56 34.21 35.94 37.77 39.68 5253 5,785 6,078 6,386 6,710 7,050 33.38 35.07 36.84 38.71 40.67 5354 5,930 6,230 6,546 6,878 7,226 34.21 35.94 37.77 39.68 41.69 5455 6,078 6,386 6,710 7,050 7,407 35.07 36.84 38.71 40.67 42.73 5556 6,230 6,546 6,878 7,226 7,592 35.94 37.77 39.68 41.69 43.80 5657 6,386 6,710 7,050 7,407 7,782 36.84 38.71 40.67 42.73 44.90 5758 6,546 6,878 7,226 7,592 7,977 37.77 39.68 41.69 43.80 46.02 5859 6,710 7,050 7,407 7,782 8,176 38.71 40.67 42.73 44.90 47.17 5960 6,878 7,226 7,592 7,977 8,380 39.68 41.69 43.80 46.02 48.35 60

Range



Range Monthly Rate



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: James Jimenez AGENDA ITEM: 5.2(g) Staff Support: Jeremy Lyche SUBJECT: APPROVAL OF NEW CLASSIFICATION -

ATTENDANCE AND DISCIPLINE ADMINISTRATIVE SPECIALIST


RECOMMENDATION: Approve Attendance and Discipline Administrative Specialist classification allocation to Range 35 of the Office, Technical, Business Services and Paraprofessional Salary Schedule. DISCUSSION/PROGRAM:

The Personnel Commission staff reviewed the two positions of Administrative Assistant II in the Attendance and Discipline Department and has determined that due to the complexity and types of duties employees have been assigned for the previous two years, the employees have been working out of classification. Following the job study, the classification of Attendance and Discipline Administrative Specialist was established by the Personnel Commission effective August 31, 2020. The primary duties of the Attendance and Discipline Administrative Specialist are to provide administrative support and serve as a liaison between schools, the district, and families in regards to processes relating to student attendance, discipline, and intra-and-inter-district student transfers. The position duties, scope of responsibility, level of independence, consequence for error, and qualifications were considered in determining a recommendation for salary placement. The salary recommendation is based on comparison within the Administrative Support series and is proposed for the purpose of maintaining internal alignment of the classification plan. The revised class description is included for information.

LEGAL REFERENCE:


FISCAL IMPACT: $5,496 annually

POWAY UNIFIED SCHOOL DISTRICT CLASSIFIED POSITION DESCRIPTION ADMINISTRATIVE SUPPORT

Associate Superintendent, Personnel Date: August 2020 Issue No: 1

Page 1 of 3


BASIC FUNCTION: Under the direction of an Administrator, provide administrative support and serve as a liaison between schools, the district, and families, for processes that enhance student attendance, assignments, and adjustment to school policies and routines; facilitate and monitor multi-level processes for adjudicating student attendance and discipline; receive, research, and assist with intra-and-inter-district student transfers. DISTINGUISHING CHARACTERISTICS: The Attendance and Discipline Administrative Specialist supports the Director of Attendance and Discipline, providing administrative and technical support for processes relating to student attendance and behavior, interpretation of district and board policy, legislation, and support for legal due process for adjudicating student attendance and discipline matters. The Administrative Assistant II classification serves as a primary secretary to the Director of a major District-wide function with extensive budgetary impact and broad responsibilities for District-wide departmental and program administration. The Administrative Assistant I classification typically provides primary secretarial support to an Assistant Director of a major District-wide function or a Director of a small department or program with a limited budgetary impact. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provide administrative support to the Director, ensuring efficient information flow, data management, and correspondence. Communicate with parents, school sites, and other staff members concerning student discipline, attendance, and transfer referrals. Serve as a technical resource to school site staff on matters relating to student enrollment, attendance, discipline, and transfers. Interpret legal and legislative rules, and district and board policies on matters such as equal access to learning, off campus independent study, and custody. Assist the Director with preparation and scheduling of informal and formal hearings. Perform quality assurance reviews of documentation, reports, and files, which are used for formal hearings and proceedings. Receive and screen a variety of documents with legal implications relating to attendance and discipline, such as, but not limited to, compliance with equal access to learning, attendance, supervision, expulsion reports, and contracts.


Page 2 of 3

Prepare Student Attendance Review Board (SARB) documents, agreements, and performance contracts that have legal implications. Set up case files and monitors student progress, following up on violations of SARB and other agreements. Prepare and present oral and written documentation of student and parent encounters concerning attendance, discipline and positive behavior. Prepare records to support school and district initiatives encompassing student discipline and attendance. Receive and review requests for intra-and-inter-district transfers. Research school site and classroom capacity, merits of requests, and prepare recommendations for the Director, parents, and students. Collect, record, and study student-related data to monitor compliance and identify trends to support interventions for transfer, tardiness, truancy, discipline, and suspension. Develop, establish, and coordinate community resource contacts. Maintain information systems on available community resources for use by District personnel, parent groups, and families. Maintain data to support queries for discipline and attendance, extending to other functions such as those for homeless and foster youth. Use the District’s student information databases to support research and preparation of mandated reports. Compose routine-to-sensitive and confidential correspondence for Director and legal counsel review and distribution to schools, parents, students, and parties to hearings. Participate in meetings within the district to determine student needs and to provide support for interventions designed to enhance student success. Provide administrative support to District and school site committees related to student engagement, attendance, and discipline.

Perform other duties as assigned that support the overall objective of the position. KNOWLEDGE AND ABILITIES KNOWLEDGE OF: Working knowledge of modern clerical practices contributing to office efficiency, information flow, and data management. Working knowledge of District student discipline and attendance policies and procedures. Applicable sections of State Education Code. Laws related to compulsory attendance and due process procedures. Principles and practices of child guidance and development. Services provided by community-based agencies that provide support to students. Sufficient record keeping and general office skills to record student/parent contacts and alphanumeric information.


Page 3 of 3

Personal computer-based applications such as word processors, databases, spreadsheets, calendaring and electronic mail programs. Correct English usage, grammar, spelling, punctuation and vocabulary. ABILITY TO: Perform the essential functions of the position efficiently and effectively with general supervision. Learn, apply, and interpret District operations, policies, procedures and rules. Learn and apply pertinent State Education Codes and legislation. Prepare legal as well as routine correspondence. Assist parents and students in resolving attendance related problems. Listen empathetically and remain calm during confrontational or stressful situations. Use computer-aided tools along with common office productivity software. Understand the cultural, ethnic, social, and economic issues relating to the student population. Participate in group processes and training. EDUCATION AND EXPERIENCE: Any combination of education and experience equivalent to: graduation from high school supplemented by college-level course work in business administration, communications, legal assistance, or related field and four years of increasingly responsible office or clerical experience involving public contact and record-keeping experience. SELF-CERTIFICATION OF TYPING/KEYBOARDING SKILLS: * This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 45 words per minute. A typing test will not be given. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class. WORKING CONDITIONS: ENVIRONMENT: Office environment Constant interruptions Excessive intermittent noise PHYSICAL DEMANDS: Sufficient visual acuity to read printed materials and view a computer screen Manual and finger dexterity to use a computer keyboard and manipulate equipment used for instruction Auditory ability to hear voice and carry on conversations











BOARD POLICY



1 2 3 4 5 1 2 3 4 510 2,100 2,207 2,319 2,436 2,559 12.12 12.73 13.38 14.05 14.76 1011 2,153 2,262 2,377 2,497 2,623 12.42 13.05 13.71 14.41 15.13 1112 2,207 2,319 2,436 2,559 2,689 12.73 13.38 14.05 14.76 15.51 1213 2,262 2,377 2,497 2,623 2,756 13.05 13.71 14.41 15.13 15.90 1314 2,319 2,436 2,559 2,689 2,825 13.38 14.05 14.76 15.51 16.30 1415 2,377 2,497 2,623 2,756 2,896 13.71 14.41 15.13 15.90 16.71 1516 2,436 2,559 2,689 2,825 2,968 14.05 14.76 15.51 16.30 17.12 1617 2,497 2,623 2,756 2,896 3,042 14.41 15.13 15.90 16.71 17.55 1718 2,559 2,689 2,825 2,968 3,118 14.76 15.51 16.30 17.12 17.99 1819 2,623 2,756 2,896 3,042 3,196 15.13 15.90 16.71 17.55 18.44 1920 2,689 2,825 2,968 3,118 3,276 15.51 16.30 17.12 17.99 18.90 2021 2,756 2,896 3,042 3,196 3,358 15.90 16.71 17.55 18.44 19.37 2122 2,825 2,968 3,118 3,276 3,442 16.30 17.12 17.99 18.90 19.86 2223 2,896 3,042 3,196 3,358 3,528 16.71 17.55 18.44 19.37 20.35 2324 2,968 3,118 3,276 3,442 3,616 17.12 17.99 18.90 19.86 20.86 2425 3,042 3,196 3,358 3,528 3,706 17.55 18.44 19.37 20.35 21.38 2526 3,118 3,276 3,442 3,616 3,799 17.99 18.90 19.86 20.86 21.92 2627 3,196 3,358 3,528 3,706 3,894 18.44 19.37 20.35 21.38 22.47 2728 3,276 3,442 3,616 3,799 3,991 18.90 19.86 20.86 21.92 23.03 2829 3,358 3,528 3,706 3,894 4,091 19.37 20.35 21.38 22.47 23.60 2930 3,442 3,616 3,799 3,991 4,193 19.86 20.86 21.92 23.03 24.19 3031 3,528 3,706 3,894 4,091 4,298 20.35 21.38 22.47 23.60 24.80 3132 3,616 3,799 3,991 4,193 4,405 20.86 21.92 23.03 24.19 25.41 3233 3,706 3,894 4,091 4,298 4,515 21.38 22.47 23.60 24.80 26.05 3334 3,799 3,991 4,193 4,405 4,628 21.92 23.03 24.19 25.41 26.70 3435 3,894 4,091 4,298 4,515 4,744 22.47 23.60 24.80 26.05 27.37 3536 3,991 4,193 4,405 4,628 4,863 23.03 24.19 25.41 26.70 28.06 3637 4,091 4,298 4,515 4,744 4,985 23.60 24.80 26.05 27.37 28.76 3738 4,193 4,405 4,628 4,863 5,110 24.19 25.41 26.70 28.06 29.48 3839 4,298 4,515 4,744 4,985 5,238 24.80 26.05 27.37 28.76 30.22 3940 4,405 4,628 4,863 5,110 5,369 25.41 26.70 28.06 29.48 30.98 4041 4,515 4,744 4,985 5,238 5,503 26.05 27.37 28.76 30.22 31.75 4142 4,628 4,863 5,110 5,369 5,641 26.70 28.06 29.48 30.98 32.54 4243 4,744 4,985 5,238 5,503 5,782 27.37 28.76 30.22 31.75 33.36 4344 4,863 5,110 5,369 5,641 5,927 28.06 29.48 30.98 32.54 34.19 4445 4,985 5,238 5,503 5,782 6,075 28.76 30.22 31.75 33.36 35.05 4546 5,110 5,369 5,641 5,927 6,227 29.48 30.98 32.54 34.19 35.93 4647 5,238 5,503 5,782 6,075 6,383 30.22 31.75 33.36 35.05 36.83 4748 5,369 5,641 5,927 6,227 6,543 30.98 32.54 34.19 35.93 37.75 4849 5,503 5,782 6,075 6,383 6,707 31.75 33.36 35.05 36.83 38.69 4950 5,641 5,927 6,227 6,543 6,875 32.54 34.19 35.93 37.75 39.66 5051 5,782 6,075 6,383 6,707 7,047 33.36 35.05 36.83 38.69 40.66 5152 5,927 6,227 6,543 6,875 7,223 34.19 35.93 37.75 39.66 41.67 5253 6,075 6,383 6,707 7,047 7,404 35.05 36.83 38.69 40.66 42.72 5354 6,227 6,543 6,875 7,223 7,589 35.93 37.75 39.66 41.67 43.78 5455 6,383 6,707 7,047 7,404 7,779 36.83 38.69 40.66 42.72 44.88 5556 6,543 6,875 7,223 7,589 7,973 37.75 39.66 41.67 43.78 46.00 5657 6,707 7,047 7,404 7,779 8,172 38.69 40.66 42.72 44.88 47.15 5758 6,875 7,223 7,589 7,973 8,376 39.66 41.67 43.78 46.00 48.32 5859 7,047 7,404 7,779 8,172 8,585 40.66 42.72 44.88 47.15 49.53 5960 7,223 7,589 7,973 8,376 8,800 41.67 43.78 46.00 48.32 50.77 60

Range






39 2639 2637 2636 2435 2434 2333 2333 2333 2333 2331 2230 2129 2028 2027 2026 1926 19







BOARD POLICY



1 2 3 4 5 1 2 3 4 510 2,001 2,102 2,209 2,321 2,438 11.54 12.13 12.74 13.39 14.07 1011 2,051 2,155 2,264 2,379 2,499 11.83 12.43 13.06 13.73 14.42 1112 2,102 2,209 2,321 2,438 2,561 12.13 12.74 13.39 14.07 14.78 1213 2,155 2,264 2,379 2,499 2,625 12.43 13.06 13.73 14.42 15.14 1314 2,209 2,321 2,438 2,561 2,691 12.74 13.39 14.07 14.78 15.53 1415 2,264 2,379 2,499 2,625 2,758 13.06 13.73 14.42 15.14 15.91 1516 2,321 2,438 2,561 2,691 2,827 13.39 14.07 14.78 15.53 16.31 1617 2,379 2,499 2,625 2,758 2,898 13.73 14.42 15.14 15.91 16.72 1718 2,438 2,561 2,691 2,827 2,970 14.07 14.78 15.53 16.31 17.13 1819 2,499 2,625 2,758 2,898 3,044 14.42 15.14 15.91 16.72 17.56 1920 2,561 2,691 2,827 2,970 3,120 14.78 15.53 16.31 17.13 18.00 2021 2,625 2,758 2,898 3,044 3,198 15.14 15.91 16.72 17.56 18.45 2122 2,691 2,827 2,970 3,120 3,278 15.53 16.31 17.13 18.00 18.91 2223 2,758 2,898 3,044 3,198 3,360 15.91 16.72 17.56 18.45 19.38 2324 2,827 2,970 3,120 3,278 3,444 16.31 17.13 18.00 18.91 19.87 2425 2,898 3,044 3,198 3,360 3,530 16.72 17.56 18.45 19.38 20.37 2526 2,970 3,120 3,278 3,444 3,618 17.13 18.00 18.91 19.87 20.87 2627 3,044 3,198 3,360 3,530 3,708 17.56 18.45 19.38 20.37 21.39 2728 3,120 3,278 3,444 3,618 3,801 18.00 18.91 19.87 20.87 21.93 2829 3,198 3,360 3,530 3,708 3,896 18.45 19.38 20.37 21.39 22.48 2930 3,278 3,444 3,618 3,801 3,993 18.91 19.87 20.87 21.93 23.04 3031 3,360 3,530 3,708 3,896 4,093 19.38 20.37 21.39 22.48 23.61 3132 3,444 3,618 3,801 3,993 4,195 19.87 20.87 21.93 23.04 24.20 3233 3,530 3,708 3,896 4,093 4,300 20.37 21.39 22.48 23.61 24.81 3334 3,618 3,801 3,993 4,195 4,408 20.87 21.93 23.04 24.20 25.43 3435 3,708 3,896 4,093 4,300 4,518 21.39 22.48 23.61 24.81 26.07 3536 3,801 3,993 4,195 4,408 4,631 21.93 23.04 24.20 25.43 26.72 3637 3,896 4,093 4,300 4,518 4,747 22.48 23.61 24.81 26.07 27.39 3738 3,993 4,195 4,408 4,631 4,866 23.04 24.20 25.43 26.72 28.07 3839 4,093 4,300 4,518 4,747 4,988 23.61 24.81 26.07 27.39 28.78 3940 4,195 4,408 4,631 4,866 5,113 24.20 25.43 26.72 28.07 29.50 4041 4,300 4,518 4,747 4,988 5,241 24.81 26.07 27.39 28.78 30.24 4142 4,408 4,631 4,866 5,113 5,372 25.43 26.72 28.07 29.50 30.99 4243 4,518 4,747 4,988 5,241 5,506 26.07 27.39 28.78 30.24 31.77 4344 4,631 4,866 5,113 5,372 5,644 26.72 28.07 29.50 30.99 32.56 4445 4,747 4,988 5,241 5,506 5,785 27.39 28.78 30.24 31.77 33.38 4546 4,866 5,113 5,372 5,644 5,930 28.07 29.50 30.99 32.56 34.21 4647 4,988 5,241 5,506 5,785 6,078 28.78 30.24 31.77 33.38 35.07 4748 5,113 5,372 5,644 5,930 6,230 29.50 30.99 32.56 34.21 35.94 4849 5,241 5,506 5,785 6,078 6,386 30.24 31.77 33.38 35.07 36.84 4950 5,372 5,644 5,930 6,230 6,546 30.99 32.56 34.21 35.94 37.77 5051 5,506 5,785 6,078 6,386 6,710 31.77 33.38 35.07 36.84 38.71 5152 5,644 5,930 6,230 6,546 6,878 32.56 34.21 35.94 37.77 39.68 5253 5,785 6,078 6,386 6,710 7,050 33.38 35.07 36.84 38.71 40.67 5354 5,930 6,230 6,546 6,878 7,226 34.21 35.94 37.77 39.68 41.69 5455 6,078 6,386 6,710 7,050 7,407 35.07 36.84 38.71 40.67 42.73 5556 6,230 6,546 6,878 7,226 7,592 35.94 37.77 39.68 41.69 43.80 5657 6,386 6,710 7,050 7,407 7,782 36.84 38.71 40.67 42.73 44.90 5758 6,546 6,878 7,226 7,592 7,977 37.77 39.68 41.69 43.80 46.02 5859 6,710 7,050 7,407 7,782 8,176 38.71 40.67 42.73 44.90 47.17 5960 6,878 7,226 7,592 7,977 8,380 39.68 41.69 43.80 46.02 48.35 60

Range



Range Monthly Rate



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 5.3(a) Staff Support: Brenda Gachuz SUBJECT: APPROVAL/RATIFICATION OF CONTRACTUAL

SERVICES REPORT NO. 02-2021 Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required

RECOMMENDATION: Approve/Ratify the Contractual Services Report No. 02-2021. DISCUSSION/PROGRAM:

The attached Contractual Services Report summarizes contracts in excess of $15,000 which have been submitted subsequent to the last Board meeting and for which Board approval/ratification is now being sought.

LEGAL REFERENCE:

California Education Code Section 17604 and California Government Code Section 53060

FISCAL IMPACT: As noted in attached list

POWAY UNIFIED SCHOOL DISTRICT

CONTRACTUAL SERVICES REPORT NO. 02-2021 DATE: September10, 2020

*Site-funded / Reimbursement

# Contract Effective

Dates Consultant/

Supplier Description of Service Funding Source Fee Not to Exceed

2019-20 Contracts

1 06-11-20 to

08-30-20 J & M Keystone, Inc. Carpet and upholstery cleaning

Districtwide. Regular maintenance. General Fund Unrestricted $60,000

2020-21 Contract Amendments

2 07-01-20 to

06-30-21 Canvas by Instructure

Canvas (MyConnect) software Learning Management System and premium support. Year two of a three-year contract.

General Fund Unrestricted

Current Amount: $240,348

Increase to: $241,348

3 07-01-20 to

06-30-21 Cintas Corp. Fire

Protection Inspection, testing, repairs and services to fire extinguishers Districtwide. Change order due to expired 6-year maintenance.

General Fund Unrestricted

Original Amount: $30,000


4 07-01-20

to 06-30-21

Project Lead the Way Curriculum, software licenses and teacher training program at multiple sites. Four additional sites added to original agreement.

General Fund Restricted

Original Amount: $30,250


2020-21 Contracts

5 08-31-20 to

11-30-20 AToM Engineering Construction, Inc.

Contract for removal and reinstallation of solar on buildings F and W at Poway High School. Bid 2020-02C.

Special Reserves Capital Outlay Project Fund

$78,398

*6 08-17-20 to

12-31-20 D 3 Construction

Services, Inc.

Contract to provide labor and materials to install shade shelter at Highland Ranch as part of the District’s long-range Facilities Master Plan.

General Fund Unrestricted $57,900

7 08-01-20 to

07-31-22 Lexia Learning Systems, LLC

Online program for all TK students to support learning and intervention.

General Fund Restricted $34,688

8 08-01-20 to

07-31-22 Make Music Educator and standard student

subscriptions for SmartMusic Web. General Fund

Restricted $18,870

9 09-01-20 to 06-30-21

Teacher Curriculum Institute (TCI)

Instructional materials for middle school Social Studies courses.


10 08-01-20 to

08-06-23 Typing Agent Three year curriculum software licenses

for students. General Fund

Restricted $39,300

11 08-24-20 To

08-23-21 Nearpod Student online curriculum software. General Fund

Restricted $45,500


CONTRACTUAL SERVICES REPORT NO. 02-2021 DATE: September10, 2020

*Site-funded / Reimbursement

# Contract Effective

Dates Consultant/

Supplier Description of Service Funding Source Fee Not to Exceed

12 07-01-20

to 06-30-20

Neogov

Annual Neogov Insight License Renewal for 2020-21. This governmentjobs.com software is used to accept and process all employment applications for classified employees in PUSD.

General Fund Unrestricted $17,168

13 08-07-20 to

08-06-21 Zoom

Annual Zoom for Education for distance/virtual teaching and learning, meetings, and professional development.


2020-21 Contract Amendments – Special Education

14 07-01-20

to 06-30-21

Excelsior Academy

Non-public school tuition - SCIA support for 1 student additional student, also anticipating approval of negotiated hourly SCIA rate increase from $19.50 to $30.00 per hour. – Master Contract.




15 07-01-20 to

06-30-21 Logan River

Non-public school tuition, room and board and SCIA support. Rate increases for 2020-21. - Master Contract.




16 07-01-20

to 06-30-21

New Haven/New Haven Youth and Family Services

Non-public school tuition with residential mental health treatment and room and board. Community Based Services - Increase in monthly STRTP room & board rates. -Master Contract.




2020-21 Contracts – Special Education

17 07-01-20

to 06-30-21

Three Points Center, LLC

Non-public school tuition with residential mental health treatment and room and board. New student placement. -Master Contract.




TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 5.3(b) Staff Support: Brenda Gachuz SUBJECT: RATIFICATION OF DISTRICT PURCHASE ORDERS Action


RECOMMENDATION: Ratify District purchase orders. DISCUSSION/PROGRAM:

The purchase order listing for the District’s purchases during the period August 1, 2020, through August 30, 2020, is attached. The purchase order report itemizes all purchases above $5,000. This report is sorted by fund. A legend describing the fund and location numbers appears at the end of the report. The dollar amount of all purchases under $5,000 is included in the summary purchase order total, along with the total of those itemized in the report. We are requesting that these purchases be ratified. All contracts which exceed $15,000 are submitted and described for approval/ratification in a separate item 5.3(a) on this agenda.

LEGAL REFERENCE:

N/A

FISCAL IMPACT: As noted in attachments

Poway Unified School DistrictPurchase Orders Over $5,000

August 2020

Septeber 10, 2020

*Site-Funded/Reimbursement 08/01/2020 - 08/24/2020

Line No. PO No. PO Date Fund Supplier Op.# Description Total

1 0000040192 8/1/2020 0100 Ace Electric, Inc. 610 Site Improvements - Track Lights at PHS 1,007,576.93$

2 0000048276 8/2/2020 0100 Toshiba Business Solutions 010 Technology Equipment - Copier 5,225.88$

3 0000048498 8/2/2020 0100 Cintas Corp. 629 Staff Uniforms 25,000.00$

4 0000048554 8/2/2020 0100 National Petroleum, Inc. 629 Vehicle Oil and Lubrication 49,000.00$

5 0000048555 8/2/2020 0100 Alignment Express of CA in 629 Bus Repair Services 20,000.00$

6 0000048558 8/2/2020 0100 Mobile Truck Detailing 629 Vehicle Washing Services 60,000.00$

7 0000048561 8/2/2020 0100 Road One 629 Vehicle Towing Services 9,000.00$

8 0000048562 8/2/2020 0100 Roman's Truck Body and Paint 629 Vehicle Body Repairs 26,000.00$

9 0000048564 8/2/2020 0100 Active Auto Collision Paint 629 Vehicle Body Repairs 55,000.00$

10 0000048565 8/2/2020 0100 Mobile Air and Kegerated Mfg. 629 Bus Air Conditioning Services 30,000.00$

11 0000048567 8/2/2020 0100 Wholesale Performance Muffler 629 Vehicle Exhaust Services 25,000.00$

12 0000048600 8/2/2020 0100 R.S. Hughes Co. 629 Mechanic Shop Supplies 6,500.00$

13 0000048786 8/2/2020 0100 Truman Arnold Company 629 Bus Fuel 505,000.00$

14 0000048789 8/2/2020 0100 GHI Energy, LLC 629 Bus CNG Fuel 26,000.00$

15 0000048790 8/2/2020 0100 San Diego Gas and Electric Co. 629 Bus CNG Fuel 60,000.00$

16 0000048851 8/2/2020 0100 Bus West 629 Bus Repair Parts 81,000.00$

17 0000048852 8/2/2020 0100 Creative Bus Sales 629 Bus Repair Parts 45,500.00$

18 0000048853 8/2/2020 0100 Dion International Trucks, Inc. 629 Vehicle Repair Parts 71,000.00$

19 0000048854 8/2/2020 0100 Cart Mart, Inc. 629 Vehicle Repair Parts 15,000.00$

20 0000048856 8/2/2020 0100 Diesel Forward, Inc. 629 Bus Repair Parts 25,000.00$

21 0000048857 8/2/2020 0100 Pearson Ford 629 Vehicle Repair Parts 41,000.00$

22 0000048859 8/2/2020 0100 A-Z Bus Sales, Inc. 629 Bus Repair Parts 10,500.00$

23 0000048860 8/2/2020 0100 Western Pump, Inc. 629 Fuel Island Repairs 19,500.00$

24 0000048861 8/2/2020 0100 School Bus Parts Co. 629 Bus Repair Parts 3,000.00$

25 0000048862 8/2/2020 0100 Home Depot 629 Mower Repair Parts 9,000.00$

26 0000048863 8/2/2020 0100 Wetmore's 629 Bus Repair Parts 110,000.00$

27 0000048864 8/2/2020 0100 Stotz Equipment 629 Mower Repair Parts 10,000.00$

28 0000048865 8/2/2020 0100 Western Mower and Engine 629 Mower Repair Parts 10,000.00$

29 0000048866 8/2/2020 0100 R and R Products 629 Mower Repair Parts 10,000.00$

30 0000048867 8/2/2020 0100 Turf Star, Inc. 629 Mower Repair Parts 10,000.00$

31 0000048868 8/2/2020 0100 Partsmaster 629 Hardware Supplies 22,000.00$

32 0000048869 8/2/2020 0100 Powerplan Oib 629 Bus Repair Parts 50,000.00$

33 0000048871 8/2/2020 0100 NAPA Auto Parts 629 Vehicle Repair Parts 24,500.00$

34 0000048872 8/2/2020 0100 North County Rebuilders 629 Vehicle Repair Parts 11,000.00$

35 0000048874 8/2/2020 0100 Sanotech 360, LLC 629 Electrostatic Sprayer 8,390.00$

36 0000048888 8/1/2020 0100 Southern California Relief 636 Property and Liability Insurance 2,486,000.00$

37 0000048966 8/2/2020 0100 East Penn Manufacturing Co. 629 Vehicle Batteries 37,000.00$

38 0000048973 8/3/2020 0100 DeHart Backflow 619 Backflow Repair and Maintenance 25,000.00$

39 0000048974 8/3/2020 0100 Long Life Lighting, Inc. 619 Stadium Lighting Repair 25,000.00$

40 0000048975 8/3/2020 0100 Drain Mob, LLC 619 Annual Plumbing Repairs 25,000.00$

41 0000048977 8/3/2020 0100 Frontier Fence Co., Inc. 619 Annual Fencing Repairs 25,000.00$

42 0000048981 8/4/2020 0100 Applied Best Practices 637 Disclosure Compliance 10,000.00$

43 0000048985 8/4/2020 0100 Dion International Trucks, Inc. 629 Bus Repair Services 95,000.00$

44 0000048987 8/5/2020 0100 Coway USA, Inc. 619 HEPA Air Purifiers 665,490.94$

45 0000048988 8/5/2020 0100 San Joaquin County Office of Education 324 Online Subscrip/License/Maint Agrmt 40,774.50$

46 0000049022 8/5/2020 0100 Prudential Overall 619 Staff Uniforms 15,000.00$

47 0000049029 8/6/2020 0100 ABA Education Foundation 324 Behavior Intervention 8,550.00$

48 0000049064 8/6/2020 0100 The Sound Shop 629 Bus Camera Installation 12,000.00$

49 0000049075 8/7/2020 0100 Fieldman, Rolapp and Associates, Inc. 637 Municipal Financial Advisor 50,000.00$

50 0000049079 8/10/2020 0100 Troxell Communications, Inc. 613 Technology Equipment - Webcams 33,613.69$

51 0000049100 8/11/2020 0100 Apple Computer, Inc. 613 Technology Equipment - ipads 8,046.56$

52 0000049102 8/11/2020 0100 Santander Bank, NA 910 Loan Payment - Computer Modernization 415,802.72$


August 2020

Septeber 10, 2020



53 0000049104 8/11/2020 0100 Zoom Video Communications, Inc. 613 Online Subscrip/License/Maint Agrmt 36,000.00$

54 0000049135 8/12/2020 0100 Dave's Sport Sales and Screenprinting 037 ASB Spirit Supplies 8,229.19$ *

55 0000049139 8/13/2020 0100 Procure America 329 Utilities - Telecommunications 5,862.30$

56 0000049143 8/13/2020 0100 California Glass Enterprises 619 Annual Glass and Window Repair 50,000.00$

57 0000049166 8/14/2020 0100 Atkinson, Andelson, Loyla, Ruud and Romo 324 Legal Services - Special Education 400,000.00$

58 0000049173 8/14/2020 0100 News 2 You 324 Online Subscrip/License/Maint Agrmt 24,952.95$

59 0000049174 8/14/2020 0100 Edupoint Educational Systems 329 Online Subscrip/License/Maint Agrmt 36,519.00$

60 0000049176 8/14/2020 0100 Blick Art Materials 005 Art Supplies 6,000.00$

61 0000049179 8/16/2020 0100 CDW-G Sales 329 Anti Malware Maintenance 74,601.00$

62 0000049181 8/16/2020 0100 Apple Computer, Inc. 613 Technology Equipment - MacBooks 13,589.12$

63 0000049182 8/16/2020 0100 Troxell Communications, Inc. 613 Technology Equipment - Webcams 33,613.69$

64 0000049186 8/16/2020 0100 Republic Services of San Diego 619 Waste and Recycling Dumpster Rental 15,000.00$

65 0000049188 8/16/2020 0100 Tierney Brothers, Inc. 613 Technology Equipment - Earbuds 29,900.63$

66 0000049190 8/16/2020 0100 Typing Agent, LLC 613 Online Subscrip/License/Maint Agrmt 39,300.00$

67 0000049225 8/19/2020 0100 SDSU Research Foundation 324 Alternative Dispute Resolution Support 7,000.00$

68 0000049227 8/20/2020 0100 Arey Jones Business Systems 613 Technology Equipment - Chromebooks 2,011,402.12$

69 0000049228 8/20/2020 0100 HP, Inc. 613 Chromebook Case Covers 321,887.50$

70 0000049230 8/20/2020 0100 Governmentjobs.com, Inc. 223 Online Subscrip/License/Maint Agrmt 17,167.50$

71 0000049231 8/20/2020 0100 iStation 090 Online Subscrip/License/Maint Agrmt 9,383.00$

72 0000049233 8/20/2020 0100 Savvas Learning Co., LLC 333 Online Subscrip/License/Maint Agrmt 59,951.49$

73 0000049237 8/20/2020 0100 CDW-G Sales 613 Technology Equipment - USB Mice 5,656.88$

74 0000049250 8/20/2020 0100 Arey Jones Business Systems 037 Technology Equipment - Elitebook 6,954.13$

75 0000049252 8/20/2020 0100 Carrier Corp. 619 Annual HVAC Repairs 10,000.00$

76 0000049253 8/20/2020 0100 McKinley Elevator Corp. 619 Annual Wheelchair Elevator Service 15,000.00$

77 0000049256 8/20/2020 0100 Lexia Learning Systems, LLC 087 Online Subscrip/License/Maint Agrmt 6,600.00$ *

78 0000049261 8/20/2020 0100 Agile Sports Technologies, Inc. 008 Online Subscrip/License/Maint Agrmt 14,600.00$

79 0000049270 8/21/2020 0100 J and S Asphalt Paving, Sealing and Striping 619 Asphalt Repairs 17,150.00$

80 0000049272 8/21/2020 0100 School Datebooks 006 Student Planners 5,889.81$ *

81 0000049273 8/21/2020 0100 Soliant Health 324 Speech and Language Therapy 150,000.00$

82 0000049285 8/21/2020 0100 Transtraks 629 Online Subscrip/License/Maint Agrmt 12,693.00$

83 0000049300 8/21/2020 0100 City of San Diego 619 Annual Property Assessments 76,547.86$

84 0000049329 8/25/2020 0100 Teacher's Curriculum Institute 333 Online Subscrip/License/Maint Agrmt 226,800.00$

85 0000049332 8/25/2020 0100 Carnegie Learning, Inc. 333 French Instructional Materials 19,109.25$

86 0000049334 8/25/2020 0100 J and M Keystone, Inc. 619 Annual Contract for Carpet Cleaning 60,000.00$

87 0000049336 8/25/2020 0100 Foundations Academy 324 Non-Public School Tuition 63,600.60$



90 0000049339 8/25/2020 0100 New Bridge School 324 Non-Public School Tuition 32,234.88$


92 0000049344 8/25/2020 0100 Seesaw Learning, Inc. 613 Online Subscrip/License/Maint Agrmt 5,225.00$




96 0000049354 8/25/2020 0100 Stein Education Center 324 Non-Public School Tuition 82,913.60$







103 0000049368 8/26/2020 0100 Nearpod, Inc. 613 Online Subscrip/License/Maint Agrmt 45,500.00$

104 0000049370 8/26/2020 0100 Coast Music Therapy 324 Music Therapy for Special Education 18,000.00$


August 2020

Septeber 10, 2020



105 0000049371 8/26/2020 0100 K.I.D.S. Therapy Assoc., Inc. 324 Speech and Language Services 100,000.00$

106 0000049372 8/26/2020 0100 Vista Hill Foundation 324 Mental Health Services 533,931.00$

107 0000049374 8/26/2020 0100 Houghton Mifflin Harcourt 333 Other Books 18,454.05$

108 0000049407 8/27/2020 0100 24 hr. Fire 619 Annual Contract for Sprinkler Testing 50,000.00$

109 0000049410 8/27/2020 0100 Office Depot BSD 009 Office and School Supplies 8,000.00$

110 0000049412 8/27/2020 0100 Project Talk, Inc. 324 Audiograms and Supplies for Students 25,000.00$

111 0000049416 8/27/2020 0100 S.V.M., LLP 319 Vouchers for Students 5,850.14$

112 0000049418 8/27/2020 0100 Cengage Learning 333 Textbooks - AP Calculus 115,109.06$





117 0000049428 8/27/2020 0100 Corodata Shredding, Inc. 627 Annual Shredding Services 6,500.00$

118 0000049433 8/27/2020 0100 Toshiba Business Solutions 008 Annual Copier Contract 10,000.00$

119 0000049435 8/28/2020 0100 Lexia Learning Systems, LLC 333 Online Subscrip/License/Maint Agrmt 34,687.50$

120 0000049441 8/28/2020 0100 Pearson Learning Assessments 324 Tests And Testing Materials 32,583.60$

121 0000049442 8/28/2020 0100 Make Music, Inc. 333 Online Subscrip/License/Maint Agrmt 18,870.00$

122 0000049443 8/28/2020 0100 Hal Leonard, LLC 333 Online Subscrip/License/Maint Agrmt 13,649.00$

123 0000049445 8/28/2020 0100 Breezin' Thru, Inc. 333 Online Subscrip/License/Maint Agrmt 10,035.00$

TOTAL FUND 0100 12,392,241.39$

124 0000049214 8/19/2020 1100 Pearson Learning Assessments 302 Online Subscrip/License/Maint Agrmt 8,189.00$

125 0000049324 8/24/2020 1100 Advanced Web Offset 302 Adult School Catalog Printing and Mailing 45,000.00$

126 0000049333 8/25/2020 1100 U.S. Postal Service 302 District Postage 35,000.00$

TOTAL FUND 1100 88,189.00$

127 0000048989 8/5/2020 1200 Williams Scotsman, Inc. 065 Portable Building Rental - Multiple Sites 38,901.60$

TOTAL FUND 1200 38,901.60$

128 0000048984 8/4/2020 1300 Action Sales 617 Kitchen Equipment - Refrigerators 8,549.97$

129 0000049049 8/19/2020 1300 Sysco Food Service 617 Food & Beverages (Cafeteria) 284,624.60$

130 0000049050 8/19/2020 1300 Newport Farms, Inc. 617 Food & Beverages (Cafeteria) 248,566.20$

131 0000049051 8/19/2020 1300 Gold Star Foods 617 Food & Beverages (Cafeteria) 676,617.61$

132 0000049052 8/19/2020 1300 Gold Star Foods 617 Food & Beverages (Cafeteria) 384,712.49$

133 0000049053 8/19/2020 1300 JTM Food Group 617 Food & Beverages (Cafeteria) 48,000.00$

134 0000049054 8/19/2020 1300 Jennie-O Turkey Store 617 Food & Beverages (Cafeteria) 62,417.00$

135 0000049055 8/19/2020 1300 Land O'Lakes, Inc. 617 Food & Beverages (Cafeteria) 36,678.00$

136 0000049056 8/19/2020 1300 Tyson Foods, Inc. 617 Food & Beverages (Cafeteria) 177,000.00$

137 0000049057 8/19/2020 1300 Trident Beverage, Inc. 617 Food & Beverages (Cafeteria) 109,740.00$

138 0000049058 8/19/2020 1300 American Produce Distributors 617 Food & Beverages (Cafeteria) 242,320.00$

139 0000049059 8/19/2020 1300 Schwan's Food Services, Inc. 617 Food & Beverages (Cafeteria) 8,000.00$

140 0000049060 8/19/2020 1300 All American Plastic and Packaging 617 Food Service Supplies 55,194.40$

141 0000049061 8/19/2020 1300 P and R Paper Supply Co. 617 Food Service Supplies 251,393.00$

142 0000049078 8/19/2020 1300 Hollandia Dairy 617 Food & Beverages (Cafeteria) 400,000.00$

143 0000049221 8/19/2020 1300 Staples 617 Office Supplies 15,000.00$

144 0000049323 8/24/2020 1300 Prudential Overall 617 Kitchen Linen Services 15,000.00$

145 0000049376 8/26/2020 1300 L Seven N Co. 617 Kitchen Hood Cleaning Services 11,810.00$

146 0000049377 8/26/2020 1300 Economy Restaurant Equipment and Supply 617 Kitchen Supplies 7,000.00$

147 0000049379 8/26/2020 1300 FSE Food Service, Inc. 617 Kitchen Supplies 6,000.00$

148 0000049381 8/26/2020 1300 Back to Basics Foods, LLC 617 Food & Beverages (Cafeteria) 12,932.07$

149 0000049382 8/26/2020 1300 Food 4 Thought, LLC 617 Food & Beverages (Cafeteria) 15,000.00$

TOTAL FUND 1300 3,076,555.34$

150 0000048990 8/5/2020 2519 Williams Scotsman, Inc. 619 Portable Building Rental - Multiple Sites 29,000.00$

TOTAL FUND 2519 29,000.00$

151 0000048982 8/4/2020 4000 Frontline Technologies Group, LCC 910 Online Subscrip/License/Maint Agrmt 278,100.00$

GENERAL FUND

ADULT EDUCATION FUND

CHILD DEVELOPMENT FUND

CAFETERIA SPECIAL REVENUE FUND

CAPITAL FACILITES FUND


August 2020

Septeber 10, 2020



152 0000049450 8/28/2020 4000 Ricoh USA, Inc. 628 Publications Equipment - Copiers 196,177.19$

TOTAL FUND 4000 474,277.19$

153 0000049244 8/20/2020 6300 Construction Quality Assurance 910 Inspection Services - Multiple Sites 11,124.00$

TOTAL FUND 6300 11,124.00$

154 0000048994 8/5/2020 6716 School Health Co. 636 Health Supplies - AED Supplies 18,000.00$

155 0000049081 8/10/2020 6716 OptumRX, Inc. 222 Pharmacy Insurance Payments 3,500,000.00$

156 0000049220 8/19/2020 6716 Medical Eye Services 222 Vision Insurance Payments 415,000.00$

TOTAL FUND 6716 3,933,000.00$

Total POs Over $5,000 20,043,288.52$

549 Total Purchase Orders $20,496,102.42

OTHER ENTERPRISE FUND

SELF-INSURANCE FUND

SPECIAL RESERVES/CAPITAL PROJECTS FUND

Legend:005 Poway High006 Mt. Carmel High008 Del Norte High009 Westview High010 Black Mountain Middle037 Oak Valley Middle087 Tierra Bonita Elementary090 Valley Elementary223 Personnel Commission319 Learning Support Services

324 Special Education329 Technology and Innovation333 Learning Support Services610 Business Support Services613 Technology and Innovation619 Facilities, Maintenance and Operations627 Warehouse629 Transportation636 Risk management637 Planning910 District



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 5.3(c) Staff Support: Joy Ramiro SUBJECT: RATIFICATION AND APPROVAL OF DISTRICT

COMMERCIAL WARRANTS, REVOLVING CASH FUND EXPENDITURES AND PURCHASE CARD TRANSACTIONS FOR AUGUST 2020


RECOMMENDATION: Ratify and approve District commercial warrants for August 2020. DISCUSSION/PROGRAM:

Education Code Section 42631 requires that all payments from the funds of the School District be made on the written order of the Governing Board. Education Code Sections 42632 and 42633 permit the Governing Board to designate an officer or employee of the District to sign orders rather than a majority of the members of the Board. Warrants for ratification and approval represent invoiced payments against purchase orders previously approved by the Governing Board. The warrants were audited and approved by the County Superintendent of Schools prior to payment. The listing includes warrants written to reimburse the District’s revolving cash funds (RCF) and District purchasing card (P-Card) accounts.

LEGAL REFERENCE:

Education Code Sections 42631, 42632 and 42633

FISCAL IMPACT: As described in the attached document.


Commercial Warrant Payments August 1 – August 31, 2020

Fund Fund

Description Warrants Processed

Total Amount

01-00 General Fund (Restricted and Unrestricted) 469 $8,180,790.59 11-00 Adult Education 5 10,816.55 12-00 Child Development (State Preschool) Fund 4 1,191.30 13-00 Cafeteria Special Revenue Fund 4 7,150.82 14-00 Deferred Maintenance Fund 1 691,987.35 25-19 Capital Facilities 2 3,375.10 40-00 Special Reserves Capital Project Fund 4 346,502.07 63-00 Other Enterprise Fund 563 204,602.37 67-15 Self-Insurance (Workers Compensation) Fund 20 579,362.88 67-16 Self-Insurance (Employee Benefits) Fund 2 884,330.95 67-30 Self-Insurance (Deductible) Fund 5 17,318.68

TOTAL 1,079 $10,927,428.66

Included in the commercial warrants are reimbursements of expenditures paid from: Purchasing Card (P-Card) $42,087.11 Revolving Cash Fund (RCF) $12,667.54



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 5.3(d) Staff Support: Joy Ramiro SUBJECT: APPROVAL OF RESOLUTION NO. 01-2021 ENTITLED

"CERTIFICATION OF THE ACTUAL APPROPRIATION LIMIT FOR 2019-2020 AND ADOPTION OF THE 2020-2021 GANN LIMIT"


RECOMMENDATION: Approve Resolution No. 01-2021, certifying the actual appropriation limit for 2019-2020 and adopting the 2020-2021 Gann Limit. DISCUSSION/PROGRAM:

Education Code Section 42132 requires school districts to establish maximum appropriations limits, commonly called “Gann Limit,” for the current fiscal year and to re-establish the Gann Limit for the fiscal year just ended in accordance with the provisions of Article XIII-B of the Constitution of the State of California. The estimated appropriations amount for the 2020-2021 fiscal year is $270,453,262. The District is also certifying that the 2019-2020 appropriations of $260,728,104 did not exceed the appropriations limit for the year. A resolution is attached, along with supporting calculations.

LEGAL REFERENCE:

California Education Code Section 42132 Article XIII-B, California Constitution

FISCAL IMPACT: N/A


RESOLUTION NO. 01-2021

CERTIFICATION OF THE ACTUAL APPROPRIATION LIMIT FOR 2019-2020 AND ADOPTION OF THE 2020-2021 GANN LIMIT

ON MOTION of Member ______________________________________, seconded by Member

, the following resolution is adopted:

WHEREAS, in November 1979, the California electorate did adopt Proposition 4, commonly

called the “Gann Amendment,” which added Article XIII-B to the California Constitution; and WHEREAS, the provisions of that Article establish maximum appropriations limits, commonly

called “Gann Limits,” for public agencies, including school districts; and WHEREAS, the District must establish a revised Gann Limit for the 2019-2020 fiscal year and a

projected Gann Limit for the 2020-2021 fiscal year in accordance with the provisions of Article XIII-B and applicable statutory law;

THEREFORE, BE IT RESOLVED that this Governing Board hereby provides the public with the opportunity to review the calculations and documentation of the Gann Limit which are made in accordance with applicable constitutional and statutory law. That the actual appropriation limit for the 2019-2020 has been recalculated and established to be $260,728,104. That the District’s appropriation limit is now established for the 2020-2021 school year to be $270,453,262. That the Board hereby declares that the appropriations in the Budget for the 2020-2021 fiscal year do not exceed the limitations imposed by Article XIII-B of the Constitution of the State of California and that the District did not exceed its appropriations limit in the 2019-2020 fiscal year. AND BE IT FURTHER RESOLVED that the Superintendent provide copies of this resolution, along with appropriate attachments, to the San Diego County Superintendent of Schools and interested citizens of this District.

PASSED AND ADOPTED on September 10, 2020, by the following vote:

AYES: NOES: ABSENT: ABSTAIN: STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) This is to certify that the foregoing document is a true copy of the Resolution of the Board of Education of the Poway Unified School District of San Diego County. _________________________________________ T.J. Zane, Clerk of the Board of Education

Poway UnifiedSan Diego County

Unaudited ActualsFiscal Year 2019-20

School District Appropriations Limit Calculations37 68296 0000000

Form GANN

California Dept of EducationSACS Financial Reporting Software - 2020.2.0File: gann-d (Rev 05/19/2020) Page 1 of 3 Printed: 8/27/2020 1:31 PM

2019-20Calculations

2020-21Calculations

Extracted Entered Data/ Extracted Entered Data/

Data Adjustments* Totals Data Adjustments* Totals

A. PRIOR YEAR DATA 2018-19 Actual 2019-20 Actual

(2018-19 Actual Appropriations Limit and Gann ADA

are from district's prior year Gann data reported to the CDE)

1. FINAL PRIOR YEAR APPROPRIATIONS LIMIT

(Preload/Line D11, PY column) 250,236,428.81 250,236,428.81 260,728,104.07

2. PRIOR YEAR GANN ADA (Preload/Line B3, PY column) 35,246.67 35,246.67 35,364.11

ADJUSTMENTS TO PRIOR YEAR LIMIT Adjustments to 2018-19 Adjustments to 2019-20

3. District Lapses, Reorganizations and Other Transfers4. Temporary Voter Approved Increases5. Less: Lapses of Voter Approved Increases6. TOTAL ADJUSTMENTS TO PRIOR YEAR LIMIT

(Lines A3 plus A4 minus A5) 0.00 0.00

7. ADJUSTMENTS TO PRIOR YEAR ADA(Only for district lapses, reorganizations and

other transfers, and only if adjustments to the

appropriations limit are entered in Line A3 above)

B. CURRENT YEAR GANN ADA 2019-20 P2 Report 2020-21 P2 Estimate(2019-20 data should tie to Principal ApportionmentSoftware Attendance reports and include ADA for charter schoolsreporting with the district)

1. Total K-12 ADA (Form A, Line A6) 35,364.11 35,364.11 35,364.11 35,364.11

2. Total Charter Schools ADA (Form A, Line C9) 0.00 0.00 0.00 0.00

3. TOTAL CURRENT YEAR P2 ADA (Line B1 plus B2) 35,364.11 35,364.11

C. CURRENT YEAR LOCAL PROCEEDS OF TAXES/STATE 2019-20 Actual 2020-21 BudgetAID RECEIVEDTAXES AND SUBVENTIONS (Funds 01, 09, and 62)

1. Homeowners' Exemption (Object 8021) 1,051,473.56 1,051,473.56 1,027,350.00 1,027,350.00

2. Timber Yield Tax (Object 8022) 0.00 0.00 0.00 0.00

3. Other Subventions/In-Lieu Taxes (Object 8029) 0.00 0.00 0.00 0.00

4. Secured Roll Taxes (Object 8041) 161,963,279.50 161,963,279.50 154,858,933.00 154,858,933.00

5. Unsecured Roll Taxes (Object 8042) 5,063,654.24 5,063,654.24 4,849,316.00 4,849,316.00

6. Prior Years' Taxes (Object 8043) (16,476.29) (16,476.29) (34,594.00) (34,594.00)

7. Supplemental Taxes (Object 8044) 3,818,106.84 3,818,106.84 3,903,662.00 3,903,662.00

8. Ed. Rev. Augmentation Fund (ERAF) (Object 8045) 0.00 0.00 (576,143.00) (576,143.00)

9. Penalties and Int. from Delinquent Taxes (Object 8048) 0.00 0.00 0.00 0.00

10. Other In-Lieu Taxes (Object 8082) 0.00 0.00 0.00 0.00

11. Comm. Redevelopment Funds (objects 8047 & 8625) 12,015,476.73 12,015,476.73 12,081,483.00 12,081,483.00

12. Parcel Taxes (Object 8621) 0.00 0.00 0.00 0.00

13. Other Non-Ad Valorem Taxes (Object 8622) (Taxes only) 0.00 0.00 0.00 0.00

14. Penalties and Int. from Delinquent Non-LCFF

Taxes (Object 8629) (Only those for the above taxes) 0.00 0.00 0.00 0.00

15. Transfers to Charter Schools

in Lieu of Property Taxes (Object 8096)16. TOTAL TAXES AND SUBVENTIONS

(Lines C1 through C15) 183,895,514.58 0.00 183,895,514.58 176,110,007.00 0.00 176,110,007.00

OTHER LOCAL REVENUES (Funds 01, 09, and 62)

17. To General Fund from Bond Interest and Redemption

Fund (Excess debt service taxes) (Object 8914) 0.00 0.00 0.00 0.00

18. TOTAL LOCAL PROCEEDS OF TAXES

(Lines C16 plus C17) 183,895,514.58 0.00 183,895,514.58 176,110,007.00 0.00 176,110,007.00




Form GANN


2019-20Calculations

2020-21Calculations



EXCLUDED APPROPRIATIONS

19. Medicare (Enter federally mandated amounts only from objs.3301 & 3302; do not include negotiated amounts)

3,393,880.21 3,607,840.00

OTHER EXCLUSIONS

20. Americans with Disabilities Act21. Unreimbursed Court Mandated Desegregation

Costs 22. Other Unfunded Court-ordered or Federal Mandates23. TOTAL EXCLUSIONS (Lines C19 through C22) 3,393,880.21 3,607,840.00

STATE AID RECEIVED (Funds 01, 09, and 62)

24. LCFF - CY (objects 8011 and 8012) 139,189,867.42 139,189,867.42 145,757,389.00 145,757,389.00

25. LCFF/Revenue Limit State Aid - Prior Years (Object 8019) (748,593.00) (748,593.00) 0.00 0.00

26. TOTAL STATE AID RECEIVED

(Lines C24 plus C25) 138,441,274.42 0.00 138,441,274.42 145,757,389.00 0.00 145,757,389.00

DATA FOR INTEREST CALCULATION

27. Total Revenues (Funds 01, 09 & 62; objects 8000-8799) 403,825,760.56 403,825,760.56 421,564,150.00 421,564,150.00

28. Total Interest and Return on Investments

(Funds 01, 09, and 62; objects 8660 and 8662) 1,329,956.81 1,329,956.81 900,000.00 900,000.00

D. APPROPRIATIONS LIMIT CALCULATIONS 2019-20 Actual 2020-21 Budget

PRELIMINARY APPROPRIATIONS LIMIT

1. Revised Prior Year Program Limit (Lines A1 plus A6) 250,236,428.81 260,728,104.07

2. Inflation Adjustment 1.0385 1.0373

3. Program Population Adjustment (Lines B3 divided

by [A2 plus A7]) (Round to four decimal places) 1.0033 1.0000

4. PRELIMINARY APPROPRIATIONS LIMIT

(Lines D1 times D2 times D3) 260,728,104.07 270,453,262.35

APPROPRIATIONS SUBJECT TO THE LIMIT

5. Local Revenues Excluding Interest (Line C18) 183,895,514.58 176,110,007.00

6. Preliminary State Aid Calculation

a. Minimum State Aid in Local Limit (Greater of

$120 times Line B3 or $2,400; but not greater

than Line C26 or less than zero) 4,243,693.20 4,243,693.20

b. Maximum State Aid in Local Limit

(Lesser of Line C26 or Lines D4 minus D5 plus C23;

but not less than zero) 80,226,469.70 97,951,095.35

c. Preliminary State Aid in Local Limit

(Greater of Lines D6a or D6b) 80,226,469.70 97,951,095.35

7. Local Revenues in Proceeds of Taxesa. Interest Counting in Local Limit (Line C28 divided by

[Lines C27 minus C28] times [Lines D5 plus D6c]) 872,731.66 586,346.60

b. Total Local Proceeds of Taxes (Lines D5 plus D7a) 184,768,246.24 176,696,353.60

8. State Aid in Proceeds of Taxes (Greater of Line D6a,

or Lines D4 minus D7b plus C23; but not greater

than Line C26 or less than zero) 79,353,738.04 97,364,748.75

9. Total Appropriations Subject to the Limita. Local Revenues (Line D7b) 184,768,246.24

b. State Subventions (Line D8) 79,353,738.04

c. Less: Excluded Appropriations (Line C23) 3,393,880.21

d. TOTAL APPROPRIATIONS SUBJECT TO THE LIMIT

(Lines D9a plus D9b minus D9c) 260,728,104.07




Form GANN


2019-20Calculations

2020-21Calculations



10. Adjustments to the Limit Per

Government Code Section 7902.1

(Line D9d minus D4; if negative, then zero) 0.00

If not zero report amount to:

Keely Bosler, Director

State Department of Finance

Attention: School Gann Limits

State Capitol, Room 1145

Sacramento, CA 95814

SUMMARY 2019-20 Actual 2020-21 Budget11. Adjusted Appropriations Limit

(Lines D4 plus D10) 260,728,104.07 270,453,262.35

12. Appropriations Subject to the Limit

(Line D9d) 260,728,104.07

* Please provide below an explanation for each entry in the adjustments column.

Joy Ramiro (858) 521-2800 ext, 2781

Gann Contact Person Contact Phone Number



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 5.3(e) Staff Support: Joy Ramiro SUBJECT: APPROVAL OF QUARTERLY ASSOCIATED STUDENT

BODY (ASB) AND STUDENT COUNCIL FINANCIAL REPORTS AND RATIFICATION OF ASB PURCHASE ORDERS


RECOMMENDATION: Approve the quarterly ASB and Student Council Financial Reports and ASB purchase orders. DISCUSSION/PROGRAM:

The quarterly ASB and Student Council Financial Reports, including a detailed listing of purchase orders greater than $5,000, for the quarter ending June 30, 2020, are attached for the Board’s review and approval.

LEGAL REFERENCE:

N/A

FISCAL IMPACT: N/A

ASSOCIATED STUDENT BODY FINANCIAL REPORT

POWAY RANCHO BLACK BERNARDO MEADOW- *TWIN MESA OAK ELEM. ABRAXAS HIGH MT CARMEL BERNARDO DEL NORTE WESTVIEW MOUNTAIN HEIGHTS BROOK PEAKS VERDE VALLEY SCHOOLS TOTAL

GENERAL ACCOUNT: BEG BAL 7-01-19 18,571.56 24,508.48 67,980.18 34,135.02 164,125.20 4,481.92 28,649.41 16,115.13 6,641.55 26,963.86 40,117.75 42,637.17 37,871.42 512,798.65 BEG BAL 04-01-20 18,177.14 40,303.54 112,931.66 49,530.22 193,922.01 1,127.57 17,609.95 22,917.38 14,002.67 25,211.24 57,711.12 46,074.62 32,220.88 631,740.00 INC/TRF 0.00 2,357.16 476.09 834.19 13,289.09 4,023.99 277.42 0.00 3,121.07 0.00 0.00 0.00 320.11 24,699.12 EXP/TRF 0.00 9,081.11 38,800.54 767.95 19,571.44 -627.00 2,395.53 4,179.12 4,891.01 0.00 10,675.62 3,538.98 944.03 94,218.33 END BAL 06-30-20 18,177.14 33,579.59 74,607.21 49,596.46 187,639.66 5,778.56 15,491.84 18,738.26 12,232.73 25,211.24 47,035.50 42,535.64 31,596.96 562,220.79

ATHLETIC CLUB ACCOUNTS: BEG BAL 7-01-19 0.00 102,653.48 95,826.49 42,530.00 92,870.20 25,783.41 0.00 0.00 0.00 0.00 0.00 0.00 0.00 359,663.58 BEG BAL 04-01-20 0.00 120,351.72 99,252.17 42,237.97 148,058.82 3,768.45 0.00 0.00 0.00 0.00 0.00 0.00 0.00 413,669.13 INC/TRF 0.00 63,345.28 1,855.06 76,679.95 75,858.75 5,195.60 0.00 0.00 0.00 0.00 0.00 0.00 0.00 222,934.64 EXP/TRF 0.00 78,772.89 21,876.37 94,066.16 184,891.18 2,480.83 0.00 0.00 0.00 0.00 0.00 0.00 0.00 382,087.43 END BAL 06-30-20 0.00 104,924.11 79,230.86 24,851.76 39,026.39 6,483.22 0.00 0.00 0.00 0.00 0.00 0.00 0.00 254,516.34

OTHER CLUB ACCOUNTS: BEG BAL 7-01-19 0.00 94,351.26 85,867.05 85,020.92 90,460.06 216,376.98 1,514.38 62,371.54 9,081.31 27,126.85 41,851.86 19,486.31 0.00 733,508.52 BEG BAL 04-01-20 0.00 110,246.11 69,566.87 82,211.15 133,439.92 235,447.09 1,514.38 28,426.36 10,655.51 49,955.45 90,008.09 8,223.37 0.00 819,694.30 INC/TRF 0.00 51,197.00 25,601.96 10,995.74 35,259.20 152,508.32 0.00 146.54 400.00 1,191.05 82.79 2,197.78 0.00 279,580.38 EXP/TRF 0.00 43,746.26 12,952.38 27,747.99 48,757.74 190,728.90 0.00 4,418.75 11,055.51 7,441.35 9,694.76 2,765.77 0.00 359,309.41 END BAL 06-30-20 0.00 117,696.85 82,216.45 65,458.90 119,941.38 197,226.51 1,514.38 24,154.15 0.00 43,705.15 80,396.12 7,655.38 0.00 739,965.27

YEARBOOK ACCOUNT: BEG BAL 7-01-19 0.00 86,968.53 13,664.21 1,567.13 62,385.03 19,845.45 2,418.64 19,196.08 3,427.72 5,968.75 23,296.29 11,413.47 0.00 250,151.30 BEG BAL 04-01-20 0.00 84,166.17 34,440.71 1,567.13 60,110.26 94,162.77 8,358.64 15,818.43 1,613.15 2,790.20 25,992.37 10,278.07 0.00 339,297.90 INC/TRF 0.00 25,331.83 126.10 870.00 4,485.15 494.06 5,084.25 3,600.00 0.00 140.00 5,180.00 2,835.00 0.00 48,146.39 EXP/TRF 0.00 17,761.87 16,669.76 0.00 1,543.05 71,816.02 0.00 683.93 16.00 0.00 0.00 308.87 0.00 108,799.50 END BAL 06-30-20 0.00 91,736.13 17,897.05 2,437.13 63,052.36 22,840.81 13,442.89 18,734.50 1,597.15 2,930.20 31,172.37 12,804.20 0.00 278,644.79

SUMMARY as of 06-30-20: GENERAL ACCT 18,177.14 33,579.59 74,607.21 49,596.46 187,639.66 5,778.56 15,491.84 18,738.26 12,232.73 25,211.24 47,035.50 42,535.64 31,596.96 562,220.79 ATHLETIC CLUB ACCT 0.00 104,924.11 79,230.86 24,851.76 39,026.39 6,483.22 0.00 0.00 0.00 0.00 0.00 0.00 0.00 254,516.34 OTHER CLUB ACCT 0.00 117,696.85 82,216.45 65,458.90 119,941.38 197,226.51 1,514.38 24,154.15 0.00 43,705.15 80,396.12 7,655.38 0.00 739,965.27 YEARBOOK ACCT 0.00 91,736.13 17,897.05 2,437.13 63,052.36 22,840.81 13,442.89 18,734.50 1,597.15 2,930.20 31,172.37 12,804.20 0.00 278,644.79

TOTAL 18,177.14 347,936.68 253,951.57 142,344.25 409,659.79 232,329.10 30,449.11 61,626.91 13,829.88 71,846.59 158,603.99 62,995.22 31,596.96 1,835,347.19

YEAR-TO-DATE (ALL ACCOUNTS): BEG BAL 7-01-19 18,571.56 308,481.75 263,337.93 163,253.07 409,840.49 266,487.76 32,582.43 97,682.75 19,150.58 60,059.46 105,265.90 73,536.95 37,871.42 1,856,122.05 TOTAL INC 200.00 719,698.76 399,872.93 458,683.15 957,663.20 948,530.14 38,214.18 84,721.97 83,953.63 122,456.98 167,259.84 56,202.76 16,558.42 4,054,015.96 TOTAL EXP 594.42 680,243.83 409,259.29 479,591.97 957,843.90 982,688.80 40,347.50 120,777.81 89,274.33 110,669.85 113,921.75 66,744.49 22,832.88 4,074,790.82 END BAL 06-30-20 18,177.14 347,936.68 253,951.57 142,344.25 409,659.79 232,329.10 30,449.11 61,626.91 13,829.88 71,846.59 158,603.99 62,995.22 31,596.96 1,835,347.19


QUARTER ENDING 06-30-20

TOTAL AMOUNT OF PURCHASE ORDERS ISSUED DURING THE QUARTER 181,338.13$

LIST OF PURCHASE ORDERS IN EXCESS OF $5,000

P.O. No. LOC VENDOR DESCRIPTION AMOUNT13254 PHS Moniker Events Prom venue 12,500.00$ 20846 MCHS Coastal Enterprises 2020-2021 PE apparel 5,692.45 20850 MCHS The Stopper Group Sound system 6,146.28 1920020 DNHS Samaco Supply PE combination locks 5,115.83 20-104710-03 WVHS Heff Jones Final yearbook payment 69,263.63 506 BMMS Jostens Final yearbook payment 15,785.21 1920-1084 MBMS PUSD Transfer classes from ASB to CLR 10,689.03 13258 TPMS Dave's Sports PE clothes 12,549.92

Total Purchase Orders in excess of $5,000 137,742.35$

POWAY UNIFIED SCHOOL DISTRICTASSOCIATED STUDENT BODY PURCHASE ORDER REPORT

HIGH SCHOOLS & MIDDLE SCHOOLSQUARTER ENDING June 30, 2020

STUDENT COUNCIL FINANCIAL REPORT

BEGINNING ENDINGBALANCE INCOME/ EXPENSE/ BALANCE

AS OF 03/31/20 TRANSFER ENCUMBRANCES AS OF 06/30/20

ADOBE BLUFFS 3,014.69$ -$ -$ 3,014.69$

CANYON VIEW 1,560.99 - - 1,560.99

*CHAPARRAL 10,106.22 - - 10,106.22

CREEKSIDE - - - -

DEL SUR 3,001.78 - - 3,001.78

GARDEN ROAD 2,503.73 - 29.63 2,474.10

HIGHLAND RANCH 86.02 - - 86.02

LOS PENASQUITOS 444.25 - - 444.25

MIDLAND 26.15 - - 26.15

MONTEREY RIDGE 48.80 - - 48.80

MORNING CREEK 2,018.96 - - 2,018.96

PAINTED ROCK 3,538.86 - - 3,538.86

**PARK VILLAGE 480.71 - - 480.71

ROLLING HILLS 755.23 - - 755.23

STONE RANCH 1,098.89 - 745.00 353.89

SUNSET HILLS 770.02 96.15 169.40 696.77

TIERRA BONITA 292.21 223.93 - 516.14

TURTLEBACK 641.11 - - 641.11

WESTWOOD 722.99 - - 722.99

WILLOW GROVE 1,109.27 0.03 - 1,109.30

TOTALS 32,220.88$ 320.11$ 944.03$ 31,596.96$


QUARTER ENDING 06-30-2020

SCHOOLS



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 5.3(f) Staff Support: Joy Ramiro SUBJECT: ACKNOWLEDGMENT OF QUARTERLY DISCLOSURE OF

LOCAL AGENCY INVESTMENTS FOR POWAY UNIFIED SCHOOL DISTRICT


RECOMMENDATION: Acknowledge the Quarterly Disclosure of Local Agency Investments for Poway Unified School District. DISCUSSION/PROGRAM:

Most of the District’s funds are invested in the San Diego County Treasury as required by statute. The County’s custodian is Citibank and the pool assets are in a segregated account for benefit of the pool. All money market fund accounts that the pool invests in are comprised of government obligation securities only. The San Diego County Treasury continues to be conservative in its investment strategies. Pursuant to Government Code Section 53646, the legislative body of all governmental entities must annually review the investment policy of that governmental entity. In addition, the legislative body must receive a quarterly report of those investments. This agenda item accomplishes both of these tasks. Our policy has not changed since the initial requirement for this code in August of 1996. The policy is as follows:

Education Code Section 41001 requires most school district funds (those included in the General Fund and required to meet the regular obligations of the District) to be deposited into the County Treasury. Education Code Section 41015 allows districts that have funds in a Special Reserve Fund, or that have any surplus monies not required for immediate district operation, to invest such funds in various security categories as specified in the Government Code.

Over the years, District staff has elected to pursue a very conservative approach in the investment of District


Government Code Section 53646 California Education Code Sections 41001 and 41015

FISCAL IMPACT: N/A

funds. Virtually all surplus funds have been invested in the County Treasury Investment Pool. Special bank accounts are maintained for two purposes. The first is for clearing accounts to receive deposits of cash and checks, with a subsequent withdrawal check sent to the County Treasury for deposit. The second is to operate programs within the District such as the ASB, Food and Nutrition, and revolving cash accounts. It should be noted that these funds are placed in federally-insured financial institutions and, in addition to the normal $250,000 of insurance provided, we have obtained agreements from the institutions to "fully collateralize" our deposits, thereby providing insurance for 100 percent of the funds we have on deposit. All of our investments comply with the Board's investment policy. Pursuant to Government Code Section 53646, we have attached the quarterly disclosure report as required for the Board’s information.

Poway Unified School DistrictDisclosure of District Investments

Pursuant to Government Code Section 53646, you are hereby notified that as of the quarter endingJune 30, 2020, the funds of the District were invested as provided below and shown in detailon the attached exhibits. The portfolio complies with the District's current investment policy.

County Treasury Investment Pool $102,753,213

Bank and Credit Union $13,064,005

Total $115,817,218

For the Quarter Ending June 30, 2020

Exhibit A

Poway Unified School DistrictCash Investments Detail


County Treasury Investment Pool Fund Numbers AmountGeneral Fund (Restricted & Unrestricted) 01-00 49,861,368.40$ Adult Education Fund 11-00 121,436.19Child Development (State Preschool) Fund 12-00 195,800.21Cafeteria Special Revenue Fund 13-00 89,957.86Deferred Maintenance Fund 14-00 1,019,048.26Special Reserve Fund For Other Than Capital Outlay Projects 17-42 1,665,752.08Capital Facilities (AB2068) Fund 25-19 6,025,679.71County (State) School Facilities Fund 35-00 158,259.74Special Reserve Fund For Capital Outlay Projects 40-00 27,271,033.84Other Enterprise Fund (ESS) 63-00 2,636,763.12Self-Insurance (Workers' Compensation) Fund 67-15 8,409,218.19Self-Insurance (Employee Benefits) Fund 67-16 4,722,928.22Self-Insurance (Deductible) Fund 67-30 247,508.24Retiree Benefit Fund 71-00 221.39School Foundations Fund 73-20 328,237.55

Total 102,753,213.00$

Bank, Credit Union and Other Investments

Clearing Account - District 13,400.18$ Clearing Account - Transportation 120,962.30 Checking Account - Food and Nutrition Services 286,897.64 Clearing Account - Adult Ed 16,997.75 Clearing Account - ESS and Preschool 884,413.81 Clearing Account - Flexible Benefits 176,492.66 Associated Student Body & Student Council Accounts 1,835,347.19 PARS - OPEB Trust Fund 9,729,493.32

Total 13,064,004.85$

Grand Total 115,817,217.85$



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 5.3(g) Staff Support: Joy Ramiro SUBJECT: ACKNOWLEDGMENT OF QUARTERLY DISCLOSURE OF

LOCAL AGENCY INVESTMENTS FOR COMMUNITY FACILITIES DISTRICT NOS. 1 THROUGH 16


RECOMMENDATION: Acknowledge the Quarterly Disclosure of Local Investments for Community Facilities Districts Nos. 1 through 16. DISCUSSION/PROGRAM:

Pursuant to Government Code Section 53646, the legislative body of all governmental entities must annually review the investment policy of that governmental entity. In addition, the legislative body must receive a quarterly report of those investments. This agenda item accomplishes both of these tasks. Our policy has not changed since the initial requirement for this code in August of 1996. The policy is as follows:

Funds generated in Community Facilities Districts are not required to be deposited in the County Treasury. The District has the option to deposit funds within the county pool to facilitate the use of the County Department of Education financial system and to invest these funds in a conservative and secure manner. District also has the option to deposit funds with a fiscal agent as trustee to facilitate financial transactions, including bond issuance.

When bonds are sold, a reserve account is maintained by the fiscal agent trustee used in making the annual bond payments to the bondholders. The bond proceeds are available for approved projects and invested according to cash flow needs. These funds are invested with the trustee's approval in fully insured securities and investment vehicles.

It should be noted that these funds are placed in federally-insured financial institutions and, in addition to the normal $250,000 of insurance provided, we have obtained agreements from the institutions to "fully collateralize" our deposits, thereby providing insurance for 100 percent of the funds we have on deposit.

We have attached the quarterly disclosure reports as required for the Board’s information. These reports identify the investments of Community Facilities District Nos. 1 through 16.

LEGAL REFERENCE:

Government Code Section 53646

FISCAL IMPACT: N/A

Fiscal AgentCFD #1 6,088,891$ CFD #2 3,536,136CFD #2 IA-1 303,657CFD #3 1,095,475CFD #4 3,115,365CFD #5 533,925CFD #6 13,960,646CFD #7 1,106,143CFD #8A 18,913CFD #8B 949,936CFD #9 509,313CFD #10 2,722,797CFD # 11 Z1 1,817,612CFD # 11 Z2 2,179,557CFD # 11 Z3 2,144,420CFD # 12 1,741,205CFD # 13 1,688,072CFD # 14 4,903,914CFD # 15 2,964,649CFD # 16 17,353,719PFA 2017A 18,640PFA 2017B 10,5632013 PFA 2,819,5172013B PFA 1,623,7562014 PFA 9,2062014B PFA 2,422,4542014C PFA 1,877,3502016A PFA 67,9502014 JAA 38,316,5972015A 8,787,7302007 LRB 16,670,0822012 COPS (US Bank) 5,766,384TOTAL 147,124,574$

*Improvement AreasCFD #6 A 1,353,608$ CFD #6 B 2,309,725 CFD #6 C 1,247,109 CFD #10 A 887,625CFD #10 B 535,753CFD #10 C 342,679CFD #10 D 443,677

CFD #10 E 454,497CFD #10 F 794,436CFD #11 A 898,397CFD #11 B 783,712CFD #11 C 982,034CFD #14 A 3,209,518CFD #15 A 1,526,319CFD #15 B 791,063CFD #15 C 2,932,271CFD #15 D 1,360,973CFD # 16 A 28,525,215TOTAL 49,378,609$

*Improvement Areas (IA) are funds held and bonded for the timely construction of infrastructure within the Community Facilities District.

Poway Unified School DistrictCommunity Facilities DistrictsDisclosure of District Investments


Pursuant to Government Code Section 53646, you are hereby notified that as of the quarter ending June 30, 2020, the CFD funds of the District were invested as listed below. The portfolio complies with the District's current investment policy.



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 5.3(h) Staff Support: Babre (Lou) Lewis SUBJECT: APPROVAL OF RESOLUTION NO. 04-2021 ENTITLED

"OBSERVANCE OF NATIONAL SCHOOL LUNCH WEEK" Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required

RECOMMENDATION: Approve Resolution No. 04-2021 recognizing National School Lunch Week from October 12 through October 16, 2020. DISCUSSION/PROGRAM:

National School Lunch Week was established October 9, 1962, by a proclamation from President John F. Kennedy. This special week is recognized annually to promote the importance of a healthy school lunch in a child’s life and the impact it has inside and outside of the classroom. Each year the President of the United States acknowledges National School Lunch Week by issuing a proclamation calling for appropriate ceremonies and activities. School districts around the nation will celebrate National School Lunch Week from October 12 through October 16, 2020. The primary goal of the Child Nutrition Program is to improve the health and nutritional status of students. The theme this year is “Now Playing: School Lunch!” This theme will put a spotlight on hit menu items that kids love while capitalizing on the popularity of movies to appeal to students in all grade levels. Studies indicate that students who consume nutritious meals have the greatest success in school. Healthy eating correlates with improved math and reading scores, increased attention, reduced absence and tardy rates, and improved behavior. This week provides the opportunity to reflect on the critical role the school lunch program plays in promoting the health and well-being of tomorrow's leaders. We also recognize the talent and dedication of all the food and nutrition professionals, school officials, community leaders, and parents for their efforts to ensure that children are provided nutritious meals each day.

LEGAL REFERENCE:

Public Law 87-780

FISCAL IMPACT: N/A



OBSERVANCE OF NATIONAL SCHOOL LUNCH WEEK

ON MOTION of Member , seconded by

Member the following resolution is adopted:

WHEREAS, the National School Lunch Week was established on October 9, 1962, by

presidential proclamation; and WHEREAS, school districts around the nation will celebrate National School Lunch Week

from October 12 through October 16, 2020; and WHEREAS, the National School Lunch Program is dedicated to the health and well-being

of our District’s children; and WHEREAS, the National School Lunch Week is designed to raise awareness about the

role school nutrition and nutrition education play in the lives of children; and

WHEREAS, studies indicate that students who consume nutritious meals have improved mathematic grades and reading scores, increased attention, and reduced absence and tardy rates, and improved behavior; and

WHEREAS, it is important for all parents, students, and District personnel to understand

that the food and nutrition program is an integral part of the education program: and NOW, THEREFORE, BE IT RESOLVED, that the Board of Education hereby

acknowledges the week from October 12 through October 16, 2020, as National School Lunch Week, and urges all parents, students, and staff members to observe this week in a way appropriate to its significance and importance.

PASSED AND ADOPTED on September 10, 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) This is to certify that the foregoing document is a true copy of the Resolution of the Board of Education of the Poway Unified School District of San Diego County. _____________________________________ T.J. Zane, Clerk of the Board of Education



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 5.3(i) Staff Support: Babre (Lou) Lewis SUBJECT: APPROVAL OF RESOLUTION NO. 05-2021 ENTITLED

"OBSERVANCE OF NATIONAL FARM TO SCHOOL MONTH"


RECOMMENDATION: Approve Resolution No. 05-2021 acknowledging National Farm to School Month as October 2020. DISCUSSION/PROGRAM:

The United States House of Representatives established October as National Farm to School Month in 2010. Since then, October has been recognized annually to celebrate the growing importance of farm to school programs to improve child nutrition, support local economies, and educate children about the origins of food. Farm to school programs include the core elements of local procurement, school gardens, and food and agriculture education that offer far-reaching benefits to students, local farmers, and the community. Farm to school empowers children and their families to make informed food choices while providing new and diverse market opportunities for farmers and producers, strengthening the local economy, and contributing to vibrant and engaged communities. The primary goal of the Farm to School Program is to promote the importance of farm to school activities in helping to improve child nutrition, support local economies and connect children and communities with the source of their food. Research into existing Farm to School programs indicates that students choose significantly more servings of fruits and vegetables when given the choice of high quality, local, fresh produce, especially when this availability is linked to an educational activity. This month provides the opportunity to reflect on the critical role Farm to School programs play in promoting healthy eating, local foods, and more fruit and vegetable consumption both at school and at home.

LEGAL REFERENCE:

House Resolution 1655 - 111th Congress (2009-2010)

FISCAL IMPACT: N/A



NATIONAL FARM TO SCHOOL MONTH – OCTOBER 2020



WHEREAS, the National Farm to School Month was established in 2010, by a United

States House of Representatives resolution; and WHEREAS, school districts around the nation will celebrate National Farm to School

Month during October 2020 by serving local food in cafeterias, maintaining school gardens, and conducting food and agricultural enrichment activities in classrooms; and

WHEREAS, Farm to School programs connect schools with local farms with the objective

of serving healthy meals in school cafeterias, improving student nutrition, and providing health and nutrition education that will last a lifetime; and

WHEREAS, knowledge of nutrition, including the importance of eating fruits and

vegetables, as well as how food is grown, who grows it, and how to prepare it, are important components of health education; and

WHEREAS, children eat significantly more servings of fruits and vegetables in schools that provide fresh produce; and

NOW, THEREFORE, BE IT RESOLVED, that the Board of Education hereby recognizes the month of October 2020, as National Farm to School Month, and urges all parents, students, and staff members to observe this month in a way appropriate to its significance and importance.




TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 5.3(j) Staff Support: Babre (Lou) Lewis SUBJECT: APPROVAL OF THE PERMANENT SINGLE AGREEMENT

BETWEEN CALIFORNIA DEPARTMENT OF EDUCATION AND POWAY UNIFIED SCHOOL DISTRICT FOR PARTICIPATING IN CHILD NUTRITION PROGRAMS


RECOMMENDATION: Approve the Permanent Single Agreement between California Department of Education and Poway Unified School District for Participating in Child Nutrition Programs (CNP). DISCUSSION/PROGRAM:

Pursuant to federal and state laws and regulations, the District is required to maintain a written Permanent Single Agreement (PSA) with California Department of Education (CDE) to administer Child Nutrition Programs (CNP). The District’s current PSA was approved by the Board on August 19, 2013 and has been revised by CDE. The language in the new PSA is more robust and outlines the responsibilities of both the CDE and the District as they pertain to each CNP. This agreement replaces all previous agreements with CDE for each of the following CNPs:

• National School Lunch Program (NSLP) • School Breakfast Program (SBP) • Seamless Summer Option (SSO) • Food Distribution Program (FDP)

The purpose of this Agreement is to effectuate the National School Lunch Act (“NSLA”), as amended (42 U.S.C. § 1751 et seq.) and the Child Nutrition Act (“CNA”) of 1966, as amended (42 U.S.C. § 1771 et seq.). The District agrees to administer the CNPs in accordance with federal regulations and comply with the conditions of this Agreement, which are based on public laws, regulations, statutes, policies, procedures and best practices that govern CNPs to be operated by the SFA. A copy of the Permanent Single Agreement is attached.

LEGAL REFERENCE:

Title 42, United States Code, Sections 1751 and 1771 et seq.

FISCAL IMPACT: N/A

State of California California Department of Education Nutrition Services Division Permanent Single Agreement for Child Nutrition Programs

Child Nutrition Programs June 2018

Page 1 of 21 SNP-NSLP-01

Return by mail to (original signature required): California Department of Education

Nutrition Services Division 1430 N Street, Suite 4503

Sacramento, CA 95814 800-952-5609

Permanent Single Agreement for Child Nutrition Programs

School/Program Operator Name:

Poway Unified School District Address, City, State, Zip Code:

15250 Avenue of Science, San Diego CA 92128-3406

Vendor Number:

682900 CNIPS ID Number:

02457-SN-37-PSD

This Permanent Single Agreement (PSA) represents the U.S. Department of Agriculture’s (USDA) requirement for state agencies to provide each program operator with a PSA when a state agency administers any combination of the Child Nutrition Programs (CNP). This PSA replaces the CNPs PSA with the California Department of Education (CDE) for each program listed below.

This PSA shall be effective commencing on the earliest date specified by the individual CDE program manager’s signature on the cover page and remain in effect unless terminated as provided herein.

By signing this PSA, the program operator agrees to comply with the requirements for any program in which it is approved to participate. Each time the CDE approves a program operator’s application to participate in a CNP, the program operator will receive an updated copy of the PSA Cover Page identifying all CNPs in which the CDE approves the program operator to participate.

The program operator must comply with all requirements included in documents submitted as part of each CNP application, in addition to the requirements of this PSA.

For questions regarding any of the CNPs, please contact a CNP Specialist by phone at 800-952-5609.

Authority: Title 42, United States Code (42 U.S.C.) sections 1751–1762a, 1765–1766b, 1769–1769h, 1771–90, 3030a, 5179, 5180; as amended Title 5, United States Code Part 301; Title 7, United States Code sections 612c, 612c note, 1431, 1431b, 1431e, 1431 note, 1446a–1, 1859, 2014, 2025; Title 15, United States Code Section 713c; Title 22, United States Code Section 1922; Title 2, Code of Federal Regulations (2 CFR), Part 200; Title 7, Code of Federal Regulations (7 CFR), parts 15, 15a, 15b, 210, 215, 220, 225, 226, 240, 245, 250, and 3052.

Catalogue of Federal Domestic Assistance numbers 10.555, 10.553, 10.556, 10.558, 10.559, and 10.550. California Education Code (EC) Part 27, Chapter 9, Articles 7 through 12, and sections 48931, 49490–49570, and Title 5, California Code of Regulations (5 CCR) 15500 and 15501.

This is not an application to participate in a Child Nutrition Program

State of California Child Nutrition Programs California Department of Education June 2018 Nutrition Services Division Page 2 of 21 Permanent Single Agreement for Child Nutrition Programs SNP-NSLP-01

Definitions

Child Nutrition Programs: Federally funded nutrition programs administered by the USDA according to the National School Lunch Act of 1946 (Public Law [P.L.] 79-396), as amended, and the Child Nutrition Act of 1966 (P.L. 89-642), as amended. Specifically, for the purpose of this PSA: the National School Lunch Program (NSLP), Afterschool Meal Supplements (AMS) Program (snack), Seamless Summer Option (SSO), School Breakfast Program (SBP), Special Milk Program (SMP), State Meal Program, Food Distribution Program (FDP), Child and Adult Care Food Program (CACFP), and Summer Food Service Program (SFSP), herein CNPs.

Federal Assistance: Any funding, property, or aid that is provided to a state agency, program operator, institution, or recipient agency for the purpose of providing program benefits or services to eligible participants.

Institution: A sponsoring organization, child care center, outside-school-hours care center, or adult day care center that enters into an agreement with the state agency to assume final administrative and financial responsibility for program operations.

Program Operator: The legal governing body that is responsible for the administration of one or more schools and has the legal authority to enter into an agreement with the state agency to operate CNPs. A public, private nonprofit, or for-profit organization, that is approved to operate a CNP as defined in 7 CFR, parts 210, 215, 220, 225, 226, and 250. The program operator, recipient agency, institution, or organization who is party to this contract.

Recipient Agency: Any eligible nonprofit organization that receives food under 7 CFR, Part 250, Food Distribution Program.

School: An educational unit as defined in 7 CFR, parts 210, 215, and 220.

State Agency: The state educational agency approved by the USDA to administer CNPs within the state. For the purposes of this PSA, the state agency is the CDE.

Hereinafter, the institution, recipient agency, or organization shall be referred to as the program operator.

The CDE agrees, to the extent that funds are available as appropriated by Congress, to reimburse the program operator for the operation of the CNPs designated below, in accordance with applicable regulations governing such programs. The CDE agrees to make payments, where applicable, in accordance with 7 CFR, Part 240 (Cash in Lieu of Donated Foods), and any amendments thereto; and/or to USDA Foods to the program operator in accordance with 7 CFR, Part 250 (FDP). The CDE further agrees to disseminate a press release to notify the public of the availability of CNPs and the eligibility criteria for free milk and free and reduced-price (F/RP) meals and snacks to all local news media, the employment office, and any major employers who are contemplating layoffs in the attendance area of the CNPs.

State of California Child Nutrition Programs California Department of Education June 2018 Nutrition Services Division Page 3 of 21 Permanent Single Agreement for Child Nutrition Programs SNP-NSLP-01 The program operator agrees to accept federal funds and/or USDA Foods for the operation of CNPs as agreed to herein in accordance with all applicable CNP regulations and any amendments thereto, and to comply with all the provisions thereof, and with all California statutes, administrative rules, policy manuals, memoranda, guidance, and instructions and any instruction or procedures issued by the USDA or the CDE in connection therewith. The program operator further agrees to administer CNPs funded under this PSA in accordance with provisions of 2 CFR, Part 200, as applicable.

This PSA shall be effective commencing on the date specified by the individual CDE program manager’s signature and remain in effect unless terminated as provided herein. The program operator shall notify the CDE whenever significant changes occur in their CNP operations.

The CDE may terminate the program operator’s participation in any CNP covered in this PSA in accordance with the grant close-out procedures found in 2 CFR, Part 200, Subpart D, as applicable. If the CDE terminates the program operator’s participation in any CNP, the CDE’s action will result in the termination of the program operator’s participation in all CNPs.

Either party hereto may, by giving at least 30 days written notice, terminate this PSA. Upon termination or expiration of this PSA, as provided herein, the CDE shall make no further disbursement of funds paid to the program operator in accordance with this PSA, except to reimburse the eligible program operator in connection with breakfasts, lunches, suppers, snacks, or milk served on or prior to the termination or expiration date of this PSA. The obligations of the CDE under the above-cited regulations shall continue until the requirements thereof have been fully performed.

No termination or expiration of this PSA shall affect the obligation of the program operator to maintain and retain records as specified herein and to make such records available for audit or investigation. Such records shall be retained for a period of three years after the date of the first claim for reimbursement in the fiscal year to which they pertain; unless audit or review findings have not been resolved, in which case the records shall be retained beyond the three year period as long as required for resolution of the issues raised by the audit or review.

Assurance of Civil Rights Compliance

The program operator assures that the CNPs will be operated in compliance with all applicable civil rights laws and will implement all applicable nondiscrimination regulations. Unless otherwise made inapplicable by law, the program operator hereby agrees that it will comply with Title VI and VII of the Civil Rights Act of 1964 (42 U.S.C. 2000d 2000e-16), Title IX of the Education Amendments of 1972 (Title 20, United States Code Section 1681 et seq.), Section 504 of the Rehabilitation Act of 1973 (Title 29, United States Code Section 794), the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.), the Americans with Disabilities Act of 1990 (P.L.101-336), all provisions required by USDA Nondiscrimination Regulations (7 CFR, parts 15, 15a, 15b), Department of Justice Enforcement Guidelines for Enforcement of Nondiscrimination in Federally Assisted Programs, and the USDA Food and Nutrition Service (FNS) directives and guidelines to the effect that no person shall be discriminated against on the basis of race, color, national origin, sex, age, or disability in any program or activity conducted or funded by the USDA. The program operator hereby assures that it will immediately take necessary measures to effectuate this PSA.

State of California Child Nutrition Programs California Department of Education June 2018 Nutrition Services Division Page 4 of 21 Permanent Single Agreement for Child Nutrition Programs SNP-NSLP-01 This assurance is given in consideration of and for the purpose of obtaining any and all federal financial assistance, grants and loans of federal funds; reimbursable expenditures; grant or donation of federal property and interest in property; the detail of federal personnel; and the sale and lease of, and the permission to use, federal property or interest in such property or the furnishing of services without consideration or at a nominal consideration, or at a consideration that is reduced for the purpose of assisting the recipient, or in recognition of the public interest to be served by such sale, lease, or furnishing of services to the recipient, or any improvements made with federal financial assistance extended to the program operator by the USDA or CDE. This includes any federal agreement, arrangement, or other contract that has as one of its purposes the provision of assistance such as food, cash assistance for the purchase of food, or any other financial assistance extended in reliance on the representations and agreements made in this assurance.

By providing this assurance, the program operator agrees to compile data, maintain records, and submit reports as required to permit effective enforcement of the nondiscrimination laws, and permit authorized USDA or CDE personnel during normal working hours to review such records, books, and accounts as needed to ascertain compliance with the nondiscrimination laws. If there are any violations of this assurance, the USDA or CDE shall have the right to seek judicial enforcement of this assurance.

This assurance is binding on the program operator, its successors, transfers, and assignees as long as it receives assistance or retains possession of any assistance from the CDE. The persons whose signatures appear below are authorized to sign this assurance on behalf of the program operator.

Equal Employment Opportunity Clause

During the performance of this PSA, insofar as it relates to CNP administration expenses, the program operator agrees that:

(1) It will not discriminate against any employee because of race, color, national origin, gender, age, or disability. The program operator will take affirmative action to assure that applicants are employed, and that employees are treated during employment, without regard to their race, color, national origin, gender, religion, age, disability, political beliefs, sexual orientation, or marital or family status. Such action shall include, but not be limited to the following: employment upgrading, demotion, or transfer; recruitment, or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The program operator agrees to post, in conspicuous places available to employees and applicants for employment, notices to be provided by the CDE setting forth the provisions of this nondiscrimination clause.

(2) The program operator will, in all solicitations or advertisements for employees placed by or on behalf of the program operator, state that all qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, or disability.

(3) The program operator will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the CDE, advising the labor unions or workers' representative of the CDE’s commitments under Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.


(4) The program operator will comply with all provisions of Executive Order No. 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

(5) The program operator will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to its books, records, and accounts by the USDA, the Secretary of Labor, or the CDE for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

(6) In the event of the program operator's noncompliance with the nondiscrimination clauses of this PSA, as it relates to CNP expenses, the agreement may be canceled, terminated, or suspended in whole or part and the program operator may be declared ineligible for further government contracts in accordance with procedures authorized in Executive Order No. 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.

(7) The program operator will include the provisions of items (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The program operator will take such action with respect to any subcontract or purchase order as the USDA or CDE may direct as a means of enforcing such provision, including sanctions for noncompliance; provided, however that in the event the program operator becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the USDA or CDE, the program operator may request the United States or the CDE to enter into such litigation to protect the interests of the United States.

Requirements for Program Operator Participation

National School Lunch Program, School Breakfast Program, and Special Milk Program This section applies only if an effective date for the NSLP, SBP, or SMP has been entered on the cover

page, and signed by the School Nutrition Programs (SNP) Manager.

The program operator and participating schools under its jurisdiction shall comply with all provisions of 7 CFR, parts 210, 215, 220, and 245, and all requirements developed pursuant to and imposed by these regulations which incorporate the Sponsor Application for Participation, F/RP Policy Statement, and Claiming Alternative Policy Addenda by reference, as well as applicable provisions of 2 CFR, Part 200, and all applicable requirements of the California EC relating to CNPs, USDA guidance, and CDE management bulletins, hereby incorporated by reference.

The program operator further agrees to the following specific provisions, as applicable:

(1) Maintain a nonprofit school food service or a nonprofit milk service.

(2) Limit its net cash resources to an amount that does not exceed three months average expenditures for its nonprofit school food service or such other amount as may be approved in accordance with 7 CFR, sections 210.19a(1), 220.7 (e)(1)(I), and 220.13(I).


(3) Maintain a financial management system as prescribed in 7 CFR, sections 210.14(c), 220.13(I), and 215.7(d)(6).

(4) Comply with the requirements of the USDA regulations regarding financial management (2 CFR, Part 200).

(5) Serve meals and snacks that meet the minimum requirements prescribed in 7 CFR, sections 210.10, 210.10a, 220.8, or 220.8a, whichever is applicable.

(6) For pricing programs, to price meals and snacks as a unit.

(7) Serve CNP meals, milk, and snacks free or at a reduced-price to all children who are determined by the program operator to be eligible for such meals under 7 CFR, Part 245.

(8) Claim reimbursement at the assigned rates only for reimbursable meals and snacks served to eligible children. The program operator authority official signing the claim shall be responsible for reviewing and analyzing meal and milk counts to ensure accuracy, as specified in 7 CFR, sections 210.8, 220.11, and 215.11.

(9) Count the number of free, reduced-price, and paid reimbursable CNP meals at the point of service, as approved by the CDE.

(10) Submit claims for reimbursement in accordance with 7 CFR, sections 210.8, 220.11, 215.9, and 215.11.

(11) Comply with USDA requirements regarding nondiscrimination (7 CFR, parts 15, 15a, 15b).

(12) Make no discrimination against any child because of his or her eligibility for F/RP meals, milk, or supplements (snacks) in accordance with the F/RP Policy Statement.

(13) Accept and use USDA Foods, in as large quantities as may be efficiently used, as offered under provisions of 7 CFR, Part 250.

(14) Maintain, in the storage, preparation, service of food and milk, proper sanitation and health standards in conformance with all applicable state and local laws and regulations.

(15) Maintain necessary facilities for storing, preparing, and serving food or milk.

(16) Obtain for each school participating in the program a minimum of two food safety inspections during the school year, conducted by the state or local governmental agency responsible for food safety inspections, and publicly post inspection results, and develop and maintain for each school a food safety program complying with Hazard Analysis and Critical Control Points.

(17) Upon request, make all accounts and records pertaining to CNPs available to the CDE and USDA FNS, for audit or review, at a reasonable time and place in accordance with 7 CFR, sections 210.9(b)(17), 220.7(e)(13), and 215.13. In accordance with 7 CFR, Section 210.19(a)(4), the CDE shall promptly investigate complaints received or irregularities noted in connection with the operation of the program, and shall take appropriate action to correct any irregularities. At the discretion of the CDE, the investigations shall be conducted on an announced or unannounced basis.


(18) Maintain files of currently approved and denied F/RP applications and direct certification documentation. If the application and direct certification documentation is maintained at the program operator level, it shall be readily retrievable by school or site.

(19) Retain the individual applications for free milk or F/RP lunches and supplements (snacks) submitted by families for a period of three years after the end of the fiscal year to which they pertain except that, if audit findings have not been resolved, the records shall be retained beyond the three year period and as long as required for the resolution of the issues raised by the audit.

(20) Observe the limitations on the use of CNP revenues set forth in 7 CFR, sections 210.14a, 220.13(I), and 215.8 (d)(1), and the limitations on any competitive school food service as set forth in 7 CFR, Section 210.11b.

(21) Establish a local wellness policy that includes goals for nutrition education and physical activity; nutrition guidelines for all foods available on campus; guidelines for school meals not less restrictive than 7 CFR, sections 210.10 and 220.8, and an implementation plan.

(22) Participate in annual training.

(23) Limit fried foods according to EC sections 49430.5 and 49430.7.

(24) Offer all needy children at least one nutritionally adequate meal during each school day per EC 49550.

National School Lunch Program - Afterschool Meal Supplements Program (snacks)

This section applies only if an effective date for the NSLP AMS has been entered on the cover page, and signed by the SNP Manager.

In conjunction with all provisions of the NSLP, the program operator agrees to:

(1) Claim reimbursement only for meals served in afterschool care programs that meet all of the following criteria:

a) The program shall be operated by a school that is participating in the NSLP.

b) The purpose of the program shall be to provide care for children in an afterschool setting.

c) The program shall include education or enrichment activities in an organized, structured, and supervised environment.

Extracurricular activities such as school choir, debate team, or the drama society may participate only if their basic purpose is to provide afterschool care, and the program is open to all children. Under no circumstances will organized athletic programs engaged in interscholastic sports be considered as an afterschool care program that is eligible to receive reimbursement under this provision. The afterschool care program must be "open to all." Specifically, programs that exclude children based on race, color, national origin, sex, age, or disability are not eligible to participate in AMS.


(2) Claim reimbursement only for snacks served to children who are not more than 18 years of age. Individuals, regardless of age, who are determined to be mentally or physically disabled are eligible to participate. If a child's nineteenth birthday occurs during the school year, reimbursement may be claimed for snacks served to that child during the remainder of the school year.

(3) Claim reimbursement for no more than one meal supplement per child per day. Sites located in areas served by a school in which at least 50 percent of the enrolled children are for F/RP meals may claim reimbursement at the free rate for snacks served to all children eligible to participate in the snack program regardless of each child's eligibility for F/RP meals. Sites in which less than 50 percent of the enrolled children are certified eligible for F/RP meals must claim reimbursement based on each child's eligibility for F/RP meals.

(4) Serve meal supplements that meet the minimum requirements prescribed in 7 CFR, sections 210.10 or 210.10(a), whichever is applicable.

(5) Price the meal supplement as a unit.

(6) Serve meal supplements free or at a reduced-price to all children who are determined by the program operator to be eligible for F/RP school meals under 7 CFR, Part 245.

(7) If charging for meals, the charge for a reduced-price meal supplement shall not exceed 15 cents (7 CFR, Section 210.9[c][4]).

(8) Claim reimbursement at the assigned rates only for meal supplements served in accordance with this PSA.

(9) Review each afterschool care program two times a year. The first review shall be made during the first four weeks that the school is in operation each school year. An exception will be made for an afterschool care program operating year round. Year-round programs shall be reviewed during the first four weeks of its initial year of operation, once more during its first year of operation, and twice each school year thereafter.

(10) Comply with all requirements of this part, except that claims for reimbursement need not be based on point-of-service meal supplement counts (7 CFR, Section 210.9[b][9]).

(11) If all meals are claimed free, maintain documentation that the site is located in an area served by a school in which at least 50 percent of the enrolled students are certified eligible for F/RP meals. Maintain total meal counts for these sites.

(12) For all other sites, maintain documentation of F/RP eligibility for all children for whom F/RP snacks are claimed. Maintain meal counts by eligibility category for these sites.

(13) Maintain documentation of each child's attendance on a daily basis.

(14) Maintain documentation of compliance with meal pattern requirements.

(15) Maintain appropriate Health and Safety Standards and licensing requirements.


Requirements for Program Operator Participation in the Seamless Summer Option Program This section applies only if an effective date for the SSO has been entered on the cover page, and

signed by the SNP Manager.

The SSO combines features of the NSLP, the SBP, and the SFSP. The purpose of the SSO is to feed children in low-income areas during the summer months or during extended breaks of a year-round school schedule. The SSO reduces paperwork and the administrative burden that is normally associated with operating all three programs. To accomplish this, the above program operator requests an exemption of significant portions of the SFSP federal regulations of 7 CFR, Part 225. In lieu of the exempt SFSP regulations, the program operator will follow applicable regulations in the NSLP and the SBP (7 CFR, parts 210 and 220, respectively).

Required SFSP Provisions

SFSP regulatory provisions of 7 CFR, Part 225 that remain in force require that program operators:

(1) Serve meals in needy areas that are not served by another site (7 CFR, Section 225.6[d][1])

(2) Agree to serve meals at no cost (except camps) (7 CFR, Section 225.6[e][4])

(3) Claim reimbursement only for approved meals served without charge to children at approved sites during approved meal service periods—this section prohibits permanent changes to the serving time of any meal unless approved by CDE (7 CFR, Section 225.6[e][7])

(4) Demonstrate financial and administrative capability to operate the program, and accept final financial and administrative responsibility for the total program operations at all sites (7 CFR, Section 225.14[c][1])

(5) Have not been seriously deficient in operating the program (7 CFR, Section 225.14[c][2])

(6) Conduct a regularly scheduled food service for children from areas in which poor economic conditions exist (except camps) (7 CFR, Section 225.14[c][3])

(7) Open the meal service to children in the community as well as the summer school students, for meals served to children enrolled in summer school (7 CFR, Section 225.14[d][2])

(8) Limit the number of meals that may be served, as specified (7 CFR, Section 225.16[b])

Exempted SFSP Provisions

To operate the SSO, the program operator requests an exemption from the following SFSP regulatory provisions of 7 CFR, Part 225:

(1) CDE application approval, paragraphs (b), (c), (d), (e), (f), and (h) except paragraphs (d)(1), (e)(4), and (e)(7) (7 CFR, Section 225.6)

(2) Program monitoring and assistance (7 CFR, Section 225.7)

(3) Records and reports (7 CFR, Section 225.8)


(4) Program assistance to program operator (7 CFR, Section 225.9)

(5) Audits and management evaluations (7 CFR, Section 225.10)

(6) Corrective action procedures (7 CFR, Section 225.11)

(7) Claims against program operator (7 CFR, Section 225.12)

(8) Appeal procedure (7 CFR, Section 225.13)

(9) Requirements for program operator participation, entire section except paragraphs (c)(1), (c)(2), (c)(3), and (d)(2) (7 CFR, Section 225.14)

(10) Management responsibilities of program operator (7 CFR, Section 225.15)

(11) Meal service requirement, entire section except paragraph (b) (7 CFR, Section 225.16)

(12) Procurement standards (7 CFR, Section 225.17)

(13) Miscellaneous administrative provisions (7 CFR, Section 225.18)

NSLP and SBP Regulations

The CDE recognizes that NSLP and SBP regulations may conflict with SFSP requirements. The CDE will provide technical assistance to program operators to adapt requirements as necessary.

Requirements for Program Operator Participation in the State Meal Program This section applies only if an effective date for the State Meal Program has been entered on the cover

page, and signed by the SNP Manager.

The program operator and participating schools under its jurisdiction shall comply with all provisions of EC sections 49550, 49553, 49557, 49557.1, 49557.3, 49558, 49559, 49560, 49561, and 49562.

The program operator shall:

(1) Supervise the operation of the State Meal Program at all approved sites.

(2) Maintain a nonprofit school food service program and use all food program revenues only for expenses needed to operate, or to improve, the food service program. Expenditures of food program revenues shall be made in accordance with the financial management system established by the CDE.

(3) Serve nutritionally adequate meals to children during a period designated by the program operator as the meal period. Sufficient quantities of food shall be planned and produced so that each meal meets the requirements according to the USDA's NSLP meal pattern requirements or the SBP meal pattern requirements, which are incorporated by reference.

(4) Plan for and prepare meals on the basis of participation trends, with the objective of providing one nutritionally adequate meal per day to each child determined to be eligible for an F/RP meal.


Production and participation records shall be maintained to demonstrate positive action towards meeting this objective.

(5) Price each meal as a unit, except in nonpricing State Meal Programs where there is no separate charge for the meal.

(6) Make nutritionally adequate meals available to all enrolled children who are determined to be eligible for an F/RP meal. When more than one type of nutritionally adequate meal is offered, or when a variety of foods and milk are offered for choice within the required meal pattern, all children shall be offered the same selection. For those children that the program operator determines are eligible for an F/RP meal, nutritionally adequate meals shall be made available to them free of charge or at a reduced-price. Such determinations shall be made in accordance with the F/RP eligibility guidelines issued by the USDA and distributed by the CDE, and the program operator’s approved F/RP Meal Policy Statement, which are hereby incorporated by reference. Use the income eligibility scale distributed by the CDE without alteration or retyping.

(7) Not discriminate against any child because of his or her inability to pay the full price of the nutritionally adequate meal.

(8) Maintain a copy of the program operator’s approved F/RP Meal Policy Statement, as well as any other policies and procedures that pertain to the provision of F/RP meals at each approved site.

(9) Store, prepare, and serve food in accordance with proper sanitation and health standards as required by applicable state and local laws and regulations.

(10) Maintain the necessary facilities for storing, preparing, and serving food. The facilities for handling, storing, and distributing food shall be such as to properly safeguard against theft, spoilage, and other losses.

(11) Submit forms and reports to the CDE, in accordance with established procedures, to demonstrate compliance with State Meal Program requirements. These reports include, but are not limited to:

a) Claims for reimbursement b) Policy statements for F/RP meals

(12) Claim reimbursement at the prevailing rate only for nutritionally adequate meals that meet the specified meal pattern requirements and are served to children in accordance with this agreement. Reimbursement shall only be claimed on the basis of one nutritionally adequate meal per child per day and shall not be claimed for any meals which are served as second meals. Reimbursement shall not be claimed for nutritionally adequate meals served free or at a reduced-price which exceed the number of children approved for such meals.

(13) Maintain full and accurate records of the State Meal Program and retain these records for a period of three years after the applicable fiscal year. If necessary, these records shall be retained for more than three years until all issues raised by an audit are resolved. These records shall be kept separate from the records of any other food service (except those records that pertain to the SMP) which may be operated by the program operator. The records that shall be maintained include, but are not limited to the following:


a) On a site by site basis, the number of nutritionally adequate meals served to children each day, by category (free, reduced-price, and paid).

b) Meal production records and inventory records documenting the amounts and types of food used.

c) The individual applications for F/RP meals (approved and denied) submitted by families. The applications shall be readily retrievable by site.

d) Income received from payments made by children, state reimbursement, and other sources.

e) Expenses incurred for food, labor, supplies, equipment, utilities, and other services related to the State Meal Program, supported by invoices, receipts, and other evidence of expenditures.

f) Contributions from other sources for food, labor, equipment, utilities, and meals for needy children, etc., pertaining to the State Meal Program.

(14) Upon request, make all State Meal Program accounts and records available, at a reasonable time and place, to the CDE and other agencies as deemed appropriate, for audit or review purposes.

(15) Comply with the limitations specified by the CDE concerning the sale of foods that compete with the nutritionally adequate meals sold under the State Meal Program (5 CCR, sections 15500 and 15501, and EC 48931).

(16) Ensure that the State Meal Program is operated in accordance with the terms of this agreement if the program operator contracts with other entities for services used in the operation of the State Meal Program.

(17) Comply with EC 45103.5, which prohibits public schools and schools operated by the county superintendent of schools from contracting for management of the food service program by a food service management company (FSMC).

(18) Comply with all requirements pertaining to the operation of the State Meal Program as specified in the California EC and the California Administrative Code, which are hereby incorporated by reference.

(19) Comply with all applicable state laws and regulations, which are hereby incorporated by reference.


Requirements for Program Operator Participation in the Food Distribution Program This section applies only if an effective date for the FDP has been entered on the cover page, and

signed by the FDP authorized representative.

The program operator shall comply with all provisions of 7 CFR, Part 250, as well as applicable provisions of the California EC, USDA guidance, and CDE management bulletins hereby incorporated by reference.


(1) When receiving USDA Foods under this CNP PSA, to accept responsibility for any improper distribution or use of USDA Foods or for any loss of, or damage to, USDA Foods caused by the recipient agency's fault or negligence.

(2) To preserve a right to assert claims against other persons to whom USDA Foods are delivered for care, handling, or distribution.

(3) To take action to obtain restitution in connection with claims for improper distribution, use, or loss of, or damage to, USDA Foods.

(4) To provide, on a timely basis, by amendment to this PSA, any changed information, including, but not limited to, any changes resulting from amendments to federal regulatory requirements or policy and any changes in site locations, and number of meals or needy persons to be served.

Requirements for Program Operator Participation in the Child and Adult Care Food Program This section applies only if an effective date for the CACFP has been entered on the cover page, and

signed by the CACFP Manager.

The institution, as defined in 7 CFR, Section 226.2, shall comply with all provisions of 7 CFR, Part 226, and all requirements developed pursuant to and imposed by these regulations which incorporate the Sponsor’s Child Nutrition Information and Payment System (CNIPS) application packet, management plan, CACFP meal pattern by reference, as well as applicable provisions of 2 CFR, Part 200; 7 CFR, parts 15, 15a, 15b; and the California EC; USDA guidance; and CDE management bulletins, hereby incorporated by reference. The institution further agrees to accept final administrative and financial responsibility for management of a proper, efficient, and effective food service; the program operator may not contract out for management of the CNP. The institution agrees to accept announced or unannounced visits during normal hours of operations by the CDE or the USDA. Anyone making such reviews must show photo identification that demonstrates they are employees of one of these entities.

The institution further agrees to the following specific provisions, as applicable:

(1) Child or adult care centers must have federal, state, or local licensing or approval to provide day care services to participants. Child or adult care centers, which are complying with applicable procedures to renew licensing or approval, may participate in the CNP during the renewal process, unless the CDE has information that indicates that renewal will be denied. At-risk afterschool care centers shall comply with licensing requirements set forth in 7 CFR, Section 226.17a(d). Emergency shelters shall comply with health and safety requirements set forth in 7 CFR, Section 226.6(d).


(2) Except for for-profit centers, child and adult care centers shall be public, or have tax exempt status under the Internal Revenue Code of 1986.

(3) Nonprofit and public institutions must immediately notify the department of a change in program sponsorship (i.e., placing a child or adult care center under a different sponsor) or change in legal status (i.e., from nonprofit to for-profit).

(4) Private for-profit institutions must immediately notify the department of a change in ownership. Each child or adult care center participating in the CNP must serve one or more of the following meal types—breakfast; lunch; supper; or snack. Child care centers and adult day care centers must not claim reimbursement for more than two meals and one snack, or one meal and two snacks, provided daily to each participant. At-risk afterschool care centers must not claim reimbursement for more than one meal and one snack. Emergency shelters must not claim reimbursement for more than three meals, or two meals and one snack.

(5) Nonpricing Program Policy Statement: Offer the same meals to all children or adults in attendance at approved sites with no physical segregation or other discrimination because of race, color, national origin, gender, religion, age, or disability. These meals will be served to all children or adults at no separate charge in all nonpricing programs. All revisions to this policy statement must be approved by CDE prior to implementation. Pending approval of a revision to this statement, the existing policy must remain in effect.

(6) Pricing Program Policy Statement: Sign and submit the CDE Child and Adult Care Food Program F/RP Meal Policy Statement for Pricing Programs or a modified version for CDE approval. Any revisions to this policy statement must be approved by CDE prior to implementation. Pending approval of a revision to this statement, the existing policy must remain in effect.

(7) Each child or adult care center participating in the CNP shall claim only the meal types specified in its approved application in accordance with the meal pattern requirements specified in 7 CFR, Section 226.20. Menus and any other nutritional records required by the CDE shall be maintained to document compliance with such requirements.

(8) For-profit child care centers may not claim reimbursement for meals served to children in any month in which less than 25 percent of the children in care (enrolled or licensed capacity, whichever is less) were eligible for F/RP meals or were Title XX beneficiaries. However, children who only receive at-risk afterschool snacks or at-risk afterschool meals must not be included in this percentage.

(9) For-profit adult care centers may not claim reimbursement for meals served to participants in any month in which less than 25 percent of the enrolled participants were Title XIX or Title XX beneficiaries.

(10) A child care center with preschool children may also be approved to serve a breakfast, snack, and supper to school-age children participating in an outside-school-hours care program meeting the criteria of 7 CFR, Section 226.19(b), which is distinct from its day care program for preschool-age children. The CDE may authorize the service of lunch to such participating


children who attend a school that does not offer a lunch program, provided that the limit of two meals and one snack, or one meal and two snacks, per child per day is not exceeded.

(11) A child care center with preschool children may also be approved to serve a snack or meal to school-age children participating in an at-risk afterschool care program meeting the requirements of 7 CFR, Section 226.17a, that is distinct from its day care program for preschool children, provided that the limit of two meals, and one snack, or one meal and two snacks, per child per day is not exceeded.

(12) A child or adult care center may use existing school food service facilities or obtain meals from a school food service facility, and the pertinent requirements must be addressed in a written agreement between the child or adult care center and school. The center shall maintain responsibility for all applicable CNP requirements set forth in 7 CFR, sections 226.17, 226.17a, 226.19, and 226.19a.

(13) Each child or adult care center, except at-risk afterschool care centers and emergency shelters, shall collect and maintain documentation of the enrollment of each participant, including information used to determine eligibility for F/RP meals in accordance with 7 CFR, Section 226.23(e)(1). For children enrolled in a child care center, documentation of enrollment must be updated annually, signed by a parent or legal guardian, and include information on each child’s normal days and hours of care and the meals normally received while in care.

(14) Institutions must maintain daily records of time of service meal counts by type (breakfast, lunch, supper, and snacks) served to enrolled participants, and to adults performing labor necessary to the food service.

(15) Institutions must maintain all CNP records for a period of three years following the federal fiscal year to which they pertain, unless audit or investigative findings have not been resolved, in which case the records shall be retained until all issues raised by the audit or investigation have been resolved.

(16) Each child or adult care center must require key staff, as defined by the CDE, to attend CNP training prior to the institution’s participation in the CNP, and at least annually thereafter, on content areas established by the CDE.

(17) Sponsored child or adult care sites must promptly inform the sponsoring organization about any change in its licensing or approval status.

(18) Unaffiliated sponsored child or adult care sites have the right to receive in a timely manner reimbursement for meals served to eligible participants for which the sponsoring organization has received payment from the CDE. However, if, with the child or adult care center’s consent, the sponsoring organization will incur costs for the provision of program foodstuffs or meals on behalf of the center, and subtract such costs from CNP payments to the center, the particulars of this arrangement shall be specified in the agreement. The sponsoring organization must not withhold CNP payments to any child or adult care center for any other reason, except that the sponsoring organization may withhold from the child or adult care center any amounts that the sponsoring organization has reason to believe are invalid, due to the child or adult care center having submitted a false or erroneous meal count.


(19) The CDE has the right to terminate the agreement for cause or, subject to 7 CFR, Section 226.6, for convenience. Institutions must comply with the CDE’s time limit for submission of claims for reimbursement.

(20) Any changes to the institution’s CNIPS application must be submitted to the CDE in the month of, or in the preceding months, for which the change will take into effect.

(21) Sponsoring organizations, as defined in 7 CFR, Section 226.2, must comply with additional provisions set forth in 7 CFR, Section 226.16.

(22) Independent child or adult care institutions as defined in 7 CFR, Section 226.2, that become sponsoring organizations in the future must comply with provisions set forth in 7 CFR, Section 226.16.

(23) Purchase program food, supplies, equipment, and other goods and services in accordance with the procurement standards and instructions set forth in 2 CFR, sections 200.318–326, 7 CFR, Section 226.22, and the most recent revision of FNS 796-2.

Food Service Management Companies (if applicable):

A. Institutions that contract with a program operator: Ensure that the food service contract contains the provisions specified in 2 CFR, Part 200, and 7 CFR, Section 226.20.

B. Institutions that contract with a nonprogram operator: Comply with the bid and contractual requirements of 2 CFR, Part 200; 7 CFR, sections 226.21 and 226.22 if the institution contracts with an FSMC as defined in 7 CFR, Section 226.2; and ensure that the company complies with the meal pattern requirements (Schedule B) and maintains menu records and food purchase records in accordance with applicable program guidelines.

Requirements for Program Operator Participation in the Summer Food Service Program This section applies only if an effective date for the SFSP has been entered on the cover page, and

signed by the SFSP Manager.

The program operator shall comply with all provisions of 7 CFR, Part 225, and all requirements developed pursuant to and imposed by these regulations which incorporate the Sponsor Application for Participation by reference, as well as applicable provisions of California EC, USDA guidance, and CDE management bulletins, hereby incorporated by reference.


(1) Retain final financial and administrative responsibility for the CNP.

(2) Operate a nonprofit food service.

(3) Serve meals that meet the requirements and provisions set forth in 7 CFR, Section 225.16, during times designated as meal service periods by the program operator.

(4) Serve the same meals to all children.


(5) Serve meals without cost to all children, except that camps, as defined in 7 CFR, Section 225.2, may charge for meals served to children who are not served meals under the CNP.

(6) Issue a free meal policy statement in accordance with 7 CFR, Section 225.6.

(7) Meet the training requirement for its administrative and site personnel as required under 7 CFR, Section 225.15(d)(1).

(8) Claim reimbursement only for the type(s) of meals specified in this PSA or in each annual update hereafter, and served without charge to children at approved sites during the approved meal service period, except that camps, as defined in 7 CFR, Section 225.2, shall claim reimbursement only for the type(s) of meals specified in the agreement or in each annual update hereafter and served without charge to children who meet the CNP’s income standards. This PSA and each annual update hereafter shall specify the approved levels of meal service for the program operator's sites if such levels are required under 7 CFR, Section 225.6(d)(2). No permanent changes may be made in the serving time of any meal unless the changes are approved by the CDE.

(9) Submit claims for reimbursement as specified in 7 CFR, Section 225.9.

(10) Maintain proper sanitation and health standards in conformance with all applicable state and local laws and regulations in the storage, preparation, and service of food.

(11) Accept and use, in quantities that may be efficiently used in the CNP, such foods as may be offered under 7 CFR, Part 250 (FDP).

(12) Have access to facilities necessary for storing, preparing, and serving food.

(13) Maintain a financial management system as prescribed by the CDE.

(14) Make all CNP accounts and records available to state, federal, or other authorized officials for audit or administrative review, at a reasonable time and place upon request.

(15) Maintain all CNP records for a period of three years after the end of the fiscal year to which they pertain, unless audit or investigative findings have not been resolved, in which case the records shall be retained until all issues raised by the audit or investigation have been resolved.

(16) Maintain children on site while meals are consumed.

Certification Regarding Lobbying—Child Nutrition Programs

This section is applicable to grants, subgrants, cooperative agreements, and contracts exceeding $100,000 in federal funds. Submission of this certification is a prerequisite for making or entering into this transaction and is imposed by Title 31, United States Code Section 1352. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each.

State of California Child Nutrition Programs California Department of Education June 2018 Nutrition Services Division Page 18 of 21 Permanent Single Agreement for Child Nutrition Programs SNP-NSLP-01 No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of a federal contract, the making of a federal grant, the making of a federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a federal contract, grant, loan, or cooperative agreement.

If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or any employee of a member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions.

The language of this certification will be included in the award documents for all covered subawards exceeding $100,000 in federal funds at all appropriate tiers and which all subrecipients shall certify and disclose accordingly.

Certification Regarding State and Federal Drug-free Workplace Requirements

Grantees Other Than Individuals

As required by Section 8355 of the California Government Code and the Drug-free Workplace Act of 1988, and implemented per 2 CFR, Part 182, for grantees, as defined at 2 CFR, Part 182, Subpart B:

A. The applicant certifies that it will provide a drug-free workplace by:

(1) The Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition.

(2) Establishing an ongoing, drug-free awareness program to inform employees about:

a) The dangers of drug abuse in the workplace

b) The grantee’s policy of maintaining a drug-free workplace

c) Any available drug counseling, rehabilitation, and employee assistance programs

d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace

(3) Requiring that each employee engaged in the performance of the grant be given a copy of the statement required by Paragraph (1).

(4) Notifying the employee in the statement required by Paragraph (1) that, as a condition of employment under the grant, the employee will:


a) Abide by the terms of the statement

b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction

(5) Notifying the agency in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee. Notice shall include the identification number(s) of each affected grant.

(6) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted:

a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended

b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency

(7) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f).

B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant:

Place of Performance (street address, city, county, state, zip code):

Check if there are workplaces on file that are not identified here.

State of California Child Nutrition Programs California Department of Education June 2018 Nutrition Services Division Page 20 of 21 Permanent Single Agreement for Child Nutrition Programs SNP-NSLP-01 Grantees Who Are Individuals

As required by Section 8355 of the California Government Code and the Drug-free Workplace Act of 1988, and implemented per 2 CFR, Part 182, for grantees, as defined per 2 CFR, Part 182, Subpart C:

A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant.

B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction to every grant officer or designee, in writing, within 10 calendar days of the conviction. Notice shall include the identification number(s) of each affected grant.

Certifications Regarding Debarment, Suspension, and Other Responsibility Matters

As required by Executive Order 12549, Debarment and Suspension, and implemented per 2 CFR, Part 180, for prospective participants in primary covered transactions, as defined per 2 CFR, Section 180.970:

A. The applicant (program operator) certifies that it and its principals:

(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency

(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property

(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2)(b) of this certification

(d) Have not within a three-year period preceding this application had one or more public transactions (federal, state, or local) terminated for cause or default

B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.

State of California Child Nutrition Programs California Department of Education June 2018 Nutrition Services Division Page 21 of 21 Permanent Single Agreement for Child Nutrition Programs SNP-NSLP-01 This PSA constitutes the entire agreement between the parties. No waiver, consent, modification, or change of terms of this PSA shall bind either party unless in writing and signed by both parties. The program operator, by the signature of its authorized representative, hereby acknowledges that they have read this PSA, understand it, and agree to be bound by its terms and conditions.

Signature of Authorized Official or Designated Representative:

Date:

Printed Name of Authorized Official or Designated Representative:

Title:

Phone Number:

Fax Number:

Email Address:

Contact Person (if different from above):

Phone Number:

Email Address:



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 5.3(k) Staff Support: Joy Ramiro SUBJECT: ACKNOWLEDGMENT OF ACTUARIAL VALUATION

REPORT OF RETIREE HEALTH LIABILITIES AS OF JUNE 30, 2020, UNDER GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB) 74/75


RECOMMENDATION: Acknowledge the Actuarial Valuation Report of retiree health liabilities as of June 30, 2020, under Governmental Accounting Standards Board (GASB) 74/75. DISCUSSION/PROGRAM:

This report summarizes the GASB actuarial valuation for the Poway Unified School District’s Other Post Employment Benefit (OPEB) as of June 30, 2020, measurement date. Total Compensation Systems, Inc. prepared this report to meet employer financial accounting requirements under GASB Statement No. 74/75 (Accounting and Financial Reporting by Employers for Post Employment Benefits Other than Pensions). The 2019-2020 GASB74/75 Final Actuarial Valuation Report is attached for the Board’s review.

LEGAL REFERENCE:

California Education Code 42140

FISCAL IMPACT: N/A

Total Compensation Systems, Inc.

Poway Unified School District Actuarial Study of

Retiree Health Liabilities Under GASB 74/75

Valuation Date: June 30, 2020

Measurement Date: June 30, 2020

For Fiscal Year-End: June 30, 2020

Prepared by:


Date: August 26, 2020


Table of Contents

PART I: EXECUTIVE SUMMARY.................................................................................................... 1

A. INTRODUCTION ............................................................................................................................................................ 1 B. KEY RESULTS .............................................................................................................................................................. 1 C. SUMMARY OF GASB 75 ACCOUNTING RESULTS ............................................................................................................. 2

1. Changes in Net OPEB Liability ................................................................................................................................ 2 2. Deferred Inflows and Outflows ................................................................................................................................. 2 3. OPEB Expense ........................................................................................................................................................ 3 4. Adjustments ............................................................................................................................................................. 3 5. Trend and Interest Rate Sensitivities ......................................................................................................................... 3

D. DESCRIPTION OF RETIREE BENEFITS .............................................................................................................................. 4 E. SUMMARY OF VALUATION DATA ................................................................................................................................... 4 F. CERTIFICATION............................................................................................................................................................. 5

PART II: LIABILITIES AND COSTS FOR RETIREE BENEFITS ................................................ 7

A. INTRODUCTION. ........................................................................................................................................................... 7 B. LIABILITY FOR RETIREE BENEFITS. ................................................................................................................................ 7 C. ACTUARIAL ACCRUAL .................................................................................................................................................. 8 D. ACTUARIAL ASSUMPTIONS ........................................................................................................................................... 8 E. TOTAL OPEB LIABILITY ............................................................................................................................................... 9 F. VALUATION RESULTS ................................................................................................................................................. 10

1. Actuarial Present Value of Projected Benefit Payments (APVPBP) ........................................................................... 10 2. Service Cost........................................................................................................................................................... 10 3. Total OPEB Liability and Net OPEB Liability ......................................................................................................... 11 4. “Pay As You Go" Projection of Retiree Benefit Payments ......................................................................................... 11

G. ADDITIONAL RECONCILIATION OF GASB 75 RESULTS .................................................................................................. 12 H. PROCEDURES FOR FUTURE VALUATIONS...................................................................................................................... 13

PART III: ACTUARIAL ASSUMPTIONS AND METHODS ......................................................... 14

A. ACTUARIAL METHODS AND ASSUMPTIONS: .................................................................................................... 14 B. ECONOMIC ASSUMPTIONS:.................................................................................................................................. 15 C. NON-ECONOMIC ASSUMPTIONS: ........................................................................................................................ 16

PART IV: APPENDICES ................................................................................................................. 17

APPENDIX A: DEMOGRAPHIC DATA BY AGE ......................................................................................................... 17 APPENDIX B: ADMINISTRATIVE BEST PRACTICES ............................................................................................... 18 APPENDIX C: GASB 74/75 ACCOUNTING ENTRIES AND DISCLOSURES ............................................................... 19 APPENDIX D: DEFERRED OUTFLOWS OF RESOURCES AND DEFERRED INFLOWS OF RESOURCES ................ 24 APPENDIX E: GLOSSARY OF RETIREE HEALTH VALUATION TERMS ................................................................. 27


1

Poway Unified School District Actuarial Study of Retiree Health Liabilities

PART I: EXECUTIVE SUMMARY

A. Introduction

This report was produced by Total Compensation Systems, Inc. for Poway Unified School District to

determine the liabilities associated with its current retiree health program as of a June 30, 2020 measurement date

and to provide the necessary information to determine accounting entries for the fiscal year ending June 30, 2020. This report may not be suitable for other purposes such as determining employer contributions or assessing the

potential impact of changes in plan design.

Different users of this report will likely be interested in different sections of information contained within.

We anticipate that the following portions may be of most interest depending on the reader:

A high level comparison of key results from the current year to the prior year is shown on this page.

The values we anticipate will be disclosed in the June 30, 2020 year-end financials are shown on

pages 2 and 3.

Additional accounting information is shown on page 12 and Appendices C and D.

Description and details of measured valuation liabilities can be found beginning on page 10.

Guidance regarding the next actuarial valuation for the June 30, 2021 measurement date is provided

on page 13.

B. Key Results

Poway USD uses an Actuarial Measurement Date that is the same as its Fiscal Year-End. This means that these actuarial results measured as of June 30, 2020 will be used directly for the June 30, 2020 Fiscal Year-End.

Key Results Current Year June 30, 2020 Measurement Date

for June 30, 2020 Fiscal Year-End

Prior Year June 30, 2019 Measurement Date


Total OPEB Liability (TOL) $89,843,430 $91,548,292

Fiduciary Net Position (FNP) $9,729,493 $3,483,610

Net OPEB Liability (NOL)

$80,113,937 $88,064,682

Service Cost (for year following) $6,765,617 $6,177,250

Estimated Pay-as-you-go Cost (for year following) $2,779,967 $4,387,150

GASB 75 OPEB Expense (for year ending) $8,639,519 $9,572,935

Refer to results section beginning on page 10 or the glossary on page 27 for descriptions of the above items.

Key Assumptions Current Year June 30, 2020 Measurement Date


Prior Year June 30, 2019 Measurement Date


Valuation Interest Rate 2.30% 3.28%

Expected Rate of Return on Assets 6.00% 6.50% Long-Term Medical Trend Rate 4.50% 6.5%PPO/6.0%HMO decreasing

by 0.5% per year to 5.0%

Projected Payroll Growth 2.75% 3.00%


2

C. Summary of GASB 75 Accounting Results

1. Changes in Net OPEB Liability

The following table shows the reconciliation of the June 30, 2019 Net OPEB Liability (NOL) in the prior

valuation to the June 30, 2020 NOL. A more detailed version of this table can be found on page 12. TOL FNP NOL

Balance at June 30, 2019 Measurement Date $91,548,292 $3,483,610 $88,064,682

Service Cost $6,177,250 $0 $6,177,250 Interest on TOL / Return on FNP $3,032,142 $172,694 $3,032,142

Employer Contributions $0 $10,476,131 ($10,476,131)

Benefit Payments ($4,387,150) ($4,387,150) $0

Administrative Expenses $0 ($15,792) $15,792

Experience (Gains)/Losses $6,005,172 $0 $6,005,172

Changes in Assumptions ($12,532,276) $0 ($12,532,276)

Other $0 $0 $0

Net Change during 2019-20 ($1,704,862) $6,245,883 ($7,950,745)

Actual Balance at June 30, 2020 Measurement Date $89,843,430 $9,729,493 $80,113,937

2. Deferred Inflows and Outflows

Changes in the NOL arising from certain sources are recognized on a deferred basis. The following tables show the balance of each deferral item as of the measurement date and the scheduled future recognition. A

reconciliation of these balances can be found on page 12 while the complete deferral history is shown beginning on

page 24.

Balances at June 30, 2020 Fiscal Year-End Deferred Outflows Deferred Inflows

Differences between expected and actual experience $5,254,525 $0 Changes in assumptions $2,599,679 ($10,965,741)

Differences between projected and actual return on assets $217,364 $0

Total $8,071,568 ($10,965,741)

To be recognized fiscal year ending June 30: Deferred Outflows Deferred Inflows

2021 $1,404,683 ($1,566,535) 2022 $1,404,683 ($1,566,535)

2023 $1,404,682 ($1,566,535)

2024 $1,399,192 ($1,566,535)

2025 $957,038 ($1,566,535)

Thereafter $1,501,290 ($3,133,066)

Total $8,071,568 ($10,965,741)


3

3. OPEB Expense

Under GASB 74 and 75, OPEB expense includes service cost, interest cost, administrative expenses, and

change in TOL due to plan changes, adjusted for deferred inflows and outflows. OPEB expense can also be derived as change in net position, adjusted for employer contributions, which can be found on page 12.

To be recognized fiscal year ending June 30, 2020 Expense Component

Service Cost $6,177,250

Interest Cost $3,032,142

Expected Return on Assets ($423,813)

Administrative Expenses $15,792

Recognition of Experience (Gain)/Loss Deferrals $750,647

Recognition of Assumption Change Deferrals ($968,213) Recognition of Investment (Gain)/Loss Deferrals $55,714

Employee Contributions $0

Changes in Benefit Terms $0

Net OPEB Expense for fiscal year ending June 30, 2020 $8,639,519

* May include a slight rounding error.

4. Adjustments

We are unaware of any adjustments that need to be made.

5. Trend and Interest Rate Sensitivities

The following presents what the Net OPEB Liability would be if it were calculated using a discount rate

assumption or a healthcare trend rate assumption one percent higher or lower than the current assumption.

Net OPEB Liability at June 30, 2020 Measurement Date Discount Rate Healthcare Trend Rate

1% Decrease in Assumption $87,066,790 $69,078,296 Current Assumption $80,113,937 $80,113,937

1% Increase in Assumption $73,546,452 $93,292,314


4

D. Description of Retiree Benefits

Following is a description of the current retiree benefit plan:

Certificated (PFT) Management – APSM

& Confidential Classified – PSEA I Classified – PSEA II

Benefit types provided Medical, Dental, & Vision

Medical, Dental, & Vision



Duration of Benefits To age 65 To age 65 To age 65 Medical to age 65

Lifetime Dental &

Vision

Required Service 10 years of service 10 years of service 5 years of service 5 years of service

Minimum Age STRS retirement age PERS/STRS

retirement age

PERS/STRS

retirement age

PERS/STRS

retirement age

Dependent Coverage Self-pay basis Self-pay basis Self-pay basis Self-pay basis

District Contribution % 100% of retiree only

premium

100% of retiree only

premium

District-paid

contribution subject to

the following service

schedule:

15<=YOS<17=80% 17<=YOS<20=90%

20+YOS=100%

District-paid

contribution subject to

the following service

schedule:

10<=YOS<15=50% 15<=YOS<20=75%

20+YOS=100%

YOS in the table above represents years of service. PSEA II District-paid contributions are subject to a minimum dollar amount stated in the bargaining agreement. PSEA II retirees are eligible for lifetime District-paid contributions for dental and vision premiums if retire with at least 10 consecutive years of service.

This valuation does not reflect any cash benefits paid unless the cash benefits are limited to be used for or reimburse the retiree’s cost of health benefits and TCS was made aware of the existence of such cash benefits. Costs

and liabilities attributable to cash benefits paid to retirees are reportable under applicable Governmental Accounting

Standards Board (GASB) Standards.

E. Summary of Valuation Data

This report is based on census data provided to us as of June, 2020. Distributions of participants by age and

service can be found on page 17.

Current Year June 30, 2020 Valuation Date

June 30, 2020 Measurement Date

Prior Year July 1, 2019 Valuation Date

June 30, 2019 Measurement Date

Active Employees eligible for future benefits

Count 3254 3359

Average Age 46.2 47.2

Average Years of Service 12.4 11.3

Retirees currently receiving benefits

Count 258 220

Average Age 63.4 62.2

We were not provided with information about any terminated, vested employees.


5

F. Certification

The actuarial information in this report is intended solely to assist Poway USD in complying with

Governmental Accounting Standards Board Accounting Statements 74 and 75 and, unless otherwise stated, fully and fairly discloses actuarial information required for compliance. Nothing in this report should be construed as an

accounting opinion, accounting advice or legal advice. TCS recommends that third parties retain their own actuary

or other qualified professionals when reviewing this report. TCS’s work is prepared solely for the use and benefit of Poway USD. Release of this report may be subject to provisions of the Agreement between Poway USD and TCS.

No third party recipient of this report product should rely on the report for any purpose other than accounting

compliance. Any other use of this report is unauthorized without first consulting with TCS.

This report is for fiscal year July 1, 2019 to June 30, 2020, using a measurement date of June 30, 2020. The

calculations in this report have been made based on our understanding of plan provisions and actual practice at the time we were provided the required information. We relied on information provided by Poway USD. Much or all of

this information was unaudited at the time of our evaluation. We reviewed the information provided for

reasonableness, but this review should not be viewed as fulfilling any audit requirements. We relied on the following

materials to complete this study:

We used paper reports and digital files containing participant demographic data from the

District personnel records.

We used relevant sections of collective bargaining agreements provided by the District.

All costs, liabilities, and other estimates are based on actuarial assumptions and methods that comply with

all applicable Actuarial Standards of Practice (ASOPs). Each assumption is deemed to be reasonable by itself, taking

into account plan experience and reasonable future expectations and in combination represent our estimate of

anticipated experience of the Plan.

This report contains estimates of the Plan's financial condition and future results only as of a single date.

Future results can vary dramatically and the accuracy of estimates contained in this report depends on the actuarial

assumptions used. This valuation cannot predict the Plan's future condition nor guarantee its future financial soundness. Actuarial valuations do not affect the ultimate cost of Plan benefits, only the timing of Plan contributions.

While the valuation is based on individually reasonable assumptions, other assumption sets may also be reasonable

and valuation results based on those assumptions would be different. Determining results using alternative

assumptions (except for the alternate discount and trend rates shown in this report) is outside the scope of our

engagement.

Future actuarial measurements may differ significantly from those presented in this report due to factors

such as, but not limited to, the following: plan experience differing from that anticipated by the economic or

demographic assumptions; changes in economic or demographic assumptions; increases or decreases expected as part of the natural operation of the measurement methodology (such as the end of an amortization period or

additional cost or contribution requirements based on the plan’s funded status); and changes in plan provisions or

applicable law. We were not asked to perform analyses to estimate the potential range of such future measurements.

The signing actuary is independent of Poway USD and any plan sponsor. TCS does not intend to benefit

from and assumes no duty or liability to other parties who receive this report. TCS is not aware of any relationship

that would impair the objectivity of the opinion.

On the basis of the foregoing, I hereby certify that, to the best of my knowledge and belief, this report is

complete and has been prepared in accordance with generally accepted actuarial principles and practices and all

applicable Actuarial Standards of Practice. I meet the Qualifications Standards of the American Academy of


6

Actuaries to render the actuarial opinion contained herein.

Respectfully submitted,

Luis Murillo, ASA, MAAA

Actuary

Total Compensation Systems, Inc. (805) 496-1700


7

PART II: LIABILITIES AND COSTS FOR RETIREE BENEFITS

A. Introduction.

We calculated the actuarial present value of projected benefit payments (APVPBP) separately for each

participant. We determined eligibility for retiree benefits based on information supplied by Poway USD. We then

selected assumptions that, based on plan provisions and our training and experience, represent our best prediction of future plan experience. For each participant, we applied the appropriate assumption factors based on the participant's

age, sex, length of service, and employee classification.

The actuarial assumptions used for this study are summarized beginning on page 14.

B. Liability for Retiree Benefits.

For each participant, we projected future premium costs using an assumed trend rate (see Appendix C). To the extent Poway USD uses contribution caps, the influence of the trend factor is further reduced. We multiplied

each year's benefit payments by the probability that benefits will be paid; i.e. based on the probability that the

participant is living, has not terminated employment, has retired and remains eligible. The probability that benefit will be paid is zero if the participant is not eligible. The participant is not eligible if s/he has not met minimum

service, minimum age or, if applicable, maximum age requirements.

The product of each year's benefit payments and the probability the benefit will be paid equals the expected

cost for that year. We multiplied the above expected cost figures by the probability that the retiree would elect

coverage. A retiree may not elect to be covered if retiree health coverage is available less expensively from another source (e.g. Medicare risk contract) or the retiree is covered under a spouse's plan. Finally, we discounted the

expected cost for each year to the measurement date June 30, 2020 at 2.30% interest.

For any current retirees, the approach used was similar. The major difference is that the probability of payment for current retirees depends only on mortality and age restrictions (i.e. for retired employees the probability

of being retired and of not being terminated are always both 100%).

The value generated from the process described above is called the actuarial present value of projected

benefit payments (APVPBP). We added APVPBP for each participant to get the total APVPBP for all participants

which is the estimated present value of all future retiree health benefits for all current participants. The APVPBP is

the amount on June 30, 2020 that, if all actuarial assumptions are exactly right, would be sufficient to expense all promised benefits until the last participant dies or reaches the maximum eligibility age. However, for most actuarial

and accounting purposes, the APVPBP is not used directly but is instead apportioned over the lifetime of each

participant as described in the following sections.


8

C. Actuarial Accrual

Accounting principles provide that the cost of retiree benefits should be “accrued” over employees' working

lifetime. For this reason, the Governmental Accounting Standards Board (GASB) issued in June of 2015 Accounting Standards 74 and 75 for retiree health benefits. These standards apply to all public employers that pay any part of the

cost of retiree health benefits for current or future retirees (including early retirees), whether they pay directly or

indirectly (via an “implicit rate subsidy”).

To actuarially accrue retiree health benefits requires determining the amount to expense each year so that the

liability accumulated at retirement is, on average, sufficient (with interest) to cover all retiree health expenditures

without the need for additional expenses. There are many different ways to determine the annual accrual amount. The calculation method used is called an “actuarial cost method” and uses the APVPBP to develop expense and

liability figures. Furthermore, the APVPBP should be accrued over the working lifetime of employees.

In order to accrue the APVPBP over the working lifetime of employees, actuarial cost methods apportion

the APVPBP into two parts: the portions attributable to service rendered prior to the measurement date (the past

service liability or Total OPEB Liability (TOL) under GASB 74 and 75) and to service after the measurement date but prior to retirement (the future service liability or present value of future service costs). Of the future service

liability, the portion attributable to the single year immediately following the measurement date is known as the

normal cost or Service Cost under GASB 74 and 75.

The service cost can be thought of as the value of the benefit earned each year if benefits are accrued during

the working lifetime of employees. The actuarial cost method mandated by GASB 75 is the “entry age actuarial cost

method”. Under the entry age actuarial cost method, the actuary determines the service cost as the annual amount needing to be expensed from hire until retirement to fully accrue the cost of retiree health benefits. Under GASB 75,

the service cost is calculated to be a level percentage of each employee’s projected pay.

D. Actuarial Assumptions

The APVPBP and service cost are determined using several key assumptions:

The current cost of retiree health benefits (often varying by age, Medicare status and/or dependent

coverage). The higher the current cost of retiree benefits, the higher the service cost.

The “trend” rate at which retiree health benefits are expected to increase over time. A higher trend

rate increases the service cost. A “cap” on District contributions can reduce trend to zero once the cap is reached thereby dramatically reducing service costs.

Mortality rates varying by age and sex (and sometimes retirement or disability status). If employees die prior to retirement, past contributions are available to fund benefits for employees who live to

retirement. After retirement, death results in benefit termination or reduction. Although higher

mortality rates reduce service costs, the mortality assumption is not likely to vary from employer to

employer.

Employment termination rates have the same effect as mortality inasmuch as higher termination

rates reduce service costs. Employment termination can vary considerably between public agencies.

The service requirement reflects years of service required to earn full or partial retiree benefits.

While a longer service requirement reduces costs, cost reductions are not usually substantial unless the service period exceeds 20 years of service.


9

Retirement rates determine what proportion of employees retire at each age (assuming employees

reach the requisite length of service). Retirement rates often vary by employee classification and implicitly reflect the minimum retirement age required for eligibility. Retirement rates also depend

on the amount of pension benefits available. Higher retirement rates increase service costs but,

except for differences in minimum retirement age, retirement rates tend to be consistent between

public agencies for each employee type.

Participation rates indicate what proportion of retirees are expected to elect retiree health benefits if

a significant retiree contribution is required. Higher participation rates increase costs.

The discount rate estimates investment earnings for assets earmarked to cover retiree health benefit

liabilities. The discount rate depends on the nature of underlying assets for funded plans. The rate used for a funded plan is the real rate of return expected for plan assets plus the long term inflation

assumption. For an unfunded plan, the discount rate is based on an index of 20 year General

Obligation municipal bonds rated AA or higher. For partially funded plans, the discount rate is a

blend of the funded and unfunded rates.

E. Total OPEB Liability

The assumptions listed above are not exhaustive, but are the most common assumptions used in actuarial

cost calculations. If all actuarial assumptions are exactly met and an employer expensed the service cost every year for all past and current employees and retirees, a sizeable liability would have accumulated (after adding interest and

subtracting retiree benefit costs). The liability that would have accumulated is called the Total OPEB Liability

(TOL). The excess of TOL over the value of plan assets is called the Net OPEB Liability (NOL). Under GASB 74 and 75, in order for assets to count toward offsetting the TOL, the assets have to be held in an irrevocable trust that is

safe from creditors and can only be used to provide OPEB benefits to eligible participants.

Changes in the TOL can arise in several ways - e.g., as a result of plan changes or changes in actuarial assumptions. Change in the TOL can also arise from actuarial gains and losses. Actuarial gains and losses result

from differences between actuarial assumptions and actual plan experience. GASB 75 allows certain changes in the

TOL to be deferred (i.e. deferred inflows and outflows of resources).

Under GASB 74 and 75, a portion of actuarial gains and losses can be deferred as follows:

Investment gains and losses are deferred five years.

Experience gains and losses are deferred over the Expected Average Remaining Service Lives

(EARSL) of plan participants. In calculating the EARSL, terminated employees (primarily retirees) are considered to have a working lifetime of zero. This often makes the EARSL quite short.

Liability changes resulting from changes in economic and demographic assumptions are also deferred based on the EARSL.

Liability changes resulting from plan changes, for example, cannot be deferred.


10

F. Valuation Results

This section details the measured values of the concepts described on the previous pages.

1. Actuarial Present Value of Projected Benefit Payments (APVPBP)

Actuarial Present Value of Projected Benefit Payments as of June 30, 2020 Valuation Date

Total

Certificated

Management Certificated Classified

Classified

Management

Active: Pre-65 Benefit $169,589,978 $10,431,041 $106,489,728 $47,276,648 $5,392,561

Post-65 Benefit $7,004,101 $0 $0 $7,004,101 $0

Subtotal $176,594,079 $10,431,041 $106,489,728 $54,280,749 $5,392,561

Retiree: Pre-65 Benefit $7,508,563 $215,997 $4,882,799 $1,672,495 $737,272

Post-65 Benefit $1,339,617 $0 $0 $1,339,617 $0

Subtotal $8,848,180 $215,997 $4,882,799 $3,012,112 $737,272

Grand Total $185,442,259 $10,647,038 $111,372,527 $57,292,861 $6,129,833

Subtotal Pre-65 Benefit $177,098,541 $10,647,038 $111,372,527 $48,949,143 $6,129,833

Subtotal Post-65 Benefit $8,343,718 $0 $0 $8,343,718 $0

2. Service Cost

The service cost represents the value of the benefit earned during a single year of employment. It is the

APVPBP spread over the expected working lifetime of the employee and divided into annual segments. We applied

an "entry age" actuarial cost method to determine funding rates for active employees. The table below summarizes

the calculated service cost.

Service Cost Valuation Year Beginning July 1, 2020

Total

Certificated


Classified

Management

# of Eligible Employees 3,254 211 1,718 1,224 101

First Year Service Cost Pre-65 Benefit $6,397,193 $390,983 $3,508,156 $2,258,280 $239,774

Post-65 Benefit $368,424 $0 $0 $368,424 $0

Total $6,765,617 $390,983 $3,508,156 $2,626,704 $239,774

Accruing retiree health benefit costs using service costs levels out the cost of retiree health benefits over

time and more fairly reflects the value of benefits "earned" each year by employees. While the service cost for each

employee is targeted to remain level as a percentage of covered payroll, the service cost as a dollar amount would increase each year based on covered payroll. Additionally, the overall service cost may grow or shrink based on

changes in the demographic makeup of the employees from year to year.


11

3. Total OPEB Liability and Net OPEB Liability

If actuarial assumptions are borne out by experience, the District will fully accrue retiree benefits by

expensing an amount each year that equals the service cost. If no accruals had taken place in the past, there would be a shortfall of many years' accruals, accumulated interest and forfeitures for terminated or deceased employees. This

shortfall is called the Total OPEB Liability. We calculated the Total OPEB Liability (TOL) as the APVPBP minus

the present value of future service costs. To the extent that benefits are funded through a GASB 74 qualifying trust, the trust’s Fiduciary Net Position (FNP) is subtracted to get the NOL. The FNP is the value of assets adjusted for any

applicable payables and receivables as shown in the table on page 15.

Total OPEB Liability and Net OPEB Liability as of June 30, 2020 Valuation Date

Total

Certificated


Classified

Management

Active: Pre-65 Benefit 77,597,970 $4,358,086 $50,950,941 $19,866,074 $2,422,869

Active: Post-65 Benefit $3,397,280 $0 $0 $3,397,280 $0

Subtotal $80,995,250 $4,358,086 $50,950,941 $23,263,354 $2,422,869

Retiree: Pre-65 Benefit $7,508,563 $215,997 $4,882,799 $1,672,495 $737,272

Retiree: Post-65 Benefit $1,339,617 $0 $0 $1,339,617 $0

Subtotal $8,848,180 $215,997 $4,882,799 $3,012,112 $737,272

Subtotal: Pre-65 Benefit $85,106,533 $4,574,083 $55,833,740 $21,538,569 $3,160,141

Subtotal: Post-65 Benefit $4,736,897 $0 $0 $4,736,897 $0

Total OPEB Liability

(TOL) $89,843,430 $4,574,083 $55,833,740 $26,275,466 $3,160,141

Fiduciary Net Position as of

June 30, 2020 $9,729,493

Net OPEB Liability (NOL) $80,113,937

4. “Pay As You Go" Projection of Retiree Benefit Payments

We used the actuarial assumptions shown in Appendix C to project the District’s ten year retiree benefit

outlay, including any implicit rate subsidy. Because these cost estimates reflect average assumptions applied to a

relatively small number of participants, estimates for individual years are certain to be inaccurate. However, these

estimates show the size of cash outflow.

The following table shows a projection of annual amounts needed to pay the District’s share of retiree health

costs, including any implicit rate subsidy.

Year Beginning

July 1 Total

Certificated


Classified

Management

2020 $2,779,967 $132,860 $1,730,000 $754,484 $162,623

2021 $2,958,549 $149,306 $1,826,561 $804,623 $178,059

2022 $3,525,240 $118,828 $2,066,880 $1,138,024 $201,508

2023 $4,190,418 $139,473 $2,389,726 $1,420,725 $240,494

2024 $4,591,915 $160,916 $2,591,695 $1,634,429 $204,875

2025 $5,274,229 $213,754 $2,943,012 $1,864,145 $253,318

2026 $5,798,521 $272,137 $3,239,925 $2,057,549 $228,910

2027 $6,263,972 $356,047 $3,399,162 $2,281,255 $227,508

2028 $6,603,689 $363,853 $3,685,793 $2,325,918 $228,125

2029 $6,897,220 $400,806 $4,093,391 $2,174,154 $228,869


12

G. Additional Reconciliation of GASB 75 Results

The following table shows the reconciliation of the June 30, 2019 Net OPEB Liability (NOL) in the prior

valuation to the June 30, 2020 NOL. For some plans, it will provide additional detail and transparency beyond that shown in the table on Page 2.

TOL FNP NOL

Balance at June 30, 2019 $91,548,292 $3,483,610 $88,064,682

Service Cost $6,177,250 $0 $6,177,250

Interest on Total OPEB Liability $3,032,142 $0 $3,032,142 Expected Investment Income $0 $423,813 ($423,813)

Administrative Expenses $0 ($15,792) $15,792

Employee Contributions $0 $0 $0

Employer Contributions to Trust $0 $6,088,981 ($6,088,981)

Employer Contributions as Benefit Payments $0 $4,387,150 ($4,387,150)

Benefit Payments from Trust $0 $0 $0

Expected Benefit Payments from Employer ($4,387,150) ($4,387,150) $0

Expected Balance at June 30, 2020 $96,370,534 $9,980,612 $86,389,922

Experience (Gains)/Losses $6,005,172 $0 $6,005,172

Changes in Assumptions ($12,532,276) $0 ($12,532,276)

Changes in Benefit Terms $0 $0 $0

Investment Gains/(Losses) $0 ($251,119) $251,119 Other $0 $0 $0

Net Change during 2020 ($1,704,862) $6,245,883 ($7,950,745)

Actual Balance at June 30, 2020* $89,843,430 $9,729,493 $80,113,937

* May include a slight rounding error.

Changes in the NOL arising from certain sources are recognized on a deferred basis. The deferral history for

Poway USD is shown beginning on page 24. The following table summarizes the beginning and ending balances for each deferral item. The current year expense reflects the change in deferral balances for the measurement year.

Deferred Inflow/Outflow Balances Fiscal Year Ending June 30, 2020

Beginning Balance

Change Due to

New Deferrals

Change Due to

Recognition Ending Balance

Experience (Gains)/Losses $0 $6,005,172 ($750,647) $5,254,525

Assumption Changes $3,198,001 ($12,532,276) $968,213 ($8,366,062)

Investment (Gains)/Losses $21,959 $251,119 ($55,714) $217,364

Deferred Balances $3,219,960 ($6,275,985) $161,852 ($2,894,173)

The following table shows the reconciliation of Net Position (NOL less the balance of any deferred inflows or outflows). When adjusted for contributions, the change in Net Position is equal to the OPEB expense shown

previously on page 3.

OPEB Expense Fiscal Year Ending June 30, 2020

Beginning Net Position Ending Net Position Change

Net OPEB Liability (NOL) $88,064,682 $80,113,937 ($7,950,745)

Deferred Balances $3,219,960 ($2,894,173) ($6,114,133)

Net Position $84,844,722 $83,008,110 ($1,836,612)

Adjust Out Employer Contributions $10,476,131

OPEB Expense $8,639,519


13

H. Procedures for Future Valuations

GASB 74/75 require annual measurements of liability with a full actuarial valuation required every two

years. This means that for the measurement date one year following a full actuarial valuation, a streamlined “roll-forward” valuation may be performed in place of a full valuation. The following outlines the key differences

between full and roll-forward valuations.

Full Actuarial Valuation Roll-Forward Valuation

Collect New Census Data Yes No

Reflect Updates to Plan Design Yes No

Update Actuarial Assumptions Yes Typically Not

Update Valuation Interest Rate Yes Yes

Actual Assets as of Measurement Date Yes Yes

Timing 4-6 weeks after information is received 1-2 weeks after information is received

Fees Full Reduced

Information Needed from Employer Moderate Minimal

Required Frequency At least every two years Each year, unless a full valuation is performed

The majority of employers use an alternating cycle of a full valuation one year followed by a roll-forward

valuation the next year. However, a full valuation may be required or preferred under certain circumstances.

Following are examples of actions that could cause the employer to consider a full valuation instead of a roll-forward valuation.

The employer considers or puts in place an early retirement incentive program.

The employer considers or implements changes to retiree benefit provisions or eligibility

requirements.

The employer desires the measured liability to incorporate more recent census data or

assumptions.

The employer forms a qualifying trust or changes its investment policy.

The employer adds or terminates a group of participants that constitutes a significant part of the covered group.

We anticipate that the next valuation we perform for Poway USD will be a roll-forward valuation with a

measurement date of June 30, 2021 which will be used for the fiscal year ending June 30, 2021. Please let us know if Poway USD would like to discuss whether another full valuation would be preferable based on any of the examples

listed above.


14

PART III: ACTUARIAL ASSUMPTIONS AND METHODS

Following is a summary of actuarial assumptions and methods used in this study. The District should

carefully review these assumptions and methods to make sure they reflect the District's assessment of its underlying experience. It is important for Poway USD to understand that the appropriateness of all selected actuarial

assumptions and methods are Poway USD’s responsibility. Unless otherwise disclosed in this report, TCS believes

that all methods and assumptions are within a reasonable range based on the provisions of GASB 74 and 75, applicable actuarial standards of practice, Poway USD’s actual historical experience, and TCS’s judgment based on

experience and training.

A. ACTUARIAL METHODS AND ASSUMPTIONS:

ACTUARIAL COST METHOD: GASB 74 and 75 require use of the entry age actuarial cost method.

Entry age is based on the age at hire for eligible employees. The attribution period is determined as the

difference between the expected retirement age and the age at hire. The APVPBP and present value of

future service costs are determined on a participant by participant basis and then aggregated.

SUBSTANTIVE PLAN: As required under GASB 74 and 75, we based the valuation on the substantive plan.

The formulation of the substantive plan was based on a review of written plan documents as well as historical information provided by Poway USD regarding practices with respect to employer and employee

contributions and other relevant factors.


15

B. ECONOMIC ASSUMPTIONS:

Economic assumptions are set under the guidance of Actuarial Standard of Practice 27 (ASOP 27). Among other

things, ASOP 27 provides that economic assumptions should reflect a consistent underlying rate of general inflation.

For that reason, we show our assumed long-term inflation rate below.

INFLATION: We assumed 2.75% per year used for pension purposes. Actuarial standards require using the

same rate for OPEB that is used for pension.

INVESTMENT RETURN / DISCOUNT RATE: We assumed 2.30% per year net of expenses. This is based

on assumed long-term return on employer assets.. We used the “Building Block Method”. (See Appendix C,

Paragraph 53 for more information). Our assessment of long-term returns for employer assets is based on long-term historical returns for surplus funds invested pursuant to California Government Code Sections

53601 et seq.

TREND: We assumed 4.50% per year. Our long-term trend assumption is based on the conclusion that,

while medical trend will continue to be cyclical, the average increase over time cannot continue to outstrip

general inflation by a wide margin. Trend increases in excess of general inflation result in dramatic increases in unemployment, the number of uninsured and the number of underinsured. These effects are

nearing a tipping point which will inevitably result in fundamental changes in health care finance and/or

delivery which will bring increases in health care costs more closely in line with general inflation. We do

not believe it is reasonable to project historical trend vs. inflation differences several decades into the future.

PAYROLL INCREASE: We assumed 2.75% per year. Since benefits do not depend on salary (as they do for

pensions), using an aggregate payroll assumption for the purpose of calculating the service cost results in a negligible error.

FIDUCIARY NET POSITION (FNP): The following table shows the beginning and ending FNP numbers

that were provided by Poway USD.

Fiduciary Net Position as of June 30, 2020

06/30/2019 06/30/2020

Cash and Equivalents $0 $0

Contributions Receivable $0 $0

Total Investments $3,483,610 $9,729,493

Capital Assets $0 $0

Total Assets $3,483,610 $9,729,493

Benefits Payable $0 $0

Fiduciary Net Position $3,483,610 $9,729,493


16

C. NON-ECONOMIC ASSUMPTIONS:

Economic assumptions are set under the guidance of Actuarial Standard of Practice 35 (ASOP 35). See Appendix C,

Paragraph 52 for more information.

MORTALITY

Participant Type Mortality Tables

Certificated 2020 CalSTRS Mortality

Classified 2017 CalPERS Mortality for Miscellaneous and Schools Employees

RETIREMENT RATES

Employee Type Retirement Rate Tables

Certificated Management Hired prior to January 1, 2013. - 2020 CalSTRS 2.0%@60 Rates

Hired on or after January 1, 2013. - 2020 CalSTRS 2.0%@62 Rates

Certificated Hired prior to January 1, 2013. - 2020 CalSTRS 2.0%@60 Rates

Hired on or after January 1, 2013. - 2020 CalSTRS 2.0%@62 Rates

Classified Hired prior to January 1, 2013. - 2017 CalPERS 2.0%@55 Rates for Schools Employees

Hired on or after January 1, 2013. - 2017 CalPERS 2.0%@62 Rates for Schools Employees

Classified Management Hired prior to January 1, 2013. - 2017 CalPERS 2.0%@55 Rates for Schools Employees

Hired on or after January 1, 2013. - 2017 CalPERS 2.0%@62 Rates for Schools Employees

COSTS FOR RETIREE COVERAGE Retiree liabilities are based on actual retiree premium plus an implicit rate subsidy of 42.7% of non-Medicare medical

premium. Liabilities for active participants are based on the first year costs shown below, which include the implicit rate subsidy. Subsequent years’ costs are based on first year costs adjusted for trend and limited by any District contribution

caps.

Participant Type Future Retirees Pre-65 Future Retirees Post-65

Certificated $12,454

Certificated Management $12,661

Classified $11,935 subject to the

PSEA I and PSEA II

contribution schedules

PSEA 2 employees have a dental & vision cost of $798 subject

to the PSEA I and PSEA II contribution schedules

Classified Management $13,105

PARTICIPATION RATES

Employee Type <65 Non-Medicare Participation % 65+ Medicare Participation %

Certificated 100%

Classified 100% 100%

TURNOVER

Employee Type Turnover Rate Tables

Certificated 2020 CalSTRS Termination Rates

Classified 2017 CalPERS Turnover for Miscellaneous Employees

SPOUSE PREVALENCE To the extent not provided and when needed to calculate benefit liabilities, 20% of retirees assumed to be married and

electing coverage for their spouse at retirement. After retirement, the percentage married is adjusted to reflect mortality.

SPOUSE AGES To the extent spouse dates of birth are not provided and when needed to calculate benefit liabilities, female spouse

assumed to be the same age as male spouse.

AGING FACTORS We used aging factors from "Health Care Costs - From Birth to Death" prepared by Dale Yamamoto and published in 2013 by the Society of Actuaries as part of the Health Care Cost Institute's Independent Report Series - Report 2013-1.


17

PART IV: APPENDICES

APPENDIX A: DEMOGRAPHIC DATA BY AGE

ELIGIBLE ACTIVE EMPLOYEES BY AGE AND EMPLOYEE CLASS

Age Total

Certificated


Classified

Management

Under 25 34 0 6 28 0

25 – 29 220 7 117 91 5

30 – 34 323 16 220 80 7 35 – 39 382 32 245 89 16

40 – 44 428 40 262 115 11

45 – 49 531 48 273 187 23

50 – 54 516 35 277 190 14

55 – 59 474 25 215 220 14

60 – 64 305 8 103 183 11

65 and older 41 0 0 41 0

Total 3254 211 1718 1224 101

ELIGIBLE ACTIVE EMPLOYEES BY AGE AND SERVICE

Total

Under 5

Years of

Service

5 – 9

Years of

Service

10 – 14

Years of

Service

15 –19

Years of

Service

20 – 24

Years of

Service

25 – 29

Years of

Service

30 – 34

Years of

Service

Over 34

Years of

Service

Under 25 34 30 4

25 – 29 220 186 25 9 30 – 34 323 201 66 40 16

35 – 39 382 177 74 73 48 10

40 – 44 428 135 67 76 96 46 8

45 – 49 531 170 78 59 62 114 40 8

50 – 54 516 96 72 83 79 84 82 19 1

55 – 59 474 39 41 92 87 79 77 55 4

60 – 64 305 22 16 36 74 70 51 28 8

65 and older 41 11 8 6 10 2 3 1

Total 3254 1067 451 474 472 405 261 111 13

ELIGIBLE RETIREES BY AGE AND EMPLOYEE CLASS

Age Total

Certificated


Classified

Management

Under 50 0 0 0 0 0

50 – 54 1 0 1 0 0 55 – 59 37 0 20 12 5

60 – 64 178 10 116 47 5

65 – 69 14 0 0 14 0

70 – 74 23 0 0 23 0

75 – 79 4 0 0 4 0

80 – 84 1 0 0 1 0

85 – 89 0 0 0 0 0

90 and older 0 0 0 0 0

Total 258 10 137 101 10


18

APPENDIX B: ADMINISTRATIVE BEST PRACTICES

It is outside the scope of this report to make specific recommendations of actions Poway USD should take to

manage the liability created by the current retiree health program. The following items are intended only to allow the District to get more information from this and future studies. Because we have not conducted a comprehensive

administrative audit of Poway USD’s practices, it is possible that Poway USD is already complying with some or all

of these suggestions.

We suggest that Poway USD maintain an inventory of all benefits and services provided to retirees

– whether contractually or not and whether retiree-paid or not. For each, Poway USD should

determine whether the benefit is material and subject to GASB 74 and/or 75.

Under GASB 75, it is important to isolate the cost of retiree health benefits. Poway USD should have all premiums, claims and expenses for retirees separated from active employee

premiums, claims, expenses, etc. To the extent any retiree benefits are made available to

retirees over the age of 65 – even on a retiree-pay-all basis – all premiums, claims and expenses for post-65 retiree coverage should be segregated from those for pre-65 coverage.

Furthermore, Poway USD should arrange for the rates or prices of all retiree benefits to be

set on what is expected to be a self-sustaining basis.

Poway USD should establish a way of designating employees as eligible or ineligible for future

OPEB benefits. Ineligible employees can include those in ineligible job classes; those hired after a designated date restricting eligibility; those who, due to their age at hire cannot qualify for District-

paid OPEB benefits; employees who exceed the termination age for OPEB benefits, etc.

Several assumptions were made in estimating costs and liabilities under Poway USD's

retiree health program. Further studies may be desired to validate any assumptions where there is any doubt that the assumption is appropriate. (See Part III of this report for a

summary of assumptions.) For example, Poway USD should maintain a retiree database

that includes – in addition to date of birth, gender and employee classification – retirement

date and (if applicable) dependent date of birth, relationship and gender. It will also be helpful for Poway USD to maintain employment termination information – namely, the

number of OPEB-eligible employees in each employee class that terminate employment

each year for reasons other than death, disability or retirement.


19

APPENDIX C: GASB 74/75 ACCOUNTING ENTRIES AND DISCLOSURES

This report does not necessarily include the entire accounting values. As mentioned earlier, there are certain

deferred items that are employer-specific. The District should consult with its auditor if there are any questions about what, if any, adjustments may be appropriate.

GASB 74/75 include a large number of items that should be included in the Note Disclosures and Required Supplementary Information (RSI) Schedules. Many of these items are outside the scope of the actuarial valuation.

However, following is information to assist the District in complying with GASB 74/75 disclosure requirements:

Paragraph 50: Information about the OPEB Plan

Most of the information about the OPEB plan should be supplied by Poway USD.

Following is information to help fulfill Paragraph 50 reporting requirements.

50.c: Following is a table of plan participants

Number of Participants

Inactive Employees Currently Receiving Benefit Payments 258

Inactive Employees Entitled to But Not Yet Receiving Benefit

Payments*

0

Participating Active Employees 3254

Total Number of participants 3512

*We were not provided with information about any terminated, vested employees

Paragraph 51: Significant Assumptions and Other Inputs

Shown in Appendix C.

Paragraph 52: Information Related to Assumptions and Other Inputs

The following information is intended to assist Poway USD in complying with the requirements of Paragraph 52.

52.b: Mortality Assumptions Following are the tables the mortality assumptions are based

upon. Inasmuch as these tables are based on appropriate populations, and that these tables are used for pension purposes, we believe these tables to be the most appropriate for the

valuation.

Mortality Table 2017 CalPERS Mortality for Miscellaneous and Schools

Employees

Disclosure The mortality assumptions are based on the 2017 CalPERS

Mortality for Miscellaneous and Schools Employees table created by CalPERS. CalPERS periodically studies mortality

for participating agencies and establishes mortality tables that

are modified versions of commonly used tables. This table incorporates mortality projection as deemed appropriate based

on CalPERS analysis.


20

Mortality Table 2020 CalSTRS Mortality

Disclosure The mortality assumptions are based on the 2020 CalSTRS

Mortality table created by CalSTRS. CalSTRS periodically studies mortality for participating agencies and establishes

mortality tables that are modified versions of commonly used

tables. This table incorporates mortality projection as deemed appropriate based on CalSTRS analysis.

Mortality Table

2017 CalPERS Retiree Mortality for All Employees

Disclosure The mortality assumptions are based on the 2017 CalPERS Retiree Mortality for All Employees table created by CalPERS.

CalPERS periodically studies mortality for participating

agencies and establishes mortality tables that are modified versions of commonly used tables. This table incorporates

mortality projection as deemed appropriate based on CalPERS

analysis.

52.c: Experience Studies Following are the tables the retirement and turnover assumptions

are based upon. Inasmuch as these tables are based on appropriate populations, and that

these tables are used for pension purposes, we believe these tables to be the most appropriate for the valuation.

Retirement Tables

Retirement Table 2017 CalPERS 2.0%@55 Rates for Schools Employees

Disclosure The retirement assumptions are based on the 2017 CalPERS

2.0%@55 Rates for Schools Employees table created by

CalPERS. CalPERS periodically studies the experience for participating agencies and establishes tables that are appropriate

for each pool.

Retirement Table 2017 CalPERS 2.0%@62 Rates for Schools Employees

Disclosure The retirement assumptions are based on the 2017 CalPERS

2.0%@62 Rates for Schools Employees table created by


for each pool.

Retirement Table 2020 CalSTRS 2.0%@60 Rates

Disclosure The retirement assumptions are based on the 2020 CalSTRS

2.0%@60 Rates table created by CalSTRS. CalSTRS

periodically studies the experience for participating agencies

and establishes tables that are appropriate for each pool.

Retirement Table 2020 CalSTRS 2.0%@62 Rates

Disclosure The retirement assumptions are based on the 2020 CalSTRS

2.0%@62 Rates table created by CalSTRS. CalSTRS periodically studies the experience for participating agencies



21

Turnover Tables

Turnover Table 2017 CalPERS Turnover for Miscellaneous Employees

Disclosure The turnover assumptions are based on the 2017 CalPERS

Turnover for Miscellaneous Employees table created by


for each pool.

Turnover Table 2020 CalSTRS Termination Rates

Disclosure The turnover assumptions are based on the 2020 CalSTRS

Termination Rates table created by CalSTRS. CalSTRS

periodically studies the experience for participating agencies


For other assumptions, we use actual plan provisions and plan data.

52.d: The alternative measurement method was not used in this valuation.

52.e: NOL using alternative trend assumptions The following table shows the Net OPEB

Liability with a healthcare cost trend rate 1% higher and 1% lower than assumed in the valuation.

Trend 1% Lower Valuation Trend Trend 1% Higher Net OPEB Liability $69,078,296 $80,113,937 $93,292,314

Paragraph 53: Discount Rate

The following information is intended to assist Poway USD to comply with Paragraph 53

requirements.

53.a: A discount rate of 2.30% was used in the valuation. The interest rate used in the prior

valuation was 3.28%.

53.b: We assumed that all contributions are from the employer.

53.c: We used historic 21 year real rates of return for each asset class along with our

assumed long-term inflation assumption to set the discount rate. We offset the expected investment return by investment expenses of 45 basis points.

53.d: The interest assumption reflects a municipal bond rate. We used the Bond Buyer 20 Index at June 30, 2020 and rounded the rate resulting in a rate of 2.20%.

53.e: We used the municipal bond rate beyond 8 years to result in an equivalent valuation rate of 2.30%.

53.f: Following is the assumed asset allocation and assumed rate of return for each.


22

PARS - Balanced HighMark PLUS

Asset Class

Percentage

of Portfolio

Assumed

Gross Return

All Equities 60.0000 7.7950

Long-Term Corporate Bonds 5.0000 5.2950

Intermediate-Term Government Bonds 30.0000 4.5000

Short-Term Gov't Fixed 5.0000 3.2500

We looked at rolling periods of time for all asset classes in combination to appropriately

reflect correlation between asset classes. That means that the average returns for any asset

class don’t necessarily reflect the averages over time individually, but reflect the return for the asset class for the portfolio average. We used geometric means.

53.g: The following table shows the Net OPEB liability with a discount rate 1% higher and

1% lower than assumed in the valuation.

Discount Rate

1% Lower

Valuation

Discount Rate

Discount Rate

1% Higher Net OPEB Liability $87,066,790 $80,113,937 $73,546,452

Paragraph 55: Changes in the Net OPEB Liability Please see reconciliation on pages 2 or 12.

Paragraph 56: Additional Net OPEB Liability Information

The following information is intended to assist Poway USD to comply with Paragraph 56

requirements.

56.a: The valuation date is June 30, 2020.

The measurement date is June 30, 2020.

56.b: We are not aware of a special funding arrangement. 56.c: The interest assumption changed from 3.28% to 2.30%. Assumed rates of retirement,

termination, and mortality have been updated to align with those currently being used by

the statewide pension system. The medical trend rate assumption has been changed to 4.5% for all years from a schedule starting at 6.5%PPO/6.0%HMO decreasing to 5.0% by 0.5%

per year.

56.d: There were no changes in benefit terms since the prior measurement date. 56.e: Not applicable

56.f: To be determined by the employer

56.g: To be determined by the employer

56.h: Other than contributions after the measurement, all deferred inflow and outflow balances are shown on page 12 and in Appendix D

56.i: Future recognition of deferred inflows and outflows is shown in Appendix D

Paragraph 57: Required Supplementary Information

57.a: Please see reconciliation on pages 2 or 12. Please see the notes for Paragraph 244

below for more information. 57.b: These items are provided on pages 2 and 12 for the current valuation, except for

covered payroll, which should be determined based on appropriate methods.

57.c: We have not been asked to calculate an actuarially determined contribution amount. We assume the District contributes on an ad hoc basis, but in an amount sufficient to


23

fully fund the obligation over a period not to exceed 21 years.

57.d: We are not aware that there are any statutorily or contractually established contribution requirements.

Paragraph 58: Actuarially Determined Contributions We have not been asked to calculate an actuarially determined contribution amount. We

assume the District contributes on an ad hoc basis, but in an amount sufficient to fully fund

the obligation over a period not to exceed 21 years.

Paragraph 244: Transition Option Prior periods were not restated due to the fact that prior valuations were not rerun in

accordance with GASB 75. It was determined that the time and expense necessary to rerun

prior valuations and to restate prior financial statements was not justified.


24

APPENDIX D: DEFERRED OUTFLOWS OF RESOURCES AND DEFERRED INFLOWS OF RESOURCES

EXPERIENCE GAINS AND LOSSES

Increase (Decrease) in OPEB Expense Arising from the Recognition of Effects of

Experience Gains and Losses

(Measurement Periods)

Measurement Period

Experience

(Gain)/Loss

Original Recognition

Period (Years)

Amounts

Recognized in

OPEB Expense

through 2019 2020

Amounts to be

Recognized in

OPEB Expense

after 2020 2021 2022 2023 2024 2025 Thereafter 2019-20 $6,005,172 8 $0 $750,647 $5,254,525 $750,647 $750,647 $750,647 $750,647 $750,647 $1,501,290

Net Increase (Decrease) in OPEB Expense $0 $750,647 $5,254,525 $750,647 $750,647 $750,647 $750,647 $750,647 $1,501,290


25

CHANGES OF ASSUMPTIONS


Changes of Assumptions


Measurement Period

Changes of

Assumptions


Period (Years)

Amounts

Recognized in

OPEB Expense

through 2019 2020

Amounts to be

Recognized in

OPEB Expense

after 2020 2021 2022 2023 2024 2025 Thereafter 2017-18 $2,743,524 7 $783,864 $391,932 $1,567,728 $391,932 $391,932 $391,932 $391,932

2018-19 $1,444,731 7 $206,390 $206,390 $1,031,951 $206,390 $206,390 $206,390 $206,390 $206,391

2019-20 ($12,532,276) 8 $0 ($1,566,535) ($10,965,741) ($1,566,535) ($1,566,535) ($1,566,535) ($1,566,535) ($1,566,535) ($3,133,066)

Net Increase (Decrease) in OPEB Expense $990,254 ($968,213) ($8,366,062) ($968,213) ($968,213) ($968,213) ($968,213) ($1,360,144) ($3,133,066)


26

INVESTMENT GAINS AND LOSSES


Investment Gains and Losses


Measurement Period

Investment

(Gain)/Loss


Period (Years)

Amounts

Recognized in

OPEB Expense

through 2019 2020

Amounts to be

Recognized in

OPEB Expense

after 2020 2021 2022 2023 2024 2025 Thereafter 2018-19 $27,449 5 $5,490 $5,490 $16,469 $5,490 $5,490 $5,489

2019-20 $251,119 5 $0 $50,224 $200,895 $50,224 $50,224 $50,224 $50,223

Net Increase (Decrease) in OPEB Expense $5,490 $55,714 $217,364 $55,714 $55,714 $55,713 $50,223 $0 $0


27

APPENDIX E: GLOSSARY OF RETIREE HEALTH VALUATION TERMS

Note: The following definitions are intended to help a non-actuary understand concepts related to retiree health valuations. Therefore, the definitions may not be actuarially accurate.

Actuarial Cost Method: A mathematical model for allocating OPEB costs by year of service. The only actuarial cost method allowed under GASB 74/75 is the entry age actuarial cost

method.

Actuarial Present Value of Projected Benefit Payments: The projected amount of all OPEB benefits to be paid to current and future retirees

discounted back to the valuation or measurement date.

Deferred Inflows/Outflows

of Resources: A portion of certain items that can be deferred to future periods or that weren’t

reflected in the valuation. The former includes investment gains/losses, actuarial gains/losses, and gains/losses due to changes in actuarial assumptions or methods.

The latter includes contributions made to a trust subsequent to the measurement

date but before the statement date.

Discount Rate: Assumed investment return net of all investment expenses. Generally, a higher

assumed interest rate leads to lower service costs and total OPEB liability.

Fiduciary Net Position: Net assets (liability) of a qualifying OPEB “plan” (i.e. qualifying irrevocable trust

or equivalent arrangement).

Implicit Rate Subsidy: The estimated amount by which retiree rates are understated in situations where, for rating purposes, retirees are combined with active employees and the employer

is expected, in the long run, to pay the underlying cost of retiree benefits.

Measurement Date: The date at which assets and liabilities are determined in order to estimate TOL and

NOL.

Mortality Rate: Assumed proportion of people who die each year. Mortality rates always vary by

age and often by sex. A mortality table should always be selected that is based on a

similar “population” to the one being studied.

Net OPEB Liability (NOL): The Total OPEB Liability minus the Fiduciary Net Position.

OPEB Benefits: Other Post Employment Benefits. Generally, medical, dental, prescription drug, life, long-term care or other postemployment benefits that are not pension benefits.

OPEB Expense: This is the amount employers must recognize as an expense each year. The annual OPEB expense is equal to the Service Cost plus interest on the Total OPEB

Liability (TOL) plus change in TOL due to plan changes minus projected

investment income; all adjusted to reflect deferred inflows and outflows of

resources.

Participation Rate: The proportion of retirees who elect to receive retiree benefits. A lower

participation rate results in lower service cost and a TOL. The participation rate often is related to retiree contributions.


28

Pay As You Go Cost: The projected benefit payments to retirees in a given year as estimated by the actuarial valuation. Actual benefit payments are likely to differ from these

estimated amounts. For OPEB plans that do not pre-fund through an irrevocable

trust, the Pay As You Go Cost serves as an estimated amount to budget for annual

OPEB payments.

Retirement Rate: The proportion of active employees who retire each year. Retirement rates are

usually based on age and/or length of service. (Retirement rates can be used in conjunction with the service requirement to reflect both age and length of service).

The more likely employees are to retire early, the higher service costs and actuarial

accrued liability will be.

Service Cost: The annual dollar value of the “earned” portion of retiree health benefits if retiree

health benefits are to be fully accrued at retirement.

Service Requirement: The proportion of retiree benefits payable under the OPEB plan, based on length of

service and, sometimes, age. A shorter service requirement increases service costs

and TOL.

Total OPEB Liability (TOL): The amount of the actuarial present value of projected benefit payments

attributable to participants’ past service based on the actuarial cost method used.

Trend Rate: The rate at which the employer’s share of the cost of retiree benefits is expected to

increase over time. The trend rate usually varies by type of benefit (e.g. medical,

dental, vision, etc.) and may vary over time. A higher trend rate results in higher service costs and TOL.

Turnover Rate: The rate at which employees cease employment due to reasons other than death, disability or retirement. Turnover rates usually vary based on length of service and

may vary by other factors. Higher turnover rates reduce service costs and TOL.

Valuation Date: The date as of which the OPEB obligation is determined by means of an actuarial valuation. Under GASB 74 and 75, the valuation date does not have to coincide

with the statement date, but can’t be more than 30 months prior.



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 5.3(l) Staff Support: Tim Purvis SUBJECT: APPROVAL OF RESOLUTION NO. 08-2021 ENTITLED

"AUTHORIZATION TO PURCHASE FUEL THROUGH THE CITY OF SAN DIEGO'S RFP NO. 10089315-18-K"


RECOMMENDATION: Approve Resolution No. 08-2021 authorizing the purchase of unleaded and diesel fuel through the City of San Diego's Proposal No. 10089315-18-K. DISCUSSION/PROGRAM:

The North County Educational Purchasing Consortium (NCEPC) fuel bid No. GD-18-0167-19 is expiring on September 6, 2020. Therefore, to continue to operate the District’s 250 school buses, support vehicles, and equipment, the Transportation Department wishes to be able to purchase unleaded and diesel fuel under the City of San Diego’s RFP No. 10089315-18-K using vendor SC Fuels. Many large public fleets participate in the City of San Diego’s public fuel bid to drive competitive pricing through volume purchase. The District has examined the fuel bid and identified a very competitive pricing structure based upon the Oil Price Information Service (OPIS) Pricing & Market Analysis for Oil, Fuel & Energy. Through volume purchasing on the City of San Diego fuel bid, the District can assure a lower cost for Unleaded and CARB Ultra Low Sulfur Diesel based upon the OPIS pricing, the established source for U.S. petroleum pricing. Resolution 08-2021 is attached.

LEGAL REFERENCE:

California Government Code 6500

FISCAL IMPACT: Approximately $875,000 from the General Fund



AUTHORIZATION TO PURCHASE FUEL THROUGH THE CITY OF SAN DIEGO RFP 10089315-18-K USING VENDOR SC FUELS


Member , the following resolution is adopted:

WHEREAS, California Government Code 6500 provides authority for the Governing Board of any public agency to choose to use the terms of this contract, subject to Contractor’s acceptance, for the purchase of unleaded and diesel fuel, without advertising for bids;

WHEREAS, the Poway Unified School District operates approximately 250 school buses,

support vehicles, and equipment; WHEREAS, the purchase amount for unleaded and diesel fuel used in approximately 250

school buses, support vehicles, and equipment will be $875,000;

WHEREAS, the City of San Diego fuel bid provides the benefit of large volume purchasing having many city, school district, public safety and municipal fleets participate on a joint cooperative bid; WHEREAS, the Oil Price Information Services (OPIS) pricing index is the established source for U.S. petroleum pricing;

WHEREAS, Poway Unified School District may purchase under this bid, at the same price upon the same terms and conditions as the City of San Diego;

NOW, THEREFORE, BE IT RESOLVED AND ORDERED that Poway Unified School District may purchase fuel utilizing the above-mentioned RFP. Purchase is hereby authorized and approved subject to all terms, conditions, and documents as specified in the City of San Diego RFP 10089315-18-K.

PASSED AND ADOPTED on September 10, 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) This is to certify that the foregoing document is a true copy of the Resolution of the Board of Education of the Poway Unified School District of San Diego County.

__________________________________ T.J. Zane, Clerk of the Board of Education



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 5.3(m) Staff Support: Tim Purvis SUBJECT: APPROVAL TO PURCHASE EIGHT ELECTRIC BUSES

THROUGH A GRANT AWARD Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required

RECOMMENDATION: Approve the purchase of eight (8) electric school buses from A-Z Bus Sales, an authorized electric bus vendor funded by the San Joaquin Valley Air Pollution Control District. DISCUSSION/PROGRAM:

The Board adopted Resolution 16-2020 on October 10, 2019, authorizing the District to participate in the Volkswagen Environmental Mitigation Trust for California School Bus Replacement Program. The VW Mitigation Settlement Trust provides for grant funding to public and private organization to replace diesel school buses with electric school buses. The District is pleased to share the successful award of eight (8) replacement bus grants based upon criteria of the grant for eligible diesel powered school bus replacement. The District’s Transportation Department has selected six (6) electric smaller chassis (Special Education) School Buses and two (2) electric larger transit style school buses from A-Z Bus Sales, an approved vendor on the San Joaquin Valley Air Pollution Control District vendor eligibility list. The District will receive full funding for the electric school bus purchase, through a grant award of $3.2 million.

LEGAL REFERENCE:

N/A

FISCAL IMPACT: $3,199,913 grant funded



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 5.3(n) Staff Support: Tim Purvis SUBJECT: APPROVE RESOLUTION NO. 10-2021 ENTITLED

"AUTHORIZATION TO PURCHASE ELECTRIC VEHICLE CHARGING STATIONS, INSTALLATION AND RELATED SOFTWARE FOR ELECTRIC SCHOOL BUS GRANT THROUGH THE SOURCEWELL COOPERATIVE PURCHASING CONTRACT USING VENDOR CHARGEPOINT, #051017-CPI"


RECOMMENDATION: Approve Resolution No. 10-2021, authorizing the purchase of electric school bus charging stations, installation and related software. DISCUSSION/PROGRAM:

The District has received confirmation that we have successfully been awarded eight (8) electric school buses from the Volkswagen Environmental Mitigation Trust for the California School Bus Replacement Program. The value of our electric bus grant is nearly $3.2 million. In addition, our Transportation Team has collaborated with SDG&E to establish the necessary electrical infrastructure supply at no cost to the District. SDG&E has agreed to design and build the underground power supply up to the concrete pads for each electric charging station location. The District has the financial responsibility to purchase the individual electric charging stations for eight electric school buses. Sourcewell Cooperative Purchasing, a local government unit, public corporation and public agency pursuit to the Minnesota Constitution and enabling law, has conducted a cooperative bid process for the purchase of electric vehicle charging stations. The District has researched the technology involved with electric charging stations and products offered by several vendors as well as equipment and vendor performance. Chargepoint meets the District’s needs and is competitively priced. The District is recommending the purchase of seven (7) Level II slow charge stations and one (1) DC fast charge station by Chargepoint.

LEGAL REFERENCE:

Public Contract Code 20118

FISCAL IMPACT: Approximately $115,000 from Special Reserve Capital Projects (Fund 40)



AUTHORIZATION TO PURCHASE ELECTRIC VEHICLE CHARGING STATIONS, INSTALLATION AND RELATED SOFTWARE FOR ELECTRIC SCHOOL BUS

GRANT THROUGH THE SOURCEWELL COOPERATIVE PURCHASING CONTRACT USING VENDOR CHARGEPOINT, #051017-CPI


Member , the following resolution is adopted:

WHEREAS, Public Contract Code 20118 provides authority for the Governing Board of any school district to purchase materials, supplies, equipment, automotive vehicles, tractors, and other personal property for the District without advertising for bids through another agency if the purchase is made in the manner in which the public agency is authorized by law to make the leases or purchases;

WHEREAS, Sourcewell Cooperative Purchasing on behalf of public entities, a local

government unit, public corporation and public agency pursuit to the Minnesota Constitution and enabling law, has conducted a cooperative bid process for the purchase of electric vehicle charging stations; and

WHEREAS, the purchase amount of the needed electric bus charging stations will exceed

the formal threshold of $95,200;

WHEREAS, Poway Unified School District may purchase under this bid, at the same price upon the same terms and conditions;

NOW, THEREFORE, BE IT RESOLVED AND ORDERED that Poway Unified School District may purchase electric charging stations utilizing the above-mentioned Sourcewell. Purchase is hereby authorized and approved subject to all terms, conditions, and documents as specified in the Sourcewell contract.

PASSED AND ADOPTED on September 10, 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) This is to certify that the foregoing document is a true copy of the Resolution of the Board of Education of the Poway Unified School District of San Diego County.

__________________________________ T.J. Zane, Clerk of the Board of Education



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 5.3(o) Staff Support: SUBJECT: APPROVAL OF RESOLUTION 11-2021 ENTITLED

"DESIGNATING ADDITIONAL PERSONS AUTHORIZED TO ACT ON BEHALF OF POWAY UNIFIED SCHOOL DISTRICT AND AMENDING RESOLUTION NO. 60-2020"


RECOMMENDATION: Approve Resolution No. 11-2021, designating additional persons authorized to act on behalf of Poway Unified School District. DISCUSSION/PROGRAM:

The above mentioned Resolution number is necessary for District staff to carry out the normal daily operations of the District as provided in Board policies. It is amending Resolution No. 60-2020 that was approved at the regular Board meeting on June 3, 2020. The attached resolution, which is provided for Board review, designates additional staff members to act on behalf of the Board.

LEGAL REFERENCE:

California Education Code Sections 42632 and 45310 Government Code Section 29802 Public Law 103-382

FISCAL IMPACT: N/A



ADDITIONAL DESIGNATION OF DISTRICT OFFICIALS AUTHORIZED TO SIGN AGREEMENTS, CONTRACTS AND PURCHASE ORDERS ON BEHALF OF THE

BOARD



IT IS HEREBY RESOLVED AND ORDERED THAT: The following individual is authorized to sign individual purchase orders on behalf of the

Board. Brenda Gachuz _________________________________ The following individual is authorized to sign individual contracts for Special Education: Jeanette Anderson _________________________________




TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 5.3(p) Staff Support: Chad Koster SUBJECT: RATIFICATION AND APPROVAL OF CONTRACT

CHANGE ORDER FOR BUILDING "N" ROOF REPAIR PROJECT AT BERNARDO HEIGHTS MIDDLE SCHOOL


RECOMMENDATION: Ratify and Approve the change order due to unforseen conditions as needed to make emergency repair of Building "N" roof. DISCUSSION/PROGRAM:

On June 25, 2020 the Board approved the contract with Sylvester Roofing Co., Inc., to replace the roof over three modular classroom buildings at Bernardo Heights Middle School as part of the District’s long-range Facilities Master Plan. Upon the demolition and removal of the old roofing material, the underlying roof decking was significantly more deteriorated than could have been anticipated and extended over four additional, adjacent classrooms. District staff engaged a building envelope expert through BEAM Professionals to determine the cause of the excess roof deck deterioration and recommended repair solutions. The excessive damage is believed to be the result of condensation below the roof deck. Repair recommendations included sealing the joints between building sections, adding roof insulation on top of the deck that requires increasing the height of the parapet walls and additional roof ventilation. The original contract was for $52,800 and awarded under the bid limits of the California Uniform Public Construction Cost Accounting Act (CUPCCAA). The bid limit under this authority is generally $60,000 including change orders. However, under California law, there is a legal exception to competitive bidding requirements typically applicable to District construction projects and change orders where the facts demonstrate that there is no competitive advantage to be gained by the public entity in further bidding such construction/change order work. (See Graydon v. Pasadena Redevelopment Agency, et al. (1980) 104 Cal. App 3d 631, 635.).


Public Contract Code section 22035

FISCAL IMPACT: $94,900 from Routine Restricted Maintenance Account (RRMA)

However, if this additional work was not completed by the contractor already mobilized to the site under the existing contract, it would have resulted in substantial additional cost and delay to the District, as well as resulting in exposure of the classrooms to potential damage from weather and/or rain due to the lack an enclosed roof. For this reason, after thorough review of the District’s options with BEAM Professionals and the contractor, as well as discussion with legal counsel, District staff determined that the change order met the requirements for a “no competitive advantage” finding, as well as the requirements under CUPCCAA for an emergency finding/execution of the change order by staff. Pursuant to CUPCCAA and Board Resolution No. 15-2018, District staff has delegated authority to make such findings and award such change orders. Accordingly, District staff executed Change Order No. 001 and directed the contractor to proceed with the work on September 1, 2020. District staff now presents Change Order No. 001 to the Board for ratification and approval based on all of the above facts. Upon ratification, the total project cost will be $147,700.



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Carol Osborne AGENDA ITEM: 5.4(a) Staff Support: Beth Perisic SUBJECT: ADOPTION OF HIGH SCHOOL ADVANCED PLACEMENT

CALCULUS BOOK Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required

RECOMMENDATION: Adopt the Advanced Placement (AP) Calculus textbook listed below. DISCUSSION/PROGRAM:

At the August 13, 2020, Board Meeting, the textbook listed below was presented to the Board of Education as a first reading and is being recommended tonight for adoption. In 2015, The College Board revised the Advanced Placement (AP) Calculus course and exam. The proposed textbook will support instruction specific to those changes and will be used with students in two courses: AP Calculus AB and BC. The proposed textbook has been reviewed by representative teachers from each high school and it has been found to be in alignment with subject-specific California State and Advanced Placement Standards. The textbook is available for review in the Administrative Center upon request. Title: Calculus for AP, 1st Edition (2019) Author: Stewart and Kokoska Publisher: Cengage Learning ISBN #: 9781337282772

LEGAL REFERENCE:


FISCAL IMPACT: $375,000 Instructional Materials Lottery Funding



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Carol Osborne AGENDA ITEM: 5.4(b) Staff Support: Mercedes Hubschmitt and Christine Cloutier SUBJECT: APPROVAL OF POWAY UNIFIED SCHOOL DISTRICT

UPDATED ENGLISH LEARNER RECLASSIFICATION CRITERIA


RECOMMENDATION: Approve the updated English learner reclassification criteria. DISCUSSION/PROGRAM:

Poway Unified School District’s reclassification process enables students initially identified as English learners to be redesignated as Fluent English Proficient. English learners are determined to have met the Reclassified Fluent English Proficient (RFEP) criteria when they have acquired the English language skills necessary to receive instruction and achieve academic progress in English only, at a level equivalent to students of the same age or grade whose primary language is English. This ensures that students are able to successfully participate in the school’s regular instructional program. This is an update to the current criteria to include alternate reclassification criteria for English learners for the 2020-2021 school year. Establishing alternate criteria is necessary due to the fact that our students were unable to participate in California Assessment of Student Performance and Progress (CAASPP) or Measure of Academic Progress (MAPs) testing in Spring 2020, as a result of school closures. The alternate reclassification criteria will include iReady assessments. A copy of the Poway Unified School District English Learner Reclassification Criteria has been provided to the Board members electronically for their review.

LEGAL REFERENCE:

N/A

FISCAL IMPACT: N/A



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Greg Mizel AGENDA ITEM: 5.5 (a) Staff Support: Cindy Hicks SUBJECT: APPROVAL OF RESOLUTION NO. 13-2021 ENTITLED

"NATIONAL SUICIDE PREVENTION AWARENESS MONTH SEPTEMBER 2020"


RECOMMENDATION: Approve Resolution No. 13-2021 proclaiming September 2020 "National Suicide Prevention Awareness Month". DISCUSSION/PROGRAM:

The Poway Unified School District is committed to creating conditions and culture that support world-class learners. That commitment includes that the interventions and accommodations determined to be evidence-based are available to all students, including those who struggle with mental health issues and may even struggle with suicide ideation. The District is further committed to continuing to research and explore the best practices available to ensure student wellness. We recognize that in order to inspire passion, and prepare all students to be college, career, and life ready, we must diligently attend to meeting our students’ social and emotional needs. The District is proud to join the California Department of Education and Districts statewide in designating September as “National Suicide Prevention Awareness Month.”

LEGAL REFERENCE:

N/A

FISCAL IMPACT: N/A



NATIONAL SUICIDE PREVENTION AWARENESS MONTH

ON MOTION of Member _____________________________________________, seconded by

Member _________________________________________, the following resolution is adopted:

WHEREAS, September is National Suicide Prevention Awareness Month, a month in which we highlight the topic of suicide and work to ensure students, parents, employees and community members are both informed about the topic of suicide and appropriately resourced to help prevent it. WHEREAS, Suicidal thoughts can affect anyone regardless of age, gender, ethnicity or background; and WHEREAS, Suicide is the second leading cause of death among young people; and WHEREAS, The Poway Unified School District publicly acknowledges the importance of social, emotional learning as a means of preventing suicide, placing our full support behind the people who help meet the needs of students in varying degrees of crisis each and every day: teachers, mental healthcare professionals, school counselors, school psychologists, student support services personnel, instructional assistants, athletic coaches, and parents; and WHEREAS, Local and national organizations like the Yellow Ribbon Program are on the front lines of a battle to engage community members in thoughtful dialogue that many are still uncomfortable participating in; and WHEREAS, The youth of our community need to understand and be reminded that we are all fighting our own personal battles; and WHEREAS, We encourage all residents in the community we serve to take the time to inquire as to the wellbeing of their family, friends, and neighbors over the next few days and to genuinely convey their appreciation for their existence by any gesture they deem appropriate. NOW, THEREFORE, BE IT PROCLAIMED by the Board of Education of the Poway Unified School District, that we do declare the month of September 2020 as National Suicide Prevention Awareness Month. PASSED AND ADOPTED on September 10, 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN:

STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) This is to certify that the foregoing document is a true copy of the Resolution of the Board of Education of the Poway Unified School District of San Diego County.

___________________________________________ T.J. Zane Clerk of the Board of Education



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Jennifer Burks AGENDA ITEM: 5.6(a) Staff Support: Ken Wall SUBJECT: APPROVAL OF RESOLUTION NO. 14-2021 ENTITLED

"JOINT POWERS AUTHORITY MEMBERSHIP -- SCHOOL PROJECT FOR UTILITY RATE REDUCTION"


RECOMMENDATION: Approve Resolution 14-2021 authorizing Poway Unified School District to join the School Project for Utility Rate Reduction (SPURR), a Joint Powers Authority. DISCUSSION/PROGRAM:

The School Project for Utility Rate Reduction (SPURR), a Joint Powers Authority consisting of hundreds of member public education agencies, has conducted Request for Proposal (RFP) processes to obtain statewide master contracts with leading providers of telecommunications, internal network connections, and VoIP services. The resulting SPURR Master Contracts (SMCs) may be used by Poway Unified School District to save time and money on procurement of brands such as Avaya, Cisco, HP, Palo Alto Networks, AireSpring, Fuze, 101VOICE, Jive, and others. Any California public school district, community college district, county office of education, or public agency may participate in the SPURR program by using an SMC as a procurement vehicle, assuming that their contracting rules allow use of a master contract such as ours. The Technology and Innovation department will be bringing a proposal to the October Board Meeting to overhaul our current aging phone system to migrate to a hosted VoIP (Voice over Internet Protocol) technology. This will result in Districtwide cost savings, decreased downtime, and increased performance and efficiency. Joining the SPURR JPA will allow us to secure the benefits of further cost and time savings. Resolution No. 14-2021 is attached.

LEGAL REFERENCE:

N/A

FISCAL IMPACT: N/A



JOINT POWERS AUTHORITY MEMBERSHIP -- SCHOOL PROJECT FOR UTILITY RATE REDUCTION

ON MOTION of Member ____________________________________________________ seconded by

Member ___________________________________________________ the following resolution is adopted:

WHEREAS, Poway Unified School District has been considering methods to purchase VoIP telephone

equipment and service to better meet the District’s communication needs at each of the school sites; and WHEREAS, other California public agencies, such as school districts, community college districts, and

county offices of education who have also considered these issues have determined that there is a need to form a coalition of public districts to be active in utility regulatory proceedings and to acquire utility supplies and services for use at their respective facilities, and have formed the School Project for Utility Rate Reduction (SPURR), a California joint powers authority; and

WHEREAS, the School Project for Utility Rate Reduction (SPURR) now offers its membership access to

many types of competitively bid utility contacts, including VOIP products and services; and WHEREAS, Title 1, Division 7, Chapter 5, Article 1, (Section 6500 et seq.) of the Government Code

authorizes joint exercise by two or more public agencies of any power common to them, and WHEREAS, California law enables school districts, county superintendent of schools, community college

districts, and joint power agencies to be active in utility regulatory proceedings, to acquire utility supplies and services for use at their respective facilities, and to establish a coalition to accomplish those ends.

NOW, THEREFORE, BE IT RESOLVED that the governing board of Poway Unified School District

hereby declares its membership in SPURR, and instructs its duly authorized agent to execute and deliver on its behalf any necessary or appropriate documents to carry out the intent of this resolution, including the SPURR Joint Powers Agreement and any agreements necessary or appropriate to participate in SPURR programs.

PASSED AND ADOPTED by the following called vote on this 10th day of September 10, 2020. AYES: NOES: ABSENT: ABSTAINED:


_____________________________________ T.J. Zane, Clerk of the Board of Education



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Jennifer Burks AGENDA ITEM: 5.6(b) Staff Support: Brenda Gachuz SUBJECT: APPROVAL OF RESOLUTION NO. 06-2021 ENTITLED

"AUTHORIZATION TO PURCHASE FURNITURE AND SERVICES THROUGH THE NATIONAL COOPERATIVE PURCHASING ALLIANCE (NCPA) CONTRACT NUMBER 01-97"


RECOMMENDATION: Approve Resolution No. 06-2021, authorizing the purchase of furniture and services through the National Cooperative Purchasing Alliance (NCPA) RFP No. 01-97. DISCUSSION/PROGRAM:

The National Cooperative Purchasing Alliance (NCPA) assists public agencies in increasing efficiencies and reducing costs when procuring goods and services. This is accomplished by awarding competitively solicited contracts that are leveraged nationally by combining volume and enhancing purchasing power. Region 14 Educational Service Center, an Educational Facility in the State of Texas, acting as lead agency on behalf of itself and all states, local governments, school districts, and higher education institutions, solicited bids. The Region 14 Education Service Center contract is effective immediately and will expire on July 31, 2022. The contract can then be renewed annually for an additional two years, if mutually agreed on by Region 14 Education Services Center and the awarded vendor SYNNEX Corporation. With approval, the Purchasing Department will be able to purchase competitively bid computer charging carts with other funds budgeted for computer furniture prior to the contract expiration as the needs are identified during the school year. The District may also utilize the contract to purchase additional furniture and services during the extended term when it is in the best interest of the District to do so. Resolution No. 06-2021 is attached.

LEGAL REFERENCE:

Public Contract Code Section 20118

FISCAL IMPACT: To be determined



AUTHORIZATION TO PURCHASE FURNITURE AND SERVICES THROUGH THE NATIONAL COOPERATIVE PURCHASING ALLIANCE (NCPA) RFP NO. 01-97

ON MOTION of Member ________________________________________, seconded

by Member _______________________________________ the following resolution is adopted:

WHEREAS, the Poway Unified School District may purchase under the same terms and conditions included in the contract for computer systems and related equipment managed by the National Cooperative Purchasing Alliance (NCPA) and awarded by Region XIV Education Service Center pursuant to Section 20118 of the California Public Contract Code and;

WHEREAS, the District’s purchase amount of the needed furniture and services, may exceed the formal threshold of $95,200;

WHEREAS, the District will be able to utilize the NCPA Contract to purchase these

items at a substantial savings; WHEREAS, the above-mentioned lead agency’s governing body awards contracts that

meet the agency’s formal requirements; WHEREAS, this Board has determined it to be in the best interest of the District to

purchase or contract for the above-stated items using the contract awarded by the aforementioned agency;

NOW, THEREFORE, IT IS HEREBY RESOLVED AND ORDERED that Poway Unified School District may purchase computer systems and related equipment utilizing the above-mentioned contract. Purchase is hereby authorized and approved subject to all terms, conditions, and documents as specified in the contract documents.

PASSED AND ADOPTED by the Board of Education of the Poway Unified School District at Poway, California, on September 10, 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN:


_________________________________________ T.J. Zane, Clerk of the Board of Education



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Marian Kim Phelps AGENDA ITEM: 5.7(a) Staff Support: SUBJECT: ACCEPTANCE OF GIFT(S) Action


RECOMMENDATION: Accept gift(s), and Superintendent write a letter of appreciation to the donor(s). DISCUSSION/PROGRAM:

GIFT DONOR TO 144 boxes of Girl Scout Cookies

Director Bushan Girl Scouts San Diego


$25,225.35

135 Parents donated their student(s) 2019/2020 prorated bus pass dollars


LEGAL REFERENCE:


FISCAL IMPACT: As Listed



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Marian Kim Phelps AGENDA ITEM: 5.7(b) Staff Support: SUBJECT: APPROVAL FOR THE POWAY UNIFIED SCHOOL

DISTRICT'S BOARD OF EDUCATION MEETINGS TO CONTINUE MEETING IN PERSON


RECOMMENDATION: Approval for the regular scheduled Board of Education Meetings to continute to meet in person in the PUSD Community Room for Board and Cabinet Members. DISCUSSION/PROGRAM:

The Brown Act authorizes local governing boards to hold public meetings that include teleconferencing, and the Governor’s Executive Order N-29-20 temporarily waives some requirements of the Brown Act regarding teleconferenced meetings and public attendance. The Executive Order does not require governing boards to conduct meetings remotely, and both Executive Order and the Brown Act leave the decision regarding whether to include teleconferencing to the Board. The Board of Education will continue in person Community Room meetings for Board and Cabinet Members. Social distancing safety protocols in place to include: social distancing for Board Members at dais, Cabinet Members in Community Room socially distanced with individual microphones, hand sanitizer dispensers, plastic bag over speakers table mic changed prior to each Cabinet/Staff speaker and disinfectant used to wipe down speakers table area between each person, plus Clorox wipes and disposable gloves available. A decision by the Board to continue in-person meetings, and whether to move back to or authorize meetings via teleconferencing, is subject to change if the California Department of Public Health and/or Governor’s Office implement further and/or different restrictions or orders.

LEGAL REFERENCE:

FISCAL IMPACT:



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: James Jimenez AGENDA ITEM: 6.1 Staff Support: SUBJECT: APPROVAL OF CALIFORNIA SCHOOL BOARDS

ASSOCIATION (CSBA) BOARD POLICIES 4000 SERIES - SECOND READING


RECOMMENDATION: Approval of CSBA Board Policies 4000 Series - Second Reading. DISCUSSION/PROGRAM:

At the November 16, 2015, Board Meeting, the Board voted to update PUSD Board Policies and Procedures and align them with those of the California School Boards Association (CSBA). In September 2016, a three day Policy Development Workshop, led by CSBA consultants, was conducted with Board members and staff to begin the process of updating PUSD Board Policies. Board Policy 4020 – Drug and Alcohol-Free Workplace has been reviewed by staff and was presented to the Board as first reading during the August 13, 2020, Board Meeting. It is being presented to the Board tonight for approval. Copies of the policy have been provided to the Board electronically. Copies are available to the public on request. Upon approval, the policy will be posted on the PUSD website.

LEGAL REFERENCE:

Refer to Board Policy 4020

FISCAL IMPACT:



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: James Jimenez AGENDA ITEM: 6.2 Staff Support: Jeremy Lyche SUBJECT: APPROVAL OF RESOLUTION NO. 09-2021 ENTITLED

"RESOLUTION REGARDING THE ELIMINATION OR REDUCTION IN HOURS OF CLASSIFIED POSITIONS AS CONTAINED WITHIN EXHIBIT 'A' AND CORRESPONDING LAYOFF OF CLASSIFIED EMPLOYEES"


RECOMMENDATION: Approve Resolution No. 09-2021 as presented. DISCUSSION/PROGRAM:

(California Education Code Sections 45117 and 45308 require that the Board of Education take the initial formal step of reduction in hours or eliminating classified positions prior to actual personnel action being taken with affected employees. Garden Road Elementary School has one 3-hour Instructional Assistant-PE position that is funded through its foundation. The foundation has indicated that it will not have funding to continue this position. Sunset Hills Elementary School has one 2-hour Instructional Assistant position that is funded through its foundation. The foundation has indicated that it will not have funding to continue this position. Oak Valley Middle School has one 6-hour Student Services Specialist position that due to lack of work and loss of funding will be eliminated. The school will still maintain a 5-hour Student Services Specialist position to meet the current student and program needs at the site. The District will work with PSEA to negotiate the impacts and effects of the elimination of these positions. All layoff rights, procedures, and notifications will be observed in accordance with applicable provisions of the Education Code, Collective Bargaining Unit agreements, and Personnel Commission Rules.

LEGAL REFERENCE:

California Education Code Sections 45117 and 45308

FISCAL IMPACT: Projected Cost Savings of $74,662

Exhibit AResolution No. 09-2021

Resolution Regarding the Elimination or Reduction in Hours of the Following Classified Positions

No. Position Title Initiating Site/Department

Number of Positions Reduced/ Eliminated

Current FTE/Monthly Assignment

Proposed FTE/Monthly Assignment

Date to be Effective Pos #

1 Instructional Assistant Sunset Hills 1 0.2500 0.0000 11/10/2020 10616038

2 Instructional Assistant - PE Garden Road 1 0.3750 0.0000 11/10/2020 30010498

3 Student Services Specialist Oak Valley 1 0.7500 0.0000 11/10/2020 10619123

1

Board of Education of the Poway Unified School District


RESOLUTION REGARDING THE ELIMINATION OR REDUCTION IN HOURS OF

THE CLASSIFIED POSITIONS AS CONTAINED WITHIN EXHIBIT ‘A’; CORRESPONDING LAYOFF OF CLASSIFIED EMPLOYEES

ON MOTION OF Member ______________________________________, seconded by Member _____________________________________, the following resolution is adopted:

WHEREAS, the Board of Education of the Poway Unified School District has determined in evaluating anticipated income and expenditures for the current and ensuing school year that the best interests of this school district would be served by the elimination and reduction of services being provided in certain classified employee positions and based upon such eliminations and reductions, classified employees will accordingly be subject to layoff or a reduction of hours for lack of work and/or lack of funds within the meaning of Education Code Section 45308;

WHEREAS, as a separate and independent cause for layoff or reduction in hours, it is the determination of this Board of Education in analyzing and balancing educational priorities, to eliminate and reduce the services being performed by all positions detailed within Exhibit “A” so that classified employees shall be subject to layoff or reduction in hours for lack of work and/or lack of funds within the meaning of Education Code Sections 45117 and 45308;

WHEREAS, the classified positions and the elimination and reduction of services as listed on

Exhibit “A”.

WHEREAS, the Board of Education desires to comply with the requirements of law within the balancing of priorities.

NOW, THEREFORE, IT IS RESOLVED THAT: 1. The services being performed by those positions as contained within Exhibit “A” shall be

eliminated and reduced as set forth therein, within the meaning of Education Code Sections 45117 and 45308 and, as a result of said action, affected employees shall be laid off and/or be subject to a reduction in hours of service;

2. As a separate and independent cause, as a result of the determination of the Board of

Education in analyzing and balancing educational priorities, classified positions must be eliminated or reduced and classified employees must be subject to layoff or reduction in hours for lack of work and/or lack of funds within the meaning of Education Code Sections 45117 and 45308, and the affected classified employees serving within the classifications listed within Exhibit “A” shall be laid off and/or be subject to a reduction of hours within the meaning of Education Code Sections 45117 and 45308;

3. Said elimination and reduction of classified positions and services shall become effective at

a date not earlier than the close of business of the date allowing sufficient time to provide 60-day notice to affected employees;

4. District representatives are directed to comply with the requirements, if any, of the

Educational Employment Relations Act as to these layoffs and reductions in hours;

5. The Director of the Personnel Commission is authorized to give written notice of layoff and reduction of hours to affected classified employees, advising them of displacement rights, if any, and reemployment rights pursuant to the Education Code and provisions within applicable collective bargaining agreements.


AYES: NOES: ABSENT: ABSTAIN: STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) This is to certify that the foregoing document is a true copy of the Resolution of the Board of Education of the Poway Unified School District of San Diego County.

______________________________________

T.J. Zane Clerk of the Board of Education



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 7.1 Staff Support: Rheia Alschbach SUBJECT: APPROVAL OF RESOLUTION NO. 07-2021 ENTITLED

"AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF SPECIAL TAX REFUNDING BONDS OF POWAY UNIFIED SCHOOL DISTRICT COMMUNITY FACILITIES DISTRICT NO. 6 (4S RANCH), APPROVING THE FORM OF AN EIGHTH SUPPLEMENTAL INDENTURE, ESCROW DEPOSIT AND TRUST AGREEMENT, BOND PURCHASE AGREEMENT, PRELIMINARY OFFICIAL STATEMENT, CONTINUING DISCLOSURE AGREEMENT, AND OTHER DOCUMENTS AND AUTHORIZING CERTAIN ACTIONS IN CONNECTION WITH THE ISSUANCE OF SUCH BONDS"


RECOMMENDATION: Approve Resolution No. 07-2021 with respect to the proposed issuance of Special Tax Refunding Bonds by Community Facilities District No. 6 (4S Ranch). DISCUSSION/PROGRAM:

District staff, financial advisor, and bond counsel have been working with the District’s underwriter, Piper Sandler & Co., Inc., to assemble the necessary Financing Documents for the proposed issuance of Community Facilities District No. 6, Special Tax Refunding Bonds, Series 2020 (Federally Taxable), (the “Bonds”) in an amount not to exceed $35,000,000, by the District’s Community Facilities District No. 6 (the “CFD”). By adoption of this resolution, the Board, acting as legislative body of the CFD, will be approving the form of the Financing Documents and authorizing the Superintendent, or his designee, to execute these documents on behalf of the CFD with such further changes as they may approve within the limits established by the Board in this resolution. Resolution No. 07-2021 authorizes the CFD to issue Bonds in an aggregate principal amount not to exceed $35,000,000 for the CFD, for the purpose of defeasing and refunding, in whole or in part, the outstanding Community Facilities District No. 6, 2012 Special Tax Bonds, (the “Series 2012 Bonds”), The actual principal amount of the Bonds will be finally determined at the pricing of the Bonds based on the final interest rate on the Bonds, and the Special Tax revenues available to pay debt service on the Bonds and the outstanding Series 2012 Bonds. The various Financing Documents being approved by this resolution and a brief description of each document is as follows:


Mello-Roos Community Facilities Act of 1982 California Government Code Section 53311

FISCAL IMPACT: N/A

A. Eight Supplemental Indenture. The Eighth Supplemental Indenture is a contract entered into between the CFD

and Zions Bancorporation, National Association, acting as “Fiscal Agent,” to amend and supplement the Bond Indenture, dated as of August 1, 2002, and is entered into for the benefit of Bondholders. The Eight Supplemental Indenture provides for issuance and subsequent administration of the Bonds and provides that the Fiscal Agent will hold the applicable Special Tax Revenues in certain funds and accounts for the security of and payment to Bondholders. In addition, the CFD makes certain covenants to the Bondholder, including an obligation to foreclose the lien of Special Taxes if any parcel is seriously delinquent in those payments.

B. Escrow Deposit and Trust Agreement. The Escrow Deposit and Trust Agreement to be entered into by and between the CFD and the Fiscal Agent as Escrow Bank setting forth the terms and conditions relating to the defeasance and the refunding, in whole or in part, of the Bonds with the exception of the Series 2012 Bonds maturing on September 1, 2022.

C. Bond Purchase Agreement. Under this Agreement, the District on behalf of the CFD, agrees to sell the Bonds to

the Underwriter, thus generating the proceeds of sale of the Bonds that will be used by the CFD to defease and refund the Series 2012 Bonds.

D. Preliminary Official Statement and Official Statement. The Preliminary Official Statement is a disclosure

document that the CFD is required to provide to the Underwriter in order to disclose to potential Bond purchasers all relevant, material information regarding an investment in the Bonds. The Official Statement will be distributed after the pricing of the bonds.

E. Continuing Disclosure Agreement. Under the Continuing Disclosure Agreement, the CFD agrees to provide

Bond owners and the capital markets with periodic updates of certain key information regarding the Bonds and the security for payment of the Bonds. The Continuing Disclosure Agreement is required by federal securities regulation laws applicable to the Bonds.

Resolution No. 07-2021 is attached. Exhibits relating to the Resolution have been provided to the Board for their review.

60350.00108\33191319.5

1



AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF SPECIAL TAX REFUNDING BONDS OF POWAY UNIFIED SCHOOL DISTRICT COMMUNITY FACILITIES DISTRICT NO. 6 (4S RANCH), APPROVING THE FORM OF AN EIGHTH SUPPLEMENTAL INDENTURE, ESCROW DEPOSIT AND TRUST AGREEMENT, BOND PURCHASE AGREEMENT, PRELIMINARY OFFICIAL STATEMENT, CONTINUING DISCLOSURE AGREEMENT, AND OTHER DOCUMENTS AND AUTHORIZING CERTAIN ACTIONS IN CONNECTION WITH THE ISSUANCE OF SUCH BONDS

ON MOTION of Member _____________________________________, seconded by Member

________________________________________, the following resolution is adopted:

WHEREAS, the Board of Education (the “Board”) of the Poway Unified School District (the “School District”), acting in its capacity as the legislative body of Community Facilities District No. 6 (4S Ranch) (“Community Facilities District No. 6”), did previously conduct proceedings to form and did form Community Facilities District No. 6 pursuant to the terms and provisions of the “Mello-Roos Community Facilities Act of 1982”, as amended, being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California (the “Act”), for the purpose of financing public school facilities; and

WHEREAS, Community Facilities District No. 6, previously issued its Poway Unified School District Community Facilities District No. 6 (4S Ranch) Special Tax Refunding Bonds, Series 2012 (the “Prior Special Tax Bonds”) in the aggregate principal amount of $38,940,000 pursuant to a Bond Indenture, dated as of May 1, 2012, by and between Community Facilities District No. 6 and Zions Bancorporation, National Association, as amended and supplemented; and

WHEREAS, as a result of the combination of favorable conditions in the municipal bond market and the level of development, diversity of ownership and increase in value of the properties within Community Facilities District No. 6, the Board desires to issue special tax refunding bonds designated “Poway Unified School District Community Facilities District No. 6 (4S Ranch) Special Tax Refunding Bonds, Series 2020 (Federally Taxable)” (the “Special Tax Refunding Bonds”) for the purpose of defeasing the Prior Bonds and paying the Prior Bonds maturing on September 1, 2021 and September 1, 2022, on their maturity dates and redeeming on September 1, 2022, the Prior Special Tax Bonds maturing on and after September 1, 2023, in order to reduce the borrowing costs on such indebtedness; and

WHEREAS, a reduction in borrowing costs will, in turn, result in the realization of additional special tax revenues that will be eligible to finance additional school facilities authorized to be financed by Community Facilities District No. 6 or allow Community Facilities District No. 6 to structure the Special Tax Refunding Bonds so the final maturity of the Special Tax Refunding Bonds is prior to the final maturity date of the Prior Special Tax Bonds; and

WHEREAS, the Special Tax Refunding Bonds shall be issued pursuant to and consistent with the terms and provisions of the Act and “Section 7212 Mello Roos Districts” of the Board Policies containing the statement of goals and policies of the Board regarding the establishment of community facilities districts, as amended to date (the “Goals and Policies”); and

60350.00108\33191319.5

2

WHEREAS, this Board desires to set forth the general terms and conditions relating to the authorization, issuance, sale, delivery, and administration of the Special Tax Refunding Bonds; and

WHEREAS, the Board desires to sell the Special Tax Refunding Bonds in a negotiated sale to Piper Sandler & Co. (the “Underwriter”) pursuant to the Bond Purchase Agreement (defined below); and

WHEREAS, forms of the following documents have been presented to and considered for approval by this Board:

A. Eighth Supplemental Indenture, (the “Eighth Supplemental Indenture”) by and between Community Facilities District No. 6 and Zions Bancorporation, National Association, as fiscal agent (the “Fiscal Agent”), to amend and supplement the Bond Indenture, dated as of August 1, 2002 (the “Original Indenture”), by and between Community Facilities District No. 6 and State Street Bank and Trust Company of California, N.A. (the “Original Fiscal Agent”), as such Original Indenture has been amended and supplemented to date setting forth the terms and conditions pursuant to which the Special Tax Refunding Bonds will be issued and administered;

B. Escrow Deposit and Trust Agreement (the “Escrow Agreement”) by and between Community Facilities District No. 6 and Zions Bancorporation, National Association as escrow agent, for the Prior Special Tax Bonds setting forth the terms and conditions related to the defeasance and redemption of the Prior Special Tax Bonds;

C. Bond Purchase Agreement (the “Bond Purchase Agreement”) by and between the School District on behalf of Community Facilities District No. 6, and the Underwriter authorizing the sale of the Special Tax Refunding Bonds to the Underwriter;

D. Preliminary Official Statement (the “Preliminary Official Statement”) containing information including, but not limited to, Community Facilities District No. 6 and the Special Tax Refunding Bonds; and

E. Continuing Disclosure Agreement (the “Continuing Disclosure Agreement”) among the School District, acting on behalf of Community Facilities District No. 6, David Taussig & Associates, Inc., as dissemination agent (the “Dissemination Agent”) and the Fiscal Agent, pursuant to which Community Facilities District No. 6 will be obligated to provide ongoing annual disclosure relating to Community Facilities District No. 6 and the Special Tax Refunding Bonds; and

WHEREAS, this Board, with the aid of School District staff, has reviewed and considered the documents described above and finds those documents suitable for approval, subject to the conditions set forth in this Resolution; and

WHEREAS, Section 5852.1 of the Government Code of the State of California (“Section 5852.1”) provides that the Board obtain from an underwriter, financial advisor or private lender and disclose, in a meeting open to the public, prior to authorization of the issuance of the Special Tax Bonds, good faith estimates of: (a) the true interest cost of the Special Tax Bonds, (b) the finance charge of the Special Tax Bonds, meaning the sum of all fees and charges paid to third parties, (c) the amount of proceeds of the Special Tax Bonds received less the finance charge described above and any reserves or capitalized interest paid or funded with proceeds of the Special Tax Bonds and (d) the sum total of all debt service payments on the

60350.00108\33191319.5

3

Special Tax Bonds calculated to the final maturity of the Special Tax Bonds plus the fees and charges paid to third parties not paid with the proceeds of the Special Tax Bonds; and

WHEREAS, in accordance with Section 5852.1, the Board has obtained such good faith estimates from Fieldman, Rolapp & Associates, Inc., the School District’s municipal advisor (the “Municipal Advisor”), and such estimates are disclosed in Exhibit A attached hereto; and

WHEREAS, all conditions, things, and acts required to exist, to have happened and to have been performed precedent to and in the issuance of the bonds as contemplated by this resolution and the documents referred to herein exist, have happened, and have been performed or have been ordered to have been performed in due time, form, and manner as required by the laws of the State of California, including the Act and the applicable policies and regulations of the School District.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED by the Board of Education of the Poway Unified School District, acting in its capacity as the legislative body of Community Facilities District No. 6, as follows:

1. Recitals. The above recitals are true and correct.

2. Determinations. This Board, acting in its capacity as the legislative body of Community Facilities District No. 6, hereby makes the following determinations pertaining to the proposed issuance of the Special Tax Refunding Bonds:

(a) The Goals and Policies generally require that the full cash value of the properties within a community facilities district or an improvement area thereof subject to the levy of the special taxes securing special tax bonds must be at least three (3) times the principal amount of such special tax bonds and the principal amount of all other bonds outstanding that are secured by a special tax levied pursuant to the Act on property within such community facilities district or improvement area or a special assessment levied on property within such community facilities district or improvement area (collectively, “Land Secured Bonded Indebtedness”). The Act authorizes the Board, acting as the legislative body of a community facilities district, to sell bonds of such community facilities district only if the Board has determined prior to the award of the sale of such bonds that the value of such properties will be at least three (3) times such Land Secured Bond Indebtedness.

The value of the property within Community Facilities District No. 6, which will be subject to the special tax to pay debt service on the Community Facilities District No. 6 2020 Special Tax Refunding Bonds, will be at least three (3) times the Land Secured Bonded Indebtedness allocable to such properties.

The foregoing determinations are based upon the assessed or appraised value of the properties within Community Facilities District No. 6, as applicable. Such determinations were made in a manner consistent with the Goals and Policies.

(b) The terms and conditions of the Special Tax Refunding Bonds as contained in the Eight Supplemental Indenture are consistent with and conform to the Goals and Policies.

(c) As a result of the complexity of the proposed financing, the negotiated sale of such Special Tax Refunding Bonds to the Underwriter will result in a lower overall cost to Community Facilities District No. 6.

60350.00108\33191319.5

4

(d) It is prudent in the management of the fiscal affairs of Community Facilities District No. 6 thereof to issue the Special Tax Refunding Bonds for the purpose of defeasing and refunding the Prior Special Tax Bonds.

(e) The total net interest cost to maturity of the Special Tax Refunding Bonds plus the principal amount of the Special Tax Refunding Bonds will not exceed the total net interest cost to maturity on the Prior Special Tax Bonds being defeased and refunded from the proceeds of the Special Tax Refunding Bonds plus the principal amount of the Prior Special Tax Bonds; and

(f) For purpose of Section 53363 of the Act, the Board hereby further finds and determines that: (i) it is expected that the purchase of the Special Tax Refunding Bonds will occur on the Delivery Date (as such term is defined in the Eighth Supplemental Indenture); (ii) the date, denomination, maturity dates, places of payment, and form of the Special Tax Refunding Bonds shall be as set forth in the Eighth Supplemental Indenture as executed; (iii) the true interest cost (“TIC”) of the Special Tax Refunding Bonds shall not exceed [four and one half percent (4.50%)] with the actual interest rate or rates to be set forth in the Eighth Supplemental Indenture as executed; (iv) the place of payment of the Special Tax Refunding Bonds shall be as set forth in the Eighth Supplemental Indenture and the place of payment of the Prior Special Tax Bods shall be as set forth in the Fourth Supplemental Indenture dated as May 1, 2012 (the “Fourth Supplemental Indenture”) pertaining to the Prior Special Tax Bonds; and (v) the designated costs of issuing the Special Tax Refunding Bonds shall be those as described in Section 53363.8(a) of the Act, and as otherwise described in the Official Statement for the Special Tax Refunding Bonds and the closing certificates for the Special Tax Refunding Bonds, including but not limited to, the fees and expenses of bond counsel, disclosure counsel, the Municipal Advisor, the special tax consultant, the Fiscal Agent, escrow verification expenses, and costs of the School District staff incurred in connection with the sale and issuance of the Special Tax Refunding Bonds; and

3. Bonds Authorized. Pursuant to the Act, this Resolution, and the Eighth Supplemental Bond Indenture, the Special Tax Refunding Bonds are hereby authorized to be issued in an aggregate principal amount not to exceed $35,000,000.

The date, manner of payment, interest rate or rates, interest payment dates, maturity dates, denominations, forms of bonds, registration privileges, manner of execution, place of payment, terms of redemption, and other terms, covenants, and conditions of the Special Tax Refunding Bonds shall be as provided in the Eighth Supplemental Indenture as finally executed.

4. Authorization and Conditions. Each of the Superintendent, the Associate Superintendent, Business Support Services and such other official or officials of the School District as may be designated by the Superintendent (each, an “Authorized Officer”) is hereby authorized, and any one of the Authorized Officers is hereby directed, for and in the name of Community Facilities District No. 6 to execute and deliver the final form of the various documents and instruments described in this Resolution, with such additions thereto or changes therein as such Authorized Officer may deem necessary and advisable; provided, however, that no additions or changes shall authorize an aggregate principal amount of the Special Tax Refunding Bonds in excess of the amount specified in paragraph 3 above or a TIC for the Special Tax Refunding Bonds above the limit set forth in paragraph 2 above and an Underwriter’s discount not in excess of eight tenths of one percent (0.8%) of the principal amount of the Special Tax Refunding Bonds (excluding original issue discount if any). The approval of such additions or changes shall be conclusively evidenced by the execution and delivery of

60350.00108\33191319.5

5

such documents or instruments by an Authorized Officer, following consultation with and review by Best Best & Krieger LLP, as bond counsel.

5. Eighth Supplemental Indenture. The Eighth Supplemental Indenture by and between Community Facilities District No. 6 and the Fiscal Agent, with respect to the Special Tax Refunding Bonds, as presented to this Board is hereby approved. An Authorized Officer is hereby authorized and directed to cause the execution of the Eighth Supplemental Indenture pursuant to the provisions of Section 4 above.

6. Official Statement and Continuing Disclosure Agreement. The Board hereby approves the form of the Preliminary Official Statement as presented to this Board, together with any changes therein or additions thereto deemed advisable by an Authorized Officer. Pursuant to Rule 15c2-12 under the Securities Exchange Act of 1934 (the “Rule”) an Authorized Officer is authorized to determine when the Preliminary Official Statement is deemed final and any Authorized Officer is hereby authorized and directed to provide written certification thereof. The execution of the final Official Statement, which shall include such changes and additions thereto deemed advisable by an Authorized Officer pursuant to the Rule, following consultation with and review by James F. Anderson Law Firm, A Professional Corporation, as disclosure counsel, shall be conclusive evidence of the approval of the final Official Statement by Community Facilities District No. 6.

7. Continuing Disclosure Agreement The form of Continuing Disclosure Agreement among the School District acting on behalf of Community Facilities District No. 6, the Dissemination Agent, and the Fiscal Agent as presented to this Board is hereby approved. An Authorized Officer is hereby authorized and directed to cause the same to be completed and executed on behalf of Community Facilities District No. 6, subject to the provisions of Section 4 above.

8. Sale of Special Tax Refunding Bonds. This Board hereby authorizes and approves the negotiated sale of the Special Tax Refunding Bonds to the Underwriter. The form of the Bond Purchase Agreement is hereby approved and an Authorized Officer is hereby authorized and directed to execute the Bond Purchase Agreement on behalf of Community Facilities District No. 6, subject to the provisions of Section 4 above.

9. Special Tax Refunding Bonds Prepared and Delivered. Upon the execution of the Bond Purchase Agreement, the Special Tax Refunding Bonds shall be prepared, authenticated, and delivered, all in accordance with the applicable terms of the Act and the Eighth Supplemental Indenture, and any Authorized Officer and other responsible School District officials, acting for and on behalf of Community Facilities District No. 6, are hereby authorized and directed to take such actions as are required under the Bond Purchase Agreement and the Eighth Supplemental Indenture to complete all actions required to evidence the delivery of the Special Tax Refunding Bonds upon the receipt of the purchase price thereof from the Underwriter.

10. Escrow Agreement. The form of the Escrow Agreement by and between Community Facilities District No. 6 and the Fiscal Agent, with respect to the Prior Special Tax Bonds, as presented to this Board is hereby approved. An Authorized Officer is hereby authorized and directed to cause the same to be completed and executed on behalf of Community Facilities District No. 6, subject to the provisions of Section 4 above.

11. Authorization to Apply for and Accept Municipal Bond Insurance and Municipal Debt Service Reserve Fund Policy. Each Authorized Officer, with the assistance of the Municipal Advisor and the Underwriter, is hereby authorized to apply for and, if deemed cost effective, accept any commitment (a) to provide municipal bond insurance for the Special Tax Refunding Bonds and (b) to provide a municipal debt service reserve fund policy for the Special Tax Refunding Bonds in a principal amount of the reserve fund requirement for the Special Tax Refunding Bonds. Each Authorized Officer is hereby authorized to execute any commitment letter and to do any and all things and to deliver all documents necessary to obtain such municipal bond insurance and municipal debt service reserve fund policy.

60350.00108\33191319.5

6

12. Actions. All actions heretofore taken by the officers and agents of the School District, acting for and on behalf of Community Facilities District No. 6, with respect to the establishment of Community Facilities District No. 6, and the sale and issuance of the Special Tax Refunding Bonds are hereby approved, confirmed, and ratified, and the proper officers of the School District, acting for and on behalf of Community Facilities District No. 6, are hereby authorized and directed to do any and all things and take any and all actions and execute any and all certificates, agreements, contracts, and other documents, which they, or any of them, may deem necessary or advisable in order to consummate the lawful issuance and delivery of the Special Tax Refunding Bonds in accordance with the Act, this Resolution, the Eighth Supplemental Indenture, the Bond Purchase Agreement, the Continuing Disclosure Agreement, the Escrow Agreement and any certificate, agreement, contract, and other document described in the documents herein approved.

13. Effective Date. This Resolution shall take effect from and after its adoption.


AYES: NOES: ABSENT: ABSTAIN:

This is to certify that the foregoing document is a true copy of the Resolution of the Board of Education of the Poway Unified School District of San Diego County.

__________________________________________ T.J. Zane, Clerk of the Board of Education

60350.00108\33191319.5

A-1

EXHIBIT A

GOOD FAITH ESTIMATES

Set forth below are good faith estimates of Fieldman, Rolapp & Associates, Inc., as required under Section 5852.1 of the California Government Code (the “Code”). The following estimates have no bearing on, and should not be misconstrued as, any not-to-exceed financial parameters authorized by resolution. The following are estimates and the final costs will depend on market conditions and can be expected to vary from the estimated amounts set forth below. CFD NO. 6 SPECIAL TAX REFUNDING BONDS (a) The true interest cost of the CFD No. 6 Special Tax Refunding Bonds is estimated at 2.46%,

calculated as provided in Section 5852.1(a)(1)(A) of the Code. (b) The finance charge of the CFD No. 6 Special Tax Refunding Bonds, including all fees and charges

paid to third parties, is estimated at $589,307.25. (c) Proceeds of the CFD No. 6 Special Tax Refunding Bonds received by CFD No. 6, less the finance

charges set forth in (b) above, is estimated at $32,706,362.14. (d) The total payment amount calculated as provided in Section 5852.1(a)(1)(D) of the Code is estimated

at $34,335,370.59.



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 7.2 Staff Support: Joy Ramiro SUBJECT: APPROVAL OF THE 2019-2020 UNAUDITED ACTUALS

FINANCIAL REPORT Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required

RECOMMENDATION: Approve the 2019-2020 Unaudited Actuals Financial Report. DISCUSSION/PROGRAM:

Each year, the Finance Team presents the unaudited actual year-end closing financial report to the Board of Education for approval and submission to the San Diego County Office of Education. Key financial highlights for FY 2019-20 year-end close are as follows:

• 2019-20 Local Control Funding Formula (LCFF) Entitlement was $322.3 million, approximately

79.8% of total General Fund revenue.

• Funded Average Daily Attendance (ADA) was 35,361 and the certified enrollment was 36,586,

which equates to an attendance rate of 96.7%.

• General Fund actual expenditures outpaced revenues by $6,314,521 in 2019-20.

• Unaudited General Fund ending balance is nearly $53.8 million in 2019-20.

• A total of approximately $10.3 million was unexpended in 2019-20 and will be carried over into

2020-21:

Unrestricted carryover $5.16 million Restricted carryover $5.15 million


California Education Code Sections 42100

FISCAL IMPACT: As described in the attached document

• Components of Ending Fund Balance for the General Fund include the following:

AMOUNT NONSPENDABLE

Revolving Cash $303,906 Stores 543,765

RESTRICTED

Categorical Programs Carryover 5,154,022 ASSIGNED Unrestricted Carryover 5,160,521 UNASSIGNED & UNAPPROPRIATED Reserve for Economic Uncertainties at 2% 8,263,794

Reserve for Language Acquisition Program 500,000 Reserve for Technology & Innovation Division 500,000 Reserve for Budget Stabilization 33,325,537

TOTAL COMPONENTS OF ENDING FUND BALANCE

$53,751,545

• General Fund Reserve Level is 10.8% at 2019-20 year-end close.

• A detailed financial report has been provided.

2019-20 Unaudited ActualsGeneral Fund / Combined I II III

OBJECTDESCRIPTION CODES Unrestricted Restricted Combined

A. REVENUES

LCFF 8010-8099 321,316,789 2,068,215 323,385,004 Federal Revenues 8100-8299 32,112 10,297,053 10,329,165 Other State Revenues 8300-8599 9,989,357 46,390,547 56,379,904 Other Local Revenues 8600-8799 11,985,567 1,746,121 13,731,688 TOTAL REVENUES 343,323,825 60,501,935 403,825,761

B. EXPENDITURES

Certificated Salaries 1000-1999 144,886,861 31,051,525 175,938,386 Classified Salaries 2000-2999 39,467,313 23,710,254 63,177,567 Employee Benefits 3000-3999 73,394,049 46,880,200 120,274,249 Books and Supplies 4000-4999 7,580,786 4,309,468 11,890,254 Services and Other Operating Expenditures 5000-5999 19,088,544 12,793,531 31,882,075 Capital Outlay 6000-6599 199,055 3,225,700 3,424,755 Other Outgo 7100-7299 & 7400-7499 2,998,005 384,285 3,382,290 Direct Support / Indirect Costs 7300-7399 (1,363,458) 1,214,712 (148,747) TOTAL EXPENDITURES 286,251,155 123,569,674 409,820,829

C. EXCESS OF REVENUES OVER EXPENDITURES 57,072,670 (63,067,739) (5,995,069)

D. OTHER FINANCING SOURCES/USES

Interfund Transfers Transfers In 8910-8929 1,496,715 - 1,496,715 Transfers Out 7610-7629 3,368,884 - 3,368,884 Other Sources/Uses Sources 8930-8979 1,552,716 - 1,552,716 Uses 7630-7699 - - Contributions 8980-8999 (60,318,138) 60,318,138 - TOTAL OTHER FINANCING SOURCES/USES (60,637,591) 60,318,138 (319,453)

E. NET ACTIVITY (3,564,921) (2,749,601) (6,314,521)

F. FUND BALANCE, RESERVES

Beginning Balance 52,162,444 7,903,622 60,066,066 Ending Balance 48,597,523 5,154,022 53,751,545 COMPONENTS OF ENDING BALANCE A) NONSPENDABLE

Revolving Cash 9711 303,906 - 303,906 Stores 9712 543,765 543,765

B) RESTRICTED 9740 - 5,154,022 5,154,022 C) COMMITTED 9750 - - - D) ASSIGNED

Carryover 9780 5,160,521 - 5,160,521 E) UNASSIGNED & UNAPPROPRIATED

Economic Uncertainties @ 2% 9789 8,263,794 - 8,263,794 Reserve for Language Acquisition Program 500,000 500,000 Reserve for Technology & Innovation Division 500,000 500,000 Reserve for Budget Stabilization 33,325,537 33,325,537

1 of 3

Donations 1,989,064$ Budget Standards & Other Miscellaneous Sites Carryover 516,043 Committed Purchase Orders 1,389,476 Sites Lottery Funds 366,672 PSEA Unit 1 Professional Development 121,231 PSEA Unit 2 Professional Development 416,107 PFT Elementary Leader Stipends 255,745 Program/Department Carryover 72,000 PSEA Incentive 34,183 Total Carryover - Unrestricted 5,160,521$

Restricted Lottery 2,408,837$ Routine Restricted Maintenance Account (RRMA) - committed Purchase Order 1,000,000 Low Performing Block Grant 942,331 Mental Health 360,123 Classified School Employee Professional Development Block Grant 225,896 SB 117 Covid 19 - custodial support 110,989 California Clean Energy (Prop. 39) - committed Purchase Order 105,846 Total Carryover - Restricted 5,154,022$

2019-20 COMPONENTS OF ENDING FUND BALANCE

UNRESTRICTED GENERAL FUND

ASSIGNED and RESTRICTED CARRYOVER

RESTRICTED GENERAL FUND

2 of 3

Adjusted Beginning Balance Net Activity

Unaudited Ending Balance

Fund 11 Adult Education 677,663$ (294,876)$ 382,787$ Fund 12 Child Development (State Preschool) Fund 109,811$ 3,768$ 113,579$ Fund 13 Cafeteria Special Revenue Fund 1,753,084$ (339,469)$ 1,413,615$ Fund 14 Deferred Maintenance Fund 1,441,046$ (752,139)$ 688,907$ Fund 17 Special Reserve other than Capital Project Fund 1,674,355$ 210,003$ 1,884,358$ Fund 25 Capital Facilities Fund 4,431,506$ 1,614,619$ 6,046,125$ Fund 35 State School Facilities Fund 27,672,923$ (27,672,923)$ -$ Fund 40 Special Reserve Capital Project Fund 7,651,695$ 19,622,590$ 27,274,285$ Fund 49 Capital Project for Blended Component Units (CFD) 139,941,277$ 53,724,328$ 193,665,605$ Fund 63 Other Enterprise Fund - ESS (12,261,905)$ (1,852,087)$ (14,113,992)$ Fund 67 Self Insurance Fund/OPEB 18,113,494$ (2,202,575)$ 15,910,918$ Fund 71 Retiree Benefit Fund - OPEB Irrevocable Trust 3,483,610$ 6,245,884$ 9,729,493$ Fund 73 Foundation Private-Purpose Trust Fund 326,819$ 2,806$ 329,625$

OTHER FUNDS

2019-20 UNAUDITED ACTUALS

3 of 3



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Ron Little AGENDA ITEM: 7.3 Staff Support: Rheia Alschbach SUBJECT: APPROVAL OF ACTION TO IDENTIFY AND APPROVE

THE MOST BENEFICIAL PROPOSAL AND SPECIFIC PROPOSAL TERMS, AND APPROVAL OF ENTERING INTO AN OPTION AGREEMENT AND GROUND LEASE WITH THE SELECTED PROPOSER IN FURTHERANCE OF THE DISTRICT’S REQUEST FOR PROPOSAL PROCESS FOR THE SURPLUS REAL PROPERTY KNOWN AS THE BLACK MOUNTAIN RANCH SOUTHERN SITE


RECOMMENDATION: Identify and approve the proposer who offered the “most beneficial" proposal; identify and approve the terms which make such proposal the “most beneficial" proposal; and, delegate authority to the Superintendent, or designee, to negotiate an Option Agreement and Ground Lease between the District and the most beneficial proposer, and present such documents to the Board at a later date. DISCUSSION/PROGRAM:

The District’s Board (“Board”) previously declared certain real property known as the Black Mountain Ranch Southern Property consisting of 27.2 acres of vacant land, APNs 306-020-32, 306-250-27 and 312-293-11 (“the Property”), surplus property pursuant to the Education Code section 17455 et seq. Pursuant to the Board’s direction, District staff received approval from the State Board of Education to pursue the sale, lease, or exchange of the Property through a Request for Proposal (“RFP”) process, through which the District received three proposals from parties interested in the Property. District staff and legal counsel have discussed the final updated proposals received pursuant to the RFP process, as well as the negotiations which followed. Further, District staff and legal counsel have concluded negotiations with Costco Wholesale (“Costco”) with respect to its proposal to lease the Property. The District has pursued such negotiations in order to 1) confirm the precise terms of Costco’s proposal to be included in an Option Agreement and Ground Lease between the parties, and 2) for the Board to determine if Costco’s proposal is the most beneficial offer received by the District; and such terms were memorialized in a Letter of Intent from Costco, which the Board approved on August 13, 2020.


Education Code section 17455 et seq

FISCAL IMPACT: Future Lease Agreement may provide lease revenues to the District as noted herein.

In summary, the District assessed the proposals submitted based on the information provided by each, and with respect to offers to lease the Property, with specific focus on the following factors: 1) the term of the Ground Lease, 2) the rent payments (and escalation timing and amounts) to be made throughout the Ground Lease term, 3) the timeframe required to investigate the Property to determine if the proposer could proceed with lease the Property (the “Due Diligence Period”), 4) the deposit structure offered by the proposals through which the proposers offered to release certain payments to the District during the Due Diligence Period, and 5) how the proposer will address any approvals required for its planned development. Coscto’s updated proposal with respect to these categories is as follows: Lease Term

Forty (40) years with two renewal options of ten (10) years each

Rent Payments

Initial Term: Years 1-10: $2,114,690 Annually Years 11-20: $2,431,894 Annually Years 21-30: $2,796,678 Annually Years 31-40: $3,216,179 Annually Optional Renewal Term: Years 41-50: $3,698,605 Annually Years 51-60: $4,253,396 Annually

Timeframe

Costco offers a Due Diligence Period of 180 days with an optional 30 day extension. Costco will start paying rent 180 days after satisfaction or waiver of contingencies, or when Costco opens for business, if sooner.

Deposit Structure

Deposit of $150,000 at execution, which will become non-refundable and released to the District at the conclusion of the Due Diligence Period.

Project Approval

Costco will pursue all zoning, entitlements, governmental approvals and permits, and the like, and the costs for such shall be incurred by Costco.

Costco’s proposal terms summarized above, as well as the information provided by Costco in its updated proposal for the lease of the Property, amount to a cumulative set of terms which will permit the Board to deem it the “most beneficial” proposal, when compared to the others. Therefore, District staff recommends the Board take action on the recommendations set forth above.



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Carol Osborne AGENDA ITEM: 8.1 Staff Support: Beth Perisic SUBJECT: PUBLIC HEARING AND APPROVAL OF RESOLUTION

NO. 12-2021 ENTITLED "SUFFICIENCY OF INSTRUCTIONAL MATERIALS FOR 2020-2021"


RECOMMENDATION: Approve, following a public hearing, Resolution No. 12-2021, determining that Poway Unified School District has sufficient instructional materials for 2020-2021. DISCUSSION/PROGRAM:

California Education Code Section 60119 requires that each governing board of a school district hold a public hearing by the eighth week of school to make a determination, through a resolution, that every pupil has sufficient textbooks/instructional materials in the four core areas aligned to the academic content standards and consistent with textbook adoption cycles and state frameworks, grades TK through 12. The Board must also make a written determination as to whether each pupil enrolled in a foreign language or health course has sufficient instructional materials and availability of science laboratory equipment as applicable to grades 9-12 science laboratory courses.

LEGAL REFERENCE:

CA Education Code Section 60119

FISCAL IMPACT: N/A

1


RESOLUTION NO. 12 -2021

SUFFICIENCY OF INSTRUCTIONAL MATERIALS FOR 2020-2021

On motion of Member _________________________________, seconded by Member

___________________________, the following resolution is adopted:

WHEREAS, in order to receive state instructional materials funds, the Governing Board

is required by California Education Code Section 60119 to hold a public hearing and adopt a resolution by the eighth week of the school year, determining that every pupil, including English learners, has sufficient textbooks or instructional materials in each of the following subjects that are consistent with the content and cycles of the curriculum framework adopted by the State Board of Education for grades TK through 12: mathematics, science, history-social science, reading/language arts; and

WHEREAS, as part of the required hearing, the Governing Board must also make a written determination as to whether each pupil enrolled in a foreign language or health course has sufficient textbooks or instructional materials that are aligned to the academic content standards and consistent with the content and cycles of the curriculum frameworks adopted by the State Board of Education for those subjects; and

WHEREAS, the Governing Board shall also determine the availability of laboratory science equipment as applicable to science laboratory courses offered in grades 9 to 12 inclusive; and

WHEREAS, “sufficient textbooks or instructional materials,” means that each pupil, including English learners, has a textbook or instructional materials, or both, to use in class and to take home. This does not require two sets of textbooks or instructional materials for each pupil. Instructional materials may be printed or non-printed, and may include textbooks and technology-based materials, including Open Education Resources.

THEREFORE, BE IT RESOLVED that the Governing Board hereby determines, as required by California Education Code Section 60119, that the school district has sufficient instructional materials for each pupil enrolled in the following areas:

1. Mathematics 2. Science 3. History-Social Science 4. Reading-language arts, including the English language development component of an

adopted program 5. Health 6. Foreign Language

2

BE IT FURTHER RESOLVED that there is available science laboratory equipment for

students in science laboratory courses offered in grades 9 to 12. PASSED AND ADOPTED by the Governing Board on September 10, 2020, by the

following vote: AYES: NOES: ABSENT: ABSTAIN: STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) I, Michelle O’Connor-Ratcliff, President of the Governing Board, do hereby certify that the foregoing is a full and correct copy of a resolution duly passed and adopted by said Board at a regularly-called and conducted meeting held on September 10, 2020.

__________________________________________________

Michelle O’Connor-Ratcliff, President of the Governing Board



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Carol Osborne AGENDA ITEM: 8.2 Staff Support: Beth Perisic SUBJECT: PROPOSED ADOPTION OF HIGH SCHOOL AND MIDDLE

SCHOOL SPANISH SUPPLEMENTAL INSTRUCTIONAL MATERIALS - FIRST READING


RECOMMENDATION: First reading. DISCUSSION/PROGRAM:

The supplemental, digital instructional materials listed below are being presented to the Board of Education tonight for a first reading. In 2019, the State Board of Education approved the adoption of the revised California World Languages Standards. The supplemental materials below will help support instruction specific to those changes. The proposed supplemental materials have been reviewed by representative teachers in our District and have been found to be in alignment with subject-specific California State Standards. The materials are available for review in the Administrative Center upon request. A request for formal approval will be submitted at the September 24, 2020, Board Meeting. Title: Mesa Mima Communicative Classroom Author: Swaney and Ford Publisher: Mesa Mima Designed by Out of the Sandbox

LEGAL REFERENCE:


FISCAL IMPACT: $12,500 Instructional Materials Lottery Funding



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Carol Osborne AGENDA ITEM: 8.3 Staff Support: Mercedes Hubschmitt SUBJECT: PUBLIC HEARING OF POWAY UNIFIED SCHOOL

DISTRICT LEARNING CONTINUITY AND ATTENDANCE PLAN FOR 2020-2021 - FIRST READING


RECOMMENDATION: First reading. DISCUSSION/PROGRAM:

Senate Bill (SB) 98 Education Finance: Education Omnibus Budget Trailer Bill, signed June 29, 2020, replaces the requirements for a 2020–21 Local Control and Accountability Plan (LCAP) and Annual Update with a Learning Continuity and Attendance Plan (Learning Continuity Plan). The bill requires the Learning Continuity Plan to include specified information about the instruction and support the Local Educational Agency (LEA) will provide to pupils in the 2020–21 school year as a result of the uncertainty caused by COVID-19 and potential school closures. SB 98 supersedes the requirement established by Executive Order N-56-20 to develop and adopt a Local Control and Accountability Plan by December 15, 2020. SB 98 creates California Education Code (EC) 43509, codifying the process requirements for the Learning Continuity Plan as well as the required elements LEAs must include in the Learning Continuity Plan. Poway Unified School District (PUSD) staff have developed the District’s Learning Continuity and Attendance Plan (LCP) using the State defined template that specifically addresses and describes:

1. Stakeholder Engagement 2. In Person Instructional Offerings 3. Distance Learning Plan 4. Pupil Learning Loss 5. Mental Health and Social and Emotional Well-Being 6. Pupil Engagement and Outreach 7. School Nutrition 8. Increased or Improved Services for Foster Youth, English Learners, and Low-Income Students


Senate Bill (SB) 98 Education Finance: Education Omnibus Budget Trailer Bill

FISCAL IMPACT: $19,783,879

https://drive.google.com/a/powayusd.com/open?id=1RsMrAr1A47FLO2wdnYtJShZIp_3lJXvceOiGkFAo3-0

https://docs.google.com/document/d/1D4UmpmZCnn3yrF4DrABjWhoBtbwjetwpV7daFHygr1U/edit#heading=h.sqwatlep7bb8

https://docs.google.com/document/d/1D4UmpmZCnn3yrF4DrABjWhoBtbwjetwpV7daFHygr1U/edit#heading=h.divou3o7jgx9

https://docs.google.com/document/d/1D4UmpmZCnn3yrF4DrABjWhoBtbwjetwpV7daFHygr1U/edit#heading=h.1axzmvaszue4

https://docs.google.com/document/d/1D4UmpmZCnn3yrF4DrABjWhoBtbwjetwpV7daFHygr1U/edit#heading=h.b0f2wv71dr8q

https://docs.google.com/document/d/1D4UmpmZCnn3yrF4DrABjWhoBtbwjetwpV7daFHygr1U/edit#heading=h.eh4trf1qu1g8

https://docs.google.com/document/d/1D4UmpmZCnn3yrF4DrABjWhoBtbwjetwpV7daFHygr1U/edit#heading=h.tvw80t3k7mt8

https://docs.google.com/document/d/1D4UmpmZCnn3yrF4DrABjWhoBtbwjetwpV7daFHygr1U/edit#heading=h.9s58udzhm3u7

Opportunities for stakeholders to provide input in the development of PUSD’s LCP include:

• District Staff and Community Input via Thoughtexchange • District Advisory Committee (DAC) • District English Learner Advisory Committee (DELAC) • TK-12 Principals, Certificated, and Classified Bargaining Units • District Committees: Special Education • Foster and Homeless Liaisons, Youth in Transition Coordinator, Title I Administrators, English Learner

District Teachers on Special Assignment (TOSAs), Special Education Administrators, and Caring Connections Center Counselor

A copy of the 2020-21 Learning Continuity and Attendance Plan (LCP) is available for public review in the Administration Center. A copy of the LCP has been provided to the Board electronically for review. A request for formal approval will be submitted at the September 24, 2020, Board Meeting.



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Carol Osborne AGENDA ITEM: 8.4 Staff Support: Dave LeMaster SUBJECT: STUDENT AWARDS FOR MERIT-BASED SCHOLARSHIPS

2019-2020 Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required


Abraxas, Del Norte, Mt. Carmel, Poway, Rancho Bernardo, and Westview High Schools conduct awards programs honoring students who have received merit-based scholarships. Our students have competed successfully for local and national awards. The totals below include military academy scholarships. Scholarship amounts are self-reported by students to school sites and may not include all scholarships. Due to current conditions, school sites were not able to get a complete account of scholarship awards.

High School Military Academy Offered

Military Academy Accepted

Academic/ Athletic Offered

Academic/ Athletic

Accepted

Total Offered

Total Accepted

Abraxas $0 $0 $1,000 $1,000 $1,000 $1,000

Del Norte $254,000 $254,000 $20,933,976 $5,800,451 $21,187,976 $6,054,451

Mt. Carmel $0 $0 $2,141,336 $742,000 $2,141,336 $742,000

Poway $0 $0 $1,374,264 $656,832 $1,374,264 $656,832

Rancho Bernardo $416,000 $416,000 $17,101,000 $2,319,000 $17,517,000 $2,735,000

Westview $260,400 $260,400 $19,061,298 $3,980,522 $19,321,698 $4,240,922

TOTALS $930,400 $930,400 $60,612,874 $13,499,805 $61,543,274 $14,430,205

Merit-based scholarship amounts are self-reported by students to school sites

LEGAL REFERENCE:

N/A

FISCAL IMPACT: N/A



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Jennifer Burks AGENDA ITEM: 10.1 Staff Support: SUBJECT: PROFESSIONAL DEVELOPMENT UPDATE Action



The Technology and Innovation Department will present a brief update on the ongoing professional development opportunities that have been taking place in PUSD.

LEGAL REFERENCE:

N/A

FISCAL IMPACT: N/A



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Jennifer Burks AGENDA ITEM: 10.2 Staff Support: Ken Wall SUBJECT: TECHNOLOGY DEVICE INITIATIVE Action



The Technology and Innovation Department will present a brief update on the PUSD technology device initiative.

LEGAL REFERENCE:

N/A

FISCAL IMPACT: N/A



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Jennifer Burks AGENDA ITEM: 10.3 Staff Support: Lana Nguyen SUBJECT: SOFTWARE UPDATE Action



The Technology and Innovation Department will present a brief update on various new software programs being used by teachers and students in PUSD.

LEGAL REFERENCE:

N/A

FISCAL IMPACT: N/A



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Jennifer Burks AGENDA ITEM: 10.4 Staff Support: Lana Nguyen SUBJECT: PARENT ACADEMY Action



The Technology and Innovation Department will present a brief update on the new online PUSD Parent Academy.

LEGAL REFERENCE:

N/A

FISCAL IMPACT: N/A



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Marian Kim Phelps AGENDA ITEM: 12.1 Staff Support: SUBJECT: BOARD MEMBER REPORTS Action



Kimberley Beatty – Ginger Couvrette - Michelle O’Connor-Ratcliff – Dr. Darshana Patel – T.J. Zane - Emily Bylsma, Student Board Member –

LEGAL REFERENCE:

N/A

FISCAL IMPACT: N/A


VOTE: BEATTY ___ COUVRETTE ___ O’CONNER-RATCLIFF___ PATEL ___ ZANE ___ STUDENT PREFERENTIAL VOTE: BYLSMA ___

TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Marian Kim Phelps AGENDA ITEM: 12.2 Staff Support: SUBJECT: SUPERINTENDENT'S REPORT Action



Dr. Marian Kim Phelps will present a brief update on current issues and events.

LEGAL REFERENCE:

N/A

FISCAL IMPACT: N/A



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Marian Kim Phelps AGENDA ITEM: 12.2 (a) Staff Support: Christine Paik SUBJECT: STUDENT RECOGNITION Action



• Three Poway Unified students were accepted into the San Diego Union-Tribune Community Journalist Scholars Program for 2020. Only seven high school students were chosen throughout the county. The awardees wrote and reported stories as part of the summer program, which gives high school juniors and seniors a first-hand look at a career in journalism and news media. Each student had their work published online and in the newspaper. The awardees are as follows:

o Kate Ahn (Rancho Bernardo High School)

o Harshawn Ratanpaul (Rancho Bernardo High School)

o Rachael Hudak (Westview High School)

• Kaavya Raamkumar (Del Norte High School) and Anika Menon (Mt. Carmel High School) were recognized by the San Diego County Public Defender’s Office as two of 25 students in “The Most Remarkable Teen” program. Kaavya was recognized in the ‘Performing Arts’ category, and Anika was recognized in the ‘Commitment to Personal Excellence’ category. The program recognizes San Diego youth ages 13-19 for their contributions and effots in 25 non-traditional categories including arts and culture, technology, civic involvement, leadership, and other accomplishments. Both students also received personal commendations from the San Diego County Board Chairman, County


FISCAL IMPACT:

Supervisor, San Diego City Council President Pro Tem, and Councilmembers.

• Robotics team, “Team Inspiration,” was awarded first place overall worldwide in the 2020 RoboSub Competition. Additionally, the team was awarded first place in technical design report and website design, and second place in video presentation. Robosub is an international underwater autonomous robotics competition where college and high school students design and build their self-driving vehicles to navigate through a series of tasks. There were 33 teams representing countries worldwide. Team Inspiration is comprised of the following students:

o Colin Szeto (Del Norte High School) o Mabel Szeto (Del Norte High School) o Ashika Palacharla (Del Norte High School) o Aditya Mavalankar (Rancho Bernardo High School) o Eesh Vij (Westview High School) o Raina Shapur (Black Mountain Middle School)



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Marian Kim Phelps AGENDA ITEM: 13.0 Staff Support: SUBJECT: CLOSED SESSION - CONTINUATION OF CLOSED

SESSION AGENDA FROM PAGE ONE AS NECESSARY Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required

RECOMMENDATION: Action / Information. DISCUSSION/PROGRAM:

2.0 CLOSED SESSION

2.1 Pending/Existing Litigation Pursuant to Government Codes 54954.5, 54956.9, 54956.9(a),

54956.9(d)(2) or (3), 54956.9(d)(1) or (4), and 54956.9(e)(3) 2.2 Conference with Legal Counsel Anticipated Litigation Pursuant to Government Codes 54954.5,

54956.9, 54956.9(d)(2) or (3), and 54956.9(d)(4), 54956.9(e)(2)-(5), 54957, and 54957.1 2.3 Pupil Personnel – Student Expulsion(s), Disciplinary Matter(s), and Other Confidential Student

Matters Pursuant to Education Codes 35146, 48900(c), 48912, 49070, and 54957 2.4 Negotiations – PFT, PSEA Unit I and Unit II, Management/Confidential Pursuant to Government

Code 54957.6 2.5 Public Employee Discipline/Dismissal/Release/Reassignment/Resignation/Nonreelection Pursuant to Government Codes 54954.5(e), and 54957 2.6 Public Employee Appointment/Employment Pursuant to Government Code 54957 2.7 Conference with Real Property Negotiator Pursuant to Government Code 54956.8

LEGAL REFERENCE:

As Listed

FISCAL IMPACT: N/A



TO: BOARD OF EDUCATION MEETING DATE: September 10, 2020 FROM: Marian Kim Phelps AGENDA ITEM: 14.0 Staff Support: SUBJECT: ADJOURNMENT / NEXT MEETING Action



The next regularly-scheduled Board Meeting will be held on Thursday, October 15, 2020, at 6:00 p.m. at the Poway Unified School District Office, 15250 Avenue of Science, San Diego.

LEGAL REFERENCE:

N/A

FISCAL IMPACT: N/A